lake worth RFQ_26-300 CLWB EU Administration Building Professional Services.pdf

REQUEST FOR QUALIFICATIONS

RFQ #26-300

ARCHITECTURAL/ENGINEERING SERVICES

FOR THE DESIGN OF

ELECTRIC UTILITIES ADMINISTRATION

BUILDING

Financial Services Procurement Division

7 North Dixie Highway Lake Worth Beach, FL 33460

561.586.1770

RFQ #26-300

Architectural/Engineering Services for the Design of Electric Utilities Administration Building

The City of Lake Worth Beach (the “City”) is seeking qualifications from interested firms to provide Professional Architectural/Engineering services related to a proposed new Electric Utilities Administration Building for the City of Lake Worth Beach (City). This essential, hardened and mission critical facility to be located on an undeveloped City property to the north of the City’s Building Dept / Warehouse and Utilities Field Complex property located at 1900 2nd Ave North, Lake Worth Beach, FL 33461, accessed via Roger Lowe Dr. A more detailed scope of services is attached and incorporated into this RFQ as Exhibit “A”.

Time is of the essence and any proposal received after 3:00 p.m., August 5, 2026, whether by mail or otherwise will be returned unopened. Qualifications shall be placed in a sealed envelope, marked with the RFQ number, title, and date and hour Qualifications are scheduled to be received.

Respondents are responsible for insuring that their Qualifications are delivered and stamped by the City’s Financial Services Office personnel by the deadline indicated. The City reserves the right in its sole discretion to reject any or all Qualifications and/or to waive all nonmaterial irregularities on any and all Qualifications. All costs and expenses, including reasonable attorney’s fees, incurred by any firm in preparing and responding to this RFQ are the sole responsibility of the respondents including without limitation any and all costs and fees related to a protest.

Interested persons or entities may obtain a copy of the RFQ by contacting the Financial Services office at (561) 586-1770 or from lakeworthbeachfl.bidsandtenders.net. All Respondents shall have a Bidding System Vendor account and be registered as a Plan Taker for this solicitation opportunity, which will enable the Respondent to download the Bid Call Document, to receive addenda, email notifications, and download all documents.

To ensure receipt of the latest information and updates via email regarding this solicitation, or if a Respondent has obtained this solicitation from a third party, the onus is on the Respondent to create a Bidding System Vendor account and be registered as a Plan Taker for this solicitation opportunity.

All Qualifications must be hand-delivered or mailed to:

City of Lake Worth Beach Financial Services, Procurement Division

2nd Floor, 7 North Dixie Hwy Lake Worth Beach, FL 33460

ENVELOPE MUST BE IDENTIFIED AS: RFQ #26-300 Architectural/Engineering Services for the Design of Electric Utilities Administration Building

PUBLISHED: July 5, 2026, Palm Beach Post, City’s website, Lake Worth Beach Legal Notices

GENERAL INFORMATION

1. PROJECT OBJECTIVE

The City of Lake Worth Beach (the “City”) is seeking qualifications from interested firms to provide Professional Architectural/Engineering services related to a proposed new Electric Utilities Administration Building for the City of Lake Worth Beach (City). This essential, hardened and mission critical facility to be located on an undeveloped City property to the north of the City’s Building Dept / Warehouse and Utilities Field Complex property located at 1900 2nd Ave North, Lake Worth Beach, FL 33461, accessed via Roger Lowe Dr. The selected Respondent is to furnish a project inclusive of all design, permitting, bid and construction documents, contract administration support and engineering inspections. The selected Respondent shall be chosen based upon their relevant expertise and thorough knowledge of the professional services, functions, activities, and related responsibilities to successfully deliver complete construction documents and construction phase services. A more detailed scope of services is attached and incorporated into this RFQ as Exhibit “A”.

2. SUBMITTAL OF QUALIFICATIONS

Interested firms are invited to submit a complete set of Qualifications for consideration.

Qualifications must address the items requested clearly and concisely. The City intends to negotiate a contract/s for the desired services upon selection of the Qualifications that best satisfy the evaluation criteria.

Time is of the essence and any Qualifications received after 3:00 p.m., August 5, 2026 whether by mail or otherwise will be disqualified from consideration. The City offices have limited access to the public at this time. Courier deliveries SHALL NOT require signature for the receipt.

Respondents may deliver Qualifications directly to City Hall during regular business hours 8:00 a.m. to 5:00 p.m. Monday through Friday. If Qualifications are delivered in person, visitors shall ring the bell at the City Hall front entrance and wait for assistance or by contacting Procurement Division at (561) 586 – 1770 in advance. The City will in no way be responsible for delays caused by any occurrence. Qualifications shall not be submitted and will not be accepted by telephone, telegram, facsimile or e-mail. Each envelope will be stamped by the Finance Office personnel with the date and time received. The time of receipt shall be determined by the time clock located in the Financial Services Office. Qualifications shall be placed in a sealed envelope, marked with the RFQ number, title, type of category, and date and hour Qualifications are scheduled to be received. Respondents are responsible for ensuring that their Qualifications are delivered to Financial Services address by the deadline indicated.

