Latrine SOW Template 2024 CAP.pdf

STATEMENT OF WORK

Rental Hygiene Facilities Support for Civil Air Patrol (CAP)

174th Attack Wing

Hancock Field Air National Guard Base 6001 East Molloy Road

Syracuse, New York 13211

13 March 2024

TABLE OF CONTENTS

1. SCOPE OF WORK

2. AREA OF WORK

3. DESCRIPTION OF WORK

4. PERIOD OF PERFORMANCE

5. MATERIALS & EQUIPMENT

6. GENERAL CONDITIONS

7. GOVERNMENT WORKING HOURS

8. DIFFERING SITE CONDITIONS

9. UTILITIES

10. DISPOSAL OF MATERIALS AND CLEANUP

11. MATERIAL & EQUIPMENT ACCOUNTABILITY

12. FIRE & SECURITY

13. ENVIRONMENTAL

14. ACRONYMS & ABBREVIATIONS

1. SCOPE OF WORK:

The contractor shall provide all labor, personnel, equipment, tools, materials, supervision, transportation, quality control, and other items and services necessary to complete the work as described in this Statement of Work (SOW). This contract shall provide hygiene facilities on Hancock Field Air National Guard Base. This includes but is not limited to refresh, resupply, and service of all paper products, non-potable water for shower & hand washing, and the removal/disposal of wastewater from all rental facilities. Refer Section 3 Description of Work and the attachments below for additional details.

2. AREAS OF WORK:

Contractor shall work only in the areas designated by the Contracting Officer Representative (COR). The Contractor shall call and arrange escort with the Primary and Alternate COR the morning of each delivery.

2.1 The Civil Air Patrol (CAP) Encampment is located at the 174th Attack Wing (174 ATKW), 6001 East Molloy Road, Syracuse, New York 13211 on Hancock Field Air National Guard Base.

Coordinate with the COR the day of delivery.

2.2 The CAP Encampment Hygiene Facilities shall be delivered and in place at the CAP encampment no later than 17 July 2024. The CAP Encampment Hygiene Facilities requires pick up no earlier than 30 July 2024.

3. DESCRIPTION OF WORK:

3.1. The work specified by this section consists of furnishing all labor, equipment, tools, appliances, transportation, materials, and quality control reports required to deliver, install, resupply/service paper and non-potable water/wastewater in support of CAP encampment location on Hancock Field Air National Guard base.

3.2. Non-potable water delivery to the hygiene facilities and wastewater removal from the hygiene facilities will be required.

3.3. The Contractor shall provide the following facilities and paper resupply/water/wastewater services for the CAP Encampment 17 July 2024 through 30 July 2024:

Facility Requirements: Refer to Attachment 1 below for photos and details (equipment proposed must have identical capabilities to the units depicted in this document and the attachments to this document. Photos provide expectations on the interior finishes of the equipment)

3.3.1 Quantity 2, 8‐Station Shower Trailer requirements

• A/C and Heaters in each Static Restroom facility

• Hand wash stations in each shower facility

• LED interior & exterior lighting per each shower facility

• Requires only 1 electrical outlet (110v – 20 amp) to power the facility.

• Shower Trailer/Hand wash Station Service to be completed (paper resupply/water resupply /wastewater removal)

• Station service required Daily

• Potable water resupply for functionality Daily

3.3.2 Quantity 2, Static Restroom facility 15 Station (24’ trailer) requirements:

• 6 women’s private stalls per Static Restroom facility

• 3 men’s private stalls & 2 urinal troughs per Static Restroom facility

• A/C and Heaters in each Static Restroom facility

• Hand wash stations in each Static Restroom facility

• LED interior & exterior lighting per each Static Restroom facility

• Requires only 1 electrical outlet (110v – 20 amp)

• Restroom Trailer/Handwash station (paper resupply/water resupply /wastewater removal)

• Station service required Daily.

3.3.3 Quantity 10, Event Portable Restrooms, disbursed at various location around the encampment area. Refer to the on-site Coordinator on the delivery day for the exact locations.

Service is required Daily.

3.3.4 Quantity 8, Event Portable Sinks/Handwash Stations, disbursed at various location around the encampment area. Refer to the on-site Coordinator on the delivery day for the exact locations. Service is required Daily.

4. PERIOD OF PERFORMANCE:

The total contract including closeout phase and final billing must be completed in 120 days. The following on site delivery and pick up dates are required and can only be deviated by the Contracting Officer:

4.1 Civil Air Patrol Encampment hygiene facilities set up and water supplied no later than 17 July 2024. The CAP Encampment Hygiene Facilities requires pick up no earlier than 30 July 2024.

5. MATERIALS & EQUIPMENT:

5.1. Materials must meet relevant code specifications and the New York State building code for restrooms and shower facilities.

6. GENERAL CONDITIONS:

6.1. Contractor and all personnel shall comply with the Standard Industry of New York State Codes.

Contractor shall work within the timeline specified by COR.

6.2. All work performed under this SOW including drivers and transporting vehicles shall be conducted in accordance with all applicable state and federal laws and regulations, Department of Defense (DoD) policies and regulations including the Unified Facilities Criteria (UFC).

