M00263-16-R-1008_U0001_Solicitation_Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to respond to submitted vendor questions and make appropriate changes to the solicitation document.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 27

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00263-16-R-1008

X 9B. DATED (SEE ITEM 11)

22-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Aug-2016

CODE

REGIONAL CONTRACTING OFFICE

ATTN: RON ALEXANDER

P.O. BOX 5069

PARRIS ISLAND SC 29905

M00263 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00263-16-R-1008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSE TO VENDOR QUESTIONS

1. ITEM 0001. The complete freestanding bullet-resisting panel shall be comprised of no more than four (4) panels. Does this mean for the entire bullet-resisting panel system per work station or is this 4 panel requirement only for the largest section (100 x 48 front section)?

Answer: For CLIN 0001, The entire bullet-resisting panel system per work station should be no more than four (4) panels total- three (3) panels across the front and one (1) panel for the return.

2. Clarification on Paragraph 5.1.1.3 we are wondering if the stated 180 pound requirement is for the entire bullet-resisting panel system per work station or if the 180 lb. requirement is for each panel that makes us the total bullet-resisting panel system?

Answer: The 180 lb. requirement is for each system component. This is to ensure when moving panels that a two person lift can withstand the weight.

3. Attachment 2 - Facilities List. To estimate shipping and labor cost could the Government provide the number of cubicles in each location?

Answer: We estimate 2 to 4 cubicles per location.

4. Section II B. For added safety, can the Bullet Resistant panels be attached to the existing cubicle panels, in a way that allows the attachment to be easily removed?

Answer: No, the panels shall be freestanding. In some situations, there are not existing cubicles.

5. Section II A-2 We plan to include a Compliance Matrix in the response. Will a Compliance Matrix pages not count against page count limitation (same as table of contents)?

Answer: A Compliance Matrix will not be a factor in the page limit.

6. Section II B. The last paragraph text:” The respective volumes must be submitted in person or via conventional carrier”. What is the address and who is the POC to receive a proposal that will be submitted in person?

Answer: For in person submissions, please submit to the Contracting Officer, Kacy Mohead, Regional Contracting Office, Parris Island, SC.

7. Section II C-6 First paragraph text: “The Executive Summary shall include a top-level summation of the offeror’s proposal…” Should the Executive Summary include top level pricing information?

Answer: The Executive Summary does not have to include pricing information.

8. Section II C-6 text: “Each page should contain the following text at the bottom of each sheet:” Missing required text.

Answer: SOURCE SELECTION INFORMATION—SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

9. II-Volume I-A. Part A must include the following:” • Complete any applicable representations, certifications, etc. in Section K of the RFP”. Section K is not identified in the RFP.

Answer: Disregard since there is no Section K.

10. Volume IV Price A. Third paragraph text: “Instructions: The offeror shall complete Section B of the RFP, to include unit price and maximum amount for all SubClins.”

Section B is not identified in the RFP

Answer: Please refer to pages 3-23 of the solicitation for the SubClins that should be priced in the proposal.

11. For CLIN 0001, is it allowable to have the front panel extend to 102” so that the return panel can be butted behind the front panel instead of butting next to the front panel? If so, we assume it is still a requirement to have a UL Level 8 back-up strip (batten) at the “L” joint between the front panel and the return panel?

Answer: Yes, that is acceptable and assumption is correct.

12. Is there a detail list of the specific CLIN panel make ups (0001, 0002 and/or 0003) that are to be delivered to each unique facility address? Or is the CLIN by region/country the only information available for figuring freight/install costs?

Answer: A detail list of what panels are required at each location will be provided once compiled.

13. Page 33. The following section asks that proposed prices will be provided in Volume 1:

“(1) Completed and signed RFP: … At a minimum, the Volume I - Part A must include the following: Signed Offer with proposed prices for one 12-month Base Period and three 12-month Option Periods provided. On Page 35 – Volume IV – Price, Offerors are instructed that: “Price information shall not appear anywhere in Volumes I through III”.

Please clarify whether prices should be included in Volume 1 as detailed above.

Answer: Pricing shall be included in Volume IV of proposals.

14. Volume IV – Price limited to only 3 pages, please clarify in which Volume and in what format should the price details for the three 12-months Option Periods be provided.

Answer: Please refer to pages 3-23 of the solicitation for the Sub CLINs that should be priced in the proposal for an ordering period of 1 September 2016 through 31 August 2019.

Pricing shall be included in proposals as a separate volume titled Volume IV.

Volume IV shall list each Sub-CLIN’s proposed price.

15. In section 5.1.4. It states: "Fabric used shall be Designtex (blue) Brunswick 6307-601 and cover the exterior of the panel (fabric shall cover the side that will face outward and visible to the public). ...Fabric shall be included on both sides and include the capability to use push pins on both sides." Do you want the fabric to cover just the front or both the front and back?