The City reserves the right in its sole discretion to reject any or all Qualifications and/or to waive all nonmaterial irregularities on any and all Qualifications. All costs and expenses, including reasonable attorney’s fees, incurred by any Respondent in preparing and responding to this RFQ are the sole responsibility of the Respondent including without limitation any and all costs and fees related to a protest. The documents included or incorporated in this RFQ constitute the complete set of instructions, scope of services, specification requirements and forms. It is the responsibility of the Respondent to ensure that all pages are included. Therefore, all Respondents are advised to closely examine this RFQ. All Qualifications must be typed or written in ink, and must be signed in ink by an officer having authority to bind the Respondent. Signatures are required where indicated; failure to do so may be cause for rejection of the Qualifications.

3. CHANGES AND INTERPRETATIONS

Changes to this RFQ will be made by written addendum. A written addendum is the only official method whereby interpretation, clarification or additional information can be given.

All questions regarding this RFQ should be submitted in the bidding system at lakeworthbeachfl.bidsandtenders.net or via e-mail to purchasing1@lakeworthbeachfl.gov not later than fifteen (15) calendar days prior to the due date for Qualifications. Questions will be answered via an addendum. If a question is not answered, the Respondent should assume all relevant information is contained within this RFQ. The City will attempt to not issue any addenda within three (3) business days of the due date of Qualifications; however, the City reserves the right to issue any addenda at any time prior to the due date and time of Qualifications.

4. PROPERTY OF THE CITY

All materials submitted in response to this RFQ become the property of the City. The City has the right to use any or all ideas presented in any response to this RFQ, whether amended or not, and selection or rejection of a Respondent’s Qualifications does not affect this right. No variances to this provision shall be accepted.

5. RFQ TIMETABLE

The anticipated schedule for this RFQ and contract approval is as follows:

• Questions from Potential Respondents Due July 15, 2026 (4:00 p.m.)

• Qualifications Due August 5, 2026 (3:00 p.m.)

• Evaluation/Short List Announcement August/September, 2026

• Discussions/Presentations September, 2026

• Contract Negotiations & Approval October, 2026

The City reserves the right to amend the anticipated schedule as it deems necessary.

6. CONE OF SILENCE

In accordance with the Palm Beach County Lobbyist Registration Ordinance and the City’s procurement code, the City’s procurement cone of silence will be in effect as of the deadline to submit Qualifications in response to this RFQ. A complete copy of the City’s procurement code is available on-line at municode.com under the City’s code of ordinances (sections 2-111 – 2-117).

All Respondents are highly encouraged to review the same. In summary, the cone of silence prohibits communication between certain City officials, employees and agents and any entity or person seeking to be awarded a contract (including their lobbyists and potential subcontractors). The cone of silence terminates at the time of award, rejection of all responses or some other action by the City to end the selection process.

7. ETHICS REQUIREMENT

This RFQ is subject to the State of Florida Code of Ethics and the Palm Beach County Code of Ethics. Accordingly, there are prohibitions and limitations on the employment of City officials and employees and contractual relationships providing a benefit to the same. Respondents are highly encouraged to review both the Florida Code of Ethics and the Palm Beach County Code of Ethics to ensure compliance with the same.

Further, any Respondent coming before the City Commission for an award of a contract and who has made an election campaign contribution in an amount that is more than one hundred dollars ($100.00) to any elected official of the City Commission, who is a current sitting member of the Commission, must disclose such election campaign contribution, verbally and in writing, in their responsive proposal to this RFQ. Therefore, all Respondents shall complete the City’s Campaign Contribution Statement attached to this RFQ as Exhibit “E”.

8. DISCLOSURE AND DISCLAIMER

The information contained herein is provided solely for the convenience of Respondents. It is the responsibility of the Respondent to assure itself that the information contained herein is accurate and complete. Neither the City, nor its advisors provide any assurances as to the accuracy of any information in this RFQ. Any reliance on the contents of this RFQ, or on any communications with City representatives or advisors, shall be at each Respondent's own risk. Respondents should rely exclusively on their own investigations, interpretations, and analyses in connection with this matter. The RFQ is being provided by the City without any warranty or representation, express or implied, as to its content, accuracy, or completeness and no Respondent or other party shall have recourse to the City if any information herein contained shall be inaccurate or incomplete. No warranty or representation is made by the City that any Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval.

