LCMP MPS PWS.pdf

SECTION C – DESCRIPTION/SPECIFICATIONS 1

Performance Work Statement 2 Logistics Construction and Mission Planning Support 3

BACKGROUND 5

The Federal Emergency Management Agency (FEMA, or the Agency) Logistics Management Directorate 6 (LMD) provides logistics capabilities to procure and deliver goods and services that support disaster 7 response and recovery operations for disaster survivors and communities. The primary mission of LMD 8 is to deliver the right resources, at the right place, at the right time, to support state, local, tribal 9 governments, and territories. This mission is supported by the LMDs Transportable Temporary Housing 10 Unit (TTHU) program, in conjunction with the FEMA Individual Assistance Division, to provide direct 11 temporary housing assistance following a major disaster declaration, by providing manufactured homes 12 and other types of transportable temporary housing to disaster survivors. 13

PURPOSE 14

The TTHU program, within the LMD, is seeking disaster housing planning services to support direct 15 temporary housing implementation. These services may include providing credible, objective, and timely 16 evaluation necessary to determine if direct housing assistance is needed, develop a mission plan for 17 TTHUs, provide detailed information on local codes, permitting requirements, installation and 18 transportation restrictions, points of contact for state and local authorities, and other information 19 necessary from the TTHU mission perspective. 20

The TTHU and Direct Housing programs also requires operational and technical field project 21 management services to support active direct housing missions. Operational and technical field support 22 may include construction site oversight, determining performance of area feasibility, invoice tracking, 23 data analysis, and administrative support. 24

Support with project management and operational field support to assist other components of FEMA’s 25 direct housing mission, such as architectural and engineering services, lifecycle process management, 26 supply chain analysis, the Multifamily Lease & Repair (MLR), Permanent Housing Construction – Repair 27 (PHC – Repair) and Permanent Housing Construction – New Construction (PHC – New Construction), 28 may be supported by this contract. 29

OVERARCHING PERFORMANCE AND CONTRACT OBJECTIVES 30

The offeror will provide technical and project management expertise in direct housing services. The 31 offeror shall provide adequate personnel to capture information and provide TTHU planning as part of 32 FEMA’s Sheltering and Housing Field Team (SHFT). SHFT support includes gathering information to make 33 recommendations about TTHU direct housing feasibility and options. Mission planning builds on the 34 information gathered during a SHFT and provides operational parameters that allow FEMA and the 35 installation contractors to successfully execute TTHU missions. The offeror may also support non-36 disaster missions (where this is no SHFT). 37

FEMA may be requested by other departments or agencies to help with temporary housing. Offerors 38 may be required to consult with manufactured home vendors, the Department of Housing and Urban 39

Development (HUD), HUD-approved Production Inspection Primary Inspection Agencies (IPIAs) and 40 Design Approval Primary Inspection Agencies (DAPIAs), state agencies, other private third-party agencies 41 that inspect a manufactured home at various stages of production, FEMA storage sites and FEMA TTHU 42 installation contractors. Information regarding the DAPIAs can be found at 24 CFR 3282.361 and IPIAs 43 can be found at 24 CFR 3282. 44

The offeror shall deliver a comprehensive suite of architectural and engineering services. In addition to, 45 supporting the management of the TTHU lifecycle process system. The offeror shall support the Supply 46 Chain Analysis Network (SCAN), which provides private sector supply chain resilience analyses focused 47 on understanding life sustaining private sector supply chains (food, water, energy) and their critical 48 enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking system, 49 etc.) during non-disaster and disaster operations, with critical quantitative and qualitative analyses. 50

FEMA anticipates the need to provide support for up to five Presidentially declared disasters within any 51 given 12 consecutive month period, and the offeror shall have the capability to respond simultaneous 52 disasters. 53

FEMA anticipates the need for personnel to be able to deploy within 24 hours CONUS and 72 hours 54 OCONUS from date of award and travel throughout the impacted areas, as requested. 55

Disclaimer: All Prime and Sub-Contractor on the current and future LogHouse Construction Contract, 56 are prohibited from competing on the Logistics Mission Planning and Support contract due to the 57 potential for a conflict of interest between service providers. 58

SCOPE 59

Housing Mission Planning 60

The offeror shall assist the TTHU program with logistics housing planning services to support disaster 61 housing implementation. The offeror assists with TTHU planning by developing content for the Direct 62 Housing Mission Report, assessing feasibility for TTHU housing solutions, assisting with TTHU logistics 63 housing planning services, providing detailed information on local codes, permitting requirements, 64 installation and transportation restrictions, points of contact for state and local authorities, and other 65 information necessary from the TTHU mission perspective. The offeror’s duties under this contract shall 66 not be duplicative with the duties of the installation contractor/s executing the direct housing mission in 67 the disaster area of operation. 68

The scope of work for each project may include all requirements defined herein, as well as work 69 identified in the subject TOs. The offeror shall provide the following services: 70

