KGC_ZeroTurnMower_RFQ.pdf

Request for Quotes

Zero-Turn Mower

King George Parks & Recreation – Sealston Sports Complex

*** Posted: July 21, 2026 ***

*** Quote Due by Date: August 8, 2026 ***

1. Introduction and Purpose

King George Parks & Recreation (the Agency) is seeking one (1) commercial zero-turn mower to support maintenance of athletic fields, open lawns, and park grounds. This Request for quotes will be conducted via eVA as an Unsealed Bid under the Commonwealth of Virginia’s eProcurement Marketplace (eVA).

The Agency intends to evaluate proposals based on compliance with mandatory specifications, total cost (including delivery), warranty and service support, delivery timeframe, and ability to provide on-site demonstration. The Agency may consider vendors offering equipment under any applicable state contract, cooperative purchasing agreement, or non-contract source, provided all mandatory requirements are met. Preference may be given to equipment offered under state or cooperative contracts where applicable, but such status is not a mandatory requirement.

2. Scope of Work

The selected vendor shall:

1. Supply one (1) new commercial zero-turn mower meeting all mandatory specifications in Section 3.

2. Deliver the mower to:

Sealston Sports Complex 11050 Fletchers Chapel Road King George, VA 22485

3. Provide all required documentation, including:

o Operator and service manuals (paper or electronic) o Warranty certificate and contact information for authorized service o Proof of compliance with all mandatory specifications

4. Provide operator training for Agency staff at no additional cost. Training may be conducted on-site at the time of delivery or remotely as mutually agreed.

5. Be responsible for all shipping, delivery, and handling costs to the delivery location.

6. Deliver the equipment under FOB Destination terms, with risk of loss remaining with the vendor until delivery and acceptance at the Sealston Sports Complex address.

7. Demonstration: The Agency may, at its discretion, request an on-site demonstration of the proposed mower prior to purchase. The vendor must be willing and able to arrange such a demonstration within the Agency’s operational schedule if requested.

3. Mandatory Technical Specifications

Bids that do not meet all of the following mandatory specifications will be considered non-responsive:

A. General

• Type: Commercial zero-turn mower

• Quantity: One (1) unit

• Cutting deck width: 72 inches

• Engine type: Gasoline

• Engine power: Minimum 35 horsepower (HP)

• Maximum transport speed: Minimum 12 mph

• Seat: Suspension seat required

B. Safety and Control Systems

The mower must include:

• Seat-activated engine kill system

• Clutch safety switch

• Neutral and parking brake safety circuit

• Adjustable twin steering controls

C. Hour Meter and Instrumentation

The mower must include:

• Dual-function hour meter

• Fuel level gauge located in the fuel tank

• Front suspension system (as part of the operator platform)

D. Warranty

• Minimum warranty: 4 years or 500 hours of operation (whichever is reached first)

• Warranty must cover major components including engine, drive system, and mower deck, subject to manufacturer standard terms

• Warranty service must be available through an authorized dealer within 50 miles of King George, VA

E. Additional Requirements

• Equipment must be new, not previously used or refurbished

• Vendor must provide model number and manufacturer name in the bid response

• Vendor must confirm in writing whether the equipment is offered under:

o A Virginia state contract (include contract number), or o A cooperative purchasing agreement, or o Non-contract source

4. Delivery and Timing

• Delivery must occur within 15 days of order placement.

• The vendor must specify the expected delivery timeframe in the bid response (e.g., “10 days from order”).

• Late delivery beyond the agreed timeframe may result in rejection of the delivery or cancellation of the order, at the Agency’s discretion.

• All delivery is FOB Destination; title and risk of loss pass to the Agency only upon physical delivery and acceptance at Sealston Sports Complex.

5. Pricing and Terms

• Bids must include:

o Unit price for one (1) mower o All delivery costs to the Sealston Sports Complex address o Any mandatory setup or pre-delivery preparation fees

• Prices must be valid for a minimum of 30 days from the bid submission date.

• Payment terms: Net 30 days from date of invoice and acceptance of delivery, unless otherwise agreed in writing.

6. Vendor Qualifications and Contract Status

In the bid response, the vendor must:

• Identify the manufacturer and model number of the proposed mower.

• Confirm compliance with all mandatory specifications in Section 3.

• State whether the equipment is:

o Under a Virginia state contract (include contract number and agency), or o Under a cooperative purchasing agreement (include agreement name and number), or o Not under any state or cooperative contract.

• Provide contact information for an authorized service dealer within 50 miles of King George, VA.

• Confirm ability to meet the 15-day delivery requirement.

• Confirm willingness to provide operator training for Agency staff at no additional cost.

• Confirm willingness to arrange an on-site demonstration if requested by the Agency prior to purchase.

7. Evaluation Criteria

The Agency will evaluate bids using the following criteria:

1. Mandatory Compliance – All mandatory specifications must be met; non-compliant bids will be rejected.

2. Total Cost – Lowest total cost (unit price + delivery).

3. Delivery Timeframe – Ability to deliver within 15 days of order, with preference for shorter delivery times.

4. Warranty and Service – Length and scope of warranty, proximity and capability of authorized service support (within 50 miles).

5. Training and Demonstration – Ability and willingness to provide operator training and, if requested, an on-site demonstration.

6. Contract Status – Preference may be given to equipment offered under state or cooperative contracts where applicable, provided all other criteria are equal.

The Agency is not obligated to award to the lowest bidder if that bid does not best meet the overall needs of the Agency.

8. Questions and Submission Instructions

Vendors may request clarifications or submit questions regarding this RFQ, all questions must be submitted by email to awessel@co.kinggeorge.state.va.us. All submissions must be sent to awessel@co.kinggeorge.state.va.us. The attachment must be in .pdf format and titled with the submitting vendors name and RFQ subject.

As an example “KGC_ZeroTurnMower_VendorName.pdf”. Submissions must be submitted before the deadline of August 5, 2026 at 2:00pm. Late submissions past 8/5/2026 at 2:00pm will not be accepted.

mailto:awessel@co.kinggeorge.state.va.us mailto:awessel@co.kinggeorge.state.va.us