Lakeland Electric - Unit 5 - 2026 Fall Outage Contract Services.pdf

REQUEST FOR PROPOSAL

2026-RFP-114

LAKELAND ELECTRIC - UNIT 5 - 2026 FALL OUTAGE CONTRACT

SERVICES

City of Lakeland

1140 E. Parker Street

Lakeland, FL 33801

RELEASE DATE: September 10, 2026

DEADLINE FOR QUESTIONS: September 25, 2026

RESPONSE DEADLINE: October 2, 2026, 2:30 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/lakelandgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Lakeland

Lakeland Electric - Unit 5 - 2026 Fall Outage Contract Services

I. NOTICE

II. INTRODUCTION

III. SCOPE OF WORK

IV. MINIMUM REQUIREMENTS

V. SELECTION CRITERIA

VI. INSURANCE AND SAFETY REQUIREMENTS

VII. SPECIFICATION OF SAFETY AND OCCUPATIONAL HEALTH

REQUIREMENTS

VIII. VENDOR QUESTIONNAIRE

IX. PRICING PROPOSAL

Attachments:

A - Indemnification 2026 Contractor

G - Human Trafficking Affidavit

H - 25-1300-4005_NE_HRSG Elevation View Right Side

I - Reheater_Interconnecting_Piping

J - Packing Gland for 10" Nozzle

K - 25-1300-4006_NE_HRSG Plan View

L - HP SH Desuperheater Spool GA

M - 25-1300-4064_NE_Plan View

N - Pipe Spec T2 Drain Valve

O - Pipe Spec T1 Drain Valve

P - Pipe Spec EG11S - All 3 Valves

Q - 25-1301-4002

Request For Proposal #2026-RFP-114 Title: Lakeland Electric - Unit 5 - 2026 Fall Outage Contract Services

R - Final 2026 City of Lakeland Standard Contract Form

S - Pipe Spec T3 Drain Valve

T - 25-1317-5022 Interconnecting Piping RP-03 Reheater #1 to Reheater #2

U - 25-1301-4017

V - New Map of HRSG - Doors

W - 25-1301-4012

X - 25-1301-4011

Y - 25-1317-5021 Interconnecting Piping RP-03 Reheater #1 to Reheater #2

Z - 25-1301-4014

AA - 25-1300-4003 - HRSG General Arrangement Left Side

BB - Packing Gland for 6" Nozzle

CC - 25-1301-4006

DD - Bundle Layout Elevation View_Color

EE - 25-1301-4001

FF - Packing Gland for 8" Nozzle

GG - 25-1301-4004

HH - COL Purchase Order Ts&Cs

II - 25-1300-4002 - HRSG General Arrangement Right side

JJ - Sample Standard Contract Form

1. NOTICE

Lakeland Electric - Unit 5 - 2026 Fall Outage Contract Services

FOR THE CITY OF LAKELAND

Thursday, September 10, 2026

RFP No.2026-RFP-114

Sealed proposals will be received electronically by the Purchasing Manager via OpenGov, the City’s e-

Procurement Portal (“Portal”), until 2:30 pm – Friday, October 2, 2026. Proposals received after this specified time and date will not be considered. The sealed proposals will be publicly opened and read aloud on the same date and time in the office of the Purchasing Manager for the following:

RFP Documents may be accessed by visiting our Website at https://procurement.opengov.com/portal/lakelandgov or by contacting the City of Lakeland

Purchasing Division @ (863) 834-6780. RFP Documents are Required for Submittal. Proposers are required to submit their response through the Portal. Proposers shall sign up on the Portal if an account does not exist.

THE CITY OF LAKELAND IS SOLICITING SEALED PROPOSALS FROM QUALIFIED VENDORS TO PROVIDE:

Lakeland Electric - Unit 5 - 2026 Fall Outage Contract Services.

THE PROPOSALS SUBMITTED SHALL BE IN COMPLETE ACCORDANCE WITH, WITHOUT LIMITATION, THIS REQUEST FOR PROPOSAL, THE ATTACHED CITY OF LAKELAND SPECIFICATIONS, ALL CODES AND

REQUIREMENTS REFERENCED THEREIN.

All Questions regarding this request for proposals shall be in writing and submitted electronically via the

Portal through the Question and Answer tab before 5:00 pm on Friday, September 25, 2026. Responses will be released on the Question and Answer Tab.

1.1. CLARIFICATION AND/OR EXCEPTIONS OF DOCUMENTATION

Proposer requiring clarification or having a dispute with these documents must advise the City

Purchasing Division of the nature of the required clarification or basis of the dispute, in writing, no later than 5:00 pm on Friday, September 25, 2026 via the Portal's Question and Answer tab. If no written contact has been made by this specified date, the Proposer waives the right to any future consideration and accepts the documents as published and/or revised by the City. Additionally, submitting a signed bid shall be construed as a total compliance statement. Note: Any use of brand names (manufacturer) in this invitation and specification is for Proposer convenience only and shall not limit this offering. Equal or better equipment and alternate bids may be given consideration.

https://procurement.opengov.com/portal/lakelandgov

1.2. FLORIDA PUBLIC RECORDS LAW

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF

PUBLIC RECORDS: KELLY S. KOOS – CITY CLERK AT: PHONE: 863-834-6210, E-

MAIL: cityclerk@lakelandgov.net, MAIL: ATTN: CITY CLERK 228 S.