• FEMA Reporting Support 71

• Pre-Mission Transportation Planning Support 72

• Pre-Mission Installation Planning Support 73

FEMA Reporting Support – Provide information gathered for the Direct Housing Mission Report 74 (DHMR), which provides courses of actions for meeting the projected housing needs. The courses of 75 actions should be presented with a clear justification of why it is warranted to be included and why 76 other options are impractical or less cost effective. Each course of action should identify the benefits, 77 risk, and mitigation factors for the identified risk. 78

Pre-Mission Transportation Planning Support – Identify the transportation requirements for hauling 79 TTHUs from the point of origin provided by FEMA to the designated staging area in the disaster area of 80 operation. The offeror shall gather detailed information on transportation requirements while the need 81 for direct housing assistance is being evaluated. The offeror shall, as directed, gather information 82 required to complete the Transportable Temporary Housing Transportation Restriction Form. 83

A. Interstate Documentation – Identify the states through which TTHUs would likely be 84 transported through. The offeror shall start with the state/s that are impacted by the disaster 85 declaration and then expand the search to include states along major interstate routes between 86 the disaster area of operation and FEMA TTHU storage sites. 87

B. Interstate Planning – Identify regulations that apply to the FEMA TTHUs and the impact on the 89 potential mission in all the states identified during interstate planning. The offeror shall 90 prioritize their research by focusing on states within the disaster area of operation followed by 91 states on the routes connecting FEMA TTHU storage sites to the disaster of operation. 92 Transportation restriction data for states on routes connected to the TTHU vendors’ plants shall 93 be collected last. 94 The offeror is responsible for identifying all regulations and restrictions that may impede the 96 delivery of a TTHU to the disaster area of operation. Types of restrictions and requirements that 97 commonly affect TTHU missions are driver licensure, insurance, permits, tow vehicle, escort, 98 safety equipment, signage, flags, lights, inspections, speed limits and vehicle operations. 99 For each state identified during interstate planning, the offeror shall record the following data: 101

• Licensure – Includes special licenses for drivers or shipping agents 102

• Insurance – Identify special liability insurance for TTHU loads 103

• Permits – Catalogue any permits required for the number of axels; types of TTHU loads; 104 crossing state, county or municipal lines, shipping agents, etc. 105

• Tow vehicle – List any requirements for the type and characteristics of the vehicle used 106 by the hauler. 107

• Escort – Identify the number, type and requirements for any escort required 108

• Safety equipment – includes additional brakes, special brakes, mirrors, hitch 109 configurations, etc. 110

• Signage – Look for verbiage, font, and color requirements 111

• Flags – Check for number, size, location, color, etc. 112

• Lights – List number, location, intensity, color, etc. 113

• Inspection – Catalogue types, sequence, inspecting authority, etc. 114

• Speed – Include general restrictions as well as event driven restrictions (e.g. rain, size of 115 road, etc.) 116

• Operations – Identify daily restrictions (e.g., Sunday) as well as operating conditions 117

(e.g., rain, wind, etc.) 118

• Other – Check for any other requirement in any jurisdiction that impacts the 119 transportation of a TTHU 120

Pre-Mission Installation Planning Support – The offeror shall provide detailed information on points of 122 contact for state and local authorities, and other information necessary from the installation 123 perspective. Gather information regarding potential commercial and group site locations and perform 124 initial assessments to identify which locations may be most suitable for TTHUs. The offeror shall 125 examine existing commercial manufactured home or recreational vehicle parks to determine if there is 126 the possibility of expansion, and utilize information received from state and local officials to locate 127 vacant land for a possible group site/s. The offeror shall provide detailed information on local codes, 128 ordinances, permitting requirements, installation and local transportation restrictions, and other 129 information necessary from the installation perspective. 130

A. Jurisdiction Interface Support – Gather state and local installation point of contacts (POCs), the 131 local and state administrative agency responsible for manufactured housing within the state 132 requirements, utility providers’ POCs and requirements, and information on potential 133 commercial sites. The offeror shall establish contact with the listed POCs to validate the 134 information and seek to identify whether variances, waivers, or other deviations from the 135 normal process may be used to expedite the provision of the TTHUs. The offeror shall compile 136 the POCs for local, state, and tribal entities with jurisdiction over use of manufactured housing, 137 as defined or identified by the Housing Group Supervisor or designee. 138

B. TTHU Site Planning Support – Perform initial group site assessments when FEMA has 140 determined that a group site may be required. The offeror shall work with the State-Led Housing 141 Task Force and local Governments to identify vacant land that may be suitable for group site 142 development if needed. Privately owned land shall also be identified in case publicly owned 143 property is not available or is unsuitable. The offeror shall assess potential group site locations 144 to determine their size and their proximity to the affected area, existing utilities, wrap-around 145 services, and the ability to create accessibility for survivors with disabilities. GPS coordinates 146 should be recorded at each site. 147 The offeror shall identify areas of the state where interim housing would not be permissible due 149 to environmental, historic, floodplain, cultural or other issues. If these issues exist, the offeror 150 shall identify POCs for local requirements related to environmental, historical, or cultural issues 151 and identify any jurisdictional requirements related to the environment, historical or cultural 152 issues for placement of TTHUs (if different from those of FEMA or other Federal regulations). 153 The offeror may be tasked with identifying commercial or group sites to accommodate the 155 number and location of applicants to fulfill needs identified by FEMA. This will include but not be 156 limited to all the information gathering listed in this section. In addition to the Authority Having 157 Jurisdiction (AHJ) permitting, environmental / historical and floodplain management 158 requirements, the offeror shall record and report the permit process including timelines and 159 potential obstacles and identify the timelines for utility locator services. 160