In its sole discretion, the City may withdraw this RFQ either before or after receiving Qualifications, may accept or reject Qualifications, and may accept Qualifications which deviate from the non-material provisions of this RFQ. In its sole discretion, the City may determine the qualifications and acceptability of any firm or firms submitting Qualifications in response to this RFQ. Following submission of Qualifications, the Respondent agrees to promptly deliver such further details, information and assurances, including, but not limited to, financial and disclosure data, relating to the Qualifications and/or the Respondent, including the Respondent’s affiliates, officers, directors, shareholders, partners and employees, as requested by the City. Any action taken by the City in response to Qualifications made pursuant to this RFQ or in making any award or failure or refusal to make any award pursuant to such Qualifications, or in any cancellation of award, or in any withdrawal or cancellation of this RFQ, either before or after issuance of an award, shall be without any expense, liability or obligation on the part of the City, or their advisors.

Any recipient of this RFQ who responds hereto fully acknowledges all the provisions of this Discloser and Disclaimer and agrees to be bound by the terms hereof. Any Qualifications submitted pursuant to this RFQ is at the sole risk and responsibility of the Respondent submitting such Qualifications.

9. CONTRACT AGREEMENT / COMPENSATION

The terms and conditions of the resulting non-exclusive contract(s) including the fees for the services to be rendered will be negotiated with successful Respondent using the City’s contract form. If the City and the successful Respondent cannot agree on the terms and conditions of the resulting contract, the City reserves the right to terminate negotiations with the successful Respondent and move to the next ranked Respondent to commence negotiations. Negotiations may continue in this process until the City is able to enter into a contract with a Respondent that best meets the needs of the City consistent with the evaluation criteria.

Each fiscal year of the contract and any future years will be subject to the availability of funds lawfully appropriated for its purpose by the City of Lake Worth Beach. The City need not include a lack of appropriations provision in the resulting contract to avail itself of such legal right.

10. INSURANCE REQUIREMENTS

Prior to execution of the resulting contract derived from this RFQ, the awarded Respondent shall obtain and maintain in force at all times during the term of the resulting contract insurance coverage as required herein. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The Certificates shall clearly indicate that the firm has obtained insurance of the type, amount, and classification as required for strict compliance with this provision and that no material change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the City. Compliance with the foregoing requirements shall not relieve the selected Respondent of its liability and obligations under the resulting contract.

A. The selected firm shall maintain during the term of the contract, standard Professional Liability Insurance in the minimum amount of $1,000,000.00 per occurrence.

B. The selected firm shall maintain, during the life of the contract, commercial general liability, including public and contractual liability insurance in the amount of $1,000,000.00 per occurrence ($2,000,000.00 aggregate) to protect the firm from claims for damages for bodily and personal injury, including wrongful death, as well as from claims of property damages which may arise from any operations under the contract, whether such operations be by the firm or by anyone directly or indirectly employed by or contracting with the firm.

C. The selected firm shall carry Workers’ Compensation Insurance and Employer’s

Liability Insurance for all employees as required by Florida Statutes.

D. The selected firm shall maintain comprehensive automobile liability insurance in the minimum amount of $1,000,000 combined single limit for bodily injury and property damages liability to protect from claims for damages for bodily and personal injury, including death, as well as from claims for property damage, which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles whether such operations be by the firm or by anyone directly or indirectly employed by the firm.

E. The selected firm shall maintain cyber and privacy liability insurance in the minimum amount of $1,000,000 per occurrence.

All insurance, other than Professional Liability and Workers’ Compensation, to be maintained by the selected Respondent shall specifically include the City as an “Additional Insured” on a primary and non-contributory basis.

11. E-VERIFY

Pursuant to Section 448.095(5), Florida Statutes, the successful bidder shall:

1. Register with and use the E-Verify system to verify the work authorization status of all newly hired employees and require all subcontractors (providing services or receiving funding under the resulting contract) to register with and use the E-Verify system to verify the work authorization status of all the subcontractors’ newly hired employees;

2. Secure an affidavit from all subcontractors (providing services or receiving funding under the contract) stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien;

3. Maintain copies of all subcontractor affidavits for the duration of the contract;

4. Comply fully, and ensure all of its subcontractors comply fully, with Section 448.095, Florida Statutes;

5. Be aware that a violation of Section 448.09, Florida Statutes (Unauthorized aliens;

employment prohibited) shall be grounds for termination of the contract; and

6. Be aware that if the City terminates the contract under Section 448.095(5)(c), Florida

Statutes, the bidder may not be awarded a public contract for at least one (1) year after the date on which the contract is terminated and will be liable for any additional costs incurred by the City as a result of the termination of the contract.