MASSACHUSETTS AVE., LAKELAND, FLORIDA 33801.

In accordance with Florida Statute §119.0701, the Contractor shall keep and maintain public records required by the City in performance of services pursuant to the contract. Upon request from the City’s custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided pursuant to Florida Statute Chapter 119 or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. Contractor shall, upon completion of the contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform services pursuant to the contract. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City.

1.3. EXPARTE COMMUNICATION

Please note that to insure the proper and fair evaluation of a proposal the City of Lakeland prohibits exparte communication (i.e., unsolicited) initiated by the Proposer to the City Official or Employee evaluating or considering the proposals prior to the time a bid decision has been made. Communication between Proposer and the City will be initiated by the appropriate City Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the proposal.

Exparte communication may be grounds for disqualifying the offending Proposer from consideration or award of the proposal, then in evaluation, or any future proposal.

1.4. INSURANCE AND SAFETY REQUIREMENTS

All insurance shall be secured from or countersigned by an agent or surety company recognized in good standing and authorized to do business in the State of Florida.

The Contractor shall, within ten (10) days of notification of award and prior to commencement of work, take out and maintain in full force and effect minimum insurance coverage as specified in the attached requirements. This insurance shall remain in force and effect throughout the duration of the contract.

A certificate of existing insurance coverage should be submitted with the proposal as proof of insurability. If the current coverage does not meet the RFP requirements, then the Proposer should mailto:cityclerk@lakelandgov.net request an affidavit of insurability from the Proposer's insurance agent that certifies the requirements can and will be met. Failure to provide adequate insurance coverage may be cause for disqualification as non-responsive to the RFP requirements. The Contractor agrees to accept and abide by the City of

Lakeland safety regulations in complete accordance with the attached requirements.

1.5. INDEMNIFICATION AGREEMENT

The Contractor agrees to indemnify and hold harmless the City of Lakeland in complete accordance with the attached requirements. This agreement shall be signed, notarized and returned with the RFP submittal. Failure to provide the Hold Harmless Indemnification Agreement may be cause for disqualification as non-responsive to the RFP requirements.

1.6. HUMAN TRAFFICKING -- F.S. 787.06(14)

In compliance with Section 787.06(14), Florida Statutes, the attached Affidavit must be completed by an officer or representative of a non-governmental entity that is executing, renewing, or extending a contract with the City of Lakeland, Florida (the “Governmental Entity”). This attests under penalty of perjury that the nongovernmental entity does not use coercion for labor or services when a contract is executed, renewed or extended between a governmental entity.

1.7. DRUG-FREE WORKPLACE CERTIFICATION

By submitting a proposal in response to this Request for Proposal, you are certifying that your company is a drug-free workplace in accordance with Florida Statute 287.087.

1.8. SUSPENSION AND DEBARMENT CERTIFICATION

By submitting a bid in response to this Invitation to Bid, you are certifying that your company, pursuant to 49 CFR Part 29: (1) is not presently suspended or debarred as, and/or listed on the U.S. General

Services Administration’s System for Award Management (SAM) as such; and (2) will at all times remain eligible to bid for and perform the services subject to the requirements set forth herein and other applicable laws. Proposer agrees that any contract awarded to Proposer will be subject to termination by the City if Contractor or its subcontractors fail to comply or maintain such compliance.

1.9. PUBLIC ENTITY CRIMES

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

1.10. CONFLICT OF INTEREST / STATEMENT OF NON-COLLUSION

The award hereunder is subject to Chapter 112, Florida Statutes. All proposers must disclose with their proposal the name of any officer, director, or agent who is also an employee of the City of Lakeland.

Further, all proposers must disclose the name of any City of Lakeland employee who owns, directly or indirectly, an interest of five percent (5%) or more of the Proposer's firm or any of its branches.

The Proposer shall certify that he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the proposal and that the Proposer is not financially interested in, or otherwise affiliated in a business way with any other Proposer on the same land or improvements.

1.11. E-VERIFY CERTIFICATION

Vendor/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of:

All persons employed by the Vendor/Contractor during the term of the Contract to perform employment duties within Florida; and

All persons, including subcontractors, assigned by the Vendor/Contractor to perform work pursuant to the Contract with the City.

1.12. VENDOR/CONTRACTOR CERTIFICATION REGARDING SCRUTINIZED

COMPANIES

Section 287.135, Florida Statutes, as may be amended, prohibits agencies or local government entities from contracting with companies for goods or services of $1,000,000.00 or more, that are on the

Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran

Petroleum Energy Sector List, the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel and that it does not have business operations with Cuba or Syria.

As the person authorized to submit proposals on behalf of the Proposer, I hereby certify that the company identified above in the section entitled “Proposer Vendor Name” is not listed on either the

Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the

Iran Petroleum Energy Sector List, the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel or has business operations in Cuba or Syria. I understand that pursuant to section 287.135 , Florida Statutes, as may be amended, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

1.13. SCRUTINIZED COMPANIES OR OTHER ENTITIES

Pursuant to Florida Statute §287.135(3)(b)2., as may be amended, the City may terminate its contract with Contractor if Contractor is found to have been placed on the Scrutinized Companies or Other

Entities that Boycott Israel or is engaged in a boycott of Israel.

