LSJ_Redacted.pdf

DDEFENSE LOGISTICS AGENCY

CONTRACTING SERVICES OFFICE

5404 J AVENUE, BUILDING 404

NEW CUMBERLAND, PENNSYLVANIA 17070-5059

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY:

Requiring Activity:

Contracting Activity:

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING REQUESTED:

3. A DESCRIPTION OF THE SUPPLIES AND SERVICES REQUIRED TO MEET

THE AGENCY’S NEEDS/ESTIMATED DOLLAR AMOUNT:

Defense Logistics Agency (DLA) Equipment Management Solutions (EMS) Division J67E

DLA Contracting Service Office (DCSO)

DLA EMS has a need to issue a 2 month extension contract to continue services for SP7000-16-F-0044 without using competitive procedures. The original contract provided for leased multi-functional devices (MFDs), full service maintenance, all consumable supplies (excluding paper), key operator training, networking functionality, security accreditation along with technical and network installation support and is required for EPC East.

The original order SP7000-16-F-0044 procured 10 devices with full service maintenance and all consumable supplies (excluding paper) for EPC East.

Lease support is requested to allow continuation of performance until a new order is awarded. The estimated value is

4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER

THAN FULL AND OPEN COMPETITION:

5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES

USE OF THE CITED AUTHORITY:

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE:

7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT REPRESENTS THE BEST

VALUE TO THE GOVERNMENT BASED ON RECOMMENDED ACTION:

10 U.S.C. 2304(c)(1)

Although other vendors are available to supply MFDs with consumables and services, the MFDs required in this order must be certified which involves a long testing process. In addition, the typical device delivery time of 30 days must be accounted for. Therefore, there are no vendors that would be able to deliver new devices in time for an October 1, 2021 start date. Due to this situation, the devices in this order must remain in place and need to be extended on a sole source contract. Also, since the devices in place are under a lease, no other vendor can service the lease of another vendor without violating the lease terms. The only way to ensure uninterrupted support to the Warfighter is to issue a contract to the current vendor

The action will be not be synopsized in accordance with FAR 5.101(a)(1).

The pricing for the current order SP7000-16-F-0044 compared to current GSA Schedule pricing for similar devices is as follows:

CLIN 0001/ BPA Item 01 - the price of is considered fair and reasonable compared to , which is the average current GSA Schedule pricing for devices similar to Item 01.

CLIN 0002/ BPA Item 03 - the price of is considered fair and reasonable compared to , which is the average current GSA Schedule pricing for devices similar to Item 03.

CLIN 0003/ BPA Item 05 - the price of is considered fair and reasonable compared to , which is the average current GSA Schedule pricing for devices similar to Item 05.

8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS

NOT CONDUCTED:

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION.

10. A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN

INTEREST IN THE FUTURE ACQUISITION:

11. STATE THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT PRECLUDE THE AGENCY FROM

MEETING FUTURE REQUIREMENTS FOR COMPETITION:

Market research indicates that an adequate competition pool exists for requirements of this type and it will be competed on GSA PRISM. Currently, the devices are available on GSA PRISM BPAs, however, the Navy is experiencing installation issues. The sole source order is being put in place long enough to resolve the installation issues and allow for a new requirement to be put in place.

Attempting to do a short-term contract via competitive procedures would result in unacceptable delays to achieve contract award and delivery/installation of new equipment; both of which would cripple the customer. The unacceptable delays would entail removal of the 10 devices currently in place, re-competing the short term rental, and delivery of the short term rental, during which the customers would be without devices. A three month contract will provide adequate time for the delivery and installation of new devices.

In accordance with DFARS PGI 206.302-1 a request for information (RFI) was posted on 14 August 2020 and closed on 18 August 2020. Microtech Inc., Ricoh USA, Ameritel Corporation and Metropolitan Logistics LLC showed interest in the RFI, but none of the vendors can meet the time sensitive element of DLA’s requirement (i.e., none can provide MFDs that would be delivered, installed, and up and running by 01 October 2020.

Microtech, Inc., Ricoh USA, Inc., Ameritel Corporation, and Metropolitan Logistics:

All the above vendors showed interest in the RFI, but none of these vendors can meet the time sensitive element of DLA’s requirement (i.e. none can provide MFDs that would be tested, NMCI certified, delivered, installed and up and running by

Due to highly specialized supplies or services a competitive contract action for these devices is not possible due to the devices being leased from Konica who is the only vendor capable to continue the lease of the existing equipment.

12. CERTIFICATIONS:

Requirement/Technical Certification:

I hereby certify that the support data provided for which I am responsible and which form a basis for this justification are complete and accurate.

DATE

Technical POC

Contracting Certifications:

I hereby certify that the information contained in this justification is accurate and complete to the best of my knowledge and belief.

DATE

Contracting Officer DCSO P-New Cumberland

PARENT.CHAD.R.1521678093

Digitally signed by

PARENT.CHAD.R.1521678093

Date: 2021.08.27 07:37:51 -04'00'