12. EVALUATION AND AWARD

The evaluation and award of the submitted Qualifications shall be consistent with Florida’s Consultants’ Competitive Negotiations Act (CCNA) (section 287.055, Florida Statutes). The City will assemble an Evaluation Committee to review the submitted Qualifications and determine which Respondents are deemed “qualified” consistent with the Qualification Evaluation Criteria set forth herein. The City reserves the right to assemble different evaluation committee if found to be in the best interest of the City. The Evaluation Committee(s) will rank the Respondents and engage in discussions with no fewer than the top three (3) ranked Respondents regarding their Qualifications, approach to the project and ability to furnish the required services. The discussions may be in a presentation format before the Evaluation Committee at a public meeting or by written responses to follow-up questions from the Evaluation Committee or some other process established by the Evaluation Committee. After discussions, the Evaluation Committee shall rank the top qualified Respondents based on the Competitive Selection Evaluation Criteria herein and make a recommendation to the City Commission. City staff may negotiate with the highest ranked Respondent(s) to prepare a contract to be submitted with the Evaluation Committee’s recommendation to the City Commission. The Procurement Representative will notify all submitting Respondents and notice the Evaluation Committee meeting(s) as directed by law. The City Commission is not bound by the recommendation of the Evaluation Committee and the City Commission may deviate from the recommendation in determining the best overall Qualifications which are most advantageous and in the best interest of the City (consistent with the selection evaluation criteria). Recommended award will be made available by the Financial Services Department Procurement Division electronically at lakeworthbeachfl.bidsandtenders.net.

Each submitted Qualifications will be evaluated individually and in the context of all other Qualifications. Qualifications must be fully responsive to the requirements described in this RFQ and to any subsequent requests for clarification or additional information made by the City through written addenda to this RFQ. Qualifications failing to comply with the submission requirements, or those unresponsive to any part of this RFQ, may be disqualified. There is no obligation on the part of the City to award to the most qualified, and the City reserves the right to award the contract(s) to the Respondent submitting the best overall Qualifications and in the best interest of the City (consistent with the evaluation criteria and successful negotiations). The City shall be the sole judge of the Qualifications and the resulting contract that is in its best interests.

As part of the evaluation process, the City may conduct an investigation of references, including but not limited to, a record check of consumer affairs complaints. By submitting Qualifications, Respondents acknowledge this process and consent to the City’s investigation. City is the sole judge in determining the Respondent’s qualifications.

While the City allows Respondents to specify any desired variances to the RFQ terms, conditions, and specifications, the number and extent of variances specified will be considered in determining the Qualifications which are most advantageous to the City.

Please be advised that pursuant to Section 287.05701, Florida Statutes, the City may not request documentation of or consider a consultant’s social, political, or ideological interest when determining if the consultant is responsible. Further, the City may not give a preference to a consultant based on the consultant's social, political, or ideological interests.

Evaluation Scoring Criteria:

The evaluation of the Qualifications will be conducted in accordance with the following criteria (with associated points available).

Qualification Evaluation Criteria (Short-Listing) Points Available

Evidence of personnel availability, capability, experience, and skill: 20 points

Emphasis will be placed on individual experience with similar municipal or commercial projects within the past five years; individual’s ability to have similar projects completed on time and within budget; and, knowledge of applicable building codes and regulations. Emphasis will also be placed on firm’s identification of individuals, professional firms, subcontractors, and other team members to provide services and their availability for the same.

Firm’s successful past performance for similar projects & approach: 25 points

Emphasis will be placed on firm’s experience with similar municipal and/or Fleet Maintenance projects within the past five years; similar projects being completed on time and within budget;

and, knowledge of applicable building requirements, codes and regulations and successful bidding and construction management.

Project Approach and Methodology: 25 points

Respondents shall provide a comprehensive proposed project approach addressing all the required services as provided in this solicitation. The proposal shall clearly provide methodology and approach for the recommended steps of the project that will be completed, proposed deliverables and timelines. Respondents will be evaluated on the firms’ project approach and means and methods to accomplish the project. The emphasis will be given to proposals that provide detailed and innovative strategies and that demonstrate knowledge of the project and capability to meet the project requirements.

Client Management and Project Staffing Plan: 20 points

Respondents will be evaluated on how key team members/staff proposed for this engagement, including a Client Manager, Project Manager, and other Key Team Members will execute the work and take ownership of maintaining proactive and strategic communication with the working group and Lake Worth Beach staff, as appropriate. Location and convenience to the City of Lake Worth Beach to support the project will also be considered.

Terminations and/or litigation: 5 points o Instances of a default under a similar project or contract;

o Instances of litigation related to a similar project or contract;

o Instances of on any debarment by a local, State or federal governmental entity

Evidence of small or minority business enterprise 5 points

Maximum 100 Points

Competitive Selection / Oral presentation Criteria (to finalize ranking/recommendation):

Ability of professional personnel: 25 points

Respondents will be evaluated on how their presentation provided for key team members/staff proposed for this engagement, including a Project Manager, and other Key Team Members and how they will execute the work and take ownership of maintaining proactive and strategic communication with the Lake Worth Beach staff, as appropriate.