C. Commercial Parks/Recreational Vehicle Parks – Identify the manufactured home commercial 162 parks and recreational vehicle parks within and adjacent to declared counties/parishes. 163 Information gathered shall include number of pads available, pad rental costs, size of pad, 164 amperage at the pad, size of other utility infrastructure (e.g., diameter of water and sewer 165 pipes), park rules, the manager’s tentative acceptance of FEMA renting vacant pads, and 166 application requirements/restrictions and process. The offeror shall provide park managers with 167 information about how to conduct business with FEMA. 168

D. Commercial Land – Conduct an overview assessment of commercial land that would be suitable 170 for group sites. Commercial site assessments should indicate how many, and which kinds, of 171 TTHUs would be accommodated. The amount of developed acreage, along with any available 172 adjacent land should be captured such that a commercial or group site expansion or upgrade 173 may be subsequently considered. This includes identifying nearby utilities and constraints not 174 previously identified under codes, zoning and permitting, such as required setbacks. The offeror 175 shall make every attempt to contact the owner or operator of each commercial lot to obtain the 176 leasing terms and conditions along with a copy of existing covenants. The offeror shall provide 177 park managers with information about how to conduct business with FEMA. 178

E. Public Land – Conduct an overview assessment of publicly owned land-federal, state, county 180 and municipal-that would be suitable for group sites (e.g., military bases, state forest, county 181 park, municipal parking garage, etc.). This includes identifying nearby utilities and constraints 182 not previously identified under codes, zoning and permitting, such as required setbacks. Public 183 land site assessments should indicate how many, and which kinds, of TTHUs would be 184 accommodated. The amount of developed acreage, along with any available adjacent land 185 should be captured such that a group site expansion may be subsequently considered. The 186 offeror shall identify which agency administers the public land, the POC contact information. 187

F. Private Land – Conduct an overview assessment of large privately-owned parcels of land that 189 would be suitable for group sites (e.g., family farm, multi-acre single-family lots, etc.). Private 190 site assessments should indicate how many, and which kinds, of TTHUs would be 191 accommodated. This includes identifying nearby utilities and constraints not previously 192 identified under codes, zoning and permitting, such as required setbacks. The amount of 193 developed acreage, along with any available adjacent land should be captured such that a group 194 site expansion may be subsequently considered. The offeror shall attempt to contact the owner 195 of each private lot to ascertain the willingness of the owner to cooperate with FEMA and 196 identify any specific owner reservations. The offeror shall provide park managers with 197 information about how to conduct business with FEMA. 198

G. Utility Infrastructure – Identify fees charged by the provider for new connections (TTHUs 200 require operational water, sewer and electric utilities, and other fuel sources prior to being used 201 to housing disaster survivors). Additionally, identify the offeror shall identify the following, but 202 not limited to: 203

• Jurisdictional POCs for utilities provision; 205

• Utilities that service the area and their POCs; 206

• Process for utility set-up such as electrical meter, panel, pole, etc.; 207

• Actions survivors will have to conduct to establish TTHU utilities; 208

• Issues that may affect restoring utility service, such as requirements to retest wells; and, 209

• Determine other issues that may affect utilities installation, such as frost line depth. 210

H. Frost Line(s) Database – Identify the frost line depth by the appropriate political or geographic 212 subdivisions within and adjacent to the disaster area of operation. 213

I. Fire Resources – Identify any political sub-division (i.e., state, county or municipality) that has 215 regulatory authority regarding the installation or use of residential fire sprinklers within and 216 adjacent to the disaster area of operation (FEMA requires residential fire sprinkler systems in all 217 manufactured housing units). 218

J. Topography/Soil – Identify whether the space available and the slope of the site preclude 220 placement of any unit types. The offeror shall identify whether the soil composition raises any 221 notable challenges to the safe and economical installation of the unit; excessive sand or clay 222 may compromise the secure footing of the unit; rock or excessively firm soil may require special 223 equipment or pose other challenges to installing underground water and sewer lines. 224

K. TTHU Permit Planning Support – Determine, identify and report permit requirements for all 226 installation activities such as transportation, installation, maintenance, and deactivation of 227 manufactured housing units, as well as for design and construction for commercial park 228 expansions or group sites. The offeror shall report on the requirements to obtain the permits, 229 the period that permits are valid, and the renewal requirements. Additionally, the offeror shall 230 identify reciprocity for each type of permit and whether the prime contractor and/or the 231 subcontractor are required to hold the permit. 232

