2. 36C25623Q1517.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* BD Pyxis MedStation ES medication dispensing system with refrigerator

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25623Q1517

RESPONSE DATE/TIME/ZONE 08-14-2023 16:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Jeneice Matthews jeneice.matthews@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center

2002 Holcombe Blvd.

Houston Texas

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov EMAIL DESCRIPTION 36C25623Q1517 Request for Quote mailto:jeneice.matthews@va.gov

DESCRIPTION

36C25623Q1517 – Brand Name: BD Pyxis MedStation ES medication dispensing system with refrigerator for the Michael E. DeBakey VA Medical Center in Houston, Texas.

This is a combined synopsis/solicitation (CSS) for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation document will not be issued. The CSS number is 36C25623Q1517. It is issued as a Request for Quote (RFQ). This requirement will be evaluated in accordance with the lowest priced technically acceptable source selection methodology. Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25623Q1517 – RFQ

36C25623Q1517 – Brand Name: BD Pyxis MedStation ES medication dispensing system with refrigerator for the Michael E. DeBakey VA Medical Center in Houston, Texas.

1. This is a combined synopsis/solicitation (CSS) for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation document will not be issued.

2. The CSS number is 36C25623Q1517. It is issued as a Request for Quote (RFQ).

The government anticipates awarding one Firm-Fixed Price contract resulting from this solicitation.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 (effective: 06/02/2023).

4. This solicitation is issued as Full and Open Competition.

5. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 -Medical and Surgical Instruments, Equipment, and Supplies with a small business size standard of 1,000.

6. The FSC/PSC is 6515.

7. The Department of Veterans Affairs, Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd., Houston, Texas 77030 is seeking to purchase 1 (one) BD Pyxis MedStation ES medication dispensing system with refrigerator.

8. A complete description of the requirement and/or applicable government need(s) are as follows: See attached 36C25623Q1517

Contracting Office:

Department of Veteran Affairs Network Contracting Office (NCO)-16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, TX 77056

Contracting Officer:

Jeneice Matthews POC: jeneice.matthews@va.gov

Quotes in response to this RFQ are due at 3:00 PM Central Standard Time, August 14, 2023. Quotes shall be submitted in writing and sent via email to jeneice.matthews@va.gov . Please insert “Solicitation 36C25623Q1517 Quote in the subject line of your email.

36C25623Q1517

All interested companies shall provide quotations for the following:

Supplies/Services

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA

BD Carefusion Part No. 323 Rx MESR6B--0H--0N3U1M0B2V Medstation, ES, Main, 6DR, - P.Dwrs-5 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

Part No. 137723-01 PyxisES Ref 5CF, RHG-6 Std Bin PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

12.00 EA

Part No. 323 Rx MESR6B--0H--0N3U1M0B2V Medstation, ES, Main, 6DR - P.Dwrs 5

Support for MESR6B--0H--0N3U1M0B2V Medstation, ES, Main, 6DR, part #323

12.00 EA __________________ __________________

Part No. 137723-01 PyxisES Ref 5CF, RHG-6 Std Bin

CBOC

Support for 137723-01 PyxisES Ref 5CF, RHG-6 Std Bin

CIO-CS

GRAND TOTAL

DELIVERY SCHEDULE

*** FOB Destination. All shipping charges must be included in price of items. ***

ITEM NUMBER DELIVERY DATE

SHIP TO: Michael E. DeBakey VA Medical

Center ATTN: Warehouse, Building 100 2002 Holcombe Blvd.

Houston, TX 77030

USA

Place of Manufacture:

STATEMENT OF WORK

1. General Information: The Michael E. DeBakey VA Medical Center located at 2002 Holcombe Blvd., Houston, Texas 77030 is seeking to purchase 1 (one) BD Pyxis MedStation ES medication dispensing system with refrigerator. The full listing of the equipment schedule can be found in Section 2, titled Equipment Schedule. This is for a new requirement. The contract shall be for a Firm-Fixed Price.

2. Equipment Schedule:

Item # Description/Part Number* Products Qty

BD Carefusion Part No. 323 Rx MESR6B--0H--0N3U1M0B2V Medstation, ES, Main, 6DR, - P.Dwrs-5 1-EA

2 BD Carefusion Part No. 137723-01 PyxisES Ref 5CF, HG-6 Std Bin 1-EA

BD Carefusion Support for Part No. 323 Rx MESR6B--0H--0N3U1M0B2V Medstation, ES, Main, 6DR -P.Dwrs 5

12-EA

Support for Part No. 137723-01 PyxisES Ref 5CF, RHG-6 Std Bin 12-EA

3. Requirement Overview:

The description of this procurement is to purchase Brand Name: 1 (one) BD Pyxis MedStation ES medication dispensing system with refrigerator to be used at MEDVAMC for security, storage, and inventory control of medications. The BD Pyxis MedStation ES medication dispensing system with refrigerator listed in Section 2, Equipment Schedule has been identified as meeting the needs of the Government.