Answer: Fabric shall cover both sides of the panel.

16. Does the fabric on the back have to be the same as the back?

Answer: Yes

17. Our understanding from the solicitation is that the bullet-resisting panels will stand directly in front of the existing cubicle panels with only one side of the panel accessible and visible to the outside. Therefore, do both sides of the bullet-resisting panel need to have the capability to use push pins on them?

Answer: Both sides need push pin capability, as some workstations do not currently have cubicle walls.

18. Can a fabric equal to Designtex be used for the panels? Vendor would submit sample for approval prior to production.

Answer: The SOW calls for Designtex fabric. This fabric is approved as a part of MCRC’s branding guidelines for furniture.

19. We do understand that the color and shape requirements for the trim pieces are very important, but we are having a difficult time obtaining the exact trim color/shape with this short time frame. Would it be acceptable for the submitted sample to show the construction and the performance rather than the cosmetics of it? We can submit the engineering sample along with the proposal and submit the final production sample for approval prior to production.

Answer: The SOW states: “any necessary trim, tracking, joints, and/or connectors shall have a similar look and appearance to the current cubicle caps and trims:

Wilsonart # North Sea D90-60/Mouse Trim. All necessary trim, joints, and/or connectors shall not interfere with the bullet-resisting capabilities of the panel and full UL Level 8 or above coverage required.” Therefore, alternate trim may be acceptable. Please include design features in the proposal and sample.

20. Is there an installation where the bullet-resisting panel has to stand on its own, without an existing cubicle panel, desk or a wall nearby? If so, how many installations?

Answer: All existing panels will be disposed of, so all of the new panels must be free standing.

21. Section C - Proposal Format. Number 6. Page 32. "Each page should contain the following text at the bottom of each sheet:” In the solicitation it does not state what text should be at the bottom of each sheet. Please clarify what text should be at the bottom of each sheet.

22. Refer to Section 5.1.1.2/Paragraph 2/Sentence 3-4. Regarding the ability to “slide along the wall” and “the wall will provide the necessary support for one side”, If the units are stand –alone, what type of support will the existing cubicle wall provide?

Answer: The wall will only provide support for CLIN 0003 in some situations.

23. Refer to Section 5.1.1.2/Paragraph 2/Sentence 1. Regarding the fabric applied to the partitions, does fabric need to be applied to each panel individually or can the front and back of the unit have fabric adhered to it after assembly? The fabric has to have the “capability to use push pins at the connection joints, trim and feet”…are the trim and feet required to have fabric applied or only the armor pieces?

Answer: How the panels are constructed is left up to the vendor to respond. Fabric needs to be included prior to installation. Trim and feet do not need fabric. The panels should resemble existing cubicle walls as much as possible.

24. Please confirm the units have to meet the UL 752 Level 8 Ballistic Rating only and do not need a UL stamp.

Answer: UL 752 (p. 76, para. 57.1(h)) explicitly states, “Bullet-resisting equipment shall be plainly and permanently marked, at a location that is visible after installation, with the following information: [among others] Bullet-resisting rating.

25. Refer to section 5.3.2 – Please define whole-office concept

Answer: The Government requires the delivery to each site, all materials needed (no split deliveries for individual sites).

26. Refer to SOW, 4.1 – How and what factors are incorporated into determining best value?

Answer: Please refer to 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) listed in the solicitation.

27. Per 4.0 Contractual Method (page 24/70), this solicitation is Set-Aside 100% for a Small Business. Would the Government consider changing the small business set aside to a SDVOSB? This contract is for our country’s military and a SDVOSB can proudly provide such a service to our Marines.

Answer: The Set-Aside has already been determined as 100% Small Business Set Aside.

28. Per 5.6 Government Testing (page 29/70), the Government will order at random one or more bullet-resisting panel systems to be tested by the Government for U/L Level 8 or above capability as well as no ricocheting, spalling, and splattering. Any deficiencies found through testing will be documented and submitted to the contractor. Would the Government consider a down select and then conduct the testing of the down selectees’ products prior to contract award? This would allow for a quality down select process thereby ensuring the product material(s) is/are exactly as proposed and safe for our Marines.

Answer: Testing will be done by random sampling. One or more random samples may be chosen throughout the 36 month ordering period.

29. Please clarify PROPOSAL PREPARATION INSTRUCTIONS C.6 (page 32/70) whereas: Each page should contain the following text at the bottom of each sheet: Nothing follows the cited statement’s colon.

30. Per Table 1: Volumes/Page Limits (page 31/70), the Government requires paper copies. Would the Government consider being environmentally friendly and except electronic copies or only CDs. The FAR does cite references and permit for electronic submissions and electronic commerce, as well as protecting and improving the quality of the environment. Additionally, electronic submissions will also comply with the Paperwork Reduction Act.

