KC001725-rfp.pdf

Request for Proposals

Work Order Construction Management Services for Water and Land Resources Division

RFP No. KC001725

September 2026

Table of Contents

TABLE OF CONTENTS

I. PROPOSAL INVITATION

II. PROPOSAL REQUIREMENTS

III. CONTRACT OVERVIEW

IV. PROPOSAL SUBMITTAL INSTRUCTIONS

V. SELECTION PROCESS

VI. NEGOTIATION PROCESS

VII. CONTRACT TERMS AND CONDITIONS

VIII. PROTESTS AND APPEALS

ATTACHMENT 1 - SCOPE OF WORK

ATTACHMENT 2 - EVALUATION CRITERIA

ATTACHMENT 3 - NOT USED

ATTACHMENT 4 - FORMS

KC001725 page 1 of 12 RFP Standard Rev Date 9/1/2026

REQUEST FOR PROPOSALS

WORK ORDER CONSTRUCTION MANAGEMENT SERVICES FOR WATER AND LAND

RESOURCES DIVISION

RFP NO. KC001725

I. PROPOSAL INVITATION

A. King County requests proposals from firms interested in providing services described in the Scope of Work, Attachment 1.

Proposal Due Date:

Time:

October 20, 2026 1:30 p.m. (no later than)

Proposal Submittal: Upload Proposal to E-Procurement Supplier Portal

Pre-Proposal Conference: October 7, 2026, 2:00 P.M.

Conducted via teleconference or Microsoft Teams only Call 425-653-6586 Conference ID: 469 391 41# Join on your computer or mobile app Click here to join the meeting This conference is not mandatory.

Interviews, if applicable: November 18, 2026

Primary Contract Specialist: Sam Hefley, shefley@kingcounty.gov, 206-477-6195

Backup Contract Specialist: Jennifer Haegele, jhaegele@kingcounty.gov, 206-477-5716

First Ad Date: September 22, 2026

Contract Type: Work Order

Total Price (each contract): $2,000,000 Max # of contracts may be awarded: 2

Period of Performance: Three years

This information is available in alternate formats for individuals with disabilities upon advance request by calling 206-263-9400, TTY relay: 711.

B. In order to participate in a solicitation, all interested firms must register in the E- Procurement Supplier Portal. Registered firms can view solicitation documents at:

https://kingcounty.gov/procurement/supplierportal.

C. King County’s current advertised contracting opportunities can be viewed on the Solicitation Abstracts page at: https://kingcounty.gov/procurement/solicitations.

II. PROPOSAL REQUIREMENTS

A. Proposal Submittal. Proposers shall submit the Proposal to King County per the process, time, and date set forth above. Late Proposals will not be accepted or considered.

https://fa-epvh-saasfaprod1.fa.ocs.oraclecloud.com/supplierPortal/faces/FndOverview?fndGlobalItemNodeId=itemNode_supplier_portal_supplier_portal https://teams.microsoft.com/meet/259095381310935?p=60toNn6AYnGGfmjTgK https://kingcounty.gov/procurement/supplierportal https://kingcounty.gov/procurement/solicitations

KC001725 page 2 of 12 RFP Standard

1. King County reserves the right to reject any and all Proposals at any time. The County may cancel this procurement at any time, even after the issuance of the Notice of Intent to Award.

2. King County reserves the right to reject any Proposer found to be debarred by a local, state, or federal agency.

3. All costs incurred in the preparation of a Proposal and participation in this RFP and negotiation process shall be borne by the proposing firms.

B. Clarifications and Addenda. The Contract Specialist is the County’s single point of contact regarding this solicitation. Submit all inquiries in writing via email to the Contract Specialist and the Backup Contract Specialist at least four business days before the Proposal Due Date. No verbal answers by any County personnel or its agents will be binding on the County. Clarifications by the County will be in the form of a written Clarification. Clarifications will be transmitted via E-Procurement Messages to registered suppliers. Changes to the RFP will be in the form of written Addenda. Addenda will be posted to the E-Procurement Supplier Portal at:

https://kingcounty.gov/procurement/supplierportal and the Solicitation Abstracts page at:

https://kingcounty.gov/procurement/solicitations.

C. Notifications. Proposers must notify the Contract Specialist of any changes to their Proposal throughout the period it is under consideration, until the contract is executed.

D. Pre-proposal conference. The County will post the pre-proposal conference Attendees List to https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources within 2 business days.

E. Organizational Conflicts of Interest. An organizational conflict of interest is a real or perceived situation where because of activities, relationships, financial interests, or contracts, a proposer may possess impaired objectivity or an unfair competitive advantage.

1. Prior to submitting Proposals to the County, each proposer shall conduct a review of its past and current contracts and/or affiliations to identify any potential, real, or perceived organizational conflict of interest related to this procurement. If following that review, a proposer has identified a potential organizational conflict of interest related to this procurement, the proposer must seek a written determination from King County regarding the proposer’s eligibility to propose. King County’s written response will be binding. Proposers shall submit written requests to the Contract Specialist identified in Section 1 (Proposal Invitation) of the RFP. Subconsultants of proposers may seek similar determinations, but the required information must be submitted to King County through the proposer.