4. Salient Characteristics:

1.1. The following supplies are to be purchased:

1.1.1. Medstation ES 6 Drawer unit (part #323)

1.1.1.1. Quantity: 1 each

1.1.1.2. Manufacturer part number: 323

1.1.1.3. Salient characteristics:

Drawer Type Max Capacity Average Capacity Matrix 48 35 Half Height CUBIE 60 45 Half Height CUBIE 60 45 Half Height CUBIE 60 45 Full Height CUBIE 25 15 Half Height CUBIE 60 45 Total Capacity 313 230

Pyxis Main Cabinet Height: 55” Width: 22.8” Depth: 27” https://www.gsaadvantage.gov/advantage/ws/catalog/product_detail?oid=2207901895&itemIndex=-1&fromCart=true

1.1.2. PyxisES Ref 5CF, RHG-6 Std Bin (part #137723-01

1.1.2.1. Quantity: 1 each

1.1.2.2. Manufacturer part number: 137723-021

1.1.2.3. Salient characteristics:

5 Cubic ft Width Height Depth Net weight Shipping weight Exterior 24in. 32in. 29in

206lbs

267lbs

Interior 19.5in. 19.75in. 23in.

Standard bins Width Height Depth Exterior 5.6in. 2.36in. 14.82in.

Interior 4.85in. 1.52in. 12.57in.

5. Warranty and Support: The warranty and support shall cover all the items and components in accordance with standard manufacturer’s warranty.

6. Qualifications: The Contractor shall meet The Joint Commission requirements for proving competency of service provider. To be considered eligible for consideration, offerors shall have a field service representative that has been trained by the OEM on the specific model of equipment he/she shall be asked to work on.

The Contractor shall be Original Equipment Manufacturer (OEM) or an approved authorized vendor, authorized distributor by the OEM with authorization to distribute products, Brand Name:

BD Pyxis MedStation ES medication dispensing system with refrigerator. Failure to submit proof of an authorization letter on OEM letterhead by the manufacturer with their technical quote shall result in the technical quote as technically unacceptable.

7. Delivery: The Contractor shall deliver all items to the Michael E. DeBakey VA Medical Center

ATTN: Warehouse, 2002 Holcombe Blvd., Houston, Texas 77030. All items shall meet manufacturer specifications. The Contractor is responsible for any missing equipment, parts, and components not included to carry out the delivery.

8. Hours of Coverage: All work shall be conducted Monday through Friday at 8:00a.m. – 4:30p.m., excluding Federal holidays and unless other times are arranged in advance and approved in writing by the delegated VA (Department of Veterans Affairs) POC (Point of Contact). The government also observes Executive Orders, President’s Proclamation, and days designated by Federal Statute.

8.1 The government hereby provides notice, and the Contractor hereby acknowledges receipt that government personnel observe the listed days as holidays:

New Year’ Day January 01 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day Third Monday in June Independence Day July 04 https://www.gsaadvantage.gov/advantage/ws/catalog/product_detail?oid=2180273566&itemIndex=-1&fromCart=true

Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

8.2 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. government agencies, and any other day specifically declared by the President of the United States.

8.3 In addition to the days designated as holidays, the government observes the following days:

8.3.1 Any other day designated by Federal Statute.

8.3.2 Any other day designated by Executive Order.

8.3.3 Any other day designated by the President’s Proclamation

8.4 It is understood and agreed between the government and the Contractor that observance of such days by the government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than Contractor normal compensation for the time worked.

9. The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation Standards All applicable Federal, State, Local and Industry: Laws, Policies and Standards as applicable to the proper performance afore and hereafter described.

10. Glossary:

CO Contracting Officer CDR Contract Deficiency Report MEDVAMC Michael E. DeBakey VA Medical Center OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration VA Department of Veteran Affairs The Joint Commission Business Day: A business day includes the entire 24-hour period ending at midnight, and a notice required by the regulation is effective even if given outside normal business hours.