Answer: For this solicitation, proposals shall include paper copies.

31. Are offerors permitted to cite within their response: The provisions of clause 52.212-3 Offeror Representations and Certifications-Commercial Items have been completed electronically online via the System for Award Management? This will greatly assist in the reduction of paper products and reduce the potential for errors.

Answer: Yes, offerors are allowed to cite 52.212-3 in proposal.

32. Will the Government kindly make any/all amendments or changes to the SOW in track changes?

Answer: A summary document will be provided to reflect and reference all changes.

33. Are potential conflict of interest mitigation plans required?

Answer: No.

34. If there is/was an incumbent or previous successful offeror, please advise who(m) the incumbent is and what was the previous contract number or solicitation?

Answer: This is a first time procurement for the Marine Corps Recruiting Command.

35. If there is/was an incumbent, what type of contract was awarded: Lowest Price, Technically Acceptable (LPTA), Best Value et cetera?

Answer: N/A

36. If there is/was an incumbent, what was the NAICS code for the contract issued?

Answer: N/A

37. Would the Government please consider adding five business days to the current due date of proposals since no previous draft was issued and potential Offeror responses have yet to be posted?

Answer: The solicitation cannot be extended due to the tight timeline for this procurement.

38. Will the resulting armor panel be ITAR controlled? This is relevant to the selection of installers that will have to be U.S. Persons. Some armor solutions which provide protection against high level threats might be considered as ITAR controlled defense article.

Answer: ITAR is not applicable to this requirement. All of the OCONUS locations are US territories.

39. Will multiple installations at different geographic areas be required at the same time/day or will government list priority installs per geographic area and we have 180 days per task order to complete?

Answer: The contracted vendor will have 180 days per task order to complete installations.

40. Can you provide a list of how many and what size cubicles will be required for each install location? This will allow for the most efficient and cost effective installation plan.

Answer: The sizes of the cubicles are defined in attachment 1. Some locations do not have existing cubicles. The current estimate is 2-4 cubicles per location.

41. Can you provide a priority list of all of the install locations? Again this will help to develop the most cost effective installation plan.

Answer: Locations/priority will be specified on each delivery order.

42. What constitutes certified installers is there a requirement for any type of professional documentation?

Answer: There is no need for certification.. Professional installers who perform this type of work as their primary trade is the expectation

43. Given that these are UL Level 8 ballistic panels, an ITAR license should be required for each OCONUS shipment, can you please confirm?

Answer: ITAR licensing is not necessary. All OCONUS deliveries are US Territories.

44. Because of the time frame necessary to apply for and receive ITAR licenses we will need the exact ship to location and specific quantities of each system for each OCONUS locations immediately. Can you please provide the install locations now or allow for additional time to process ITAR licenses?

Answer: This list will be provided once complete and based on the units’ priorities.

45. Solicitation lists each panel can be +/- 2”, please clarify is that per section or on total width of entire unit length and height (i.e. 100”W x 48”H can deviate by +/- 2” overall in width and height)

Answer: The dimensions are listed in each CLIN/Sub-CLIN. These are the exact measurements required. The plus/minus variance will be removed from the statement of work.

46. 5.3.3 States all CLINs requiring assembly and positioning within the office and shall not exceed one hour; however on page 34 under Vol II Part B: Factor 1, Sub factor 2 – Technical approach it states ”The offeror should describe how they could accomplish installations within two hour time frame per cubicle workstation.

Q. Please clarify what the maximum install time frame is per cubicle workstation and per recruiting office.

Answer: The maximum time frame per cubicle workstation is one hour as stated in the SOW. Vol II B will be changed.

47. According to SubCLIN 0001AJ for Alaska on page 8, the quantity is 4 but on page 25 it is listed as quantity 5. Which is correct?

Answer: Correct number is 4 Alaska locations

48. SubCLIN 001AM for Guam does not provide a description of the panels like the other 0001

SubCLINs, please confirm the full description.

Answer: All CLIN 0001 Panels are the same size. All specs and requirements are located Sec.

5.1 is; referenced in the description of 0001AM. The measurements will be added to the description for clarification.

49. CLIN 0003 and the SubCLINs call out a 40” height while all the other CLINs as well as in the panel sizes called out in section 5.1.1 Design call out a 48”H. Should this CLIN also be 48”H or is the 40”H correct?

Answer: 5.1 states 0003 and All SubClins Bullet-resisting Freestanding Panels (72 inches wide x 40 inches high). The height shall be 40 inches.

50. According to SubCLIN 0003AJ for Alaska on page 22, the quantity is 4 but on page 26 it is listed as quantity 5. Which is correct?

Answer: Correct number is 4 Alaska locations.

51. SOW 5.1.1.2 second paragraph states: “Panels include all fabric on both sides, capability to use push pins on both sides of the panel connection joints, trim, and feet.”