2. Written requests must include the following information:

a. A detailed description of the specific scope of the previous or concurrent work and how it relates to the scope of work to be performed by the proposer for upcoming work;

b. The identification of any personnel that will be used for the upcoming work that also were involved in the previous or concurrent work and their respective roles on each;

https://kingcounty.gov/procurement/supplierportal https://kingcounty.gov/procurement/solicitations https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources

KC001725 page 3 of 12 RFP Standard

c. A detailed explanation regarding why the proposer believes there is no conflict of interest that would preclude the proposer from performing the scope of work;

and

d. Any internal measures that the proposer proposes to implement to eliminate any potential or perceived conflict of interest.

3. The County, in its sole discretion, may implement additional steps to avoid or mitigate an organizational conflict of interest.

4. Discovery of additional information or a change in information over time may necessitate a re-evaluation of the original determination.

5. Failure to seek a written determination if a potential conflict is discovered may result in the termination of any resulting contract.

6. Consultants are advised that if the prime consultant, subconsultant, or an individual performs work on a work order contract and, as part of that work order contract, performs studies and/or pre-design services for a project that is later advertised, the firm and/or individual may be prohibited from competing for the advertised project.

7. Any firm that has performed pre-design or design services may be prohibited from competing for construction management contracts related to those projects because there is an organizational conflict of interest.

F. Ex Parte Communications. Proposers are expected to conduct themselves with professional integrity and to refrain from lobbying activities. During the procurement process, commencing with the issuance of the RFP and continuing until the award of a Contract for the project (or cancellation of the procurement) no employee, member, agent, vendor, advisor, or consultant of any Proposer shall have ex parte communications, directly or indirectly, regarding this procurement with any representative or elected official of the County involved in this procurement, except for communications permitted by this RFP. Any verified allegation that a Proposer or team member has engaged in such prohibited communications or attempted to unduly influence the selection process may cause the County to disqualify a Proposer or a member of a Proposer’s team from participating in this process, all at the sole discretion of the County.

G. Commitment of Firms and Key Personnel. The County expects all firms and Key Personnel proposed will be available to provide services for this contract. When a member of the Proposer’s team is no longer participating in the Proposal, a Proposer must notify the Contract Specialist in writing and provide a detailed explanation and proposed remedy for the lack of availability. The County shall thereafter make a determination as to whether that Proposer may continue to compete in the selection process. Any substitution request considered by the County may require a rescoring and/or re-ranking of the Proposal. The County will only consider substitutions based on circumstances beyond the Proposer’s control.

H. Public Disclosure of Proposals. This procurement is subject to the Public Records Act, Chapter 42.56 RCW.

1. Any and all submittals required by this solicitation shall be considered public documents and will be available for inspection and copying by the public in accordance with the Public Records Act Chapter 42.56 RCW (the Act). If the Proposer considers any portion of their submittal to the County, whether in electronic or hard copy form, to be protected under law, the Proposer shall clearly identify each https://apps.leg.wa.gov/rcw/default.aspx?cite=42.56 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fapps.leg.wa.gov%2Frcw%2Fdefault.aspx%3Fcite%3D42.56&data=05%7C02%7Crsparano%40kingcounty.gov%7Ca1b60d3e635c4261001608dc2e4bebe3%7Cbae5059a76f049d7999672dfe95d69c7%7C0%7C0%7C638436150809025510%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=BwetGgW8tct9yssPyiF0hAnS029VqdaIYuTG2zRDqyM%3D&reserved=0

KC001725 page 4 of 12 RFP Standard such portion with words such as “CONFIDENTIAL,” “PROPRIETARY,” or “TRADE SECRET” (collectively, “DESIGNATED MATERIAL”). If any materials are marked “CONFIDENTIAL,” “PROPRIETARY,” or “TRADE SECRET”, Proposers have ten

(10) calendar days from the receipt of Notice of Intent to Award/Non-Award to obtain a court order enjoining release in accordance with Chapter 42.56.540 RCW to protect its interests. If a Proposer does not take such action within said period, the County will post the materials to https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources after contract execution. The County shall not be liable to the Proposer for releasing records, including DESIGNATED MATERIAL. The Proposer is advised that pricing extended to the County and overly broad designations of confidentiality, for example, covering information publicly available on the Proposer’s website, are not considered to be a DESIGNATED MATERIAL. By submitting any submittal required by this solicitation, the Proposer assents to this procedure and shall have no claim against the County.

