Raleigh, North Carolina Request for Proposals (RFP)

#63-KGS1170747 - Security Integrators, Services and Product Providers (Pre-Qualification)

For internal administrative processing, including tabulation of proposals for posting to Bonfire and the State of North Carolina Electronic Vendor Portal (eVP) , please provide your company’s Federal Employer Identification Number or alternate identification number (e.g.

Social Security Number). We HIGHLY recommend you register in order to see bid tabulations and award results. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is available for public inspection.

THIS PAGE IS TO BE COMPLETED AND INCLUDED WITH

YOUR PROPOSAL. FAILURE TO DO SO MAY SUBJECT

YOUR PROPOSAL TO REJECTION.

Federal ID Number or Social

Security Number:

SUPPLIER

NAME:

DATE:

https://ncsu.bonfirehub.com/portal/?tab=openOpportunities https://evp.nc.gov/

REQUEST FOR PROPOSALS (RFP)

RFP # 63-KGS1170747

TITLE: Security Integrators, Services and Product Providers (Pre-Qualification)

USING DEPARTMENT: Security Applications and Technologies

ISSUE DATE: October 12, 2026

DUE DATE: 2:00 p.m., Thursday, November 12, 2026

ISSUING AGENCY: NC State University Procurement Services Department Campus Box 7212 Raleigh, NC 27695

Proposals subject to the conditions made a part hereof will be accepted until 2:00 p.m., Thursday, November 12, 2026 for furnishing services described herein.

Proposals must be submitted electronically at:

https://ncsu.bonfirehub.com/opportunities/236127

Upload scanned pages from this RFP document included with your proposal response where indicated on the Bonfire website.

Direct all inquiries (via email) concerning this RFP to: Kristen Shelton, CPPB NC State University

Procurement Services Department

Email: kgshelto@ncsu.edu

NOTE: Questions concerning the RFP requirements must be submitted in writing via email to kgshelto@ncsu.edu , Subject Line: RFP #63-KGS1170747 - Questions , no later than 5:00 p.m on Monday, October 26, 2026 . Questions will be answered in the form of an addendum to this RFP. No other contact with university representatives regarding this RFP is allowed during the proposal process. Attempts to obtain information directly from university personnel, or by any other means, may subject your proposal response to rejection. Please use the following template to submit your questions:

Reference Supplier Question

RFP Section, Page Number Supplier question …?

Insert rows as needed https://ncsu.bonfirehub.com/opportunities/63054 mailto:kgshelto@ncsu.edu mailto:kgshelto@ncsu.edu

GENERAL INFORMATION ON SUBMITTING PROPOSALS

1. EXCEPTIONS: All proposals are subject to the terms and conditions outlined herein. All responses shall be controlled by such terms and conditions and the submission of other terms and conditions, price lists, catalogs, and/or other documents as part of an offeror's response will be waived and have no effect either on this Request for Proposals or on any contract that may be awarded resulting from this solicitation. Offeror specifically agrees to the conditions set forth in the above paragraph by signature to the proposal.

2. PROPOSAL SUBMITTAL : NC State University uses a third-party eProcurement strategic sourcing provider, Bonfire, for accepting and evaluating proposals digitally. All proposals must be received by the issuing agency not later than the date and time listed on the cover sheet of this proposal. Proposals shall be uploaded to:

https://ncsu.bonfirehub.com/opportunities/236127

Request for Proposals (RFP) documents are advertised on the State of North Carolina Electronic Vendor Portal System ( eVP ) and Bonfire . An addendum to this RFP may be issued.

If required, any subsequent addenda must be signed and submitted with the proposal upload.

It is the supplier’s responsibility to verify that all applicable addenda are submitted as required.

For support or technical questions related to your submission, please contact Bonfire at support.bonfire@eunasolutions.com or visit their help forum at https://help.eunasolutions.com/hc/en-us/

3. BONFIRE REQUESTED DOCUMENTATION & INFORMATION: Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired. In an effort to support the sustainability efforts of the State of North Carolina we are receiving proposals via electronic submission.

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated. Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Name File Type # of Files Requirement

Completed NC State University RFP Document: Cover, References and Execution pages

PDF Multiple Required

Technical Narrative & Experience Proposal

PDF Multiple Required

Section 4: Shared Core Supplier Qualification Questions (Q-59AC)

BidTable: Excel (.xlsx)

1 Required

Section 4.1 Class A - Integrators Questions (Q-69WX)

BidTable: Excel (.xlsx)

1 Required per Class

Designation

Section 7.2 Labor Rates (BT-35AR) BidTable: Excel (.xlsx)

1 Required per Class

Designation

Section 7.3 Materials Markup BidTable: Excel 1 Required per https://evp.nc.gov/ https://ncsu.bonfirehub.com/opportunities mailto:support.bonfire@eunasolutions.com

Name File Type # of Files Requirement

(BT-14PQ) (.xlsx) Class Designation

Certificate of Insurance PDF Multiple Required

All documents required to complete your submission must be downloaded from the supporting documentation and/or requested information sections of Bonfire. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Each item of Requested Information will only be visible to NC State University after the Closing Time.

