KA27-009_ITQ.pdf

INVITATION TO QUOTE (ITQ)

Page 1 of 3 Rev. 1.13.26 – V. 26-1-.02.10.2026. 2026.TB-General ITQ No. KA27-009

PART I. ITQ OVERVIEW AND GENERAL TERMS AND CONDITIONS

A. Information

Event No.: EVN0063017 Event Title: KA27-009 Communications Equipment Requisition This ITQ is issued pursuant to Miami-Dade County Pool of Prequalified Vendors No. and Title: SPO-06037

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

County Department: Parks, Recreation, and Open Spaces (PROS)

Department Contact: Kristine Alvarez Email: kristine.alvarez@miamidade.gov

Delivery/Service Address: Don A. Hickman Building, 275 NW 2nd St, Miami, FL 33128

Delivery/Service Required: within 5 calendar days from receipt of Purchase Order (PO)

Method of Award:

Award of this Contract will be made to the lowest responsive and responsible Bidder.

☒ in the aggregate for all items listed in this ITQ. If a Bidder fails to submit an offer for all items, its offer may be rejected.

Award of Contracts over $5,000,000 In accordance with Section 2-8.1(b)(5) of the Code of Miami-Dade County, as amended by Ordinance 23-28, any contract award for goods and services exceeding $5,000,000 under this prequalification pool is subject to ratification by the Board of County Commissioners (Board). Any contract award not ratified by the Board, and such legislative action becomes final, the contract https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf mailto:kristine.alvarez@miamidade.gov

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B. Instruction to All Bidders

1. Section 1, General Terms and Conditions of Miami-Dade County (County) shall apply to all resultant Contracts from this

ITQ. This Section is available on demand at the County’s Strategic Procurement Department’s (SPD) webpage:

general-terms-and-conditions-r26-1.pdf

General Terms and Conditions of Section 1 are non-negotiable.

2. Pursuant to Section 2-11.1 (t) of the Code of Miami-Dade County, as amended, a “Cone of Silence” is imposed upon issuance of this ITQ after advertisement and terminates at the time a written recommendation is issued

PART II. ADDITIONAL TERMS

1. Term of Contract This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the County Mayor or designee, unless otherwise stipulated in the Purchase Order issued by the County Department and shall remain in effect until such time as the goods are delivered and/or services are completed and accepted by the County’s authorized representative.

Quotes are valid for twelve (12) months from the bid due date.

DELIVERY: Unless otherwise specified in the Solicitation, prices quoted shall be Freight on Board (F.O.B.)

Destination. Freight shall be included in the Bidder’s proposed price.

PART III. SCOPE OF WORK/TECHNICAL SPECIFICATIONS

1. Background/Purpose This solicitation aims to procure communications equipment.

2. Detailed Description of the Intended Results or Deliverables

Line Item

Quantity Unit of Measure

Description

EA

Mic Stand Auray MS-5230F Tripod Microphone Stand with Fixed Boom

2 2 EA Amaran Lights amaran Ray 360c RGB LED Monolight

3 2 EA Amaran Light Dome amaran Octa Dome 120 (4')

4 2 EA C-Stands Impact 40" C-Stand with Turtle Base and Grip Arm Kit (40", Black)

5 2 EA SANDISK 256GB Extreme PRO UHS-I SDXC Memory Card

6 2 EA SANDISK 256GB Extreme UHS-I microSDXC Memory Card

7 2 EA SmallRig AD-01 Heavy-Duty Tripod with Fluid Head shall be deemed terminated. In such event, the Awarded Bidder may be eligible for reasonable costs incurred prior to the notice of termination.

https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-1.pdf

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8 2 EA K&F Concept Variable Fader ND Filter (82mm, 1 to 9 Stops)

9 2 EA Tiffen 82mm Circular Polarizing Filter

10 1 EA K&F Concept Variable Fader ND Filter (77mm, 1 to 9 Stops)

11 1 EA Tiffen 77mm Circular Polarizing Filter

12 1 EA K&F Concept Variable Fader ND Filter (67mm, 1 to 9 Stops)

13 1 EA Tiffen 67mm Circular Polarizing Filter

14 1 EA DJI Osmo Pocket 3 Creator Combo

15 1 EA SanDisk 4TB SSD

16 1 EA DJI RS 5 Gimbal Combo Kit with AI Tracking Module & Briefcase Handle

17 1 EA Insta360 X6 360° 8K Camera Essentials Bundle (Midnight Black)