III. CONTRACT OVERVIEW

A. Work under this contract will be based on individually negotiated work orders. The

Consultant should be capable of adjusting disciplines and expertise as necessary to meet the needs of specific work orders. Each work order will provide a specific scope, budget, and schedule for the services required. The County does not guarantee that all disciplines or services will be used, or that the Consultant will receive a specific volume of work, a specific total contract amount, or a specific work order price. The County will issue work orders equitably among selected consultants, relative to the specific composition of the teams and their contract performance.

1. The County will review all individual work orders issued under this contract with an estimated value equal to or greater than $150,000 to establish a specific required or aspirational level of participation by Certified Minority and/or Women’s Business Enterprise (M/WBE) firms, as applicable.

2. The Consultant will be expected to respond to urgent, short notice requests for services. The Consultant should be capable of working on several work orders simultaneously.

3. The County will not compensate the Consultant for work associated with negotiation of the scope, schedule, and budget of individual work orders.

B. Subconsultant Opportunities. Provided for informational purposes only, the following subconsulting opportunities may be available on this Contract: Pre-Construction Services; Inspection and Other Field Services; Construction Administration Services;

Project Control Services; Cost Control; Change Order Control; Closeout Period Services.

C. State Funding. This work may be funded, in part, by Washington State Department of Ecology. The Agreement is subject to the appropriations of the State of Washington.

D. Voluntary MBE and WBE Goals. The County has established the following voluntary goals for MBE and WBE participation in the work performed under this Agreement:

1. For businesses certified as a Minority Business Enterprise (“MBE”), the goal is 10%.

2. For businesses certified as a Women’s Business Enterprise (“WBE”), the goal is 4%.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fapp.leg.wa.gov%2Frcw%2Fdefault.aspx%3Fcite%3D42.56.540&data=05%7C02%7Crsparano%40kingcounty.gov%7Ca1b60d3e635c4261001608dc2e4bebe3%7Cbae5059a76f049d7999672dfe95d69c7%7C0%7C0%7C638436150809039113%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=VEHXnavXLhGmvThfU7b3Xs6sic0E03TYQC14xgYwdjk%3D&reserved=0 https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources

KC001725 page 5 of 12 RFP Standard

3. "Certified" within this subsection means certified by the Washington State Office of Minority and Women's Business Enterprises as an MBE or WBE, or both. A directory of MBE and WBE firms is available at: https://omwbe.wa.gov/. Consultants may contact the OMWBE by telephone at 360-664-9750.

4. MBE and WBE participation may be either as a prime or a subconsultant. The voluntary goals are expressed as a percentage of the total value of the contract, as amended, to be performed by Certified MBE and WBE firms over the life of the agreement.

5. During the course of performing the work under the Agreement, the Consultant shall report its use of all MBE and WBE subconsultants. See Agreement Section 7.

Reporting Requirements.

a. Proposer’s Commitment

1) A Proposer’s commitment documented on the Attachment 4 form titled Voluntary Goals Utilization Commitment Form to subcontract at least the voluntary goal percentages described above to MBE/WBE firms creates a presumption of compliance with the good faith efforts. For the purpose of determining responsibility, upon a showing of the Proposer’s intent to subcontract at least the voluntary goal percentages to MBE/WBE firms, no additional documentation demonstrating compliance with the good faith efforts shall be required unless requested by the State of Washington or King County.

2) If a Proposer does not demonstrate on the Attachment 4 form titled Voluntary Goals Utilization Commitment Form an intent to subcontract at least the voluntary goal percentages described above to MBE/WBE firms, the County and/or State of Washington shall evaluate the Proposer’s compliance with the good faith efforts identified herein and the Proposer’s efforts to subcontract with MBE/WBE firms to determine the Proposer’s responsibility and compliance with the Washington State Department of Ecology requirements.

A Proposer shall provide at the request of the County or State of Washington documented good faith efforts within 5 calendar days of such request.

b. Six Good Faith Efforts - The Proposer agrees to make the following good faith efforts whenever procuring subcontracts, equipment, services, and supplies. The Proposer shall retain records documenting compliance with the following six good faith efforts.

1) Ensuring MBE/WBE firms are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State, and local Government recipients, this will include placing MBE/WBE firms on solicitation lists and soliciting them whenever they are potential sources. Certified MBE/WBE firms may be found on the Internet at www.omwbe.wa.gov or by contacting the Washington State Office of Minority and Women’s Business Enterprises at (360) 664-9750.

2) Making information on forthcoming opportunities available to MBE/WBE firms and arranging time frames for contracts and establishing delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by MBE/WBE firms in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of thirty calendar days before the bid or proposal closing date.

https://omwbe.wa.gov/

KC001725 page 6 of 12 RFP Standard

3) Considering in the contracting process whether firms competing for large contracts could subcontract with MBE/WBE firms. For Indian Tribal, State, and local Government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by MBE/WBE firms in the competitive process.

4) Encourage contracting with a consortium of MBE/WBE firms when a contract is too large for one of these firms to handle individually.

5) Using services and assistance of the Small Business Administration and the Minority Business Development Agency of the United States Department of Commerce.

