M00264-15-R-1028_Amendment_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the solicitation close date to 11:00am EDT, June 10, 2015.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-May-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-15-R-1028

X 9B. DATED (SEE ITEM 11)

13-May-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-May-2015

CODE

COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDEROSN RD

KELLY E BELL

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-15-R-1028

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-May-2015 11:00 AM to 10-Jun-2015 11:00 AM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

ATTACHMENT 1:

ADDENDUM TO CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS- COMMERCIAL

1. Multiple Offers

The Regional Contracting Office, National Capital Region does not encourage Offerors to submit multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

The Government intends to make a single award, containing Firm Fixed Price (FFP) CLINs for an eight (8) month base period and four (4) one (1) year option periods as a result of the solicitation. Each Offeror shall submit a proposal that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

3. Guidance

The proposals must be prepared in accordance with these instructions. Failure to do so will result in the Offeror’s submission being determined to be unacceptable and ineligible for award.

Each Offeror’s submission will be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposals (RFP). Elimination of an Offeror is at the sole discretion of the Contracting Officer.

The purpose of this procurement is to provide operational, technical, logistical, and programmatic support of

CAOCL mission requirements. The main mission of the program is to ensure Marines deploy with an operational understanding of the local military and partner cultures and regional dynamics relevant to the mission with select

Marines being language-enabled, in order to facilitate mission success.

4. Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an

Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5USC 552(b)(4)), the

Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)_______.”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice:

“The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions and Proposals

5.1 Questions:

All questions must be received by Tuesday, 19 May 2015 at 1100 hours ET. All questions shall be submitted electronically to: kelly.e.bell@usmc.mil

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.2 Proposals:

It is an Offeror’s responsibility to deliver its proposal to the proper place at the proper time. Proposals must be received no later than 10 June 2015 at 1100 hours EDT. The Offeror’s proposal shall consist of one (1) 30-day phase-in plan consisting of no more than five (5) pages; two (2) separate volumes; Volume I – Technical Proposal and Volume II –Price Proposal. Offerors will submit one (1) original and five (5) copies of Volume I, and one (1) original and one (1) copy of Volume II.

PLEASE NOTE: Electronic proposals will not be accepted.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply may be considered non-responsive and may render the proposal ineligible for award. Proposals shall be sent via public or private courier, or hand delivered, to the following address and must be received prior to the cutoff date/time to:

Regional Contracting Office-NCR

Attn: Mrs. Kelly Bell

2010 Henderson Road (Branch A) Room 204

Marine Corps Base

Quantico, VA 22134

5.3 Proposal Format:

In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by MS Word 2010 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2010 or earlier. In case of conflict between the paper copy and the electronic copy, the paper copy shall take precedence.

In order to maximize efficiency and minimize the time for quotation evaluation, it is required that all Offerors submit their proposal in accordance with the format and content specified:

8.5 x 11 inch paper in 3-ring binders for text;

8.5 x 14 inch for foldouts, matrixes;

Single-spaced typed lines;

1 inch margins on all sides;

11 point font, Times New Roman

Headers/Footers – ensure the RFP number is included on each page;

Graphics and drawings must be clear / legible and may use a smaller font;

No outside hyperlinks, or external materials are permitted;

Content should utilize .doc, .pdf, .xls and .jpg formats to the degree possible.

PLEASE NOTE: Your subject line must read RFP- M00264-15-R-1028

6. PROPOSAL CONTENT.

6.1. Volume I - Executive Summary

In the executive summary volume, the offeror shall provide the following information:

6.2. Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with attachment 2, Evaluation Factors for Award. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

6.3. Table of Contents & Compliance Matrix

Include a master table of contents of the entire proposal. This section is pertinent to the proposal’s material organization and providing traceability links throughout the Offeror’s proposal, to the PWS, to the evaluation criteria, and to other solicitation sections as necessary. The Compliance Matrix may be presented as an 11 x 14 foldout.