1.14. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING -- F.S. 287.05701

Proposers are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible Proposer. Proposers are further notified that the City's governing body may not give preference to a Proposer based on the Proposer's social, political, or ideological interests.

1.15. ADDENDA

It is the Proposer's responsibility to review all available project documents including Addenda, Notices and Questions & Answers prior to submitting a proposal. Proposer shall acknowledge all addenda electronically within their submission via the Portal.

The failure of a Proposer to submit acknowledgement of any addenda that affects the proposal price(s) may be considered an irregularity and may be cause for rejection of the proposal.

1.16. LOCAL VENDOR PREFERENCE

Please refer to the City’s Local Preference Policy, Ordinance No. 5912 dated January 3, 2022, located on the Purchasing Department page, www.lakelandgov.net.

A Local Business shall be defined as a vendor, supplier or contractor that: (i) conducts business within the jurisdictional limits of Lakeland Electric’s service territory by providing goods, services or construction; (ii) maintains a physical business location within the jurisdictional limits of Lakeland

Electric’s service territory in an area legally zoned for conducting such business; (iii) conducts business on a daily basis from the local business location; (iv) has conducted business from such location for at least twelve (12) consecutive months prior to the due date for the applicable bid or proposal; and (v) provides a copy of its local business tax receipt, if located within the City of Lakeland, or a copy of its

Polk County local business tax receipt, if located outside of the City limits but within Lakeland Electric’s service territory.

1.17. BID PROTEST PROCEDURE

The City’s procedure on bid disputes is located in the City’s Purchasing Manual and can be found at https://www.lakelandgov.net/departments/purchasing/bid-dispute-policy.

1.18. TERMS AND CONDITIONS OF AGREEMENT

A copy of the agreement to be entered into with the successful Proposer is included with this RFP

Attached herein, should the City require such.

1.19. OPENGOV PROCUREMENT

The City of Lakeland uses OpenGov, the e-Procurement Portal (“Portal”), to administer the competitive solicitation process, including but not limited to soliciting quotes, sealed bids, proposals, and qualifications, issuing addenda, posting results and issuing notification of an intended decision.

Proposers are strongly encouraged to familiarize themselves well in advance of their intention of submitting a proposal to ensure familiarity with the use of the Portal. The City shall not be responsible for a Proposer's inability to submit a proposal by the end date and time for any reason, including issues arising from the use of the Portal.

https://www.lakelandgov.net/ https://www.lakelandgov.net/departments/purchasing/bid-dispute-policy

1.20. RFP SUBMITTAL

Proposer shall complete all electronic sections of their response and submit a response before the due date and time identified in the Timeline of this solicitation. Electronic sections may comprise of but are not limited to Contact Information, Addenda Confirmation, Questionnaire, Pricing and Company Profile.

The City of Lakeland at its sole discretion reserves the right to waive technicalities or irregularities, to reject any or all proposals, and/or to accept that proposal which is in the best interest of the City. The award of this proposal, if made, may be based on considerations other than total cost and may be awarded based on various considerations, including without limitation; Proposer's experience and/or qualifications, past experience, administrative cost, standardization, technical evaluation and oral and/or written presentations as required. The City reserves the right to accept all or part, or to decline the whole, and to award this RFP to one (1) or more Proposers. There is no obligation to buy. The RFP, if awarded, will be in the judgement of the City the most responsive to the City’s needs. The City of

Lakeland encourages the use of minority and women owned businesses as subcontractors or in joint venture arrangements.

City of Lakeland, Florida

2. INTRODUCTION

2.1. Summary

Lakeland Electric (OWNER) seeks well-qualified and experienced Boiler and HRSG contractors to perform various scopes of work as detailed below. The work will take place during the Unit No. 5 Fall Outage, beginning on November 29, 2026, and ending on December 19, 2026.

This solicitation is a Request for Proposal (RFP) in which the Bidder will provide detailed accounts of their experience as an industrial boiler contractor capable of performing code welds on thin-wall HRSG tubes and heavy wall P91 piping, as well as providing other measurable & verifiable criteria to be detailed in the sections below.

2.2. Background

The HRSG at McIntosh Unit 5 uses waste heat from a Siemens 501G combustion turbine to produce superheated, dry steam and supply that steam to a Siemens steam turbine. The HRSG is a Nooter-

Erikson steam generator, commissioned in the year 2000. It is designed to produce 553,360 lbs/hr main-steam flow at 1,832 psig and 1041°F at the HP superheat outlet. The HRSG is a three-pressure system with a low-pressure (LP) drum, and intermediate pressure (IP) drum and a high pressure (HP) drum.

Siemens performed a "Flex Fire" upgrade on the 501G CT in 2020, increasing mass flow and exhaust temperature through the HRSG.

Recent borescope inspections have revealed indications in one of the Reheat desuperheater spray liner.

The replacement spool is on-hand.

A portion of the Outage work will be performed on a Time and Materials basis and will be determined by inspection findings during the outage.

2.3. Contact Information

Linda Alspaugh

Purchasing Agent

1140 East Parker Street

Lakeland, FL 33801

Email: linda.alspaugh@lakelandgov.net

Phone: (863) 834-8787

Department:

LE - Production - MPP

2.4. Timeline

The City Commission may not approve this purchase, or may ask that the plan be modified in some respect. The City may opt to modify and/or terminate the project described within the RFP.