6) If the prime Proposer awards subcontracts, requiring the subconsultants to take the five good faith efforts in paragraphs one through five above.

6. Evaluation of Good Faith Efforts

a. In evaluating the Proposer’s documented good faith efforts, the County will consider the quality, quantity, and intensity of the different kinds of efforts that a Proposer has made.

b. In the event the County finds the Proposer’s documentation does not demonstrate good faith efforts or if the documentation is incomplete or lacking, the County may determine that the Proposer is not responsible and that the Proposer will not be selected.

c. Determination concerning the sufficiency of good faith efforts is ultimately an informed judgment call, not a strict mechanical formula. When making its judgment, the County will consider two broad categories of actions by the Proposer:

1) The process of soliciting certified MBE/WBE firms; and

2) The process of creating meaningful contract opportunities for MBE/WBE firms. Within these two categories, the County will be looking for documentation to demonstrate that the Proposer has made good faith efforts.

In order to satisfy this policy and ensure, when possible, the participation of MBE/WBE firms, the Proposer shall carry out good faith efforts.

7. Calculating MBE/WBE Subconsultant Participation

a. For purposes of calculating the Proposer’s documented intent to subcontract to

Certified MBE and WBE firms, the County will count the Proposer’s identified participation as follows:

1) Percentage of contract amount. The Proposer’s MBE/WBE subconsultant participation shall be calculated as a percentage of the Proposer’s total contract amount. For example, the total contract amount equals $100,000 and the MBE/WBE firms total subcontract amount equals $10,000, the proposed MBE/WBE participation is 10%. If the Proposer is an MBE/WBE firm, the Proposer shall comply with all requirements in this Section. For purposes of calculating MBE/WBE participation if the Proposer is an MBE/WBE firm, 100% of the total hours shall be considered MBE/WBE only if the MBE/WBE Proposer performs at least 51% of the work and proposes to subcontract hours totaling 49% or less of the total proposed hours. If an MBE/WBE firm proposes to subcontract hours totaling more than 49% of the

KC001725 page 7 of 12 RFP Standard total proposed hours, only the value of the work subcontracted to MBE/WBE firms shall be calculated toward meeting the good faith MBE/WBE participation goals.

2) Commercially Useful Function. MBE/WBE participation shall be counted only for MBE/WBE firms performing a commercially useful function according to custom and practice in the industry. A commercially useful function includes but is not limited to the performance of a distinct element of work by a firm which has the skill and expertise as well as the responsibility of actually performing, managing, and supervising the work using its own work force and resources. No credit will accrue for an MBE/WBE acting merely as a passive conduit of funds to some other non-MBE/WBE firm. An MBE/WBE firm may further subcontract a portion of the work provided that the majority of work (at least 51% of the subcontract amount) is actually being performed by the MBE/WBE firm having the contract.

3) Brokers. MBE/WBE firms that act as a broker in a transaction shall not count towards the Proposer’s good faith MBE/WBE participation. A broker is a firm that does not, itself, perform or manage or supervise the work of its contract or subcontract in a manner consistent with the standard and customary business practices for consultants or subconsultants in its line of business.

An MBE/WBE firm will be considered a broker if it subcontracts more than 49% of its work.

4) Joint Ventures. Joint ventures shall be counted toward the percentage of MBE/WBE participation by crediting the MBE/WBE partner’s portion of the hours proposed for the joint venture. Where the MBE’s/WBE’s risk of loss, control or management responsibilities are not commensurate with the share of profit, the Regional Administrator or designee many direct an adjustment in the percentage of participation. In the case of a joint venture that includes an MBE/WBE, credit will be calculated proportionately toward their respective objective.

5) Classification. For purposes of counting the MBE and WBE participation only, the County will count the Proposer’s identified participation of MBE/WBEs based on the following:

(a) Classification as an MBE, WBE or MBE/WBE. Whether a certified firm’s utilization will be counted toward an MBE and/or WBE goal is determined by the certified firm’s classification as an MBE, WBE, or MBE/WBE. The following classifications shall be counted toward the following goals:

(i) Participation by a firm that is certified by the OMWBE as an MBE will be counted only toward the MBE goal.

(ii) Participation by a firm that is certified by the OMWBE as a WBE will be counted only toward the WBE goal.

6) Participation by a firm that is certified by the OMWBE as an MWBE will be counted only toward either the MBE or the WBE goal, but not to both; the Proposer shall designate the goal to which the dollar value is applied.

E. Living Wages. As a condition of award for contracts for services with an initial or amended value of $100,000 or more, the Consultant agrees that it shall pay and require all subconsultants to pay a living wage as described in King County Ordinance 19762, to

KC001725 page 8 of 12 RFP Standard employees for each hour the employee performs a Measurable Amount of Work (“Measurable Work”) on this Contract.

1. “Measurable Work” means a definitive allocation of an employee’s time that can be attributed to work performed on a specific matter, but that is not less than a total of one hour in any one-week period.