L. Building - Identify permit requirements that ensure TTHUs comply with the current codes, 234 standards, flood ordinances and recommended construction techniques. Document whether the 235 permit includes an elevation certificate or a permanent record of compliance with applicable 236 elevation and / or retrofitting requirements. 237

M. Occupancy - Identify occupancy permit requirements in each jurisdiction and if any jurisdiction 239 will waive permit fees and inspection fees. The offeror shall assess how FEMA may appeal 240 decisions, orders and determinations made by local officials. Additionally, the offeror shall 241 determine whether FEMA may request variances if a TTHU requires relief from the terms of a 242 land use, zoning, building code, or other regulation. 243

N. Sprinkler – Determine which jurisdictions require a sprinkler permit to connect, operate, or 245 repair fire protection systems. Additionally, the offeror shall identify the scope of each 246 jurisdiction’s permit, specifically if fire alarm systems require a separate permit. 247

O. Local Transportation – Identify other requirements to transport TTHUs to the disaster area of 249 operations. This data shall include: 250

• Local transportation permits 252

• Hours of operations for the transportation of TTHUs 253

• Waiver process 254

• Contact office 255

• Other information that is relevant to the transportation of the TTHUs 256

The offeror shall also identify issues which may make it difficult or impossible to deliver a unit or 257 a kind of unit. When a potential route of delivery has been obstructed, note the location of the 258 obstruction (e.g., bridge with limited load rating, railroad crossing with restrictive vertical curve, 259 low overpass) and in the case of temporary obstructions, attempt to gather additional 260 information regarding how long the transit route may not be passable. 261

P. Zoning – Identify state laws and local government regulation of TTHUs. The offeror shall identify 263 site-built requirements that are relevant to FEMA TTHUs where ordinances require that 264 jurisdictions regulate TTHUs no differently than they regulate other types of homes. 265 Specifically, the offeror shall determine if jurisdiction requires the TTHU to be new, set on a 267 permanent foundation, comply with local design standards, or be thermally equivalent to the 268 state energy code. Additionally, the offeror shall identify any ordinances that prevent the entry 269 or require the removal of a TTHU used as a primary residence, require that utility connections in 270 TTHUs meet state and Federal building code standards, or that a TTHU contain both an internal 271 toilet and an internal shower. 272

Q. Site Preparation Planning Support - Identify local utility locator services for both utilities located 274 on public land and utilities located on private land. Verify from inquiry with the utility provider 275 or visual assessment whether power appears to be available. Identify any visible damage to 276 supply lines or meter panels. The offeror shall identify whether the sewer is provided by a septic 277 tank or a municipal source; for septic, indicate whether the septic appears to have been 278 compromised (if able to do so visually). 279 Within the declared disaster area, the offeror shall identify each fire department (both 281 volunteer and professional) by department name and contact information, area of coverage, 282 Chief’s name and contact information, Public Affairs/Government Affairs contact’s name and 283 contact information as well as other information that will allow FEMA to inform the local fire 284 departments and fire marshals that FEMA has installed residential fire sprinkler systems in the 285 manufactured housing units. 286 The offeror shall indicate whether the water is provided from a well water and identify any 288 challenges the location of the water source would provide beyond the scope of a standard 289 installation; for wells, indicate whether the well appears to have been damaged (if able to do so 290 visually). 291

R. Utility Connection Planning Support – Document the utility connection requirements for each 293 public utility that operates within the disaster area of operation. The offeror shall inventory all 294 requirements for electrical utilities, sanitary waste utilities, potable water utilities, and other 295 fuel sources. 296

S. Electrical Utility – The offeror shall identify any specific equipment, regulations, or installation 298 requirements for each provider. The offeror’s documentation shall include any specific 299 requirements or bans that may affect a TTHU mission and identify the utility provider’s timelines 300 for restoring electricity within the affected area. 301

T. Sanitary Waste Utility – The offeror shall identify any specific equipment, regulations or 303 installation identify the service area(s) for the sewer utility provider. For municipal sewer, 304 coordinate with utility POC to get estimated service connection timeframes, associated fees, 305 and required burial depth for sewerage lines. 306

U. Potable Water Utility – The offeror shall identify any specific equipment, regulations, or 308 installation requirements for each provider. The offeror’s documentation shall also include any 309 specific requirements that may affect a TTHU mission. For municipal, coordinate with utility POC 310 to get estimated service connection timeframes, associated fees, and required burial depth for 311 water lines. 312

V. Inspection Planning Support – The offeror shall identify all inspections required during TTHU 314 installation in each jurisdiction. Typical inspections include, but are not necessarily limited to, 315 electrical, generator, occupancy, sewer, fire sprinkler and water utility inspection. 316

W. Electrical Inspections – The offeror shall identify electrical inspection requirements in each 318 jurisdiction. The offeror shall also capture the sequencing of the electrical inspection(s) 319 required. For example, new meters often cannot be installed until the final inspection for the 320 home has been successfully completed. 321