The suggested deployment schedule contained within this RFP is subject to change based on the City’s needs and/or final scoping of the project through the contract negotiation phase.

Estimated Schedule mailto:linda.alspaugh@lakelandgov.net tel:(863)834-8787

RFP release September 10, 2026

RFP questions deadline September 25, 2026, 5:00pm

RFP proposal due date October 2, 2026, 2:30pm

3. SCOPE OF WORK

3.1. SAFETY

For all work scopes, the CONTRACTOR shall:

A. Provide OWNER'S representative with daily copies of Safety sign-in sheets and safety walkdown sheets (JSA, PTP, etc.), demonstrating that the planned activities of the day have been reviewed with the CONTRACTOR employees, including all reasonable awareness of other activities, site-specific safety hazards, job related safety hazards, and special circumstances requiring additional vigilance, all required PPE, and any other safety related topics to be addressed before the work begins for the day

B. Provide OWNER'S representative with daily copies of Employee attendance/sign-in sheets if not included in the above safety sign-in

C. If any special case emergency rules or regulations are in-place or implemented during the execution of the work, the CONTRACTOR will at minimum comply with the OWNER’S site-specific rules, where NOT prohibited by law

D. Submit their Confined Space Entry program procedures and permits for OWNER approval. To be approved by the OWNER, CONTRACTOR’S Confined Space Entry Program must be evaluated to be at least as comprehensive as OWNER’S Confined Space Entry Program

E. Adhere to OWNER'S hot-work program. CONTRACTOR hot-work areas are subject to inspection by OWNER'S staff at any time during the work durations and ALL documentation must be turned in according to OWNER'S HOT-WORK PROGRAM REQUIREMENTS

During the Outage all or any part of the worksite may be designated "Spotter Required" areas, in which all forklift, manlift, boom or crane truck, activity must be observed and supported by a competent

"spotter" who will remain visible to the equipment operator at all times, and remain able to communicate clearly with the equipment operator: Rule of thumb is 'if the equipment engine is running, spotter is required'

3.2. GENERAL REQUIREMENTS

The CONTRACTOR shall perform all work and provide all services identified within this Specification as being the responsibility of the CONTRACTOR within the time frame requested. This is a “turnkey”

Project. The CONTRACTOR shall supply all supervision, tools, labor, scaffold (where required), equipment, materials, expendables, etc., except those items specifically identified by the OWNER to be provided by the OWNER. CONTRACTOR shall have full responsibility for retaining, supervising and scheduling the services of specialized subcontractors where such services are required for the completion of work scopes contained herein, including but not limited to Non-destructive testing services (MT, PT, UTPA, etc.); machining services; penetration/gland seal manufacture/installation contractor.

To the extent applicable, CONTRACTOR shall:

A. Adhere to all site-specific and best practice safety rules and procedures for all aspects of this work scope

B. Provide a complete R-1 Report of Repair, to include:

1. Traveler(s)

2. Welding Procedure Specifications (WPS)

3. Procedure Qualification Record (PQR)

4. Welder Performance Qualification Record (WPQR) specific to this work scope

5. Material Control Record

6. Non-Destructive Examination reports

C. Provide written QA/QC plan, and Certified Weld Inspector Certifications

D. Coordinate, schedule and provide for Authorized Inspector site visit(s)

E. Provide ASME BPVC (Boiler Pressure and Vessel Codes) for any pre-heat and post-weld heat treatment (PWHT) requirements. Heat Treatment Date is to be provided with the report

3.3. SCHEDULE

The scope of work identified in this specification is to be completed during the fall 2026 scheduled outage of Unit #5 at McIntosh Power Plant. This outage is scheduled to begin on November 29, 2026, and ending December 19, 2026.

A. Unit 5 is scheduled to come off-line at approximately 2300 hrs. November 28, 2026. Access to the HRSG will require coordination due to cooling/draining activities.

B. CONTRACTOR shall ensure all tools, and equipment are removed from the HRSG no later than

1500 hrs. on Wednesday December 16, 2026.

3.4. FIXED PRICE SCOPE

The below work scopes will be discussed in greater detail.

CONTRACTOR will provide fixed pricing for:

A. "A" Reheat desuperheater spray flow liner replacement

B. Remove and replace three (3) 6" packing gland style penetration seals, three (3) 8" packing gland style penetration seals and three (3) 10" packing gland style penetration seals.

C. Remove and replace two (2) IP Drum Doors with new OWNER supplied doors and hardware. This will include machining services for the drum door mating surfaces.

D. Remove and install three (3) new OWNER supplied turbine drain valves

3.5. GENERAL OUTAGE REPAIRS

The CONTRACTOR may be asked to perform the boiler/HRSG outage items commonly termed “General

Outage Repairs”. CONTRACTOR will provide a T&M rate sheet to include material mark-ups; equipment rental rates; travel per-diem; overtime rates, etc... T&M work shall be identified through inspections.

The OWNER may request T&M pricing for inspection findings such as listed below or other work identified during inspections. Under no circumstances shall the CONTRACTOR perform any additional work until a T&M quote is requested, provided, reviewed and approved by the OWNERS Representative.