4. ORAL PRESENTATIONS: During the evaluation and at their option, the evaluators may request oral presentations from any or all offerors for the purpose of clarification or to amplify the materials presented in any part of the proposal. However, offerors are cautioned that the evaluators are not required to request clarification; therefore, all proposals should be complete and reflect the most favorable terms available from the offeror.

5. PROPOSAL EVALUATION: Proposals will be evaluated as outlined herein. The award of a contract to one offeror does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed to provide the best value to the University, and/or the State.

6. COMMENCEMENT OF SERVICES: After proposals are evaluated, and an offer is made, accepted and approved by appropriate authorities, the University will issue a purchase order, a contract or a letter of agreement as an indicator to commence services.

7. REQUEST FOR OFFERS: Offerors are cautioned that this is a request for offers, not a request to contract and the University/State reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of the University or State.

8. ORAL EXPLANATIONS: The University shall not be bound by oral explanations or instructions given at any time during the competitive process or after award.

9. REFERENCE TO OTHER DATA: Only information which is received in response to this RFP will be evaluated; reference to information previously submitted shall not be evaluated.

10. COST FOR PROPOSAL PREPARATION: Any costs incurred by offerors in preparing or submitting offers are the offerors' sole responsibility; the University will not reimburse any offeror for any costs incurred prior to award.

11. TIME FOR ACCEPTANCE: Each proposal shall state that it is a firm offer which may be accepted within a period of forty-five (45) days from the proposal opening. Although the contract is expected to be awarded prior to that time, the 45-day period is requested to allow for unforeseen delays.

12. TITLES: Titles and headings in this RFP and any subsequent contract are for convenience only and shall have no binding force or effect.

13. CONFIDENTIALITY OF PROPOSALS: In submitting its proposal the offeror agrees not to discuss or otherwise reveal the contents of the proposal to any source outside of the using or issuing agency, government or private, until after the award of the contract. Offerors not in compliance with this provision may be disqualified, at the option of the State, from contract award. Only discussions authorized by the University are exempt from this provision.

14. RIGHT TO SUBMITTED MATERIAL: All responses, inquiries, or correspondence relating to or in reference to the RFP, and all other reports, charts, displays, schedules, exhibits, and other documentation submitted by the offerors shall become the property of the State when received.

15. OFFEROR’S REPRESENTATIVE: Each offeror shall submit with its proposal the name, address, and telephone number of the person(s) with authority to bind the firm and answer questions or provide clarification concerning the firm's proposal.

16. PROPRIETARY INFORMATION: To the extent permitted by N.C.G.S. §132-1.3 trade secrets which the Contractor does not wish disclosed other than to personnel involved in the evaluation or contract administration will be kept confidential identified as follows: Each page shall be identified in boldface at the top and bottom as "CONFIDENTIAL". Any section of the proposal which is to remain confidential shall also be so marked in boldface on the title page of that section. Cost information is not confidential. In spite of what is labeled as confidential, the determination as to whether or not it is shall be determined by North Carolina law.

17. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to N.C.G.S. §143-48, the University invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled.

18. PROTEST PROCEDURES: A party wanting to protest a contract award pursuant to this solicitation must submit a written request to the Director of Purchasing, North Carolina State University, Purchasing Department, Campus Box 7212, Raleigh, NC 27695-7212. This request must be received in the University Purchasing Department within thirty (30) consecutive calendar days from the date of the contract award, and must contain specific sound reasons and any supporting documentation for the protest. NOTE: Contract award notices are sent only to those actually awarded contracts, and not to every person or firm responding to this solicitation. Offerors may call the purchaser listed on the first page of this document to obtain a verbal status of contract award. All protests will be handled pursuant to the North Carolina Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and Contract, Section 5B.1519.

19. CONTRACTOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: Contractor Link NC allows Contractors to electronically register free with the State to receive electronic notification of current procurement opportunities for goods and services available on the Electronic Vendor Portal System. Online registration and other purchasing information are available on the web site: http://www.state.nc.us/pandc/ .

20. RECIPROCAL PREFERENCE: N.C.G.S. §143-59 establishes a reciprocal preference law to discourage other states from applying in-state preferences against North Carolina’s resident offerors. The “Principal Place of Business” is defined as the principal place from which the trade or business of the offeror is directed or managed.

