Justification.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:

1. Contracting Activity: VA (Department of Veterans Affairs), Network Contracting Office 16, Galleria Financial Center, 5075 Westheimer Road, Suite 750, Houston, Texas 77056

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The MEDVAMC (Michael E. DeBakey VA Medical Center) located at 2002 Holcombe Boulevard, Houston, Texas 77030 require the Brand Name: Trackcore RFID Intelligent Cabinet including subscription/license, support and software upgrades. The MEDVAMC need the Trackcore RFID Intelligent Cabinet including subscription/license, support and software upgrades for the Dental Service Line. The Trackcore RFID Intelligent Cabinet Original Equipment Manufacturer (OEM) or Software Developer products is proprietary in nature and the items are necessary for use at MEDVAMC Dental Service to track and automatically record surgical implants and tagged inventory from receipt to storage inside the unit. The Contractor shall be OEM (Original Equipment Manufacturer) or an approved distributor to provide a) license/subscription, b) support and software upgrades, c) implementation and onsite training; and d) annual maintenance for RFID enclosures for Trackcore RFID Intelligent Cabinet as indicated in the Equipment Schedule below. This is for a new requirement. This is for a base of 1 (one) year, with 3 (three) additional, 1 year options to be exercised at the government discretion. The estimated amount is

Item # Description/Part Number* Products Qty Period of Performance:

TC-130 25 cu. ft. (Large) Intelligent Cabinet (One Unit 1-EA Base Year: September 1, 2023 – August 31, 2024

Annual Services for RFID Enclosures (One Unit) 1-EA Base Year: September 1, 2023 – August 31, 2024

On-site RFID Implementation (1-5 Units) 1-EA Base Year: September 1, 2023 – August 31, 2024

Annual Services for RFID Enclosures (One Unit) OPTION YEAR 1 12-MO Option Year 1: September 1, 2024 – August 31, 2025

Annual Services for RFID Enclosures (One Unit) OPTION YEAR 2 12-MO Option Year 2: September 1, 2025 – August 31, 2026

Annual Services for RFID Enclosures (One Unit) OPTION YEAR 3 12-MO Option Year 3: September 1, 2026 – August 31, 2027

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Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Market research revealed only one source is capable of providing the supplies or services that can satisfy MEDVAMC requirement. The Trackcore RFID Intelligent Cabinet will be used for actively tracking security measures and safety control of retrieving surgical implants for Veteran patient use in surgical and oral procedures at MEDVAMC Dental Service Line. Due to the proprietary nature of the OEM products and services the incompatibility of another brand would compromise the ability of clinicians to safely, securely, and effectively provide the best results for Veteran patients at MEDVAMC. This purchase will help create standardization and uniformity to reduce the risks of any mistakes, eliminate the need to re-train, and minimize staffing errors so that Veteran patient care can be improved. The s are commercially available off the shelf and manufactured exclusively by the OEM the only known manufacturer, TrackCore, Inc. The Trackcore RFID Intelligent Cabinet meet the agency need. The products and services can be obtained by an approved distributor in accordance with FAR 6.302-1(c)(1) for application of Brand Name.

Description of market research conducted and results or statement why it was not conducted: In accordance with FAR Part 10 and VAAR 810, the Contracting Officer (CO) conducted a review of VetCert (Veteran Small Business Certification) database as required utilizing NAICS 339114 Surgical and Medical Instrument Manufacturing listing 216 total SDVOSB (Service Disabled Veteran Owned Small Business) and VOSB (Veteran Owned Small Business) sources. The CO posted a Sources Sought Notice (36C25623Q0895) on June 22, 2023 to the GPE (governmentwide point of entry) SAM.gov website (https://www.sam.gov ) to notify industry of agency need. The Sources Sought Notice closed on June 27, 2023 with 1 (one) response. An email was sent to the Service Line for a technical review.

The technical reviewer determined the vendor(s) capable. However, the vendor is offering a different brand from Trackcore. MEDVAMC Healthcare professionals are familiar with the use for the Trackcore brand.

As additional market research the Contracting Officer sent an email to the OEM to inquire of approved SDVOSB, VOSB, and Small Business sources. he OEM can respond to the solicitation. The MEDVAMC program office conducted market research obtaining informal pricing from Four Points Technology, L.L.C. a SDVOSB. The SDVOSB is an approved distributor of the Original Equipment Manufacturer (OEM) and submitted required documents as evidence to being an authorized distributor/reseller for TrackCore, Inc.

The CO searched Ability One for “RFID Intelligent Cabinet” with no results found. The Contracting Officer searched GSA Advantage website and the search returned 0 (zero) source(s). These products are not available on an existing contract for the requested items.

Additionally, the CO searched SBA (Small Business Administration) DSBS (Dynamic Small Business Search) tool. The SBA DSBS query under NAICS 339114 returned with 863 profiles. The CO searched SAM (System for Award Management). The SAM search results revealed Four Points Technology, L.C. to be Small under NAICS 339114. The vendor(s) are not on the excluded parties list in SAM. The CO searched and reviewed FedData Check for sources and past procurements.

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Based on the results of the market research, it is determined the VA Rule of Two cannot be met for this requirement. Therefore, it is recommended the government issue an Unrestricted solicitation as brand name only.