Log 92316 Justification for Single Source.pdf
PDF 381 KB Posted
- Solicitation number
- 18102-26
- Issued by
- Duval County, Florida
About this file
This is a Justification for Single Source procurement document submitted by the Jacksonville Sheriff's Office (JSO) to the City of Jacksonville's Finance & Administration Department, Procurement Division. The JSO is requesting approval to procure covert audio and video recording equipment directly from Adaptive Digital Systems (ADS), specifically a NANO-RAVEN128 128-hour, 30 frames-per-second, 2-camera video/audio recorder and a PICO-EYE 32-hour video recorder designed as a shirt button recorder. The equipment is required to replace failing and outdated covert surveillance devices currently used by the JSO Technical Support Unit (TSU) in undercover operations. The request was submitted on July 31, 2026, with no specified contract term or renewal options noted in the documentation.
The justification for single source procurement is based on the proprietary nature of the equipment and encrypted software, which the manufacturer distributes exclusively through direct sales rather than third-party resellers. The JSO TSU has utilized ADS equipment for 16 years and determined through continuous evaluation that ADS products consistently outperform competing vendors in performance, warranty, and usability. Additionally, JSO personnel regularly attend international covert equipment vendor conferences to identify alternative suppliers but have found no equivalent alternatives. The procurement supports officer and suspect safety during undercover operations while providing evidentiary documentation for prosecution. No pricing information, set-asides, or funding sources are specified in this justification document. A conflict of interest affidavit has been completed and acknowledged.
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Other files
| File | Type | Posted |
|---|---|---|
| 18102-26_SUPPLIER.pdf | ||
| Log 92316 (1).pdf | ||
| 7-1-24 Protest Procedures.pdf |
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Text version
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 01/2024 Page 1
5. Summary of Market Research
[Provide a description of the market research performed, how it was performed, by whom, and market research results. Please spell out acronyms.]
[ Throughout the years, the Jackonsville Sheriff’s Office (JSO) Technical Ssupport Unit (TSU) has used multiple different companies for covert audio/video recording equipment. TSU detectives have constantly evaluated the performance, warranty, and useability of covert equipment. JSO TSU has used Adaptive Digtal Systems (ADS) for the past 16 years and have found ADS sonsitently outperforms other vendors who could provide similar equipment. JSO TSU also attends an international covert equipment vendor conferences annually, and is constantly looking for competitive vendors who can provide the same quality of service as ADS.
T. Holochwost #67613 ]
6. Conflict of Interest (Must Check)
√ By checking this box, I affirm that there are no actual, potential, or perceived conflicts of interest with the entity in which I am requesting a single source award. Conflict of Interest shall be interpreted consistent with
Chapter 112, Florida Statutes.
SINGLE SOURCE JUSTIFICATION FORM (SSJF)
Pursuant to the City of Jacksonville Procurement Code 126.306(a) (8) & The Procurement Operating Manual, when requesting to purchase from a Supplier subject to the referenced sections, this form is to be completed and must be submitted to the Procurement Division with applicable attachments via 1Cloud Smart Form Requisition.
1. Requesting Agency: Jacksonville Sheriff's Office (JSO)
2. Nature and/or description of the requirement being requested.
Identify each item, component or service being procured. (Attach quote/proposal):
Why does the city need these particular goods or services?
NANO-RAVEN128 128 hr, 30 f/sec, 2 camera video/audio recorder and PICO-EYE 32 hour video recorder for shirt button from Adaptive Digital Systems (ADS). The equipment being requested is used in covert operations within the sheriff’s office. The sheriff’s office needs to acquire these items to replace failing and outdated equipment.This equipment provides audio video capability for the safety of the officers and suspects during undercover operations. Furthermore this equipment captures the audio and visual evidence used in prosecution of said suspects.
3. Provide a detailed justification as to why the requested goods/services can only be efficiently and effectively procured through the recommended
Single Source Supplier:
The equipment being requested is proprietary hardware and untilizes proprietary encrypted software. The manufacturer does not distribute their equipment or software to third party resalers.
All sales must be made directly through the manufacturer.
4. Date of Request 7/31/2026
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 01/2024 Page 2
7. Other Documentation (Check and attach all that apply)
√ Supplier Quote
√ Single Source Memo signed by Director
☐ Other [Click here to list other documentation. ]
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