21. ENTERPRISE-LEVEL IT SYSTEMS OR TECHNOLOGIES: The University is committed to promote and integrate universal IT accessibility in the delivery of its resources and to develop innovative solutions to accessibility challenges for students, faculty and staff. Contractors shall:

a. Assure all features, components and subsystems of the software or IT System contained on this RFP fully comply with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C.794d), ( http://www.section508.gov );

OR

Detail why any feature, component or sub-system contained in this RFP does not fully comply with Section 508, and the way in which the proposed product is out of compliance;

http://www.state.nc.us/pandc/

b. If the Voluntary Product Accessibility Templates (VPAT) ( https://www.itic.org/policy/accessibility/vpat) are used, they must include compliance checklists for:

1. Technical Standards;

2. Function and Performance Criteria; and

3. Documentation and Support

The product offered in response to this RFP is subject to an accessibility evaluation by the University.

http://www.access-star.org/ITI-VPAT-

Section 1: Introduction - Purpose and Background

1.1 Purpose

NC State Security Applications and Technologies Department (hereafter referred to as university or “SAT”) seeks proposals from qualified security system integrators, security product and service providers (hereafter referred to as supplier or contractor) to supply integration, maintenance, programming and monitoring services, systems and inventories, and services.

1.2 Pre-Qualification Status

This is a pre-qualification process only. Pre-qualification does not constitute a contract for specific services or a guarantee of any minimum or maximum amount of work. The University maintains the right to perform work in-house or solicit services from outside the pre-qualified pool if it is determined to be in the University's best interest.

The university intends to maintain a robust and competitive pool of qualified suppliers. As such, the university reserves the right to reopen this RFP to add new suppliers.

1.3 Ongoing Pre-Qualification

The University reserves the right to keep this solicitation active as an "ongoing" RFP throughout the contract term on. The public supplier portal will remain open for submissions throughout the duration of the RFP. Responses will be evaluated quarterly, based on the calendar year.

Prequalification will be announced after the 45-day evaluation period from the quarter end date period:

Quarter 1: January 1 - March 31, evaluations conducted in April, and prequalification announced in May

Quarter 2: April 1 - June 30, evaluations conducted in July, and prequalification announced in August

Quarter 3: July 1 - September 30, evaluations conducted in October, and prequalification announced in November

Quarter 4: October 1 - December 31, evaluations conducted in January, and prequalification announced in February

Suppliers that meet all applicable requirements will be added to the prequalified pool following evaluation.

Suppliers already admitted to the pre-qualified pool are not required to resubmit during these supplemental windows.

1.4 Licensing Requirements

Any supplier doing business on the University campus is subject to the requirements of the North Carolina Statutes, including Chapter 87 (General Contractors) and Chapter 74D (Alarm Systems Licensing), where applicable. Failure to maintain active licensure shall be grounds for immediate disqualification or removal from the pre-qualified pool.

https://ncsu.bonfirehub.com/portal/?tab=openOpportunities

1.5 Project Assignments

After the pre-qualification process and as projects become available, the University’s Project Coordinator will submit job specifics to the pre-qualified suppliers. If required by the individual project, suppliers shall attend a pre-bid meeting, inspect/review the project with the University’s Project Coordinator and submit a cost proposal. Cost submittals shall be inclusive of equipment, materials, labor, and any other cost items associated with a particular project. A purchase order will be issued to the successful supplier.

Please note that a University-issued purchase order is the only authorization to proceed with work on campus.

The University reserves the right to request a not-to-exceed cost on all projects.

Section 2: Contract Period

2.1 Initial Term and Renewals

The term of any resulting agreement shall be for a period of one (1) year from date of award. At the University’s option, and under the same terms and conditions, the contract may be extended for four (4) additional one (1) year periods, not to exceed a total contract period of five (5) years.

2.2 Ongoing Enrollment and Coterminous End Dates

Regardless of when a supplier is added to the pre-qualified pool, their contract period shall terminate on the same date as the original pool of awarded suppliers (including any exercised extension options). Any supplier added during the contract term must meet all original RFP requirements and agree to the university’s Terms and Conditions.

2.3 Price Adjustments at Renewal

While pre-qualification is based on the supplier’s initial proposal, any established hourly labor rates or equipment markups submitted in Section 7: Cost Proposal shall remain firm for the first year. Requests for price adjustments may only be considered at the time of a contract extension, see the attached General Contract Terms and Conditions, Item #26.

Section 3: Scope of Work

3.1 General

Pre-qualified Class A Integrators must attend project walk-throughs as requested by the University. Quotes received from suppliers not attending required walk-throughs will not be considered for award. The University reserves the right to limit walk-through invitations to a subset of the pool based on specialized certifications or past performance.za

Pre-qualified Class B Security Product/Service Providers will be provided a list of materials or services for quotation as required.