A. Open/close HRSG access doors for inspections

B. HRSG Casing crack weld repairs

C. Drum weld repairs

D. Repairs and possible removal/replacement of gas deflection baffles

E. Localized liner repairs

F. HRSG tube metal thermocouple “pad” repairs and Insulation wrap install

G. Provide labor support for High Energy Piping inspections

H. Any other general outage repairs identified by inspection and assigned by OWNER which can be reasonably completed within outage scheduled timeframe

3.6. REHEAT DESUPERHEATER "A" SPRAY LINER PIPE SPOOL

The EAST ("A") RH Superheat Desuperheater Spray liner has been identified for replacement. OWNER has purchased a replacement Liner installed in a spool pipe. Drawing of this RH Spool is not available at the time of this specification. The OWNER shall supply this as an addendum once received. The pipe is identified as 18" Sch 80 SA-335-P22. The GA drawing provided with this spec (HP SH Desuperheater GA) for the HP SH Desuperheater is very similar to the Reheat Desuperheater GA with the exception of the pipe size.

CONTRACTOR shall provide all labor, equipment and materials/consumables required to remove the existing liner/pipe section and install the OWNER supplied liner/spool pipe to include:

A. Measurement and inspection of the replacement spool/liner to identify cut line locations and orientation

B. Pre-notification and/or scheduling any required crane lifts within a reasonable time frame to allow the OWNER time to respond

C. Equipment and Labor to cut and prep the pipe ends on the existing pipe as well as the OWNER supplied spool piece

D. Equipment and Labor to perform required pre- and post-weld heat treatment

E. A qualified QA/QC technician or lead responsible for the required documentation and inspection/approval of work and welds. Any welding to existing piping shall conform to applicable weld codes, including pre-heat and post-weld heat treatment

F. NDE report of all welds to include identification of the welder who performed the weld

OWNER will:

A. Provide and erect all required scaffold which will be inspected daily prior to use. The

CONTRACTOR shall contact the City of Lakeland's DR for any requested scaffold erection, changes, or modifications

B. Provide all lagging and insulation removal and replacement

C. Remove instrumentation, valves, heat trace, etc.

D. Provide temporary power as required

E. Provide crane and crane operator

3.7. HRSG CASING - PIPE PENETRATION SEAL REPLACEMENTS

The HRSG "Box" located between columns #11 and #12 pipe penetration seals all require replacement.

These Penetration Seals area all original design "packing gland style" sized at 6", 8" and 10" (3 of each size).

The OWNER will be supplying all gasket/sealing materials. The CONTRACTOR shall reuse all metal materials. The OWNER shall provide "as needed" a stud welder and studs to replace any damaged or missing stud bolts.

The CONTRACTOR shall remove and replace all penetration seal gaskets as identified. The OWNER shall provide all necessary lagging and insulation removal/replacement.

3.8. IP Drum - Door Replacements

The OWNER has purchased two (2) Nooter-Eriksen manway covers (Doors) for the IP Steam Drum. The

CONTRACTOR shall:

a. Inspect and verify OWNER supplied manway covers against the existing manway covers (Doors) to ensure proper fitment.

b. Remove the existing manway covers (Doors) to include the support davit door attachment materials

c. Clean the mating surfaces of the IP steam drum and OWNER supplied manway covers (Doors). The

OWNER requests machining of the IP Drum mating surfaces.

d. Install the new OWNER supplied manway covers (Doors) and davit support materials. The OWNER shall supply the door gaskets.

The CONTRACTOR shall ensure that the drum internals are protected and covered to avoid any foreign materials from entering the drum penetrations. The CONTRACTOR shall clean all material and debris created by this scope of work both from the internal and external of the IP Drum

3.9. Turbine Drain Valve Replacements

The OWNER has identified three (3) Steam Turbine Drain Valves that require replacement. The OWNER shall provide all valves. The CONTRACTOR shall at a minimum provide:

a. Identification of cut lines, and valve orientation

b. Equipment and labor to cut and prep pipe ends as required

c. Equipment and labor to install the OWNER supplied valves

d. Equipment and labor to perform pre- and post-weld heat treatment and NDE

The valves are:

A. HP Steam Low Point Drain Valve (T1). This is a 2" Ball, CL-2500 socket weld valve. Piping is identified as 2" Sch 160 ASTM A335 Gr P91 9Cr 1Mo V Seamless

B. Valve \ HP Steam Low Point Drain After Inlet (T2). This is a 2" Ball, CL 2500 Socket Weld

Valve. Piping is identified as 2" Sch 160 ASTM A335 Gr P91 9Cr 1Mo V Seamless

C. Valve \ Low Point Drain upstream HP Bypass (T3). This is a 2" Ball, CL 2500 Socket Weld

Valve. Piping is identified as 2" Sch 160 ASTM A335 Gr P91 9Cr 1Mo V Seamless

The OWNER shall supply 2", Sch 160 P91 pipe with mill certs.

3.10. Break-out Items

The OWNER is requesting quotes for the following items. Note that this work is not included in the fixed price scope and may not be executed during this outage, however, should inspections reveal damage requiring immediate repair or replacement, Lakeland Electric will request a meeting with the

CONTRACTOR to discuss scheduling and performing these services.