2. The requirements of the ordinance, including payment schedules, are detailed at:

https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/living-wage-ordinance. Violations of this requirement may result in disqualification of the Consultant from proposing on or being awarded a County contract for up to two years; contractual remedies including, but not limited to, liquidated damages and/or termination of the Contract; remedial action as set forth in public rule; and other civil remedies and sanctions allowed by law.

F. Equal Benefits. In accordance with King County Ordinance 14823, as a condition of award of a contract valued at $25,000 or more, the Consultant agrees that it shall not discriminate in the provision of employee benefits between employees with spouses and employees with domestic partners during the performance of this Contract. Absent authorization for delayed or alternative compliance as referenced below, failure to comply with this provision shall be considered a material breach of this Contract and may subject the Consultant to administrative sanctions and remedies for breach.

1. When the contract is valued at $25,000 or more, by signing the Contract the

Consultant is indicating compliance with this requirement or with the terms of an authorization for delayed or alternate compliance.

2. Delayed Compliance: If a Consultant is seeking authorization from King County Procurement and Payables Section to delay implementation of equal benefits due to a Collective Bargaining Agreement, Open Enrollment, or internal Administrative steps, an Equal Benefits Compliance Worksheet must be submitted prior to Contract execution. The Equal Benefits Compliance Worksheet can be downloaded at:

https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf

3. Alternative Compliance: If a Consultant is seeking authorization from King County Procurement and Payables Section for alternative compliance with the requirements of the equal benefits ordinance, the Consultant must complete and return an Equal Benefits Compliance Worksheet to King County. The Equal Benefits Compliance Worksheet can be downloaded at: https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf

G. Proposer Responsibility. As a condition of award for contracts valued at $100,000 or more, the Consultant agrees that it shall comply with the criteria in King County Ordinance 19925. King County Procurement & Payables may waive specific criteria, such as community workforce agreements or employee health insurance, if deemed inapplicable based on procurement type or business size. Failure to comply with the criteria specified in the ordinance and to which the Consultant is attesting on this form will constitute a material breach, and the County may terminate the contract, in whole or in part, for default.

https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/living-wage-ordinance https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/living-wage-ordinance https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/living-wage-ordinance https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf https://kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/equal-benefits-forms/equal-benefits-worksheet-declaration.pdf https://cdn.kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/contractor-responsibility-quick-guide.pdf https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fkingcounty.legistar.com%2FView.ashx%3FM%3DF%26ID%3D14218499%26GUID%3DC6C95015-3659-4197-90CE-D845BB2F4F21&data=05%7C02%7Crsparano%40kingcounty.gov%7C267dcc136a5e4a91957108de0210211f%7Cbae5059a76f049d7999672dfe95d69c7%7C0%7C0%7C638950465468511176%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=PqBKYwaT8o31ha%2BrAmcqSWzlQ30wzJJrKSaSBgMWOuI%3D&reserved=0

KC001725 page 9 of 12 RFP Standard

1. The selected Consultant is required to complete the King County Responsibility Detail Form. The County will review the form to determine responsibility. Failure to fully answer any responsibility question or otherwise be out of compliance with the requirements of the code as determined by the County, shall eliminate the Consultant from consideration of award.

H. Sustainable Design. In 2022, the County passed the Green Building and Sustainable Development Ordinance #19402 (King County Code 18.17). The Green Building Ordinance commits us to achieve high performance sustainability and carbon neutral development, integrating the latest green building and sustainable development practices into every King County capital project:

1. All eligible new construction projects are required to achieve LEED Platinum certification.

2. All eligible major renovation and remodel projects are required to achieve LEED Gold certification.

3. All capital projects that are not eligible or are limited in their ability to achieve LEED certification (e.g., infrastructure projects) must incorporate cost-effective green building and sustainable development practices using the King County Sustainable Infrastructure Scorecard or other approved alternative green building rating system and achieve a Platinum rating level. https://kingcounty.gov/en/dept/dnrp/buildings-property/green-sustainable-building/green-building/green-building-ordinance-resources

4. All capital projects shall divert at least 85% construction and demolition materials and achieve zero waste of resources by 2030 at project completion.

5. All capital projects will utilize King County’s Equity and Social Justice credits for capital projects regardless of green building rating system used.

IV. PROPOSAL SUBMITTAL INSTRUCTIONS

A. Proposal Submittal.

1. The Proposer shall upload the Proposal to the E-Procurement Supplier Portal as a single document in PDF format.

B. Proposal Format.

1. The Proposal shall comply with the following format requirements:

a. Proposals should be concise, legible, and provide all the information requested.

b. Page size of the Proposal shall be 8½” by 11”. A “page” is defined as one single-side of a document that has written text or graphics.

1) No written text or graphics shall be incorporated on dividers used to organize the Proposal.

2) Indexes or tables of content shall be included in the page limit.

c. Proposal shall be limited to a maximum of 6 pages. All pages that exceed the specified page limit will be removed prior to evaluation.