X. General Inspections – The offeror shall identify local permit requirements for using standby 323 generators in the residential setting in general and manufactured housing. The offeror shall 324 identify grounding requirements for the generators approved for deployment by FEMA. The 325 offeror shall catalog the list of fuels required by generators approved for use by FEMA, identify 326 local sources for each type of fuel as well as any transportation restrictions (e.g., quantity of fuel 327 that can be transported without a license, etc.). The offeror shall consolidate the list of 328 maintenance requirements for the generators approved for deployment by FEMA. 329 The offeror shall obtain installation manuals for each model of generator approved for 331 deployment by FEMA in a format that can be provided to local inspectors on demand. The 332 offeror shall obtain load analyses from FEMA or the manufacturer for each make and model of 333 TTHU deployed also in a format that can be provided to local inspectors on demand. 334

Y. Occupancy Inspections – The offeror shall identify occupancy inspection(s) jurisdiction. The 336 offeror shall also collect the specific criteria the occupancy inspector in each jurisdiction 337 requires. Typical occupancy permit requirements include: 338

• Construction completed 339

• All external surfaces painted/sealed 340

• Weather stripping installed on windows and doors 341

• All electrical or plumbing fixtures installed 342

• Interior smoke detectors installed in the bedrooms and in hallway leading to the parking 343 spaces. 344

Z. Sewer Inspections – The offeror shall identify any sewer inspections required by each 346 jurisdiction and specific requirements of each inspection. 347

AA. Sprinkler Inspections – The offeror shall research and cite if the state or local jurisdictions 349 require a license to repair or test a residential sprinkler system, then catalogue any local or state 350 requirements for testing of residential fire systems (e.g., alarm test, drain and refill, pressure 351 test, etc.). The offeror shall identify local sources meeting the license and testing requirements 352 identified above. 353

BB. Water Inspections – The offeror shall identify any water inspections required by each 355 jurisdiction. The offeror shall identify any specific requirements of each inspection such as 356 leaving trenches for underground water service exposed prior to the inspection. 357

CC. Local Resource Planning Support – The offeror shall identify local or regional organization—359 religious, non- profit or otherwise—with experience in areas that are valuable from the 360 installation perspective. 361

DD. Related Local Businesses – The offeror shall catalogue local organizations that supply services 363 related to TTHU installation. This includes operators of commercial locations, commercial 364 manufactured home or recreational vehicle parks, manufactured housing installation 365 companies, travel trailer dealers, etc. 366

EE. Local Installation Materials – The offeror shall utilize installation manuals for the various TTHU 368 systems approved for deployment by FEMA, the contractor shall inventory the materials 369 required to install TTHUs and their related systems, identify local suppliers of the materials 370 specified in the installation manuals. If requested, the contractor shall identify any shortage of 371 materials that are required to set-up TTHUs, such as concrete blocks, supply including tanks for 372 propane, or heat cable, exterior grade plywood, etc. 373

FF. Trade Union Communication – The offeror shall contact trade union offices in the affected 375 area(s) and areas adjacent to the declared disaster to determine the workforce that may be 376 available in certain specific trades (upon the request of Contracting Officer). FEMA Logistics and 377 its contractors will have interest in the supply of carpenters, residential electricians, and 378 plumbers. Other trades may be requested to be researched in the task order. 379

GG. Multifamily Lease & Repair reconnaissance – The offeror shall search the affected communities 381 for residential buildings that may be eligible to participate in the Multifamily Lease & Repair 382

(MLR). 383

The structures that are MLR eligible are residential buildings that house three or more families in a 385 contiguous structure, are unoccupied, and need reasonable repairs to make them safe and habitable 386 and have a willing owner. The Disaster Housing Implementation Teams (DHIT) may be tasked to provide 387 preliminary information regarding potentially eligible structures in or near high-concentration areas of 388 applicants after a street-level recon for possible suitability. Under separate contracts or mission 389 assignments, housing inspectors and other specialties will be assigned later for more detailed follow-up. 390 The intent of the DHIT role in MLR and Direct Lease is to identify potential properties and possible 391 elimination of non-residential or structures in exceedingly poor condition. 392

Operational and Technical Field Support 394

The operational and technical field support will be utilized to execute a broad range of project 395 management requirements related to TTHU direct housing missions. These requirements may include 396 tasks in a variety of installation-related project management activities such as, but not limited to, 397 planning support, administrative support, developing and providing technical analyses, project 398 monitoring to include permitting, demolition, excavation, site preparation, installation, deactivation, 399 and other specialty and general construction work related to FEMA’s direct housing mission as directed 400 in the TO. 401

The scope of work for each project may include all requirements defined herein, as well as work 402 identified in the subject Task Orders (TOs). The offeror shall provide the following services: 403