The University will notify the awarded supplier of the project award by issue of the Purchase Order (PO). Each project will require adhering to requirements listed herein as well as the scope of work/specifications/drawings provided for individual projects.

3.2 Performance and Safety

All work shall be performed in a safe, secure, and professional manner and must meet or exceed applicable industry best practices,written standards and all requirements deemed acceptable by University representatives. Work shall be performed under conditions appropriate to the specific requirements of each project.All work shall comply with all applicable federal, State of North Carolina, and local laws, regulations, codes, rules, and ordinances.

● System Integrity: Suppliers must maintain the integrity of SAT’s security network. No unauthorized access or "backdoors" into security software are permitted. Any downtime must be pre-approved by the SAT Project Coordinator.

● Protection of Property: Contractors shall take all necessary precautions to prevent damage to adjacent areas and University property. Plywood bridging or other approved protective measures must be used on non-reinforced brick, turf, or other sensitive surfaces. Such protection is required under all moving or parked vehicles, lifts, or equipment. Reinforced brick areas do not require bridging. SAT will provide a map identifying sensitive areas with each project scope.

● Coordination: The university has requirements around certain types of work on campus including fire alarm bypass needs, hot work, the use of noisy equipment, and high odorous or toxic materials. Projects involving these or similar activities must be discussed and coordinated with the SAT Project Coordinator in advance.

Work in higher security areas may require advance notice and/or escort, which shall be coordinated with the SAT Project Coordinator. Work shall not commence until all required coordination and approvals have been obtained and a valid University purchase order has been issued as outlined in Section 1.5.

● Materials and Installation: All material shall be installed in strict accordance with manufacturer’s written recommendations and specifications. The integrity of all warranties shall be maintained. Any material purchased by the University but not utilized shall remain with the University upon completion of the project. Crew costs must include transportation to and around campus.

3.3 Cleanup

The supplier shall prompt and proper removal and disposal of all trash,debris, materials, supplies, equipment, and tools from the job site on a daily basis.

Upon completion of a project, the supplier shall immediately remove all remaining materials, equipment and waste from the project area and restore the site to a clean condition. The supplier shall return any materials or equipment purchased for installation that are determined to be surplus to the needs of the project to the SAT Project Coordinator for disposition.

All trash and debris shall be removed from University property and shall not be placed in any university dumpsters or waste/recycle containers. The University will not provide collection services, dumpsters, or skid boxes, etc. for supplier use. The supplier shall take all necessary precautions to prevent materials, debris, or containments from entering the storm water collection system on University property.

3.4 Hazardous Material

Contractors, subcontractors and all associates shall remain alert and exercise due diligence regarding the potential presence of hazardous materials , including but not limited to asbestos-containing materials.

If hazardous materials are encountered or suspected, work in the affected area shall be immediately stopped and appropriate measures shall be taken in accordance with applicable industry standards, regulations, and established safety protocols. “Appropriate action” shall mean actions consistent with recognized industry practices and requirements for the specific materials encountered.

3.5 Supplier Parking

The Supplier shall comply with all University traffic and parking rules and regulations. Information regarding parking requirements and specialty permits is available through the University Transportation Department at: https://transportation.ncsu.edu/specialty-permits/

The Supplier is solely responsible for all parking-related costs, including the purchase of required permits and any parking violation fees or penalties incurred by Supplier personnel or subcontractors..

3.6 Work Hours

All work shall be performed between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday, unless otherwise noted on a particular project or approved by the University Project Coordinator. Emergency or after-hours work must be authorized in writing by the SAT Project Coordinator.

3.7 Insurance

A current Certificate of Insurance (COI) demonstrating Contractor Liability Limits, Worker’s Compensation, and Vehicle Liability Insurance, in an amount equal to or exceeding university requirements shall be included in the proposal response. See the attached General Contract Terms and Conditions, Item #19, for insurance requirements.

Note: Since this is an ongoing RFP, it is the supplier's responsibility to provide an updated COI upon expiration to remain "Active" in the pool.

3.8 Ongoing Performance Evaluation and Removal of Suppliers

The SAT Department will continually evaluate suppliers based on performance following pre-qualification and award. Suppliers are expected to maintain a “Satisfactory” performance rating. Failure to do so may result in suspension or removal from the qualified supplier pool.

Performance Evaluation criteria includes, but are not limited to:

https://transportation.ncsu.edu/specialty-permits/

1. Response and Participation

● Engagement in the bid process, including responsiveness to invitations, site visits, and requests for quotation.

2. Technical Performance

● Quality of work, including systems installation, networking, cabling, and related technical services.

● Ability to meet project requirements, specifications, and schedules.

3. Conduct and Campus Impact

● Professional conduct of personnel and subcontractors.