1) The following parts of the Proposal are not included in the page limit:

• Cover of the Proposal

• Transmittal Letter https://cdn.kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/responsibility-detail-form.pdf?rev=a211e8ef0b6f4651bc6afa5322191aa6&hash=EA9FB60489D6D6CDDB17932C06463089 https://cdn.kingcounty.gov/-/media/king-county/depts/executive-services/finance-business-operations/procurement-payables/documents/forms/responsibility-detail-form.pdf?rev=a211e8ef0b6f4651bc6afa5322191aa6&hash=EA9FB60489D6D6CDDB17932C06463089 https://aqua.kingcounty.gov/council/clerk/code/21_Title_18.htm https://kingcounty.gov/en/dept/dnrp/buildings-property/green-sustainable-building/green-building/green-building-ordinance-resources https://kingcounty.gov/en/dept/dnrp/buildings-property/green-sustainable-building/green-building/green-building-ordinance-resources https://kingcounty.gov/en/dept/dnrp/buildings-property/green-sustainable-building/green-building/green-building-ordinance-resources

KC001725 page 10 of 12 RFP Standard

• Resumes

• Attachment 2, Evaluation Criteria, Communication Section, Sample

Documents

• Attachment 4, Forms

d. Proposer shall use the “Proposal Cover Sheet” provided with the solicitation in E- Procurement.

e. Each resume shall not exceed 2 pages. All pages of a resume that exceed the specified page limit will be removed prior to evaluation.

f. The County may waive minor informalities or irregularities in the format of a Proposal.

C. Proposal Contents

1. Proposal Transmittal Letter. The Proposal Transmittal Letter is not evaluated and not included in the page limit. It should contain the following information:

a. RFP title and number;

b. Project Manager’s name, mailing address, email address, and telephone number;

c. Proposer’s Washington State Department of Labor & Industries Unified Business

Identifier (UBI) number;

d. Proposer’s Unique Entity Identifier (UEI) number issued by SAM.gov;

e. Complete list of proposed subconsultants, if any, with each firm’s mailing address, contact person, email address, and telephone number; and

f. Name and contact information of person who will be providing requested financial documents if awarded the contract.

2. Response to Evaluation Criteria. Address the evaluation criteria and provide all information identified in Attachment 2, Evaluation Criteria.

3. Attachment 4 Forms. Complete and return the forms identified in Attachment 4 required to be submitted with the Proposal, if any.

a. Statement of Qualifications Certification. Submit Statement of Qualifications

Certification, signed by an authorized representative of the Proposer. The Certification is not included in the page limit.

V. SELECTION PROCESS

A. All responsive Proposals will be evaluated by an Evaluation Panel in accordance with the criteria and points specified in Attachment 2, Evaluation Criteria.

1. At the County’s option, interviews may be held.

a. Interviews will have a maximum of 50 points.

b. The County may choose to use different criteria for the interview.

c. Failure of a Proposer or any proposed team member to participate in the interview process may result in the Proposer’s disqualification from further consideration.

https://sam.gov/content/home

KC001725 page 11 of 12 RFP Standard

d. If interviews are conducted, combined Proposal and interview scores will determine the final ranking.

B. The final selection, if any, will be the Proposer (the top-ranked firm) which in the opinion of the County best meets the requirements set forth in this RFP and is determined to be the most highly qualified.

C. Proposers may request a debrief from the Contract Specialist identified in the RFP no later than five business days after King County issues the Notice of Intent to Award/Notification of Non-Award. The purpose of a debrief is to provide constructive feedback to teams on their Proposal so they can submit more competitive proposals in the future. Debriefs shall be limited to the debriefed Proposer’s overall ranking, scores, Evaluation Panel comments, and general information regarding the selection process.

Debriefs shall not include a point-by-point comparison of the debriefed Proposer’s submittal with other proposals. Proposals will be posted after contract execution to https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources.

VI. NEGOTIATION PROCESS

A. After the selection of the top-ranked firm, the County will enter into negotiations with that firm to finalize the Fixed Professional Fee. If the County is unsuccessful in negotiating these matters with the selected Consultant, the County reserves the option to terminate negotiations and proceed with the next-highest ranked firm.

B. All necessary information and forms for the negotiation process shall be provided to the Consultant by the Contract Specialist after the Notice of Intent to Award has been issued. Such information shall include but not be limited to: Consultant Disclosure Form (if applicable), IRS W-9 Request for Taxpayer Identification Number and Certification, financial documentation.

VII. CONTRACT TERMS AND CONDITIONS

A. The County’s Agreement for this project, including Compensation, Insurance (Section 9), and Non-discrimination and Equal Employment Opportunity requirements, is posted online with the RFP.

1. The Consultant acknowledges and agrees that it has carefully read the Agreement terms for this project and agrees to be bound by them.

2. If the Consultant is unable to meet the Insurance Requirements in Section 9, the

County reserves the option to terminate negotiations and proceed with the next-highest ranked firm.