Acquisition Planning Support 405

Administrative Support 406

Data Input/Analysis 407

Project Schedules 408

Cost Estimation 409

Technical Analyses 410

Geospatial Information 411 Systems (GIS) Support 412

Housing Inspections 413

Design Services 414

Project Monitoring and 415 Quality Oversight 416

Environmental and Historical 417 Preservation (EHP) Support 418

Alternative Housing Planning 419 Support 420

Contract Surveillance 421

Long-term Staging Support 422 Services 423

Engineering and 424 Construction Management 425

Financial Monitoring 426

Invoice Tracking 427

Invoice Accounting Review 428

Subject Matter Expertise 429 related to Electrical Utilities 430

Acquisition Planning Support – Assist FEMA with documenting acquisition decisions, developing 432 Statement of Works (SOWs), assessing acquisition risks, establishing baseline schedules, developing cost 433 estimates, evaluating Task Order Proposal Request (TOPR) responses, and other acquisition tasks related 434 to the direct housing mission. 435

Administrative Support – Provide administrative support personnel to assist FEMA direct housing 436 management teams with contract oversight activities. Activities may include documenting performance, 437 assisting with change requests and contract modifications, field support such as permit coordination and 438 monitoring, document management, technical writing, and other administrative and clerical activities 439 related to the direct housing mission. 440

Data Input/Analysis – Provide support personnel to assist FEMA direct hosing management teams with 441 data related contract oversight and tracking activities. Activities may include spreadsheet 442 development/input/maintenance/modification, database input and management, database input and 443 management, upload and download of files between multiple systems and applications, training of 444 Agency personnel on the spreadsheets and/or databases in use, and other administrative and clerical 445 activities related to the direction housing mission. Preliminary analysis of the data may also be included 446 in addition to the above activities. Data analyst will be skilled in Power BI to compute, evaluate and 447 present quantitative and qualitative analyses results. 448

Project Schedules – Draft baseline schedules for direct housing service and construction activities, 449 sequence activities, gather resource assignments, validate contractor submitted timelines, construct 450 schedule network, collect work performance data and schedule performance data, and assist with other 451 project management time documents related to FEMA’s direct housing activities. 452

Cost Estimation – Provide cost estimates for FEMA anticipated construction and engineering services 453 related to direct housing missions. Examples of the task to be estimated include installation and 454 alteration of FEMA TTHUs, demolition, site layout, site preparation, residential repairs, and building and 455 grounds alterations. Cost estimates may be preliminary in nature, or for use in Agency cost estimates for 456 contracts, task orders, or modifications. 457

Technical Analyses – Provide construction analyses related to FEMA contractors’ proposed repairs, 458 alterations, etc., of FEMA TTHUs and/or other direct housing activities (e.g., demolition, site layout, site 459 preparation, etc.). Offeror may also be required to provide regulatory code compliance analyses for 460 direct housing activities. 461

GIS and Analytics Support – Provide ArcGIS OnLine (AGOL) data collection tools using modern project 462 and work management platforms to automate the collection of field data on equipment. Provide 463 personnel and equipment to be able to produce electronic or hard-copy deliverables that display 464 information critical to the decision-making process in a direct housing mission. Products may include 465 maps displaying impacted disaster area, populous areas, disaster damage levels, and locations of 466 potential solutions such as commercial parks, identified group sites, apartment complexes, rentals, etc.; 467 routing plans for effective and efficient assignment of workforce to perform inspections and/or site 468 visits; and accessible transportation routes. 469

Housing Inspections – Provide workforce to perform inspections of private homes, apartments, and 470 other residential structures. Inspectors shall be qualified to determine habitability and code compliance 471 and understand application of HUD residential standards as they pertain to housing units being 472 inspected. Provide qualified residential electric and plumbing and heating for inspections if required in 473 the task order. Deliverables may include completed checklists, individual designs, and preliminary cost 474 estimates and construction schedules. 475

Design Services – Provide conceptual site design and/or design review for individual, commercial and 476 group sites, and staging yards related to the direct housing mission. Assess group site design packages to 477 ensure designs include all local, state, and other applicable construction requirements. Provide detailed 478 individual designs for homes under the PHC program, where program parameters will be communicated 479 in the work order such that the housing standard to be attained will be directed by the Contracting 480 Officer. 481

Project Monitoring and Quality Oversight – Deploy licensed experts to augment FEMA staff in 482 monitoring and certifying acceptance of installation contractor’s work according to applicable codes and 483 regulations. Monitoring and/or acceptance work may be required at permitting, site inspection, site 484 preparation, group site design, group site construction, staging yard design, staging yard construction, 485 unit installation, unit maintenance, unit deactivation, staging acceptance, permanent housing 486 construction and repairs, apartment repair and habitability, and other direct housing-related activities. 487

Environmental and Historic Preservation (EHP) Support – Provide qualified National Environmental 488 Policy Act (NEPA) support personnel (e.g. environmental engineers, hazard mitigation specialist, 489 archeologists) and other EHP personnel in support of the direct housing mission. 490

