JZN183060138_ITB_26-00247-AXJC_Transformer-Washing_9-30-2026.pdf
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- Solicitation number
- 26-00247-AXJC
- Issued by
- Philadelphia County, Philadelphia City, Pennsylvania
About this file
This is an Invitation to Bid (ITB) document issued by the Southeastern Pennsylvania Transportation Authority (SEPTA) for railcar transformer washing and emergency spill response services. The solicitation number is ITB 26-00247-AXJC with a bid opening date of September 30, 2026. The scope of work requires a contractor to provide on-site transformer washing services for SEPTA's rail vehicle fleet, including emergency spill response and containment services for transformer oil leaks or spills at various SEPTA facilities throughout the Philadelphia region. The contractor must supply all labor, equipment, materials, and disposal services necessary to properly wash, clean, and maintain railcar transformers, as well as respond to emergency situations involving transformer oil spills. Services must be available on an as-needed basis with guaranteed response times for emergency situations. The contract term is expected to be one base year with options for additional renewal periods.
The contractor is required to comply with all federal, state, and local environmental regulations regarding the handling, storage, transportation, and disposal of transformer oil and contaminated materials. All personnel must be properly trained and certified for hazardous materials handling and spill response operations. The contractor must maintain appropriate insurance coverage and provide proof of proper disposal at EPA-approved facilities. Pricing will be structured on a per-unit basis for routine transformer washing services and hourly rates for emergency spill response, with separate line items for disposal fees and materials. The contractor must be capable of responding to emergency calls within specified timeframes and must have the capacity to handle multiple simultaneous service requests across SEPTA's service territory.
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Sealed Bid No. 26-00247-AXJC Page 1 of 3 September 30, 2026
September 30, 2026
Dear Sir/Madam:
Subject: Sealed Bid No. 26-00247-AXJC, Railcar Transformer Washing and Emergency Spill
Response
Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its
Electronic Procurement System (ePS) website for GPS Monitoring System for Non-Revenue Vehicles for a three-year period, (herein called “the Work”) as outlined in the Contract Documents until Tuesday
Oct. 20, 2026, at 11:00 am, at which time the bids will be made public and read aloud.
The contract duration is 1,096 calendar days from the notice to proceed.
The “Work includes but is not limited to: provide for a three-year period a Railcar Transformer
Washing and Emergency Spill Response per attached spec for the SEPTA’s Silverliner IV regional rail fleet..
A virtual pre-bid meeting (attendance not mandatory) will take place on Tuesday Oct. 6, 2026 at 10:00 AM
EDT. A representative of your company is welcome to join to discuss the proposed work with representatives of
SEPTA.
If you would like to call or log in for the Prebid Meeting or Bid Opening, the information is listed below:
Virtual Prebid Meeting Information:
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/279238883285307?p=IecXtHnbr7OnwIJQk4
Meeting ID: 279 238 883 285 307
Passcode: sM3Q4b4j
Need help? | System reference
Dial in by phone
+1 312-593-1554,,221990120# United States, Chicago
Find a local number
Phone conference ID: 221 990 120#
For organizers: Meeting options | Reset dial-in PIN
Virtual Bid Opening Information:
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/225983445881670?p=SPohyE9Z91iNnrwFZW
Meeting ID: 225 983 445 881 670
Passcode: DE2hk6Am
Need help? | System reference https://teams.microsoft.com/meet/279238883285307?p=IecXtHnbr7OnwIJQk4 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFmM2RhODMtNzM5Mi00OTk2LWE1NWQtZWI2NGNhYzhjNWUx%40thread.v2/0?context=%7b%22Tid%22%3a%22dd2aa524-6054-42a6-bebc-55c15c4d2127%22%2c%22Oid%22%3a%229e743f1d-597d-4de7-a1a4-dc559f885258%22%7d tel:+13125931554,,221990120 https://dialin.teams.cloud.microsoft/51dae8bb-f5f0-41b5-8d2d-29b1d26ba29b?id=221990120 https://teams.microsoft.com/meetingOptions/?organizerId=9e743f1d-597d-4de7-a1a4-dc559f885258&tenantId=dd2aa524-6054-42a6-bebc-55c15c4d2127&threadId=19_meeting_NGFmM2RhODMtNzM5Mi00OTk2LWE1NWQtZWI2NGNhYzhjNWUx@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing https://teams.microsoft.com/meet/225983445881670?p=SPohyE9Z91iNnrwFZW https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2FiOTg4MmEtNzJmMS00YTk2LTk5ZjktNWIxMGIyMWYwNzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22dd2aa524-6054-42a6-bebc-55c15c4d2127%22%2c%22Oid%22%3a%229e743f1d-597d-4de7-a1a4-dc559f885258%22%7d
Sealed Bid No. 26-00247-AXJC Page 2 of 3 September 30, 2026
Dial in by phone
+1 312-593-1554,,983937541# United States, Chicago
Find a local number
Phone conference ID: 983 937 541#
For organizers: Meeting options | Reset dial-in PIN
All questions regarding this opportunity must be submitted by Oct. 13, 2026 at 5:00 pm to be guaranteed an answer.
Any inquiries regarding this bid and any request for change, modification, or clarification of any aspect of these Contract Documents must be made in writing to SEPTA at least eight (8) calendar days prior to bid closing in order for consideration to be given by SEPTA to affect a change in the Contract
Documents.
Any inquiries regarding this bid must be directed to Jason Calhoun of the Procurement & Supply Chain
Management Department at jcalhoun@septa.org or (215) 580-7907. A change, modification, or clarification to the Contract Documents can only by affected by a written Addendum issued by SEPTA via our ePS.
All bids must be submitted through SEPTA’s Electronic Procurement System (EPS). Mailed or hand delivered bids will be rejected. The Bid will be opened electronically on the scheduled Opening
Date/Time and will be secure and unreadable by SEPTA until that time. Attendance at the Bid Opening meeting is not mandatory.
No bid will be opened and considered that is submitted later than the time specified.
SEPTA retains the right to reject any and all bids, as determined to be in the best interest of SEPTA.
Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening and may not be withdrawn in whole or in part during that time. By submitting a bid, the bidder certifies that the bid price is held firm for that time and any extension thereof.
SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to
2000d-4, and Title 49,Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against on the grounds of race, sex, color, or national origin in consideration for an award.
The Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.
All bidders will be required to certify compliance with Executive Order 12549 (ineligible contractors).
Any contract issued as result of this solicitation is subject to a financial assistance contract between
SEPTA and U.S. Department of Transportation.
tel:+13125931554,,983937541 https://dialin.teams.cloud.microsoft/51dae8bb-f5f0-41b5-8d2d-29b1d26ba29b?id=983937541 https://teams.microsoft.com/meetingOptions/?organizerId=9e743f1d-597d-4de7-a1a4-dc559f885258&tenantId=dd2aa524-6054-42a6-bebc-55c15c4d2127&threadId=19_meeting_M2FiOTg4MmEtNzJmMS00YTk2LTk5ZjktNWIxMGIyMWYwNzU1@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing
Sealed Bid No. 26-00247-AXJC Page 3 of 3 September 30, 2026
Sincerely, Jason Calhoun
Jason Calhoun
Contract Administrator
Procurement & Supply Chain Management
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