Evidence of successful past performance for similar projects: 25 points

Respondents will be evaluated on how their past performance on similar projects has prepared them for managing projects of similar type, size, and complexity. The City will also look for any benefits and value added services that Respondents can provide to the City.

Comprehensive Project Approach and Methodology: 30 points

Respondents will be evaluated based on their proposed project approach addressing all the required services as provided in this solicitation. The City will look into the proposed methodology and approach and recommended steps, proposed deliverables and timelines.

Recent, current workload: 10 points

Respondents will be evaluated on their current workload and their presentation to show ability to meet the City’s projects in the required timelines.

Location/Convenience to City staff: 10 points

Respondents will be evaluated on their ability to provide support to the City of Lake Worth Beach by providing locally available professional staff or ability to provide the equivalent services in remote environment without additional fees.

Maximum 100 Points

13. QUALIFICATIONS FORMAT

Each Respondent shall submit one (1) original of its Qualifications in a clear, concise format, on 8 1/2" x 11" paper, in English and one (1) electronic copy (maximum size of 15MB) on USB drive. Each tabbed set shall contain all the information required herein to be considered for award.

Omission of required data may be the cause for disqualification. Any other information thought to be relevant, but not applicable to the enumerated sections, should be provided as an appendix to the Qualifications. If publications are supplied by a Respondent to respond to a requirement, the Qualifications should include a reference to the document number and page number.

Qualifications not providing this reference will be considered to have no reference materials included in the additional documents.

Qualifications must be properly signed in ink by the owner/principal having the authority to bind the firm to a resulting contract. Signatures are required where indicated; failure to do so shall be cause for rejection of Qualifications.

Qualifications which do not contain or address key points or sufficiently document the requested information may be deemed non-responsive.

All Qualifications shall be submitted in the format identified below. Failure to submit the required documentation in the format identified may cause for disqualification.

Tab 1. Letter of Transmittal (max 4 pages)

This letter will summarize in a brief and concise manner the following:

• Entity name, address, telephone, website, email, and fax number (also on Exhibit “B”)

• Ownership/organization structure

• Parent company, if applicable

• Names of officers and principals

• The legal status and years of continuous operation

• In-house capabilities and services

• General summary of Respondent’s business operation; how long in business; general approach to tasks and projects; and, why the Respondent should be selected, including a summary of relevant experience, accomplishments, and capabilities.

• Respondent's understanding of the Project and proposed Project option(s).

• The letter must name all persons or entities interested in the proposal as principals.

Identify all of the persons authorized to make representations for the Respondent, including the titles, addresses, and telephone numbers of such persons.

• An authorized agent of the Respondent must sign the Letter of Transmittal and must indicate the agent's title or authority.

• The individual or firm identified on the Letter of Transmittal will be considered the primary firm. The firm will need to name the representative authorized to negotiate with the City.

• If more than one firm is named on the Letter of Transmittal, a legal document showing the partnership, joint venture, corporation, etc. shall be submitted showing the legality of such. Submittal for Joint Venture to include executed Joint Venture agreement and if state law requires that the Joint Venture be registered, filed, funded, or licensed prior to submission of the proposal, then same shall be completed prior to submittal.

Respondents shall make their own independent evaluation of the requirements of the state law.

Tab 2. Addenda (unlimited pages)

This section shall include a statement acknowledging receipt of each addendum issued by the City. Each Respondent is responsible for visiting lakeworthbeachfl.bidsandtenders.net to view and obtain each addendum. The City is not responsible for notifying potential respondents that the Addendums have been posted.

Tab 3. References & Materials (max 10 pages plus resumes)

Evidence of personnel capability, experience and skill: Respondents shall provide a brief overview of its personnel’s capability, experience and skill to provide the requested services (which shall not exceed two pages per person) and include the firm’s organizational structure.

Bullet point format is appreciated. Respondents shall provide summaries or resumes of key personnel including those to be assigned to provide services to the City. Resumes should include a description of:

• Training, education and degrees.

• Similar project experience.

• Professional certifications, licenses and affiliations.

Evidence of adequate personnel to perform: Please identify key personnel who will be tasked to provide services to the City and their availability. Provide a concise description of how key team members/staff proposed for this project; Project Manager, and other Key Team Members will execute the work and take ownership of maintaining proactive and strategic communication Lake Worth Beach staff.

Tab 4. Similar Projects, Approach & Methodology (max 30 pages plus forms)

Evidence of firm’s successful past performance for similar projects: Using the reference form provided, Respondents shall identify successful past performance for similar projects within the past five (5) years. Respondents shall provide a minimum of three (3) references on the form provided demonstrating their successful past performance. Prior experience with other Florida entities is desirable but not required. Similar projects may be office facilities projects or other type of building projects. Experience in similar projects where Respondent completed all phases o the architectural and engineering design and support through the municipal/governmental biding process, evaluation process, assistance in administration and construction phases of the project.