● Consideration for building occupants, including management of noise, odors, safety impacts, and operational disruptions.

● Coordination with the SAT Project Coordinator regarding schedule changes and other items affecting building use or occupants.

● Cooperation with other contractors and University stakeholders.

4. Administrative and Regulatory Compliance

● Maintenance of required licenses and insurance.

● Compliance with University policies, permits, and procedures.

● Timely project closeout, warranty responsiveness, and administrative completion requirements.

Evaluation may also include pricing behavior, safety performance, scheduling reliability, insurance and licensing compliance, and other project-specific factors.

The University reserves the right to remove a supplier from the qualified pool based on these or other performance-related factors deemed in the best interest of the University.

Section 4: Supplier Qualification/Experience Requirements Proposers shall complete the Supplier Qualification questionnaires applicable to the Class Designation(s) for which they are seeking prequalification.

Section 4: Shared Core Supplier Qualification Questions (Q-59AC) applies to both Class A and Class B and must be completed by all Proposers.

Section 4.1: Class A - Integrators Questions (Q-69WX) applies only to Proposers seeking prequalification for Class A. Class A Proposers must complete both questionnaires.

Proposers seeking Class B only are required to complete Section 4: Shared Core Supplier Qualification Questions (Q-59AC).

4.1 CLASS A – Integrators

4.1.1 Supplier Experience

Suppliers seeking the Class A designation must provide evidence of a body of work related to the security design and/or installation of large scale, integrated security systems. The supplier shall be primarily engaged in security system design/installation or serve as a Value Added Reseller (VAR). The proposal response, at a minimum, shall include:

A. Company Profile: Years in business, core competencies, and corporate office location.

B. Certificate of Insurance (ACORD): Meeting University minimums.

C. Licensure: Copies of NC Alarm Licensing Board Certificate and NC Board of Examiners

Electrical Contractors Section .0804 SP-LV Low Voltage License (as appropriate).

D. Technical Breadth: Profile of annual sales, employee ranges, and specific product dealer certifications (e.g., Lenel, Genetec, Milestone).

E. Evidence of Body of Work: Work performed and point of contact information (name, phone number and email address) for projects similar in nature and scope to work to be conducted at NC State University.

4.1.2 Personnel and Response Time

The proposal response, at a minimum, shall include the following:

A. Local Presence: Suppliers must define their "Local Branch" office address. This office must be capable of reaching the NC State Central Campus within two (2) hours for emergency service calls.

B. Certifications: Suppliers shall provide photocopies of certifications for staff technicians and/or staff members holding or progress towards the following certifications (include those that apply):

● System Development/Tool Dev

● System Engineering

● System Administration

● Networking and Cabling Technicians

● Security Technicians

● Project Management

● Construction Management

System Certifications and licensure including, as appropriate, staff with

● alarm licensing

● electrical licensing

● manufacturers certifications

● background certifications

● government clearances

C. Background Checks: All staff must be cleared via background checks that meet the University’s standard (National/State Criminal and Sex Offender Registry). See the attached General Contract Terms and Conditions, Item #31, for Contractor Employee Background Checks requirements.

4.1.3 References

The proposal response must include a list of at least three (3) present or previous clients where similar security system integration work has been successfully completed. All information requested on the below reference page must be provided. It is the supplier’s responsibility to provide valid reference information and the University reserves the right to use reference check responses in its evaluation of proposals.

Note: If a reference is unreachable after three attempts by the University, the reference will be scored as zero. The University reserves the right to contact other known clients of the supplier not listed in the proposal.

4.1.4 Subcontracting

Suppliers must list all "partnering" subcontractors in their proposal response. Subcontracting the majority of a project without prior written approval from the SAT Project Coordinator is prohibited.

Subcontractors are held to the same licensing and background check standards as the prime contractor.

● Subcontractors must maintain active licenses in the respective trade(s) and are subject to all of the requirements contained herein.

● All subcontractor work shall be considered a part of the contract project and thus have claim only against the contractor retaining those services.

● Any subcontractor utilized in the performance of work shall have no claim of payment or liability against the University.

4.1.5 Staff Roster Maintenance

Suppliers must provide a list of all non-clerical staff assigned to the NC State account in their proposal response. The list must include each staff member’s full name, job title and/or function, and years of experience.

Strategic Requirement: As this is an ongoing agreement, the supplier is responsible for providing SAT with an updated roster and proof of background checks for any new personnel prior to them beginning work on campus.

4.2 CLASS B – Security Product/Service Provider

4.2.1 Supplier Experience

Suppliers seeking the Class B designation must provide evidence of a body of work related to the delivery of specific security products or services, including security cameras, door hardware, and related systems, used in the University’s environment. Suppliers shall be engaged primarily in providing products and/or services in support of security systems delivery or operations.