Alternative Housing Planning Support – Provide construction related support personnel to develop 491 alternative housing options during Presidentially declared disasters. Options may include feasibility 492 assessments of commercially available housing products that could be utilized as alternative solutions 493 when traditional direct housing services (i.e., TTHUs, etc.) are impractical. 494

Contract Surveillance – Assist FEMA contract management team with performing contract activities and 495 other quality control functions for LMD contracts and other FEMA awarded contracts in support of the 496 direct housing mission. 497

Long-term Staging Support Services – Deploy personnel as residential construction specialists to provide 498 inspection services to FEMA TTHUs arriving and/or departing FEMA-designated long-term staging sites. 499

Engineering and Construction Management – Provide management services for contract personnel 500 engaged in planning, design, and/or construction functions. Perform oversight and control of installation 501 contractor resources producing cost estimates, project schedules, data input and modification, project 502 designs, quality assurance of construction projects, and other technical aspects of the direct housing 503 mission. 504

Financial Monitoring – Assist in requesting funds for commitment from FEMA field offices and work 505 together with FEMA’s financial management staff and others in the LMD program management office to 506 ensure that sufficient funds are committed and in place to allow for the timely obligation of funds. 507 When funds are committed and available, ensure that the appropriate Contracting Officer is made 508 aware. Monitor the utilization of funds and make recommendations to the LMD program manager when 509 unused funds should be de-committed. Enter financial data on a real-time basis into the LMD financial 510 management systems and ensure their accuracy. 511

Invoice Tracking – Track and monitor progress in the payment of invoices submitted by LMD 512 contractors. 513

Invoice Accounting Review – Perform invoice audit reviews in accordance with established protocols to 514 ensure submitted invoices are mathematically sound without inaccurate expenses and all issues are 515 resolved to expedite processing and payment within 15 days or less. 516

Subject Matter Expertise related to Electrical Utilities – Collaborate with local electrical companies to 517 expedite electric installations and facilitate information sharing. Utilize and create database applications 518 to track all electrical company issues related to TTHU installation. Support the TTHU Unit Leader at the 519 Joint Field Office (may require travel). 520

Project Management and Operational Field Support 522

Architectural and Engineering Services 523

The offeror shall deliver a comprehensive suite of architectural and engineering (A&E) services. 524

The offeror support includes provision of architectural, engineering and design services. The size and 525 scope of the offeror’s task or mission will be based on FEMA’s specific requirements, and may vary 526 based on the geography, scale and magnitude of damage, type of incident, the projected number of 527 displaced individuals and households, as well as the availability of resources (housing, personnel, 528 supplies, and materials). 529

The offeror shall perform the required project management, administrative services, architectural and 530 engineering services, tradecraft services, and other services described herein. This requirement includes 531 being able to establish and identify work progress in relation to associated task order milestones. 532

The offeror shall establish performance metrics that are consistent with the mission priorities, 533 objectives, policies, and procedures established by FEMA to measure work progress in objective terms. 534

The offeror is responsible for verifying that the work complies with all federal, state, and local 535 requirements and codes. FEMA will coordinate with local and state officials to determine the 536 requirements. The offeror shall not request departures from those codes and requirements without the 537 Contracting Officer/Contract Office Representative consent. 538

The offeror shall develop a system for managing, tracking, and following-up on the status of tasks, 539 projects, and associated activities consistent with FEMA’s requirements. The system shall date and 540 timestamp the completed project documentation that is delivered to FEMA. This system shall be 541 compatible with FEMA Documentum. 542

Design/Layout Services 543 The offeror shall meet all deliverables specified in issued task orders, to include the following 544 tasks: 545

• Formulate design solutions, considering all programmatic requirements and any special 546 functions requirements. These may include, but are not limited to, design considerations 547 related to hazard mitigation such as elevation of structures above known flood levels to 548 prevent and reduce losses. The design intent drawings will be documented in paper and 549 electronic CAD format as specified in the individual task order. 550

• Documentation must be in sufficient detail for use by all other parties, including electricians 551 and architects. 552

• The offeror will assist FEMA with reviewing the permitted drawings to ensure that all 553 executable design specifications for new construction, and/or substantial improvements, 554 are met during the A/E review process. 555

Key Personnel 556

Before replacing any individual designated as Key by the Government, the offeror shall notify 557 the Contracting Officer no less than 15 business days in advance, submit written justification for 558 replacement, and provide the name and qualifications of any proposed substitute(s), unless 559 there is an emergency. All proposed substitutes shall possess qualifications equal to or superior 560 to those of the Key person being replaced, unless otherwise approved by the Contracting 561 Officer. The offeror shall not replace Key personnel without approval from the Contracting 562 Officer. The following offeror personnel are designated as Key for this requirement. Note: The 563 Government may designate additional offeror personnel as Key at the time of award. 564

Project Manager – The offeror shall provide a project manager who shall be responsible for all 565 offeror work performed under this PWS. The Project Manager must be a certified PM(s) with a 566 minimum of 5 years relevant experience with managing A&E projects. This person or persons 567 shall possess the ability to manage a multi-faceted project, complete with various disciplines, 568 timelines, deliverables, and stakeholders. 569