Respondents are responsible for verifying correct phone numbers and contact information provided. Failure to provide accurate information may result in the reference not being obtained or considered.

Approach & Methodology to the Project: Respondents shall clearly describe firms’ project approach and means and methods to accomplish the project. The Respondent must identify a project timeline and identify any potential delays or schedule impacts. See Exhibit “A” Scope of Services for additional submittal requirements.

Tab 5. Litigation and/or Terminations (unlimited pages)

Respondents shall provide a summary of any litigation filed against their firm or key personnel in the past five (5) years which is related to the services sought under this RFQ and that the Respondent provides in the regular course of business. The summary shall state the nature of the litigation, a brief description of the case, the outcome or projected outcome, and the monetary amount involved. If none, state as such.

Respondents shall also state if the Respondent has had a contract for the services sought under this RFQ which were terminated for default, non-performance or delay, in the past five (5) years.

Respondents shall describe all such terminations, including the name and address of the other contracting party for each such occurrence. If none, state as such.

Tab 6. Evidence of small or minority business enterprise preference (unlimited pages)

Documentation to support a Respondent as a Minority or Small Business must be submitted with a Proposals in response to the RFQ. Respondents shall provide their certification(s) as a small or minority business enterprise. To qualify, the Respondent must be certified by a State agency, a Florida county or Florida municipality at the time of submittal of Qualifications. Documentation submitted after the proposal deadline will be rejected and not taken into consideration for evaluation.

Order and application of preferences. For all preferences set forth in this RFQ, only one preference may be identified in a response to this solicitation.

TAB 7. Forms & Licenses (unlimited pages)

Please include all necessary forms and licenses required.

14. REPRESENTATIONS BY SUBMITTAL OF QUALIFICATIONS

By submitting Qualifications, the Respondent warrants, represents and declares that:

A. Person(s) designated as principal(s) of the Respondent are named and that no other person(s) other than those therein mentioned has (have) any interest in the proposal or in the anticipated contract.

B. The Qualifications are submitted without connection, coordination or cooperation with any other persons, company, firm or party submitting Qualifications, and that the Qualifications are, in all respects, true and correct without collusion or fraud.

C. The Respondent understands and agrees to all elements of the RFQ unless otherwise indicated or negotiated, and that the RFQ shall become part of any contract entered into between the City and the Respondent.

D. By signing and submitting Qualifications, Respondent certifies that it and any parent corporations, affiliates, subsidiaries, members, shareholders, partners, officers, directors or executives thereof are not presently debarred, proposed for debarment or declared ineligible to bid or participate in any federal, state or local government agency projects.

E. Pursuant to 287.133, Florida Statutes, a person or affiliate who has been placed on the convicted firm list maintained by the State of Florida may not submit Qualifications to the City of Lake Worth Beach for 36 months following the date of being placed on the convicted firm list. Respondent certifies that submittal of its Qualifications does not violate this statute.

F. Respondent recognizes and agrees that the City will not be responsible or liable in any way for any losses that the Respondent may suffer from the disclosure or submittal of its Qualifications to third parties.

15. PROTESTS

Any actual Respondent who is aggrieved in connection with this RFQ may protest such procurement. The protest must be filed with the City in accordance with the City’s procurement code. A complete copy of the City’s procurement code is available online at municode.com under the City’s code of ordinances (sections 2-111 – 2-117). The protest procedures are set forth at section 2-115. There are strict deadlines for filing a protest. Failure to abide by the deadlines will result in a waiver of the protest.

16. EXHIBITS

This RFQ consists of the following exhibits (which are incorporated herein by reference):

A. Exhibit A Scope of Services and Background Information B. Exhibit B Respondent Information Form (must be submitted) C. Exhibit C Drug Free Workplace Form (must be submitted) D. Exhibit D References (must be submitted) E. Exhibit E Campaign Contribution Statement (must be submitted) F. Exhibit F Scrutinized Companies Certification (must be submitted) G. Exhibit G Affidavit of Compliance with Anti-Human Trafficking Laws

17. COMPLIANCE

All Qualifications received in accordance with this RFQ shall be subject to applicable Florida Statutes governing public records including without limitation Chapter 119, Florida Statutes. If any Respondent believes its Qualifications contain exempt or confidential information, the Respondent must identify the same at the time of submission of its Qualifications. Failure to do so may result in the waiver of such exemption or confidentiality.

18. SECTION 287.05701, F.S., COMPLIANCE

Consistent with section 287.05701, Florida Statutes, nothing in this solicitation seeks documentation of a potential respondent’s social, political, or ideological interests, nor shall the same be considered in determining if a respondent is considered responsible under this solicitation. No preference shall be given in this solicitation for any respondent due to the respondent’s social, political, or ideological interests.