The proposal response shall include:

● Company Profile: Years in business, description of services, and corporate office location.

● Products and Services

● Annual Sales Range

● Product Matrix: Must complete the Pricing Information outlined in Section 7.

4.2.2 References

Provide three (3) clients for specific products/services provided. All information requested on the below reference page must be provided. It is the supplier’s responsibility to provide valid reference information and the University reserves the right to use reference check responses in its evaluation of proposals. Same "responsiveness" rules apply, see the note in Section 4.1.3.

Section 5: Supplier Proposal Response The following information is required in response to this RFP. Failure to adequately provide specific information that can be effectively evaluated by NC State may disqualify your proposal from consideration.

At minimum, the proposal response package shall include the following and must be uploaded in the corresponding location on Bonfire. Suppliers must submit all documents required for the applicable class designation, regardless of Bonfire’s optional field indicators.

1. Completed NC State University RFP:

● Cover Page with Firm Name and Tax ID#

● Reference page

● Signed Execution of Proposal page

2. Technical Narrative and Experience Documentation - Sections 3 and 4 Provide a technical narrative and supporting documentation demonstrating the Supplier's understanding and ability to meet the requirements outlined in Section 3 - Scope of Work and Section 4 - Supplier Qualification/Experience Requirements.

The response should describe the Supplier's ability to perform the work and provide relevant qualifications, experience, and supporting documentation applicable to the supplier designation(s) for which the Supplier is applying.

Class A - Integrators shall include the experience, body of work, personnel certifications, and staff roster documentation identified in Section 4 in addition to the Questionnaires:

● Section 4: Shared Core Supplier Qualification Questions (Q-59AC) and

● Section 4.1 Class A - Integrators Questions (Q-69WX)

Class B - Security Product/Service Providers shall address the applicable requirements identified in Section 4 in addition to the questionnaire:

● Section 4: Shared Core Supplier Qualification Questions (Q-59AC).

Do not duplicate information submitted through the Bonfire questionnaire unless specifically requested.

3. Pricing Information - Section 7

● Class B - Section 7.2 Labor Rates (BT-35AR)

● Class B - Section 7.3 Materials Markup (BT-14PQ)

4. VALID ACORD Certificate of Insurance (see Terms and Conditions for required coverage, Item #19), listing holder:

NC State University Procurement Services 2721 Sullivan Drive Raleigh, NC 27695

5. Any applicable RFP addenda subsequent to this RFP that is required for return by statement on the addendum.

Incomplete proposals will not be considered for award.

Section 6: Criteria For Evaluation and Award All proposals will be evaluated on a Pass/Fail basis using a two-stage review process. A proposal must receive a PASS rating on all criteria in Stage 1 to advance to Stage 2. Receiving a FAIL rating on any single criterion in either stage will result in immediate disqualification.

6.1 Screening Criteria:

PASS / FAIL Administrative Completeness & Compliance - Section 5 Submission includes a complete proposal response as outlined in Section 5, including all requested forms, executed signature pages, references, product matrix, and required addenda.

All uploaded files must be fully accessible and free of password protections or lockdown restrictions. Includes a valid Certificate of Insurance (COI) meeting or exceeding all minimum coverage limits in Section 3.7 and General Contract Terms Item 19.

6.2 Prequalification Criteria:

Proposals passing the screening criteria will be evaluated against the following mandatory prequalification requirements:

PASS / FAIL Qualifications, Experience & Staffing - Section 4 Demonstrates required company experience for Class A and/or Class B designation, including a history of specializing in work similar in nature and scope. Class A suppliers must hold active NC Alarm Licensing and NC Low Voltage (SP-LV) licenses. Proposers qualified technical staff with appropriate trade certifications, and local technicians within a 2-hour response time of central campus (Class A).

PASS / FAIL References - Section 4 Provides at least three (3) responsive client references for similar security integration or product delivery work performed within the past three (3) years per Section 4. Reference responses must verify a satisfactory performance history, quality workmanship, and responsiveness. An Offeror receiving fewer than two (2) passing references will receive an overall Fail and will not be eligible for further consideration.

PASS / FAIL Scope Compliance - Section 3 Demonstrates overall operational capability to fulfill Section 3 Scope of Work requirements adhering to work hours, parking rules, job site cleanliness, hazardous material protocols, and minimal campus disruption.

Note: At the University's option, the criteria above may be used to narrow the supplier pool if more responses are received than necessary to ensure competitive bids on individual projects.

Section 7: Pricing Information - Labor Rates and Materials Markup

7.1 Pricing Instructions:

The University is requesting pricing information for security services and related products based on the Class Designation(s) for which the Proposer is seeking prequalification.

