Limited Sources Justification_SP-OCIO-905028 FITBS IT Services -_Redacted.pdf

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FAR Part 8.4 Limited Source Justification Template Version Date: 12/2023

Limited Source Justification and Approval In Accordance with FAR 8.405-6

For Orders or BPAs above the Micro-Purchase Threshold established under Federal Supply Schedules

1. Agency and Contracting Activity:

a. Contracting Activity: Office of Personnel Management OPM/ Office of Procurement Operations (OPO)

b. Requesting Activity: Office of Chief Information Officer (OCIO), Federal IT Business Solutions (FITBS)

2. Nature/Description of Action:

OCIO provides support to OPM by managing and operating information technology (IT) infrastructure and maintaining application systems in support of program offices and e-Government projects. In support of its mission, FITBS requires the renewal of the IT Services Support for existing OPM systems.

3. Description of Supplies/Services:

FITBS develops, modernizes, and maintains an array of HR applications and systems. Services and support will be delivered in Functional Technical Areas (FTA) such as Systems Analysis and Architecture (FTA 1); Systems Design, Development, and Enhancement (FTA 2); Systems Testing and Maintenance (FTA 3); Systems Hosting Environment (FTA 4); Database and Systems Administration (FTA 5); Data Engineering/Integration, Data Science and AI/ML (FTA 6); Microsoft Dynamics and Power App Dev and Support (FTA 7); Emerging Technologies (FTA 8) and; Project Management (FTA 9).

a. Estimated Value (including all options):

b. Type of Contract: Firm-fixed-price and Labor Hour

c. Delivery schedule and/or period of performance: 11/1/2024 – 10/31/2025

4. Authority and Circumstance Justifying Limiting Sources:

Authority Circumstance

FAR 8.405-6(a)(1)(i)(A) An urgent and compelling need exists and following the procedures would result in unacceptable delays.

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Version Date: 12/2023 migrated several OPM legacy on premise applications to the OPM Azure Cloud. These migrations take advantage of improved threat detection and security and provides increasing scalability, reliability, and accessibility, icity to optimize customer support and maintain fiscal responsibility.

OPM is in the final year of work to modernize/replace the electronic Official Personnel Folder (eOPF), and is scheduled to deliver the minimum viable product (MVP) in early FY25 with the final comprehensive site completing in late FY25. The eOPF is the legacy on premise web-based application used by over 110 federal agencies and their 30K+ federal agency Human Resources staff, and 2.2M+ federal employees to assist in decisions about federal employee rights, benefits, and entitlements throughout their careers. The new eOPF (myInsights/HRInsights) will deliver a modern

OPM is delivering on the OPM Agency Priority Goal for FY24/25 to build a first-ever Enterprise human capital data strategy and platform, integrating Federal employee data across Retirement Services, Health and Insurance, Human Resources, MSAC, WPI, OIG, HCDMM, and PAC, and fulfilling OPM data strategy goal 2.1 on improving the Federal employee experience with access to their own data, and to enable critical human capital decision-making for Federal agencies and employees by developing an enterprise human capital analytics platform and delivering high-quality workforce planning data analytics products Governmentwide. Significant progress has been made for this initiative, but much work in FY25 is still planned to ensure all federal employees and federal agencies have access to the data and dashboards needed for data-driven decision making across the federal government.

The logical follow-on will allow OPM the ability to complete the above critical Information Technology Product delivery schedules. Succeeding in FY25 will afford mitigating cyber vulnerabilities, improving product financial stability and customers.

6. Best Value Determination:

In accordance with FAR 8.405-6(b)(3)(A), the solicitation and a redacted version of this document will be posted via GSA e-buy. To determine that the anticipated order will represent the best value, the Contracting Officer and requesting activity will review previous orders and compare the requirement pricing to ensure pricing has

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Version Date: 12/2023 escalated at a fair rate. Additionally, RMCI holds a GSA Multiple Award Schedule (MAS) contract (GS-35F-493GA) through which this requirement is available. In accordance with FAR 8.404(d), GSA has already determined the prices of fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable. As a result, OPM will confirm that the submitted pricing is equal to or less than RMCI established GSA rates. By placing an order against a schedule contract using the procedures in 8.405, the Contracting Officer has concluded that the anticipated order will represent the best value.

7. Description of Market Research:

requirement is commercial and available from the logical follow-on contractor, RMCI, via GSA MAS.

8. Any Other Supporting Facts:

None

9. Actions Taken to Remove or Overcome Barriers to Restricted Consideration:

The competitive follow-on services for maintaining the above discussed systems is in planning and will be awarded prior to the end of this performance. The restriction of competition is limited to this action only.

Nonetheless, to mitigate the risks associated with the event of an unanticipated delay in awarding the re-compete, FAR clause 52.217-8 (Option to Extend Services) will be included in the resultant award.

(See next page for approvals and signatures)