LED Fixture Schedule 2025.xlsx

This is a LED Fixture Schedule spreadsheet detailing lighting conversion specifications for three City of Sun Prairie, Wisconsin municipal facilities: the Westside Community Services Building, Fire Station 1, and Fleet Maintenance Facility. The document provides a comprehensive inventory of approximately 878 existing light fixtures across the three locations, specifying fixture types (T8, CFL, T5 HO, T12, and dimmable fluorescent), quantities, current wattages, and emergency lighting designations. The conversion involves replacing these fixtures with new LED lighting while implementing control systems such as occupancy sensors, photocells, and dimmable controls. The schedule itemizes projected energy savings in kilowatt-hours, identifies which rooms require new controls with associated material and installation costs, and lists available utility incentives for each conversion. The project spans approximately 85,085 square feet across all three facilities, with the contract period running from November 5, 2025, to June 30, 2026, with an option for one additional year extension.

The spreadsheet indicates significant energy efficiency improvements across all three locations, with the Westside facility showing total kWh savings of 76,378.91, the Fleet facility demonstrating 12,073.25 kWh savings, and Fire Station 1 achieving 14,946.25 kWh savings. Control system upgrades total $5,405.00 for the Westside facility, with various occupancy sensors and photocells specified throughout. The document references utility rebate incentives totaling $1,067.90 for Westside alone, indicating the city is leveraging energy efficiency programs to offset project costs. A mandatory site walkthrough is scheduled for September 18 and 19, 2025, with bids due October 9, 2025, at 2:00 PM. Contractors must provide DLC or ENERGY STAR certified LED products, detailed project specifications, cost breakdowns, recycling methods, utility rebate assistance, and proof of insurance and licensing. Liquidated damages of $500 per day apply for project delays. The project reflects the city's commitment to infrastructure modernization through capital improvement and building maintenance budgets allocated for energy efficiency improvements between 2025 and 2028.