Q. The panel connection joints, trim and feet are typically made of metal and as such do not have a fabric or tackable backing material. Please confirm that only the flat sides (front/back) of the ballistic panels require the fabric and tackable backing material? Metal connectors, trim and support feet should not need fabric or a tackable backing material.

Answer: Fabric should only be on the panels, not the connection joints, trim, and feet. This statement means that the panel system comes with these components and the price is all inclusive.

52. SOW 5.1.4 Fabric Q. We have been advised that the specification is calling for Designtex pattern name: Brunswick II, but the model number given, is Designtex pattern name:

Gamut.

Answer: Prior to the solicitation, Designtex provided the Government with the color and model number. If Designtex is providing your company with different information, please submit documentation as a part of your proposal. This fabric has always had that design and model number on prior furniture contracts.

53. SOW 5.3.2 “Vendor will ensure only certified installers are used at every location.”

Q. What certification does the government require for the installers? Who provides the certification? If this requirement is simply asking for professional installers who install for a living, and as a primary business trade, then we can provide that service.

5.1.3 100% UL Level 8 or Above Coverage. “The entire cubicle panel dimensions provided in 5.1.1 require 100% UL Level 8 or above bullet-resisting coverage; therefore, any trim, joints, and/or connectors that do not overlap the bullet-resisting panel need to be made of bullet-resisting material that provides UL Level 8 or above protection. All butt joints between panels shall be reinforced by a back-up strip (batten) of the same bullet-resisting material. Minimum width of the reinforcing strip at joints shall be 4 inches placed so there is a minimum 2 inch overlap on each panel.”

Q. Since our UL Level 8 panels meet the full size requirements specified in section 5.1.1, any trim or joints which are outside of these specific dimensions are not required to be UL Level 8 certified, please confirm if this is true?

Q. If the UL Level 8 panels are assembled with a butt joint (no gap) fashion and there is a 4” reinforcing strap on both sides of the butt joint, this reinforcing strap will not be required to be UL Level 8 certified, please confirm this is correct?

Answer: Certifications are not necessary . Professional installers who perform this type of work as their primary trade is the expectation. -Joints and reinforcing strap must be

UL 8 as well to provide maximum protection with little to no exposure.

54. In section 5.1 of the solicitation, immediately under “CLIN Structure”, reference is made for “cubicles wider than 100 inches, bullet resisting panels shall only cover up to 100 inches in width.” In attachment #1 Diagram of Cubicle the diagram depicts a cubicle of 102 inches in overall length. Will the Marine Corps accept additional ballistic coverage in order to protect the entire length?

55. Will the Marine Corps consider equivalent rating to UL752 Level 8 established by the

National Institutes of Justice Standard 0108.1 Level III, as listed under Section 5.0 – Requirements?

Answer: No. Rating must be UL level 8.

56. a. In CLIN 0001, specifying the 36” connected side return panel, does this mean that all the sites that will receive these panels already have an “L” set-up in the field (non-ballistic panels)? If so, does the interior side of the ballistic panels need to be fabric covered and must it match the specified 6307-601 fabric?

Answer: Fabric is required on both sides of the panels.

57. In reference to Section 5.1.4 Fabric, it states “fabric shall cover the side that will face outward and visible to the public,” and it also states that “fabric shall be included on both sides and include the capability to use push pins on both sides.” Will you please clarify this requirement

Answer: Fabric is required on both sides of the panels.

58. Can the trim material be made out of any UL752 Level 8 material?

Answer: All necessary trim, joints, and/or connectors shall not interfere with the bullet-resisting capabilities of the panel and full UL Level 8 or above coverage required.

59. Should the 12” x 12” sample required be a straight cubicle wall and side return connection (90°) or a straight cubicle wall( 180°) or both, with each component (max 3) weighing no more than 50lbs?

Answer: Ref. 5.7 in Statement of work. Sample should exemplify all aspects of the requirement.

The sample should show the panel material, trim, construction, both 90 degree and 180 degree connections, and feet. The sample size shall not exceed 12”H x 12”L x 12”W. The Statement of work

60. Will the 12” x 12” sample be subject to product testing? If so, what testing will be performed?

Answer: No testing will be done on the submitted samples. Random sample testing will be done throughout the ordering period.

61. In order to produce the most accurate test sample, will the Marine Corps consider accepting a full-size panel that would appear as current Marine Corps Branded Furniture, to be tested and delivered, as referenced in attachment # 1 diagram of cubicle, rather than a 12” x 12” sample?

Answer: No. The maximum sample size is stated in Statement of Work Sec. 5.7.

62. Is the CD-ROM a requirement or an option? If required, should the CD-ROM contain all the information in the required binders?

Answer: Please refer to page 31. A CD is required for each Volume of your proposal.