1. HP SH Desuperheater "A" Spray Liner Pipe Spool.

CONTRACTOR shall provide all labor, equipment and materials/consumables required to remove the existing liner/pipe section and install the OWNER supplied liner/spool pipe to include:

A. Measurement and inspection of the replacement spool/liner to identify cut line locations and orientation

B. Pre-notification and/or scheduling any required crane lifts within a reasonable time frame to allow the OWNER time to respond

C. Equipment and Labor to cut and prep the pipe ends on the existing pipe as well as the OWNER supplied spool piece

D. Equipment and Labor to perform required pre- and post-weld heat treatment

E. A qualified QA/QC technician or lead responsible for the required documentation and inspection/approval of work and welds. Any welding to existing piping shall conform to applicable weld codes, including pre-heat and post-weld heat treatment

F. NDE report of all welds to include identification of the welder who performed the weld

OWNER will:

A. Provide and erect all required scaffold which will be inspected daily prior to use. The

CONTRACTOR shall contact the City of Lakeland's DR for any requested scaffold erection, changes, or modifications

B. Provide all lagging and insulation removal and replacement

C. Remove instrumentation, valves, heat trace, etc.

D. Provide temporary power as required

E. Provide crane and crane operator

2. LP Drum - Door Replacement

The OWNER has purchased two (2) Nooter-Eriksen manway covers (Doors) for the LP Steam Drum. The

CONTRACTOR shall:

a. Inspect and verify OWNER supplied manway covers (Doors) against the existing manway covers

(Doors) to ensure proper fitment.

b. Remove the existing manway covers (Doors) to include the support davit door attachment materials

c. Clean the mating surfaces of the LP steam drum and OWNER supplied manway covers (Doors). The

OWNER requests machining of the LP Drum mating surfaces.

d. Install the new OWNER supplied manway covers (Doors) and davit support materials. The OWNER shall supply the door gaskets.

The CONTRACTOR shall ensure that the drum internals are protected and covered to avoid any foreign materials from entering the drum penetrations. The CONTRACTOR shall clean all material and debris created by this scope of work both from the internal and external of the LP Drum

4. MINIMUM REQUIREMENTS

4.1. MINIMUM REQUIREMENTS

1. Completed, signed, and notarized Human Trafficking Affidavit in accordance with applicable Florida Statutes

2. Completed, signed, and notarized Hold Harmless Indemnification Form

3. W-9 (Request for Taxpayer Identification Number and Certification)

4. Company Experience: Proposer have successfully completed at least three (3) projects of similar size and scope within the last five (5) years

5. Professional Contacts - References: Proposer must provide three (3) professional contact references.

5. SELECTION CRITERIA

It is the intent of the City of Lakeland to award the contract to a vendor based on:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Company Experience

Experience of the company in code welding of heavy-wall exotic steel (P91 & P22), thin-walled HRSG tubes, headers and all other manner of boiler pressure vessels, piping and tubing of any material, whether inside or outside of boiler casing

Contact information for reachable persons with knowledge of the project experience referenced in item A.1. (Experience which cannot be verified cannot be scored)

Minimum selection criteria are three (3) projects of similar size and scope as the scope herein, in the last five (5) years

Points Based 25 (25% of Total)

2. Key Project Personnel Experience

Experience of Project lead or supervisor dedicated to this project

Experience of welders dedicated to this project

(including current WPQRs)

Points Based 25 (25% of Total)

3. Fee Proposal

Respondents will be evaluated based upon the

Total Evaluated Price, calculated as the Total

Fixed Price plus the Total Break-Out Item

Pricing. Time-and-Material rates are required for contract administration purposes, but will not be included in the Total Evaluated Price.

Points Based 25 (25% of Total)

4. Company EMRs for the last three (3) calendar years Points Based 15

(15% of Total)

5. Professional Contacts - References

Three (3) professional references not related to the "Company Experience" requirement listed above - this can be subcontractors, consultants, engineers or customers

Points Based 10 (10% of Total)

6. INSURANCE AND SAFETY REQUIREMENTS

6.1. STATEMENT OF PURPOSE

The City of Lakeland (the “City”) from time to time enters into agreements, leases and other contracts with Other Parties (as hereinafter defined).

Such Agreements shall contain at a minimum risk management/insurance term to protect the City’s interests and to minimize its potential liabilities. Accordingly, the following minimum requirements shall apply:

6.2. CITY DEFINED

The term City (wherever it may appear) is defined to mean the City of Lakeland itself, its Commission, employees, volunteers, representatives and agents.

6.3. OTHER PARTY DEFINED

The term Other Party (wherever it may appear) is defined to mean the other person or entity which is the counter-party to the Agreement with the City and any of such Other Party’s subsidiaries, affiliates, officers, employees, volunteers, representatives, agents, contractors and subcontractors.

6.4. LOSS CONTROL/SAFETY

Precaution shall be exercised at all times by the Other Party for the protection of all persons, including employees, and property. The Other Party shall comply with all laws, rules, regulations or ordinances related to safety and health, and shall make special effort to anticipate and detect hazardous conditions and shall take such precautionary and prompt action where loss control/safety measures should reasonably be expected.

The City may order work to be stopped at any time, without liability, if conditions exist that present immediate danger to persons or property. The Other Party acknowledges that such stoppage, or failure to stop, will not shift responsibility for any damages from the Other Party to the City.

6.5. INSURANCE - BASIC COVERAGES REQUIRED

The Other Party shall procure and maintain the following described insurance, except for coverage specifically waived by the City of Lakeland, on policies and with insurers acceptable to the City, and insurers with AM Best ratings of no less than A.