The pricing information requested below is being collected for informational and reference purposes only and will not be used to evaluate or score Proposals or determine whether a Proposer is prequalified.

7.2 Labor Rates (Hourly):

Proposers shall download, complete, and upload Bid Table BT-35AR - Labor Rates as part of their Proposal.

For each applicable labor category, the Proposer shall provide a low and high hourly labor rate.

The average will be calculated as the midpoint of the Low Hourly Rate and High Hourly Rate submitted. This calculated average is provided for informational purposes only and is not a separate supplier-entered rate.

The labor rates provided should reflect the Proposer’s typical hourly rates for the applicable labor category. Unless otherwise specified, rates should include all costs associated with providing the labor.

Note: Based on Section 3.6 Work Hours.

7.3 Materials Markup:

Proposers shall download, complete, and upload Bid Table BT-14PQ – Materials Markup as part of their Proposal. The Proposer shall provide the maximum markup percentage that may be applied to security hardware, cabling, and miscellaneous installation materials.

The markup percentage provided for each category shall represent the maximum markup the Proposer may apply to the applicable materials. The markup shall include all costs associated with procuring and providing the applicable materials.

Note: The University reserves the right to audit invoices to verify cost basis.

Contractor Name: _____________________________ RFP #63-KGS1170747

Section 4.1.3 and/or 4.2.2 REFERENCES

OFFERORS MUST PROVIDE THREE (3) REFERENCES FOR CLIENTS WHO HAVE

PERFORMED SIMILAR WORK IN THE PAST THREE (3) YEARS.

#1 Company Name:

Company Full Address:

Contact Name:

Email Address:

Phone Number:

#2 Company Name:

Company Full Address:

Contact Name:

Email Address:

Phone Number:

#3 Company Name:

Company Full Address:

Contact Name:

Email Address:

Phone Number:

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL.

EXECUTION OF PROPOSAL RFP #63-KGS1170747

The potential Contractor certifies the following by placing an "X" in all blank spaces:

That this proposal was signed by an authorized representative of the firm.

That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all labor costs associated with this project have been determined, including all direct and indirect costs.

That the potential Contractor has attended the pre-proposal conference and is aware of the prevailing conditions associated with performing these services.

That the potential Contractor agrees to the conditions as set forth in this Request for Proposals with no exceptions.

That the potential Contractor carries the appropriate insurance and will perform background checks on employees as required herein. See items 19 & 31 of General Contract Terms and Conditions attached.

That no employee or agent has offered, and no State employee has accepted, any gift or gratuity in connection this contract, in violation of N.C.G.S. § 133-32; and

That it, and each of its sub-contractors under this contract, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system, as required by G.S. §143-48.5.

That this proposal is submitted competitively and without collusion. That none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S.

143-59.2), and that we are not an ineligible supplier as set forth in G.S. 143-59.1. False certification is a Class I Felony.

Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within forty-five (45) days from the date of the opening, to furnish the services for the prices quoted during any resulting contract period.

Contractor Name:

Street Address:

City, State & Zip Code:

Representative’s Name:

Representative’s Title:

Representative’s Email: Phone#:

Representative’s Signature: Date:

THIS PAGE MUST BE COMPLETED AND INCLUDED IN YOUR PROPOSAL RESPONSE

NORTH CAROLINA STATE UNIVERSITY GENERAL CONTRACT TERMS AND CONDITIONS

(Contractual and Consultant Services)

1. GOVERNING LAW: This contract is made under and shall be governed and construed in accordance with the laws of the State of North Carolina.

2. SITUS: The place of this contract, its situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in contract or tort, relating to its validity, construction, interpretation and enforcement shall be determined.

3. INDEPENDENT CONTRACTOR: The Contractor shall be considered to be an independent contractor and as such shall be wholly responsible for the work to be performed and for the supervision of its employees. The Contractor represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such employees shall not be employees of, or have any individual contractual relationship with the University.

4. KEY PERSONNEL: The Contractor shall not substitute key personnel assigned to the performance of this contract without prior written approval by the University’s Contract Administrator. The individuals designated as key personnel for purposes of this contract are those specified in the Contractor’s proposal.

5. SUBCONTRACTING: Work proposed to be performed under this contract by the Contractor or its employees shall not be subcontracted without prior written approval of the University’s Contract Administrator. Acceptance of an offeror’s proposal shall include any subcontractor(s) specified therein.

6. INSPECTION AT CONTRACTOR’S SITE: The University reserves the right to inspect, at a reasonable time, the equipment/item, plant or other facilities of a prospective contractor prior to contract award, and during the contract term as necessary for the University’s determination that such equipment/item, plant or other facilities conform with the specifications/requirements and are adequate and suitable for the proper and effective performance of the contract.