6.3. Contractor shall field verify all site conditions, quantities, measurements, and project requirements.

6.4. Contractor shall provide safety markers during delivery, service, and pick up, as required to protect workers, base personnel, and the public from injury in all work areas at all times.

6.5. Contractor shall protect all structures, utilities, vegetation, sidewalks, and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

6.6. CONTRACT MANAGEMENT REPORTING APPLICATION (CMRA): When Applicable, Vendors must complete the CMRA at the end of each fiscal year. The application may be accessed at https://cmra.army.mil/Login/aspx. For the administrative purposes of this paragraph, https://cmra.army.mil/Login/aspx

“the Army” includes the National Guard Bureau and subsequently the Air National Guard in its contracting procedures.

6.6.1. The CMRA is an online database that automates the Army’s contract management and reporting process for contract management personnel by allowing users to enter their contract information, track contract data, and view reports based on contract data in the application. Its primary function is to support the Contractor Manpower Reporting program that was approved on September 13, 2002 by the Business Initiatives Council to improve the Army’s visibility of contractor services to planners and programmers.

6.6.2. The Contractor Manpower Reporting business process captures information of funding source, contracting vehicle, organization supported, mission and function performed, labor hours, and labor costs for contracted efforts. It enables the Army to:

• Fully understand the total Army workforce

• Provide better oversight of the workforce.

• Ensure the Army receives full value from contractor workforce.

• Better account for total Army workforce

7. DIFFERING SITE CONDITIONS:

Bring any unforeseen project conditions to the attention of the KO immediately. Differing site conditions, which may alter the scope of work, shall be approved by the KO prior to such work being performed.

8. GOVERNMENT WORKING HOURS:

Work hours shall be completed between 0700-1530 hours, except for Federal holidays.

Contractor must have prior, written KO approval to work outside these hours.

9. UTILITIES:

9.1. The Government shall not provide utilities other than electrical power to the portable hygiene facilities.

9.2. Water outlets without a suitable backflow prevention device already installed must have one provided by the contractor prior to use. The backflow prevention device must be submitted to the KO for approval before installation or use. Section 5 submittal instructions apply to backflow prevention device approvals.

10. DISPOSAL OF MATERIALS AND CLEANUP:

10.1. Contractor shall clean up after each work period and dispose of all debris at the close of each day when on site.

10.2. The contractor shall not use any government disposal bins, dumpsters or trash receptacles for any reason at any time unless otherwise specified in this SOW. The contractor shall provide appropriate disposal bins and/or trash receptacles. Approval of disposal bins/trash receptacles location(s) shall be coordinated through the COR.

10.3. The contractor shall not allow debris to leave the work area risking damage to aircraft engines and other government property.

10.4. All debris or trash shall be disposed of off base. All demolition debris shall be disposed of at a permitted landfill, with landfill authorization, unless other arrangements have been coordinated through the Environmental Management Office (EMO). Contractor shall coordinate with the base EMO prior to disposing any materials off base.

10.5. Provide documentation of all disposal and recycling of solid waste, such as landfill receipts;

waste manifests, or weight tickets from the landfill that accepts the debris.

10.6. Removal of wastewater and disinfectants shall be IAW local and State law.

11. MATERIAL & EQUIPMENT ACCOUNTABILITY:

Notify the COR prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the COR. Any materials delivered without prior coordination and without having someone to take receipt, shall not be accepted and turned away.

12. FIRE & SECURITY:

12.1. Security Forces shall monitor the incoming and outgoing of work personnel during the duration of the project. All deliveries shall be coordinated with the COR to arrange for their entrance onto the base.

12.2. The contractor’s foreman or project manager shall attend a security briefing prior to the start of work.

12.3. All contractor (and sub-contractor) personnel shall have: a minimum of one government-issued photo identification with them at all times.

12.4. If welding, torching, or any other high-temperature activities are required to complete this project, a burn permit must be obtained first from the Base Fire Department.

13. ENVIRONMENTAL:

13.1. The contractor’s foreman or project manager shall receive an environmental management system briefing at or before the pre-construction meeting.

13.2. HAZARDOUS MATERIALS:

13.2.1. A hazardous material (HM) is any item that is:

• a health hazard or physical hazard as defined in 29 CFR 1910.1200(c) or

• regulated in its disposal by the Environmental Protection Agency in 40 CFR or

• hazardous as defined by Department of Transportation regulation in 49 CFR or

• hazardous as defined by the Dangerous Goods Regulations of the International

Air Transportation Association

13.2.2. If HM is required to complete this contract, the contractor shall submit to the KO a HM storage plan and Chemical/Hazardous Material Request Authorization Form (AF Form 3952).

14. ACRONYMS & ABBREVIATIONS

AF Air Force ANG Air National Guard ATKW Attack Wing CAP Civil Air Patrol CFR Code of Federal Regulations CMRA Contract Management Reporting Application COR Contracting Officer Representative DoD Department of Defense EMO Environmental Management Office HM Hazardous Material KO Contracting Officer MSG Mission Support Group NTP Notice to Proceed O&M Operations and Maintenance SOW Statement of Work UFC Unified Facilities Criteria