Table 1-Proposal Organization

VOLUME RFP Paragraph

Number

VOLUME TITLE COPIES * PAGE LIMIT

I 8.1 Executive Summary 3 20 pages

II 9.1

Technical

3 50 pages

III 9.2

Past Performance

3 30 pages

IV 9.3 Cost/Price 3 25 pages

V 10.0 Contract Documentation 3 30 pages

7 Evaluation Factors

7.1. Volume II- Technical

7.1.1 Factor 1 – Technical Capability:

The Offeror shall provide demonstrated knowledge and understanding of the operational, technical, logical, and programmatic requirements outlined in the Performance Work Statement (PWS); ensuring their discussion articulates their capability so as to provide continuous quality culture and language support to the Center for Advanced

Operational Culture Learning (CAOCL). The discussion must provide the evaluation panel with sufficient confidence that the Offeror has the capacity to support the identified CAOCL mission areas, understands the priorities and emerging issues within those areas, and can execute a comprehensive approach that ensures quality performance and use of staff resources to meet objectives without any interruption in service support. Resumes are not required.

7.1.2. Factor 2 – Performance Execution and Management:

The Offeror shall provide a demonstrated management approach suitable to respond to the types of requirements delineated in the Performance Work Statement (PWS), consistent with their operational, technical, logical, and programmatic approach. The discussion must provide a comprehensive approach to quality control, and managing the task order for culture and language support services which includes Marine-Net courseware development, assurance of consistent quality performance, capacity for handling matters of staffing, resource balancing; and ensuring complementary roles between the contractor’s managers and government staff. The Offeror must demonstrate an understanding of MarineNet online course requirements in order to support development of asynchronous interactive multimedia instruction (IMI) via the Marine-Net Learning Management System. Courses shall be engaging, self-paced and employ knowledge transfer and assessment techniques of Marine Corps personnel. The discussion must provide the evaluation panel with sufficient confidence that the Offeror understands the critical support areas, emerging issues, and risks associated with the support goals set forth in the PWS, and has the management techniques, controls, subcontractor management processes, and quality provisions necessary to execute their approach. The Offeror shall provide a summary of staff capabilities as compared to the capability requirements listed in 1.6.9 of the Perfomance

Work Statement (PWS). The discussion must provide the verification of staff experience and education as well as include a short summary of the staff profiles as related to each special qualification listed in the section.

7.2. Volume III – Past Performance

7.2.1. Factor 3 – Past Performance:

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 07- Past and Present Performance Information. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the offeror so the offeror can respond to such information. The consent letter does not count against the 30 page volume requirement and should be submitted as an attachment (not to exceed 1 page for each subcontractor) to the proposal. Client authorization letters cannot exceed more than one page. See Attachments 08 for a sample Teaming

Partner Consent Letter and Attachment 09 for a sample Past Performance Client Authorization Letter.

7.2.2. Relevant Contracts

The Offeror shall demonstrate sufficient, satisfactory performance history employing operational, technical, and programmatic capabilities similar to those required by CAOCL in the execution of the PWS. All offerors shall submit information using the format contained in Attachment 7, Past and Present Performance Information. Past and Present Performance Information for the offeror/prime/subcontractors on a minimum of (3) recent (active within the past 3 years from the date of this solicitation) contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. The total of Past and Present Performance Information references will not exceed six (6) references. Total page count for this Past Performance volume is annotated above in Table 1. Include rationale supporting your assertion of relevance. The Government uses degrees of relevancy when assessing recent, relevant contracts in accordance with DoD Source Selection Procedures, paragraph 3.1.3.1, Table 4, exerted in attachment 2, Evaluation Factors for Award, Past Performance Relevancy Ratings and Definitions. The past performance evaluation team will consider the performance quality of relevant recent efforts for the second aspect of the past performance evaluation using attachment 2, Evaluation Factors for Award, Past Performance Quality

Assessment ratings and definitions. Finally, the past performance evaluation team will review this past performance information and determine the quality as it applies to performance confidence assessment. Performance Confidence

Assessment ratings are identified in attachment 2, Evaluation Factors for Award.

7.2.3. Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex requirement, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

Categorize the relevant information into the specific technical/management factors used to evaluate the proposal.

7.2.4. Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this procurement.