63. Any materials that are less than 1” off the floor (panel support); do they have to meet Level 8 ballistic standards?

Answer: Panel supports or feet are not required to meet UL level 8 standards.

64. Can we offer features to our basic offering as “additions” or “subtracts” on our original bid without preparing a complete new bid?

65. Under “Proposal Submission” II. C.6 (pg. 32) will you provide desired text?

66. On CLIN 0002-0003, can the reinforcement strip for all butt joints between panels be on the exterior of one side?

67. On CLIN 0003, would you please confirm the size of the panel 72”W x 40”H?

Answer: CLIN 0003 and All SubClins- Bullet-resisting Freestanding Panels (72 inches wide x 40 inches high)

68. Paragraph 5.7 – Samples reads “One sample must be an assembled unit for technical evaluation. A sample shall not exceed 12”L x 12”W or 50 pounds per component in weight.” Could you advise if a full-size, assembled panel sample is required, or is the request for a small square sample with ballistic material, fabric, and feet attached?

Answer: See question 63

69. Would the Government kindly change the NAICS Code to 423210 Furniture Merchant

Wholesalers? This industry comprises establishments primarily engaged in the merchant wholesale distribution of furniture (except hospital beds, medical furniture, and drafting tables). By changing the code to 423210, there will be greater completion in the small business set aside arena, especially, SDVOSBs.

Answer: The NIACS code cannot be changed. Any code in Sector 42 cannot be used by the government in SB or SDVOSB requirements.

70. 5.1.4 States Fabric will cover only one side. 5.1.4 Also states it will cover both sides. Can you please clarify which statement is correct?

Answer: Fabric shall be included on both sides and include the capability to use push pins on both sides.

71. 5.5 Can the government provide transportation assistance to special bases that are

OCONUS?

Answer: Transportation is left as a responsibility of the vendor. Any costs shall be included as a part of your proposed price.

72. 5.1.3 States that any gaps/corners will be covered with UL Level 8 material. Does it have to be the same material or can it be another material that is also UL Level 8.

Answer: The ballistic material needs to provide full UL Level 8 protection across the entire panel and the joints/corners. All material (fabric, joints, trim) must be UL 8; that as regarding gaps, the fabric needs to be Designtex and that joints and trim need to have similar look and appearance to the current cubicle caps and trims: Wilsonart # North Sea D90-60/Mouse Trim.

73. Is there a maximum budget for this program to fulfill all the CLINS?

Answer: This information is not available to vendors.

74. Request for Extension - Some of the requirements and the scope have changed that will require additional time to provide a thorough and comprehensive proposal. We would like to request a 10-14 day extension to complete the full proposal from August 11th.

Answer: An extension is not feasible due to the tight procurement timeframe.

75. Section 5.1.2 states that “the contractor shall provide a panel that mitigates ricocheting, spalling, and splattering.” Section 5.6 states “no ricocheting, spalling, and splattering.” Is mitigation sufficient, or is the intent to completely eliminate ricocheting, spalling, and splattering? Also, is the Government concerned with forward spall only, or is there concern with ricocheting, spalling, and splattering back towards the shooter?

Answer: We are concerned about ricochet, spall, and splatter in any direction.

While it is impossible to completely remove risk of ricochet, etc. The expectation is that proposals will address their plan to mitigate this risk to the greatest extent possible.

76. Is there a requirement defining whether the bullet resisting panels are located in front of (desk side) or behind (shooter side) of the existing cubicle panels.

Answer: All panels shall be freestanding. In many cases, there are not existing cubicles and the panels will serve as the partitions and the marines will arrange the panels to fit the needs of their specific location.

77. We have observed a number of recruiting stations, some of which have “non-standard” configurations. Are we expected, as part of the resultant contract, to reconfigure the office to meet the standard configurations, thus enabling the full use of the bullet resisting panels?

Answer: Panels shall be capable of being freestanding. In many cases, there are not existing cubicles. The Marines will reconfigure as needed.

78. Section 5.1.1.2 states that “Panels include all fabric on both sides, capability to use push pins on both sides of the panel connection joints, trim, and feet.” Is the expectation that pushpins can be used on the connection joints, trim, and feet?

Answer: Pushpins capability is only required where there is fabric, not connection joints, trim, and feet.

79. Per Section 5.1.3, we have identified “Wilsonart # North Sea D90-60” as a color, however, we are unsure as to what “Mouse Trim” refers to. Please elaborate.

Answer: Mouse Trim is a type of cubicle trim that was used on the existing cubicle. Please refer to attachment 1 for a visual description of the current cubicle design.

80. Section 4.1.4 states that “fabric shall cover the side that will face outward and visible to the public”. Later in the same section it is stated that “Fabric shall be included on both sides.” Please verify as to which of these is correct.

Answer: Fabric shall be included on both sides

81. Section 5.3.2 states that “Vendor will ensure only certified installers are used.” What type of certifications is required?