These insurance requirements shall in no way limit the liability of the Other Party. The City does not represent these minimum insurance requirements to be sufficient or adequate to protect the Other

Party’s interests or liabilities, but are merely minimums.

"Except for workers’ compensation and professional liability, the Other Party's insurance policies shall be endorsed to name the City of Lakeland as additional insured. It is agreed that the Other Party's insurance shall be deemed primary and non-contributory with respect to any insurance or self-insurance carried by The City of Lakeland for liability arising out of the operations of this agreement."

Except for worker’s compensation, the Other Party waives its right of recovery against the City, to the extent permitted by its insurance policies.

The Other Party’s deductibles/self-insured retentions shall be disclosed to the City and may be disapproved by the City. They shall be reduced or eliminated at the option of the City. The Other Party is responsible for the amount of any deductible or self-insured retention.

Insurance required of the Other Party or any other insurance of the Other Party shall be considered primary, and insurance of the City shall be considered excess, as may be applicable to claims which arise out of the Hold Harmless, Payment on Behalf of the City of Lakeland, Insurance, Certificates of Insurance and any Additional Insurance provisions of this agreement, contract, or lease.

6.6. Commercial General Liability

This insurance shall be an “occurrence” type policy written in comprehensive form and shall protect the

Other Party and the additional insured against all claims arising from bodily injury, sickness, disease, or death of any person other than the Other Party’s employees or damage to property of the City or others arising out of any act or omission of the Other Party or its agents, employees, or Subcontractors and to be inclusive of property damage resulting from explosion, collapse or underground (xcu) exposures. This policy shall also include protection against claims insured by usual personal injury liability coverage, and to insure the contractual liability assumed by the Other Party under the article entitled

INDEMNIFICATION, and “Products and Completed Operations” coverage.

The Other Party is required to continue to purchase products and completed operations coverage for a minimum of three years beyond the City’s acceptance of renovation or construction properties.

Bodily Injury and Property Damage -

Single limit each occurrence shall not be less than:$1,000,000.00

6.7. Business Automobile Liability

Business Auto Liability coverage is to include bodily injury and property damage arising out of ownership, maintenance or use of any auto, including owned, non-owned and hired automobiles and employee non-ownership use.

Bodily Injury and Property Damage -

Single limit each occurrence shall not be less than:$1,000,000.00

6.8. Workers’ Compensation

Workers’ Compensation coverage to apply for all employees for statutory limits and shall include employer’s liability with a limit of $100,000 each accident, $500,000 disease policy limits, $100,000 disease limit each employee. (“All States” endorsement is required where applicable). If exempt from

Worker’s Compensation coverage, as defined in Florida Statue 440, the Other Party will provide a copy of State Workers’ Compensation exemption.

All subcontractors shall be required to maintain Worker’s Compensation.

The Other Party shall also purchase any other coverage required by law for the benefit of employees.

6.9. Excess Liability

This insurance shall protect the Other Party and the additional insured against all claims in excess of the limits provided under the employer’s liability, commercial automobile liability, and commercial general liability policies. The policy shall be an “occurrence” type policy, and shall follow the form of the General and Automobile Liability.

The liability limits shall not be less than:$2,000,000.00

6.10. EVIDENCE/CERTIFICATES OF INSURANCE

Required insurance shall be documented in Certificates of Insurance which provide that the City shall be notified at least 30 days in advance of cancellation, nonrenewable, or adverse change.

New Certificates of Insurance are to be provided to the City at least 15 days prior to coverage renewals.

If requested by the City, the Other Party shall furnish complete copies of the Other Party’s insurance policies, forms and endorsements.

For Commercial General Liability coverage, the Other Party shall, at the option of the City, provide an indication of the amounts of claims payments or reserves chargeable to the aggregate amount of liability coverage.

Receipt of certificates or other documentation of insurance or policies or copies of policies by the City, or by any of its representatives, which indicate less coverage than required does not constitute a waiver of the Other Party’s obligation to fulfill the insurance requirements herein.

6.11. Indemnification Agreement

See #ATTACHMENTS.

https://procurement.opengov.com/portal/lakelandgov/projects/302303/document?section=2900024

7. SPECIFICATION OF SAFETY AND OCCUPATIONAL HEALTH

REQUIREMENTS

All City of Lakeland (City) project representatives who assume responsibility for contract management will be responsible for ensuring compliance with these safety requirements by all Contractors and

Subcontractors, as applicable.

7.1. General

A. All Contractors are responsible for providing their employees (including Subcontractors) with a safe and healthy working environment as required under the Occupational Health and Safety

(OSHA) Act of 1970 and the Occupational Safety and Health Administration (OSHA) standards.

Therefore, the contractor and their employees are responsible for following all applicable OSHA standards, state regulations, and the City’s Safety Practices and Policies.

B. City management reserves the right to STOP work for any condition found to be Immediately

Dangerous to Life and Health (IDLH). The Contractor is solely and exclusively responsible for compliance with all safety requirements and the safety of all their employees and property on the project site. Note: Nothing in this requirement is to be construed to as removing or shifting responsibility from the Contractor.