7. PERFORMANCE AND DEFAULT: If, through any cause, the Contractor shall fail to fulfill in timely and proper manner the obligations under this agreement, the University shall thereupon have the right to terminate this contract by giving written notice to the Contractor and specifying the effective date thereof. In that event, all finished or unfinished deliverable items under this contract prepared by the Contractor shall, at the option of the University, become its property, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials.

Notwithstanding, the Contractor shall not be relieved of liability to the University for damages sustained by the University by virtue of any breach of this agreement, and the University may withhold any payment due the Contractor for the purpose of setoff until such time as the exact amount of damages due the University from such breach can be determined.

In case of default by the Contractor, the University may procure the services from other sources and hold the Contractor responsible for any excess cost occasioned thereby. The University reserves the right to require a performance bond or other acceptable alternative guarantees from a successful offeror without expense to the University.

In addition, in the event of default by the Contractor under this contract, the State may immediately cease doing business with the Contractor, immediately terminate for cause all existing contracts the State has with the Contractor, and de-bar the Contractor from doing future business with the State.

Upon the Contractor filing a petition for bankruptcy or the entering of a judgment of bankruptcy by or against the Contractor, the University may immediately terminate, for cause, this contract and all other existing contracts the Contractor has with the University.

8. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions are imposed which necessitate alteration of the material, quality, workmanship or performance of the items offered prior to their delivery, it shall be the responsibility of the contractor to notify, in writing, the issuing purchasing office at once, indicating the specific regulation which required such alterations.

The University reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the contract.

9. FORCE MAJEURE: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by an act of war, hostile foreign action, nuclear explosion, earthquake, hurricane, tornado, or other catastrophic natural event or act of God.

10. TERMINATION: The University may terminate this agreement at any time by providing written notice to the contractor at least thirty (30) days before the effective date of the termination. In that event, all finished or unfinished deliverable items prepared by the Contractor under this contract shall, at the option of the University, become its property. If the contract is terminated by the University as provided herein, the Contractor shall be paid for services satisfactorily completed, less payment or compensation previously made. All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the contract expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitations. The Contractor may terminate at the beginning of any contract year, only by notification provided in writing to the University a minimum of four (4) months prior to the applicable contract year expiration.

11. AVAILABILITY OF FUNDS: Any and all payments to the Contractor are dependent upon and subject to the availability of funds to the University for the purpose set forth in this agreement.

The university pays Net 30 days from receipt of a proper invoice.

12. CONFIDENTIALITY: Any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Contractor under this agreement shall be kept as confidential and not divulged or made available to any individual or organization without the prior written approval of the University.

13. CARE OF PROPERTY: The Contractor agrees that it shall be responsible for the proper custody and care of any property furnished for use in connection with the performance of this contract or purchased by it for this contract and will reimburse the State for loss of damage of such property.

14. COPYRIGHT: No deliverable items produced in whole or in part under this agreement shall be the subject of an application for copyright by or on behalf of the Contractor. In addition, all inventions and the copyright in and to any copyrightable work, including, but not limited to, copy, art, negatives, photographs, designs, text, software, or documentation created as part of the Contractor’s performance of this project shall vest in the University, and the Contractor agrees to assign all rights therein to the University. Contractor further agrees to provide University with any and all reasonable assistance which University may require to file patent applications, to obtain copyright registrations, or to perfect its title in any such inventions or works, including the execution of any documents submitted by the University.

15. ASSIGNMENT: No assignment of the Contractor’s obligations or the Contractor’s right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, the University may:

1. Forward the contractor’s payment check(s) directly to any person or entity designated by the Contractor, or

2. Include any person or entity designated by Contractor as a joint payee on the Contractor’s payment check(s).

In no event shall such approval and action obligate the University to anyone other than the Contractor and the Contractor shall remain responsible for fulfillment of all contract obligations.

16. COMPLIANCE WITH LAWS: The Contractor shall comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority.

17. AFFIRMATIVE ACTION: The Contractor shall take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of people with disabilities, and concerning the treatment of all employees without regard to discrimination by reason of race, color, religion, sex, national origin, or disability.

18. SAFETY STANDARDS: All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and approved in a manner acceptable to the appropriate state inspector which customarily requires the label or re-examination listing or identification marking of the appropriate safety standard organization; such as the American Society of Mechanical Engineers for pressure vessels; the Underwriters Laboratories and /or National Electrical Manufacturers’ Association for electrically operated assemblies; or the American Gas Association for gas operated assemblies, where such approvals of listings have been established for the type of device offered and furnished. Further, all items furnished shall meet all requirements of the Occupational Safety and Health Act (OSHA), and state and federal requirements relating to clean air and water pollution.

19. INSURANCE: During the term of the contract, the contractor at its sole cost and expense shall provide commercial insurance of such…