Answer: There is no need for certification. Professional installers who perform this type of work as their primary trade is the expectation.

82. Section 5.6 describes Government Testing. Will this testing be performed at a single point during the course of the contract, or throughout?

Answer: Random samples will be test throughout the ordering period.

83. Item 6 of the Proposal Format Section (Section C) states “Each page should contain the following text at the bottom of each sheet.” The required text is missing. Please advise as to what language should be included.

84. Section 5.7 identifies the required sample as “an assembled unit for technical evaluation,” yet it also states that “A sample shall not exceed 12”L by 12”W or 50 pounds per component in weight.” Are there multiple samples required? If so, can you please elaborate as to how many and the purpose/make-up of each?

Answer: One sample is required. See section 5.7 for sample requirements.

85. Section 5.1.2.1 calls out ASTM E119 as a means of demonstrating one (1) hour fire rating. This fire test requirement, as it is currently stated, may significantly restrict the armor materials capable of meeting the overall requirements of this solicitation and may exclude solutions that would otherwise be competitive. ASTM E119 is intended to evaluate the duration for which building elements contain a fire, retain their structural integrity, or exhibit both properties during a predetermined test exposure. The subject panels are neither structural nor large enough to contain a fire.

Furthermore, ASTM E119 calls out a 100 sq. ft. sample for testing. This is substantially larger than the largest panel required to meet the subject application (i.e., 48” x 100” which is only 33.33 sq. ft.). It should be noted that ASTM E119 does not provide information as to the performance of test specimens constructed with components or lengths other than those tested. Is ASTM E119 the correct test methodology for this application?

Answer: Using ASTME rating in the solicitation is intended to ensure that the material used will not accelerate an existing fire. If a vendor cannot meet the ASTME standard we will accept an explanation of their level of fire resistance provided they submit evidence of fire testing.

SUMMARY OF SOLICITATION CHANGES:

Statement of work: deleted +/- 2” variance

Statement of work: Corrected quantity for Alaska Locations

CLIN 0001 AM – Guam: added measurements to description

Instructions to offerors: correct installation time in to reflect one hour in technical evaluation

Instructions to offerors: removed price requirement from Volume I

Deleted language that requires installer certification

Delete reference of Section K from the solicitaiton.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AM

The CLIN extended description has changed from:

Price includes al materials, shipping and installation to OCONUS recruiting facilities located in Guam-See Section

5.1 of the Statement of Work for complete description and specifications of the requirement.

To:

FREESTANDING BULLET RESISTING PANELS : STRAIGHT CUBICLE WALL WITH SIDE RETURN: -

FRONT PANEL - 100" WIDE X 48" HIGH -SIDE RETURN: 36” WIDE x 48” HIGH -Price includes all materials, shipping and installation to OCONUS recruiting facilities located in Guam-See Section 5.1 of the Statement of

Work for complete description and specifications of the requirement..

The following have been modified:

GENERAL INSTRUCTIONS

INSTRUCTIONS TO OFFERORS

I. General Instructions:

A. General Information. The Regional Contracting Office, Parris Island (RCO-PI) intends to award a single Firm

Fixed Price (FFP) IDIQ contract for one (1) thirty six month ordering period, as a result of this solicitation.

1. The Government anticipates holding discussions, but reserves the right to award without discussions, if they are determined to be of no value added. Offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects.

2. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

3. Proposals must be prepared in accordance with these instructions. Failure to do so may result in the offeror’s submission being determined unacceptable and ineligible for award. Each offeror’s submission shall be screened by the Contracting Officer (KO) upon receipt to ensure completeness and compliance with the instructions contained in this solicitation. Elimination of an offeror from consideration for award is at the sole discretion of the KO.

B. Confidential Information. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information”, 5 U.S.C. § 552, the offeror should mark its submissions as set forth in FAR 52.215-1(e).

C. Communication Procedures. The Contract Specialist and KO are the sole point of contact for this acquisition.

Address any questions or concerns to the Contract specialist and KO. Written requests for clarification may be sent to the Contract Specialist and KO via email. Email is the preferred method of communication. The Contract

Specialist and KO for this acquisition are as follows:

Contracting Officer:

Name: Kacy Mohead

Phone: 843- 228-2188

Email address: kacy.m.mohead@usmc.mil

Contract Specialist:

Name: Ron Alexander

Phone: 843-228-4118

Email: ronald.k.alexander@usmc.mil http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=browse_usc&docid=Cite:+5USC552 mailto:kacy.m.mohead@usmc.mil mailto:ronald.k.alexander@usmc.mil

Solicitation information and amendments will be posted to the Federal Business Opportunities website at www.fedbizopps.gov. Offerors may e-mail written questions requesting clarification of the Request For Proposal to the KO as instructed in paragraph A(4) above. The Government will answer questions received no later than

10:00a.m. EST, 7/29/16. Questions received after this date/time may not be answered.