3. The County will not negotiate changes to the Agreement for this project.

B. Ethics Disclosure. The selected Consultant agrees to the conditions of King County

Code 3.04.120 and, if necessary in accordance with Agreement Section 20.B, shall submit a King County Consultant Disclosure form prior to execution of the Contract. The King County Consultant Disclosure form can be found at: https://cdn.kingcounty.gov/- /media/king-county/depts/executive-services/risk-management-services/documents/financial-disclosure-consultant-2023.

C. Maximum Labor Rates. For this contract, the County has removed the salary caps on direct labor and billing rates. The maximum labor rates that will apply to this contract are the rates in effect at the time of contract execution.

https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/solicitation-resources https://aqua.kingcounty.gov/council/clerk/code/06_Title_3.htm https://aqua.kingcounty.gov/council/clerk/code/06_Title_3.htm https://cdn.kingcounty.gov/-/media/king-county/depts/executive-services/risk-management-services/documents/financial-disclosure-consultant-2023 https://cdn.kingcounty.gov/-/media/king-county/depts/executive-services/risk-management-services/documents/financial-disclosure-consultant-2023 https://cdn.kingcounty.gov/-/media/king-county/depts/executive-services/risk-management-services/documents/financial-disclosure-consultant-2023

KC001725 page 12 of 12 RFP Standard

D. Escalation Rate. The County’s current labor escalation rate is 4.5%. The labor escalation rate that will apply to this contract is the rate in effect at the time of contract execution.

VIII. PROTESTS AND APPEALS

A. The County’s process for receiving protests is available at:

https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/protests https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/protests https://kingcounty.gov/en/dept/executive-services/about-king-county/business-operations/finance-business-operations/procurement-payables/protests

KC001725 Attachment 1 Scope of Work

ATTACHMENT 1 - SCOPE OF WORK

KC001725 page 1 of 7 Attachment 1 Rev Date 6/10/2025 Scope of Work

ATTACHMENT 1 - SCOPE OF WORK

INTRODUCTION

The purpose of this contract is to provide construction management and inspection, and related services on a work order basis for King County (“County”). The exact disciplines required and the amount of work for each discipline have not been determined. The Consultant should be capable of adding disciplines expeditiously, as necessary, to meet the needs of specific work orders. There is no guarantee that all services in this Scope of Work will be used.

REFERENCE DOCUMENTS TO BE PROVIDED TO THE SELECTED CONSULTANT

The following documents will be made available to the selected Consultant after contract execution:

1. King County Water and Land Resources Division Construction Management & Inspection Manual

2. King County Wastewater Treatment Division Drone Policies and Regulations

RESOURCES TO BE PROVIDED BY KING COUNTY

The County will provide the following resources:

1. King County Procurement Technical Specifications Quality Control Checklist

2. Section 00 72 00 General Terms and Conditions (WO)

SCOPE OF WORK

The Consultant may provide construction management and inspection services on a work order basis. Individual work orders may include, but are not limited to, pre-construction services during the design phase, construction document control, management and inspection of conditions and activities on site to ensure construction occurs as per the plans and specifications, survey and grade inspection, and managing contract closeout processes. It is expected that the Consultant will provide construction management staff for inspection, contract management, resident engineer role, constructability reviews, and to provide recommendations for efficient and cost-effective construction techniques. The Consultant’s role will be included within a larger project team as identified in each work order. The team will include the project representative (PR) responsible for overall contract direction, as well as the County’s project manager (PM) responsible for the individual work order. The scope of the Water and Land Resource Division’s (WLRD) construction and inspection needs and the composition of disciplines included on project teams may vary greatly.

The Consultant will be available to provide emergency construction management and inspection services with as little as 6 hours’ notice of an identified emergency, including flooding and other naturally occurring events. An emergency may or may not be declared per local and federal protocol, however work under this task would be considered necessary by King County based on risk to public health and safety.

CONSULTANT DELIVERABLE STANDARDS

1. For all deliverables, the Consultant shall provide the following unless otherwise specified in a particular task:

A. Draft and final deliverables at 30%, 60%, 90% and 100%.

B. Electronic copies of all deliverables (reports, specifications, technical memos, calculations, etc.) shall be in native file format and Portable Document Format (PDF).

1) PDFs shall be prepared in 600 dots per inch (dpi) resolution.

KC001725 page 2 of 7 Attachment 1

C. Draft agenda 2 business days before scheduled meetings or workshops.

D. Draft meeting/workshop notes within 2 business days following the event.

E. Updated action/decision logs 1 business day after each team meeting.

F. All survey datum shall use North American Vertical Datum of 1988 (NAVD 88) and

North American Datum of 1983/1991 (NAD 83/91), Washington State Plane Coordinate System, North Zone.

2. Final documents (specifications, reports, studies, etc.) shall include the appropriate Professional Engineer/Architect/Professional Land Surveyor stamp, signature or certification for all relevant sections and reports (geotechnical, hazardous waste survey, etc.)