C. The parties hereto expressly agree that the obligation to comply with applicable safety provisions is a material provision of this Contract and a duty of the Contractor. The City reserves the right to request demonstration of compliance with the safety provisions of this Contract at the City’s discretion. The parties agree that such failure is deemed to be a material breach of this Contract. The Contractor agrees upon such breach that all work under the Contract shall terminate until compliance with the provisions of this Contract is demonstrated. In no event shall action or failure to act on the part of the City be construed as a duty of the City to enforce the safety provisions of this Contract, nor shall it be construed to create liability for the City for any act or failure to act in respect to the safety provisions of this Contract.

7.2. Personal Protective Equipment (PPE) (OSHA 29CFR§1910 Subpart I)

It is the Contractor’s sole responsibility to provide adequate PPE for their employees. Additionally, the

Contractor is responsible for training their employees in the proper selection, maintenance, and use of

PPE. Minimal PPE requirements on City worksites, as applicable:

1. Foot protection must meet ASTM F2412 and ASTM F2413 standards and be worn on all City properties.

2. Head protection must meet ANSI Z89.1-1986 standards and be worn in all areas except office buildings and office trailers.

3. Eye and face protection must meet ANSI/ISEA Z87.1-2020 standards and be worn in all areas except office buildings and office trailers.

4. Hand and Arm Protection must meet OSHA 29CFR§1910.138 requirements for proper selection, inspection, and care.

5. Hearing Protection must meet ANSI/ASA S12.6-2016, OSHA 29CFR§1910.95(j) and

29CFR§1910.95 Appendix: B requirements. Hearing protection must be worn in areas where the noise level is over 85 decibels.

7.3. Housekeeping

It is the Contractor’s sole responsibility to keep the project work site clean during and after working hours. Contractors shall supply waste receptacles for each site location. They shall be emptied not less frequently than once each working day, unless unused, and shall be maintained in a clean and sanitary condition. At the completion of the Contract the Contractor will ensure that all excess materials are removed from the work site and that the worksite is left clean and safe. If the Contractor leaves a project work site unkept and in a hazardous condition; the City will have the area cleaned and charge the cost of the cleaning to the Contractor.

7.4. Smoking

All City property is non-smoking. Smoking is permitted only in designated areas. Receptacles must be used or waste removed in Contractor’s waste disposal container.

7.5. Safety Kick-offs and Safety Stand-Downs

A safety kick-off to disseminate safety expectations will be conducted by the Contractor before the project commences. Safety stand-downs will be conducted by the Contractor when major safety concerns, accidents, or near misses occur.

7.6. Training Documentation

OSHA requires documentation of all safety training provided to employees by their employers. Documentation of all required safety training required for work proposed for this Contract must be readily available upon request by the City of Lakeland.

7.7. Written Safety Programs or Plans

Contactors awarded contracts with the City must have all, written safety programs and/or plans readily available upon request by the City of Lakeland.

7.8. Supplemental #1: Construction Safety

All contracted construction work will be performed per OSAH 29CFR§1926 standards, the Contractor is responsible for ensuring that their employees are trained to and follow these OSHA standards. The City’s

Safety Representative reserves the right to inspect all worksites and advise the Contractor or their representatives on adjusting the work site, if needed.

A. PPE

The following minimum PPE will be worn the entire time employees are on the worksite, including breaks and lunch:

• Hardhats

• Safety boots

• Safety glasses

• Pants (LE)

B. Scaffolding Safety

All Scaffolding will be erected per OSHA 1926 Subpart L, requirements and inspected daily. Scaffolds will not be used without the proper inspection tags, having the scaffolding inspected daily, and the inspection tags properly and legibly signed off daily. Scaffolds that are no longer needed will be removed as soon as possible. Contractors shall follow all OSHA and Florida State law requirements for scaffolding during a weather event; including, but not limited to, prohibited work during storms, wind screens, heat exposure requirements, competent person adjustments, and safety harness adjustments. All scaffolding costs are borne by the Contractor.

C. Barricade Tape

All barricade tape will have tags placed on all sides with the Contractor, employee name, contact information, date tape applied, and date tape will be removed. The City’s Safety Representative reserves the right to inspect, adjust, or remove tape that is abandoned or not placed correctly as per this requirement. RED/Danger Tape also requires COL point of contact name and phone number.

7.9. Supplemental #4: Fall Protection

Fall Protection must meet 29CFR§1910.140 and 29CFR§1910.66 Appendix C for general industry contracts and 29CFR§1926.501 for construction contracts. The Contractor is responsible for training their employees in the proper selection, donning, maintenance, and inspection of personal fall protection and fall arrest systems. The Contractor is responsible for providing, maintaining, and inspecting fall protection devices for their employees. The Contractor is responsible for ensuring that all tie-off points can hold at least 5,000 pounds. The City’s Safety Representative reserves the right to inspect all fall protection devices, including tie-off points.

7.10. Supplemental #6: Confined Space Entry

Confined space entry must be made per 29CFR§ 1910.146, for all confined spaces in the

City. Contractors are responsible for training employees to the OSHA standard and provide appropriate

PPE for employees. The Contractor is responsible for performing atmospheric testing and providing the testing equipment; all atmospheric testing equipment must have been tested within thirty days of the confined space entry testing. The Contractor is responsible for providing entry attendants for each confined space who are responsible for maintaining the confines space permit. The City’s Safety

Representative reserves the right to…