NOTE: Your subject line should read “RFP M00263-16-R-1008- QUESTIONS, from insert contractor name.”

II. PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal and Sample Submission

1. Samples Submission: Sample must be received at the address listed below by 2:00 pm EST, 8/11/16. See

FAR 52.212-1

US Postal Service FEDEX Marine Corps Recruiting Command Marine Corps Recruiting Command

3280 Russell Road 3280 Russell Road

Attn: Troy Pugh Attn: Troy Pugh

Quantico, VA 22134 Quantico, VA 22134

2. Proposal Submission. The proposal must be received in its entirety at the below listed address by 2:00 pm

EST, 8/11/16. See FAR 52.212-1.

US Postal Service FEDEX Regional Contracting Office Regional Contracting Office

P.O. Box 5069 Building 159, Corrigedor Street

Attn: Ron Alexander Attn: Ron Alexander

Parris Island, SC 29905 Parris Island, SC 29905

Points of contact:

Contract Specialist: Ron Alexander 843-228-4118 ronald.k.alexander@usmc.mil

Contracting Officer: Kacy M. Mohead 843-228-2188 kacy.m.mohead@usmc.mil

The Offeror shall prepare their proposal as set forth in Table 1 below. The titles and contents of the volumes shall be as defined in Table 1, and shall be within the required page limits and in the number of copies as specified in the table. The contents of each proposal volume are described in the paragraphs noted in Table 1.

Note: All material in excess of the page limits or lack of following proposal preparation instructions will not be considered or evaluated.

The respective volumes must be submitted in person or via conventional carrier, and must be received by the

Government before the due date. The KO will retain a receipt showing the time and date of delivery. Late submissions will not be considered for evaluation. Telegraphic and Facsimile offers are not authorized for this solicitation and will not be considered for evaluation.

B. Organization and Page Limits. The proposal shall be accompanied by both an Executive Summary and a Letter of Transmission. The Executive Summary shall include a top-level summation of the offeror’s proposal and provide a point of contact that is responsible for the offeror’s proposal. The Letter of Transmission shall identify all enclosures being transmitted, include no other information, and be used only to transmit the proposal. The

Executive Summary, cover letter, table of contents, table of figures, list of tables and glossary of abbreviations and acronyms do not count against page count limitations. The following instructions cover the preparation and http://www.fedbizopps.gov/ mailto:ronald.k.alexander@usmc.mil mailto:kacy.m.mohead@usmc.mil submittal of the offeror’s proposal for this solicitation. Proposals shall be submitted to the Government in separate volumes as set forth below.

Table 1: Volumes/Page Limits

VOLUMES AND PAGE LIMITS

VOLUME DESCRIPTION PAGE

LIMITS

NUMBER OF

PAPER

COPIES

NUMBER OF

ELECTRONIC

COPIES

I Part A - Completed RFP/Executive Summary N/A 4 1 CD

II Part A-Quality Appearance, and Design 20 4 1 CD

Part B- Technical Approach 20

III Past Performance 10 1 1 CD

IV Price 3 1 1 CD

C. Proposal Format. In addition to the page limitations set forth above, proposals shall comply with the following format:

1. Print should be no smaller than a font size of 11 Arial or Times New Roman Font and should be on 8-1/2 x 11 inch paper. Charts, graphs, or spreadsheets may be on fold-out pages, but must fold within the page size specified and will count as one page. Elaborate formats or color presentations are not desired or required.

2. Each page within a section shall be numbered consecutively. The page limitation includes any drawings, diagrams, or illustrations.

3. Proposals shall contain a header or footer in single-spaced typed lines with the company name and RFP number included on each page.

4. Graphics and drawings must be clear and legible, and may use a font size no smaller than 11.

5. Each page containing proprietary information should be so marked.

6. Each page should contain the following text at the bottom of each sheet:

7. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Where the offeror finds it necessary to restate or repeat something that has already been stated elsewhere in the proposal, the offeror shall refer back to the initial discussion and identify its exact location within the proposal.

8. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. Staples shall not be used. A cover letter should be bound in each book, clearly marked as to volume number, title, solicitation number, the offeror’s CAGE number, and POC name, email address and phone number. A table of contents shall be in each binder that provides enough detail to allow evaluators to quickly locate key elements of the proposal. Use tabs and dividers, as appropriate.

9. No hyperlinks or external materials are permitted. Content should utilize .doc, .pdf, .axles and .jpg formats to the degree possible.

10. CD ROMs with corresponding proposal material content and logically named files should be included with each of the volumes.

11. In accordance with FAR 4.302 contractors shall submit paper documents printed or copied on at least 30 percent postconsumer fiber paper whenever practicable. If the contractor cannot print or copy double sided, it shall print or copy single sided on 30 percent postconsumer fiber paper.

