Leidos SAIC X-Ray Truck SS- SPO signed 52119.pdf

Sole Source Justification Form

Bulletin Reference Number IB-8146

Requesting Agency/University /1L. Department ofTransportation

Sole Source Justification Form - Part I

Section I - General Information

Department/Bureau/Section: Transportation/Operations/Weight Enforcement

Need Identified Date:

�IM_a_r_1_9_, _20_1_9 ____ �1 Supply/Service Need By Date: �IA_u_g_3_1_, 2_0_1_9 ____ �

Project Title: Replacement Cobalt 60 in VACIS X-Ray Trucks

Vendor: Leidos, Inc

Provide a description of the supplies or services required: New Cobalt 60 source to replace existing sources in VACIS x-ray trucks

Value: /Actual I Value of Initial Term, this Change Order or Amendment: 1131,422 �--------� �-----------J

Will this Sole Source amend a Professional or Artistic Services contract? O Yes [81 No

�sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: /New Sole Source

Section II - Proposed Term

[81 One-Time Purchase O Term Contract Section Ill - Funding Source

Select the type of funding to be used (Check all that apply): (81 State Appropriate Funds O Federal Funds O Other (Explain):

Section IV- Sole Source Justification

This purchase is economically only available from a single source primarily because it is:

Compatibility of Equipment, Accessories, Replacement Parts or Service

Are there secondary justification(s) for this sole source? O Yes [81 No

(lf"Other" explain in one sentence)

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Section V - Purchase History

Bulletin Reference Number JB-8146

Requesting Agency/University J1L. Department ofTransportation

Has the Agency or University Purchased these supplies or services in the past? i:gJ Yes D No

Term Term From I Term To I Value I Description I Contract Number

1 Jan 1, 2004 Jan 1, 2004 2,400,000 Purchase ofVACIS Trucks

2 7/1/2009 12/31/2009 146,024 Replacement of Cobalt 60 radioactive source in VACIS truck f---

If more than 10, or ifother comments, I explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

I Type

J1FB

lsole Source

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The department has used two (2) Science Applications International Corporation (SAIC) Vehicle and Cargo Inspection System (VACIS) trucks since 2004. The trucks were procured through Homeland Security funds and are operated statewide with the State Police as a deterrent against terrorism, human trafficking and other illegal activities. Cars, trucks and boats can be scanned to detect false compartments, bombs, drug caches, etc.

The Cobalt 60 radioactive material sources have a half life of five (5) years. The last time these sources were replaced was in 2009. It is time for new material. The replacement will also include proper disposal of the old radioactive Cobalt 60 and Lei dos will do that in accordance with Illinois Department of Nuclear Safety rules. Without the replacement the trucks scanning power becomes less and less until the trucks are useless.

2. Provide a list and describe in detail the specifications required to satisfy the need:

New source holders must be Ohmart Model SH-F4 gauges or equivalent.

Installation of the sources must be performed by Leidos trained and certified employees or technicians that regularly perform source change outs on VACIS trucks. Upon completion of the work, VACIS systems shall be checked to ensure proper performance of new sources.

Vendor Qualifications:

To meet the conditions of the Department's Radioactive Material License IL-02249-01, the vendor shall be:

Leidos, Inc.

10260 Campus Pointe Dr San Diego, CA

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Bulletin Reference Number IB-8146

Requesting Agency/University l1L. Department ofTransportation

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

IDOT is licensed to operate the mobile VACIS truck under Radioactive material License IL-00249-01, issued by the Illinois Emergency Management Agency, Division of Nuclear Safety. The Department must conduct its VACIS program under all conditions of its license.

The license requires the Department to instruct all users that any maintenance or repair on the devices involving the removal of the source holders shall be performed only by the device manufacturer of by other persons specifically authorized by the Agency, an Agreement State, a Licensing State or the US Nuclear Regulatory Commission to perform such services. The device manufacturer is Lei dos and is the only entity qualified by the Department to change the Cobalt 60 sources.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

Leidos has a maintenance contract with the Department to maintain these vehicles. They are the only entity that can perform the work on these vehicles according to the Radioactive Material License.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? D Yes [8:1 No

Sa. If no, why weren't alternatives evaluated?

There are no other licensed entities to perform this work for the Department.

6. Are there resellers or distributors?

D Yes D No [8:1 N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

A quote was provided by the company. The pricing has been deemed reasonable by the department as the previous replacement was $146,024.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

D Yes 1ZJ No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

The VACIS trucks are used as a deterrent against terrorism, drugs and human trafficking. They are used to provide public safety and deter illegal activity on our State highways.

10. ls there any additional information you would like to add to justify this sole source?

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Sole Source Justification Form

Bulletin Reference Number IB-8146

Requesting Agency/University j1L. Department ofTransportation

Section VII

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Digitill)' signed by M�gan

I Requesting Department Representative Megan Seitzinger:,:.��•-••" ""'�o-o,oo· Phone Numberl 17-524-3938 Date IMay13,2019I

Printed Name jMegan Seitzinger E-mail Address jmegan.e.seitzinger@illinois.gov

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prio, form fields will lock once thise-signature iscompleted}

Agency Bureau/Division Head or University I Purchasing Director and Not a Designee _

Printed Name A .. Jn. w. l(;Q,/\'H SPO Approval and Signature Required

ID� Numbe, 1,'1-'lfl--J1,, Date I S"/tJ{lct I E-mail Address I O.IAAJ< ,W; /Ct,.,,5,b/�116"/'; ·)"/ fn I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University �determination.

O I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State A .encyaf{Tniversityrfrust ex lore other sourcing methods to satisfy their need.

State Purchasing Officer Signature

Printed Name I�' v1 < QP<-1f{?

Version 7.01

Phone Number I 217 _ 7 20 _ t.,JJate sj "Ul; ,.., E- mailAddress I :0.-,,,,,,P Pe,.,_w € -i:LLUc'c2i5-L:v

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