A. Page(s) identifying the professional engineer/architect/professional land surveyor and the sections for which they were responsible.

3. The County will review the draft submittals and transmit review comments via email to the Consultant using Water and Land Resources Division standard comment tracking form and/or Bluebeam 2021 or newer. The Consultant shall provide a written response to the County for each comment within a mutually agreed timeframe for receipt of the comments; timeframe to be determined during negotiations. Each comment response shall describe how the comment will be incorporated into the final document. Each comment response will be reviewed with the County’s PR to reach consensus on resolution.

4. The Consultant shall comply with the County’s standards, guidelines, and requirements including but not limited to the following:

A. WLRD CAD Templates B. WLRD Construction Management Manual C. King County GIS Standards D. King County Green Building Ordinance E. King County Procurement Technical Specifications Quality Control Checklist F. King County 2025 Strategic Climate Action Plan G. City of Seattle Energy Code H. King County Compost Procurement and Use Plan I. King County Surface Water Design Manual J. King County Road Design and Construction Standards K. King County Parks Design Standards

TASK 100 – PROJECT MANAGEMENT AND COORDINATION

The Consultant shall:

1. Organize, manage, and coordinate the disciplines required to accomplish each Work Order and be capable of working on multiple work orders at the same time.

2. Coordinate work with efforts performed by the County and other consultants or contractors.

3. Provide project management services to facilitate efficient progress on each Work Order.

4. Submit progress reports and include a status update of all active work orders with comparison of planned vs. actual schedules, and a description of work accomplished and percent complete on each work order.

5. Prepare schedule updates using MS Project.

6. Coordinate and facilitate team meetings and project management meetings. Prepare meeting agendas and notes.

7. Perform quality assurance/quality control (QA/QC) services.

KC001725 page 3 of 7 Attachment 1

8. Prepare a health and safety plan.

9. Respond on short notice, 24 hours a day, 7 days a week, to provide construction management or inspection during emergency response activities.

10. Create and maintain emergency work tracking logs.

11. Reviewing the County’s project risk register to make recommendations and update risk register as necessary.

POTENTIAL DELIVERABLES:

1. Progress reports

2. Schedule updates

3. Meeting agendas and notes, with revisions as required

4. QA/QC plan with decision/action item/change logs

5. Health and safety plan

6. Emergency work tracking logs

7. Updating risk register

TASK 200 – PRE-CONSTRUCTION SERVICES

The Consultant may provide services which may include but are not limited to:

1. Review of drawings, specifications, engineer’s estimates, bidding schedules, submittal logs, and preliminary construction schedules.

2. Prepare technical memorandum making recommendations to the design plans or specifications, including recommendations on operations for efficient and/or effective construction methodologies, or cost/time saving improvements.

3. Provide comments and edits per recommended language where appropriate (e.g., track changes in Word Documents and notes on AutoCAD plans).

POTENTIAL DELIVERABLES:

1. Review of drawings, specifications, engineer’s estimates, bidding schedules, submittal logs, preliminary construction schedules

2. Technical memorandum

3. Recommended language edits/comments

TASK 300 –INSPECTION AND OTHER FIELD SERVICES

The Consultant may provide services which may include but are not limited to:

1. Perform field and shop inspection of specific construction work. Prepare field inspection notes.

2. Provide daily inspection reports using the County’s format.

3. Perform quantities estimation and tracking of materials, equipment, and labor.

4. Provide inspection photos, photo logs, videos, and video logs to document construction and preconstruction conditions.

5. Perform offsite inspections for offsite materials or equipment.

6. Conduct pipe and other construction materials observations.

7. Conduct pile driving observation and verification.

8. Conduct materials testing.

9. Provide construction materials inspection reports.

10. Verify vertical and horizontal control, construction survey and grade control. Prepare

Survey records and drawings.

11. Verify as-builts and record documents. Provide comments on construction as-builts and record drawings.

12. Monitor contractor’s safety procedures.

KC001725 page 4 of 7 Attachment 1

13. Review, comment, and approve submittals, requests for information (RFI), and shop drawings.

14. Draft correspondence.

15. Provide technical services and make recommendations for changes including but not limited to:

A. In-water construction techniques, including:

1) Work area isolation.

2) River/stream diversion.

3) Water quality protection, monitoring and reporting in compliance of project permits including but not limited to National Pollutant Discharge Elimination System (NPDES), Stormwater Pollution Prevention Plan (SWPPP), Nationwide Permit 27 (NWP 27), and Hydraulic Project Approval (HPA).

B. Engineered log jam and/or large woody debris construction.

C. Soils and geotechnical engineering.

D. Soil and water contaminants.

E. Pile driving.

F. Concrete.

G. Shoring and dewatering.

H. Stormwater and drainage repair and replacement.

I. Pipeline construction, including welding and structural steel.

J. Levee.

K. Public road construction.

L.…