The project manager shall be a single point of contact for the Contracting Officer and the COR. 571 The name of the project manager, and the name(s) of any alternate(s) who shall act for the 572 offeror in the absence of the project manager, shall be provided to the Government as part of 573 the offeror’s proposal. The project manager is further designated as Key by the Government. 574 During any absence of the project manager, only one alternate shall have full authority to act for 575 the offeror on all matters relating to work performed under this contract. The project manager 576 and all designated alternates shall be able to read, write, speak and understand English. 577 Additionally, the offeror shall not replace the project manager without prior approval from the 578 Contracting Officer. 579 Architect – The offeror shall provide a professional certified and licensed architect with a 581 minimum of 10 years relevant experience, to coordinate design initiatives for the entire project 582 including work performed by others and materials supplied and installed by the government. 583 The architect shall possess the necessary architectural discipline and skill set to support the task 584 order requirements. The architect may design, re-design, edit, review and/or advise on plans for 585 a wide range of architectural activities. 586 Engineer – The offeror shall provide a certified engineer(s) with a minimum of 5 years relevant 588 experience and who can meet the requirements of the individual task order, with the required 589 expertise and within the required discipline such as electrical, structural, environmental, 590 mechanical etc. The engineer will work with the government (COR/PM) as well as the task 591 project manager to ensure all engineering requirements are met. This may include but is not 592 limited to ensuring the accuracy of drawings, plans and completed work. 593 Quality Manager – The Quality Management Plan defines the acceptable level of quality, which 595 is typically defined by the customer, and describes how the project will ensure this level of 596 quality in its deliverables and work processes. Quality management activities ensure that: 597 Quality Management Plan applies to project deliverables and project work processes. Quality 598 control activities monitor and verify that project deliverables meet defined quality standards. 599 Quality assurance activities monitor and verify that the processes used to manage and create 600 the deliverables are effective and adhered to. 601

Lifecycle Process Management System 603

The Logistic Management Division’s mission also includes the management and oversight of items with a 604 lifecycle. The Lifecycle Process Management System (LPMS) will digitize the inspection, maintenance, 605 work order management, and other processes associated with housing missions. As part of the 606 management process LMD has software that manages and oversees lifecycles. The software used is 607 Software as a Service (SaaS) which does not need programing, but can be configured to meet LMD’s 608 needs, in which, AGILE is used to configure the software. The offeror shall be able to provide employees 609 who are familiar with SaaS configuration and Agile project management. 610

Supply Chain Analysis Network Analysis 611

The Supply Chain Analysis Network (SCAN) provides private sector supply chain resilience analysis 612 focused on understanding life sustaining private sector supply chains (food, water, energy) and their 613 critical enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking 614 system, etc.) during non-disaster and disaster operations. In addition to, assessing the status of these 615 supply chains during a disaster, the SCAN provides recommendations and analyses to maximize non-616 interrupted supply chain capacity for the stabilization and restoration of pre-disaster supply chain flows. 617

SCAN provides national and regional freight flow analysis and data collection by tracking freight 618 movements and non-movements to measure supply chain fitness. SCAN also monitors, assesses, and 619 analyzes freight volumes, velocity, utilization, anticipated volumes, tender volumes (in and outbound), 620 tender rejection rates, and tender rate trends as is relevant for the disaster. This analysis can be 621 provided at a regional or local level. 622

SCAN also supports private sector supply chain baseline studies as a part of FEMA planning updates. 623 These products map private sector supply chains in critical community lifeline commodity areas to 624 better understand non-disaster conditions and assess potential supply chain vulnerabilities during 625 disaster conditions. SCAN also participates in FEMA simulated exercises. SCAN analysts will be skilled in 626 Power BI to compute, evaluate and present quantitative and qualitative analyses results. 627

During a nationally declared disaster, SCAN advises and provides input to support the following LMD 628 objectives: 629

A. Provide a pre-incident baseline or private sector material flows and demand signals for an 630 incident impacted area focused on life sustaining supply chains (food, water, energy), critical 631 enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking 632 system, etc.) and the upstream portions (materials needed for production) of these supply 633 chains outside the impacted area. 634

B. Analyze and synthesize pre-incident baseline to post-incident. 635 C. Identify bottlenecks and sentinel indicators to measure material flows and demand signs. 636 D. Assess the health and resilience of life sustaining post-incident private sector supply chains, 637 provide diagnosis and prognosis with suggestions to facilitate recovery of pre-incident supply 638 chain flows. 639

E. Provide initial assessment not earlier than twenty-four hours after activation and daily updates 640 to track the status of life sustaining private sector supply chains throughout the activation. 641 FEMA’s lifeline construct will be used for reporting. 642

F. Contribute to FEMA’s After-Action Reports, as requested. 643

Deliverables 645

• The offeror shall provide organize reports containing information from the tasks listed in the 646 scope, as required by the task order, into coherent volumes of…