END OF GENERAL INFORMATION

EXHIBIT A

REQUEST FOR QUALIFICATIONS RFQ #26-300

Architectural/Engineering Services for the Design of Electric Utilities Administration

Building

SCOPE OF SERVICES

This Request for Qualifications for Professional Services is governed by the Florida Statute 287.055.

"Professional services" means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with their professional employment or practice.

The City of Lake Worth Beach (the “City”) is seeking qualifications from interested firms to provide Professional Architectural/Engineering services related to a proposed new Electric Utilities Administration Building for the City of Lake Worth Beach (City). This essential, hardened and mission critical facility to be located on an undeveloped City property to the north of the City’s Building Dept / Warehouse and Utilities Field Complex property located at 1900 2nd Ave North, Lake Worth Beach, FL 33461, accessed via Roger Lowe Dr.

The new Electric Utilities Administration Building will house the Electric Utilities’ administration and engineering staff with Utilities Customer Service administrative and the City’s Leisure Services administration offices in department specific office spaces to include the capability to operate an Emergency Operations Center (EOC) component with video conferencing capability. The qualifying firm is to furnish a project inclusive of all design, permitting, bid and construction documents, sub-consultants contract administration and potentially field services. The selected proposer shall be chosen based upon their relevant expertise and thorough knowledge of professional services, functions, activities, and related responsibilities to successfully deliver complete construction documents and construction phase services.

The Electric Utilities Administration functions are a critical part of the City’s overall operation, and the selected firm must provide a mission critical solution for maintaining operations and communications with other agencies and field services 24/7/365.

This proposed development of the new Electric Utilities Administration Building is to include related site improvements and infrastructure associated with the operation of this mission critical facility to include:

• 2 story administrative building with approximately 14,000 SF office space will include an Emergency Operations Center (EOC) component with vacant expansion space area.

• The building must be engineered for Category 5 wind loads and withstand hurricane force wind driven projectile impacts.

• Redundant mechanical, electrical and communications systems capable of operations continuously during extended utilities services interruptions.

• Ground floor elevation to be a minimum (1) one foot above 100 year flood elevation within FEMA flood zone X.

• The structure shall be designed using poured-in-place tilt-wall construction methodology or similar reinforced concrete and fenestration to ensure maximum resiliency.

• Disciplines to incorporate are Site civil / Landscape / Irrigation / storm water management / access control for IT server room and operational technologies (OT) server room access / secured building access control with secured interdepartmental access control in compliance with NERC, FERC, EIA and Federal Department of Energy (DOE) standards.

The designer may be an architect or engineering firm with subcontracted consultants to deliver the project or any person or entity legally authorized to conduct business as design and consulting firm in Palm Beach County..

Design Management Approach:

i. Team Communication/Relationships. Describe practices and procedures for a project of this type to promote interaction between the Respondent’s personnel, the architect, engineer and other related consultants and subcontractors, as well as the City’s Project Manager.

A. Provide at least three specific examples of successful experience .

ii. Management. Describe how the Respondent will approach the architect, engineer, and administration support services aspect of this project. Describe the Proposer’s management information controls, forms, RFI’s, and/or procedures proposed for this project.

iii. Risks. Discuss perceived risks on a project of this type. Describe how these risks can be minimized by using team performance analysis and information.

iv. Quality control/craftsmanship. Discuss the Respondent’s approach to managing quality and constructability to ensure high quality outcome.

v. Health and Safety program. Discuss Respondent approach to meet the City’s health and safety requirements.

vi. Point of Contact. Identify and designate a single Point of Contact (POC) to represent the firm, subcontracted and affiliated consultants.

The selected design firm shall be responsible for the following scope is based on a preliminary program of department spaces to be provided by the City which will be reviewed and updated as needed as part of services identified below.

The following are included in the Overall Scope of Services as further defined below.

• Site Planning & Design

• Preparation and processing conceptual design documents, development of presentation graphics and project information related to obtaining approvals

• Building Planning & Sustainable Design (LEED Certified at a minimum)

• Building orientation to align with pending street improvements

• Investigation of existing records, easements and documents

• Preparation of Plans & Specifications for bidding and construction o Geotechnical Services o Civil Engineering o Landscape planning and design o Structural engineering o MEP engineering o Fire and Life Safety engineering o Interior and furniture design

• Final Issued for Construction (IFC) package for Permitting with applicable agencies as needed for the Development Review, Planning & Zoning, Palm Beach County Fire Dept.

and City Commission approval.

• Attend meetings related to the development of Programming, Predesign, Planning, and Construction Documents.

• Project administration assistance and close-out including Final As-Built drawings.

A. Programming, Predesign and Planning Services

Includes the development of program information to meet the project design requirements.

