Justification_FA520920P0152_Yokota AB JAPAN.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

FOR OFFICIAL USE ONLY

18 Jun 2019 FOR OFFICIAL USE ONLY Page 1 of 3

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $700K > $700K and < $13.5M

Contracting Activity: 374 CONS/PKBB

Purchase Request / Local ID Number: F4G3D59347AW01

Program / Project (and PE, if applicable): Upgrade LMR network at Yokota AB

Program Type (PEO or Other Contracting):

Authority: AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 2304a, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $344,000.00 Justification Type: Class Individual

COORDINATION (AFFARS 5306.304(a))

Date

29 Jun 2020

Project Lead / Program Mgr / Requiring Activity TSgt Tracy A. Scott

374 CS/SCXP, 315-225-6899

Signature

Date

04 Sep 2020

Contracting Officer Loren E. Farnam

374 CONS/PKB, 225-9859

Signature

APPROVAL (AFFARS 5306.304(a) )

Date

08 Sep 2020

Director, Airlift Wing Contracting Caitlin I. Frost

374 CONS/PKB

Signature

SCOTT.TRACY.ARLEN.1

260517348

Digitally signed by

SCOTT.TRACY.ARLEN.1260517348

Date: 2020.06.29 14:42:43 +09'00'

FARNAM.LOREN.ERIC.1

383398076

Digitally signed by FARNAM.LOREN.ERIC.1383398076 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=FARNAM.LOREN.ERIC.1383398076 Date: 2020.09.04 16:36:01 +09'00'

FROST.CAITLIN.I.14561

29311

Digitally signed by

FROST.CAITLIN.I.1456129311

Date: 2020.09.08 11:27:08 +09'00'

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

18 Jun 2019 FOR OFFICIAL USE ONLY Page 2 of 3

I. Contracting Activity.

Department of the Air Force, 374th Contracting Squadron, Airlift Wing Acquisition Flight, Yokota Air Base, Japan

II. Nature and/or description of the action being processed.

It will be awarded as a new contract (FFP).

III. Description of supplies/services required to meet agency needs.

Time Division Multiple Access (TDMA) upgrade of the existing Yokota AB RF sites. TDMA provides a software based upgrade to the Radio Frequency (RF) channels to enable additional talkgroup capacity on the Local Mobile Radio (LMR) network. It requires upgrades of four (4) RF channels on each site at Yokota AB to enable capacity improvements while still providing Frequency Division Multiple Access (FDMA) channels for interoperability.

The process begins with the identification and understanding of Yokota AB's operational requirements and continues through system design, installation, testing, and final acceptance.

Total Estimated Value: $344,000.00 Expected Completion Date: 31 Dec 2020 Type of appropriation: 3400

IV. Statutory authority permitting other than full and open competition.

AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

Motorola is the sole manufacturer and maintainer of all the trunking system equipment that is utilized at Yokota AB. All equipment, parts and labor for this system has to be conducted by Motorola in order to keep it maintainable under the Joint Japan and Korea Land Mobile Radio (J2KLMR) trunking system.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

The requiring activity talked to Motorola about this vulnerability. Motorola is currently the only vendor under contract that can change configurations or add equipment to the J2KLMR system. There is no other vendor that could provide the the equipment or software for the system. A notice of intent to sole source was posted on beta.sam.gov on Jul 6 2020 through July 26 2020. No responses were received.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

374 CONS will be required to make an individual determination of price fair and reasonableness in

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

18 Jun 2019 FOR OFFICIAL USE ONLY Page 3 of 3 accordance with (IAW) FAR 13.106-3(a) (simplified acquisitions) or FAR 15.403-3(c)(1) (commercial acquisitions) prior to award.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research was conducted by 374CS/SCOTT, Yokota AB in November 2018 through December 2019. The sole source situation remains unchanged at the time of this report. It concluded that the upgrade is highly recommended to ensure continued base operation now and in the future by allowing additional capacity on the LMR trunking system.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

The USAF had a brand name requirement to procure only Motorola Solutions (Motorola) or Harris Corporation (Harris) Land Mobile Radio (LMR) equipment to support the sustainment and technical refresh of Public-Safety Communications Officials (APCO) Project 25 (P25) compliant end-user radios, ancillary equipment and software for the remainder of fiscal year (FY)19. This Class J&A that supported multiple contracts throughout AFICA both CONUS and OCONUS locations is currently expired. However, 374 CONS considers there may be occasional justification at the local level in support of existing equipment, training processes, etc.

X. List of any sources that expressed, in writing, an interest in the acquisition.

Motorola Solutions is the only company capable of providing this requirement. No other vendor responded to the notice of intent to sole source.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

None as Motorola is the only company able to maintain the current equipment utilized at Yokota AB.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.