D. Disposition of Proposals. No proposals will be returned to the offeror. All originals will be made part of the official contract file.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all offerors must comply with the instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the offeror ineligible for award. Clarity, completeness, and conciseness are essential.

E. Additional Information. Proposals shall be clear, concise, and include sufficient detail for effective evaluation.

The proposal should not simply rephrase or restate the Government’s requirements and objectives, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements as specified in the SOW.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information present in the offeror’s proposal.

Responses will be evaluated against the criteria set forth and the established ratings as stated in the tailored information provided in FAR clause 52.212-2, Evaluation-Commercial Items of the solicitation. The offeror’s proposal shall provide correlative responses to the paragraphs in both FAR clauses 52.212-1, Instructions to

Offerors-Commercial Items, and 52.212-2, Evaluation-Commercial Items. Using the instructions provided below, provide as specifically as possible the actual technical capability and methodology the company will utilize for accomplishing/satisfying these requirements as instructed in each factor. All the requirements specified in the RFP are mandatory.

VOLUME I- COMPLETED REQUEST FOR PROPOSAL (RFP)/EXECUTIVE

SUMMARY

A. Volume I: Shall include following (no page limit):

(1) Completed and signed RFP: The offeror shall complete the “Signature of Offeror/Contractor” part of the

Standard Form 1449 in Block 30a, b, c and include a Proposal Table of Contents. At a minimum, the Volume I -

Part A must include the following:

Offer is valid for 90 days from (Date of Submission);

No exception to any Terms and Conditions has been taken, or if so, clearly cited. Include a cover letter delineating any exceptions taken to the solicitation terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the solicitation may cause their proposals to be determined unacceptable;

Acknowledge any amendments to the RFP;

SAM-validated and NAICS code compliant;

Complete any applicable representations, certifications, etc. and

Signed Offer for one 36 month ordering period.

(2) Letter of Intent: (No Page Limit) The offeror shall submit any letters of intent, as applicable. The Government recognizes that the offeror may team with other contractors to meet the requirements of the solicitation. The

Government will evaluate the offeror and its first-tier subcontractors or Joint Venture Agreement as a whole when a signed Teaming Agreement, Letter of Intent, or Joint Venture Agreement committing all parties to performance under this contract is submitted. If the proposal is comprised of a subcontractor/teaming arrangement, the offeror shall provide a brief summary of each company to include: the full company name, address, point of contact, current phone number, and a description of services to be performed under this contract. However, limit each summary to 1 page per company or subcontractor.

(3) Executive Summary: (No Page Limit) The offeror shall include a top-level summation of the offeror’s proposal and provide a point of contact that is responsible for the offeror’s proposal.

(4) Letter of Transmission: (No Page Limit) The offeror shall identify the solicitation number, corporate principal submitting the offer, key points of contact within the company (e.g. contracts, pricing, technical), and a summary of the material content (to include identifying all subcontractors).

(5) Cover Letter: (No Page Limit) The cover letter should be bound in each volume, clearly marked as to volume number, title, solicitation number, the offeror’s CAGE number, and POC name, email address, and phone number.

(6) Table of Contents: (No page Limit) The offeror shall address those areas pertinent to the proposal’s material organization and providing traceability from the offeror’s proposal to - the Statement Of Work (SOW), the evaluation criteria, and to other solicitation sections as necessary.

VOLUME II – TECHNICAL

A. Volume II shall include the following:

The requested information shall be provided in a separate 3-ring binder labeled “Volume II.” Part A and Part B should be separated within the binder using tabs. Volume II Part A shall be limited to 20 pages total and shall address only Factor 1, Subfactor 1- Quality, Appearance, and Design. Volume II Part B shall be limited to 20 pages and shall address only Factor 1, Subfactor 2- Technical Approach. Ensure the following is included and limitations are adhered to:

Proposals shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements and objectives, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements as specified in the Statement of Work.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information present in the offeror’s proposal.

Each offeror will be assessed based on the merits of the offeror’s proposal in response to the requirements of this solicitation. Responses will be evaluated against the criteria set forth and the established ratings as stated in the tailored information provided in the evaluation factors for award at 52.212-2 of the solicitation. Using the instructions provided below, provide as specifically as possible the actual methodology the company will use to accomplish/satisfy these requirements as instructed in each subfactor.

Instructions:

The Offeror must demonstrate knowledge and understanding of the specific technical material, design requirements, program management for installation and warranty, and period of performance requirements described in the

Statement of Work (SOW). The offeror must clearly articulate their capability to perform all of the tasks outlined in the SOW.

Volume II Part A: Factor 1, Subfactor 1 - Quality, Appearance and Design

Each offeror shall describe their ability to accomplish the quality, appearance, and design of the…