The following disciplines are anticipated during this phase and are included in the proposed fees: Architecture, Mechanical, Electrical, Plumbing, Fire Protection, Civil, and Facility Planning. Tasks to be completed include the following:

• Meet with Electric Utilities personnel to:

o Review and update the program and space size requirements, number of parking stalls, reserved parking space locations and related documents provided by the City o Review and develop specific objectives for the relationship (adjacency) of spaces within and between departments, and restricted areas with limited access o Define specific goals and objectives for systems (structural, mechanical, electrical, plumbing, IT, materials & finishes, etc) to be included in final design including any special requirements for the EOC component.

o Define specific goals for sustainability and energy efficiency (solar, electric vehicle charging, lighting, building orientation, etc)

• Develop a Facility Program based on the information obtained from meetings and meet with the City on a regular basis to review and obtain approval

• Develop a final overall Site Plan illustrating the location of the New Electric Utilities Administration Building with the parking areas, open space, landscape, site access and other required site amenities for review and approval by the City.

• Identify required agency approvals and permitting requirements including local zoning and development regulations.

• Prepare and submit a Design Phase schedule.

Deliverables: Facility Program List of permitting / approvals required for the project Design Phase Schedule to identify maximum timeframe

B. Design Development (30%)

Following approval of the Schematic building and site plans the design team will develop architectural floor plans, elevations and building sections to illustrate the overall project as required for Development Review and approval by the City’s Department of Community Sustainability (DCS). This includes the development of structural drawings illustrating general structural system and components along with HVAC, electrical, lighting, plumbing and fire protection system plans including the selection and identification of system types, fixtures and materials.

Develop Civil, Landscape and Irrigation plans as required by the City.

Develop an exterior building rendering of the new Electric Utilities Administration Building illustrating the overall design / aesthetics as required for DCS.

Provide an Estimate of Probable Cost based on the Design Development documents and respond to Value Engineering (VE) recommendations from the City.

Deliverables: Design Development documents DCS submittal documents Exterior Building rendering Estimate of Probable Cost

C. Construction Documents

Following development approval the design team will complete and provide 60% plans and specifications for review by the Electric Utilities Dept. Comments received from this review will be incorporated into 90% plans and specifications for review and approval by the City and a dry-run review by the Building Dept. Design team will revise and update the documents as needed based on the comments received.

Provide an Estimate of Probable Cost based on the 60% and 90% Construction Documents.

Deliverables: 60% Construction Documents 90% Construction Documents Estimate of Probable Cost IFC Construction Documents package

D. Permitting & Bidding

Following the receipt of 90% document review comments from the Electric Utilities and the Building Dept, the design team will finalize and submit plans and specifications as required for permitting to the Building Dept including addressing the 90% comments received. The design team will respond to comments, resubmit as required and obtain preliminary permit approval from the Building Dept. Final permit approval to be obtained by the selected contractor following bidding.

Following approval of the plans for permitting by the Building Dept, the Consultant will provide the detailed cost breakdown of the project with unit prices to allow for the City to add it to the comprehensive bid unit price schedule. Respondent assist the City during the bidding phase of the project, in the evaluation and ranking of responsive contractor bids including responding to RFI’s from bidders, assistance in preparing addendums as needed.

E. Construction Phase

Respondent shall provide the following services during the construction phase of the project:

Respond to RFI’s in the event of Proposed Change Orders and Value Engineering changes requiring sketches, plan updates and calculations for inspections, provide approvals of shop drawings, materials samples, products, equipment submittals certifications or substitutions.

Attend Construction progress meetings and bi-weekly construction site visits.

Unforeseen Conditions - Assist the City with evaluation of conflicts – Structural or Utility conflicts, provide the punch list and deficiency reports.

Final Completion documentation, receipt of warranties and operations manuals for installed equipment, ensure Industry Certifications are accomplished (for example LEED).

Recommend final acceptance to owner, provide Close-out documentation and final As-Built drawings.

NOTE: Fee schedules shall not be submitted with qualifications. They will be required during the negotiation phase which is after shortlisted announcement by the City.

END OF SCOPE OF SERVICES

EXHIBIT B

RESPONDENT INFORMATION PAGE

Company Name: _________________________________________________________

Authorized Signature: _________________________________________________________ Signature Print Name

Title: _________________________________________________________

Physical Address: _________________________________________________________ Street

City State Zip Code

Telephone: _________________________

Email Address: _______________________________________________________

Web Site (if applicable):___________________________________________________

Federal Identification Number:_____________________________________________

This is a requirement of every Respondent.

EXHIBIT C

REQUEST FOR QUALIFICATIONS RFQ #26-300

CONFIRMATION OF DRUG-FREE WORKPLACE

In accordance with Section 287.087, Florida Statutes, whenever two or more Qualifications are equal with respect to price, quality, and service which are received by any political subdivision for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a…