Justification.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:

1. Contracting Activity: VA (Department of Veterans Affairs), Network Contracting Office 16, Galleria

Financial Center, 5075 Westheimer Road, Suite 750, Houston, Texas 77056

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The

MEDVAMC (Michael E. DeBakey VA Medical Center) located at 2002 Holcombe Boulevard, Houston, Texas 77030 require the Brand Name: BD (Becton, Dickinson and Company) Pyxis MedStation ES medication dispensing system with refrigerator. The MEDVAMC need the BD Pyxis Medstation and Refrigerator for the new 24 hour, 7 (seven) days a week Domiciliary Rehabilitation and Residential Treatment Program (DRRTP) facility for homeless Veterans. The BD Pyxis Medstation and Refrigerator is used to assist clinicians in dispensing medications safely and efficiently to meet medication security and storage requirements. The Contractor shall be OEM (Original Equipment Manufacturer) or an approved distributor to provide all labor, equipment, installation setup/configuration, and training for BD Pyxis MedStation ES medication automated dispensing cabinet (ADC) system and all the items and components as indicated in the Equipment Schedule below. This is for a new requirement. The estimated amount is .

Item # Description/Part Number* Products Qty

1 MESR6B--0H--0N3U1M0B2V Medstation, ES, Main, 6DR, part #323 1-EA 2 137723-01 PyxisES Ref 5CF, RHG-6 Std Bin 1-EA

Support for MESR6B--0H--0N3U1M0B2V Medstation, ES, Main, 6DR, part #323 12-EA

4 Support for 137723-01 PyxisES Ref 5CF, RHG-6 Std Bin 12-EA 5 CIO-CS fee 1-EA

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Market research revealed only one source is capable of providing the supplies or services that can satisfy MEDVAMC requirement. The BD Pyxis MedStation ES medication dispensing system with refrigerator will be used for security, storage, and inventory control of medications for Veteran patients at MEDVAMC new DRRTP facility for homeless Veterans. It is essential to the MEDVAMC that the users operate with the BD Pyxis MedStation ES medication dispensing system and refrigerator that works in conjunction with current standard operational procedures at MEDVAMC. Due to the proprietary nature of the OEM products and services the incompatibility of another brand would compromise the ability of clinicians to safely, securely, and effectively provide the best results for Veteran patients at MEDVAMC. These items are commercially available off the shelf and manufactured exclusively by the OEM the only known manufacturer, BD.

The BD Pyxis Medication System with Refrigerator meet the agency need. The products and services

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2 can be obtained by an approved distributor in accordance with FAR 6.302-1(c)(1) for application of Brand Name.

Description of market research conducted and results or statement why it was not conducted: In accordance with FAR Part 10 and VAAR 810, the Contracting Officer (CO) conducted a review of VetCert (Veteran Small Business Certification) database as required utilizing NAICS 339112 Surgical and Medical Instrument Manufacturing listing 613 total SDVOSB (Service Disabled Veteran Owned Small Business) and VOSB (Veteran Owned Small Business) sources. The CO posted a Sources Sought Notice (36C25623Q0869) on June 16, 2023 to the GPE (governmentwide point of entry) SAM.gov website (https://www.sam.gov ) to notify industry of agency need. The Sources Sought Notice closed on June 21, 2023 with 1 (one) response. As additional market research the Contracting Officer sent an email to the OEM to inquire of approved SDVOSB, VOSB, and Small Business sources. The MEDVAMC program office conducted market research obtaining informal pricing from Four Points Technology, L.L.C. a SDVOSB. The SDVOSB is an approved distributor of the Original Equipment Manufacturer (OEM) and submitted required documents as evidence to being an authorized distributor for BD.

The CO searched Ability One for “BD Pyxis MedStation ES medication dispensing system and Refrigerator” with no results found. The Contracting Officer searched GSA Advantage website and the search returned 0 (zero) source(s). These products are not available on an existing contract for the requested items.

Additionally, the CO searched SBA (Small Business Administration) DSBS (Dynamic Small Business Search) tool. The SBA DSBS query under NAICS 339112 returned with 3,475 profiles. The CO searched SAM (System for Award Management). The SAM search results revealed Four Points Technology, L.L.C. to be Small under NAICS 339112. The vendor(s) are not on the excluded parties list in SAM. The CO searched and reviewed FedData Check for sources and past procurements. Lastly, the CO conducted a past purchase search on FPDS (Federal Procurement Data System) utilizing date signed from 07/03/2017 to present, NAICS Code: 339112, and sorted by VA (Department of Veteran Affairs). The search criteria listed previously procured purchase order(s) by VA for similar items relevant in comparison to the estimated amount for this procurement action as follows: previous procurement 36C25519P0567 ($118,874.22 07/25/2019).

ased on the results of the market research, it is determined the VA Rule of Two cannot be met for this requirement. Therefore, it is recommended the government issue an Unrestricted solicitation as brand name only.

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.