To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/confidence assessment. The road map does not count against the 30 page volume requirement and should be submitted as an attachment (not to exceed 1 page) to the proposal. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offerors, your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

7.3. Volume IV- Cost/Price

7.3.1. Factor 4 – Price

The Offeror shall complete Contract Line Items Numbers (CLIN’s) for FFP CAOCL Services with a detailed breakdown of the costs associated with this requirement to include: labor categories, fully burdened labor rates, number of hours for each labor category, total hours for each CLIN, and the total price for each CLIN. The

Contractor shall be required to travel to CONUS and OCONUS in support of this contract to attend meetings and conferences and to provide training. CONUS and OCONUS locations include but are not limited to each of the three

(3) Marine Expeditionary Forces (MEF) I MEF Camp Pendleton, CA, II MEF Camp Lejeune, NC, III MEF

Okinawa, Japan, and 29 Palms, CA. Travel will be broken out into two FFP CLINS, CONUS and OCONUS. The

OCONUS and CONUS travel CLINS will be priced as trips. There is an estimated 3 trips per year CONUS and 1 trip per year OCONUS. Based on the locations defined above, the contractor will price out these CLINS using Joint

Travel Regulations (JTR) and provide a FFP based on those calcuations. All price calulations for the travel CLINS will be broken out to the lowest level with descriptions of how the cost detail was developed and what source was used to develop it.

7.3.2., Price Proposal corresponding to CLIN structure and supporting materials.

Pricing information shall not appear anywhere in the Technical Volume. The fully developed technical solution and corresponding grand total price for each function area established in the CLIN structure of Schedule of Supplies

/Services of the SF 1449 in the solicitation should be clearly annotated in the proposal.

7.3.3. Price Reasonableness and Completeness.

This section is to assist you in submitting information adequate pricing data that is required to evaluate the reasonableness and completeness of your proposed price. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format.

Note that exceptionally low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition on the basis that the offeror does not understand the requirement. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Price submissions should be sufficiently detailed to demonstrate their reasonableness and be adequate enough to support and sustain an uncertified cost and price analysis.

7.3.4. Price Information.

Pricing submitted for the base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8 "Option to Extend Services" will be evaluated. See clause

52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item CLIN for the additional six-month period IAW clause 52.217-8. The total evaluated price will consist of the proposed price for the base period, all option periods, and the option pricing for the additional 6-month period. Pricing will be incorporated into

Schedule of Supplies/Services of the SF 1449 upon contract award.

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume.

Under no circumstances shall this information and documentation be included elsewhere in the proposal

8. Volume V- Contract Documentation.

8.1. Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal must include a signed copy of the SF 1449 of the solicitation and all related amendments. Offeror’s shall identify their CAGE and DUNS number and assert that their System for Award

Management (SAM) record that verifies status of CCR, ORCA and EPLS is active and current in accordance with solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Items.

8.2. Solicitation/Contract Form

Completion of blocks 12 through 18 of the Standard Form (SF) 1449 is required. Signature by the Offeror on the

SF33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

The following must be acknowledged and identified in this volume of each Offeror’s proposal:

Offer is valid for 90 days from (Date of Submission);

Any exceptions to any Terms and Conditions has been taken;

Any assumptions or constraints included in Offeror’s proposal;

Any proposed positions that are contingency hires must include a signed commitment letter of offer/acceptance

8.3. Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

8.4. Organizational Conflicts of Interest (OCI) Mitigation Plan.

The Offeror shall provide an affirmation statement that no OCI exists; or, if applicable, submit an OCI plan that identifies any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR

Subpart 9.5 as it relates to this solicitation.

If applicable, the OCI plan shall provide any and all methods to avoid, neutralize, or mitigate present and future conflicts of interest. The Prime Offeror’s OCI Mitigation Plan should encompass the Prime and all teaming partners. The OCI Mitigation Plan should be specific to OCI as related to the solicitation requirement. Early submissions of the Offeror’s OCI Plan shall be submitted electronically to the Contracting Officer and Contract

Specialist cited within this solicitation. Submission of the OCI Plan, if applicable, is also required with the Offeror’s proposal.

8.5. Transition Plan.

The offeror shall submit for the Government’s evaluation and approval an acceptable Transition Plan. The

Government intends to allow 10 days for phase-in. The phase-in period shall be in accordance with FAR 52.237-3, Continuity of Services. The Offeror shall submit a transition plan that allows for the establishment of operations in preparation for full performance. Phase-in shall be Not Separately Priced (NSP) and the cost attributed with phase-in shall be included in the fixed price.

(End of Summary of Changes)