11. Safety: Safety precautions shall include, but are not limited to the following requirements:

a) OSHA (Occupational Safety and Health Act)

b) Applicable State and Local Safety Operation Procedures

c) VA Safety Practices and Policies, VAMC standard operating procedures, and any other Federal, State, and Local regulations pertaining to the equipment listed for this contract.

d) JCAHO (The Joint Commission, formerly, Joint Commission Accreditation of Healthcare Organizations)

12. Parking: It is the responsibility of the Contractor personnel to park at the appropriate designated parking areas. The government does not validate or make reimbursement for parking violations of the contractor personnel under any circumstance.

13. Gray Market Prevention:

(a) No gray market or remanufactured items will be acceptable. Gray market items are OEM goods sold through unauthorized channels in direct competition with authorized distributors.

This procurement is for a supply contract for the purchase of new medical equipment for the MEDVAMC. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be the OEM (Original Equipment Manufacturer) or an approved authorized distributor for the proposed supply contract for the purchase of new medical equipment to include replacement parts (if applicable), such that the OEM’s warranty and service associated with the equipment and system is in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the government, any remanufactured or gray market item(s) delivered to MEDVAMC upon discover of such items.

14. The C&A (Certification and Accreditation) requirements do not apply, and a Security Accreditation Package is not required.

15. Privacy Information: The Contractor will not have access to VA desktop computers, nor will they have access to online resources belonging to the government while conducting services.

The Contractor personnel shall secure (in a sealed envelope) and relinquish any documentation found anywhere on the VA grounds that contains sensitive VA patient and/or government information such as privacy information within 60 minutes of finding such documentation to the Privacy Officer, MEDVAMC. If the Privacy Officer is not available, please relinquish any documentation found to the VA Police Service in Bldg. 100, 1st floor.

16. Confidentiality and Nondisclosure:

16.1 The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this purchase order are the exclusive property of the U.S.

Government and shall be submitted to the Contracting Officer after the purchase order.

16.2 No information shall be released by the contractor. Any request for information relating to this purchase order presented to the contractor shall be submitted to the Contracting Officer for response.

16.3 Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer.

17. Invoicing/Billing Requirements:

17.1 The Contractor shall submit requests for payment electronically to the VA’s Tungsten Network (https://www.fsc.va.gov/einvoice.asp ).

17.2 Payment for services provided under the terms of this contract will be made upon delivery, inspection, and acceptance of all line items.

17.3 Invoices shall be properly prepared in accordance with FAR (Federal Acquisition Regulation) 52.212-4. Invoices will be returned when documentation is missing, inaccurate or incomplete. Invoices shall include, at a minimum, the following information:

a) Company Name, Address, and telephone number

b) Invoice Date and Number

c) PO (Purchase Order) number and Task Order Number (if applicable);

d) Description, quantity, unit of measure, unit price and extended price of the items delivered.

e) Name and Title of Contact to notify in event of defective invoice.

17.4 The Contractor shall contact the VA POC and Contracting Officer if they do not receive payment within 45 calendar days of submission of a proper invoice. The VA POC will be responsible to cross reference all shipping/packing slips against invoices submitted for payment for accuracy. The Contracting Officer will contact the Contractor for resolution of any discrepancies.

18. Changes to the SOW (Statement of Work): Any changes to the SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in the contract file along with all other documentation of the work. Any such change shall be reflected in a written modification to this contract signed by the Contractor and the Contracting Officer. Price/cost incurred by the Contractor through the actions of parties other than the Contracting Officer shall be borne by the Contractor.

END OF SOW

https://www.fsc.va.gov/einvoice.asp

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. ADDENDUM FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services (NOV 2021)” Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

INSTRUCTION TO OFFERORS:

This acquisition is being procured for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information. This solicitation is Full and Open Competition, and it includes all contract line item number(s) being requested in this solicitation. The government intends to solicit this requirement and award a subsequent contract without discussions or negotiations. Offerors are encouraged to provide their best offer initially because the opportunity to enter into discussions or to provide a better offer at a later time will not be possible. The government will award a contract on the basis of Lowest Priced Technically Acceptable (LPTA).

SUBMISSION OF QUOTE INSTRUCTIONS:

Quotation shall be received no later than 3:00p.m. Central Standard Time on August 14, 2023.

Quote shall be submitted electronically through email addressed to Jeneice Matthews, Contract Specialist at jeneice.matthews@va.gov .

The Contractor shall be registered in www.sam.gov to receive government contracts to be considered for award.

Offeror shall complete and submit the following:

a. The Contractor shall submit a price for all Contract Line-Item Number (CLIN) of the solicitation.

b. Provide all CLIN items listed in this solicitation that are annotated in the Price/Cost Schedule.

See FAR Clause 52.212-2 Addendum for basis for award. The price quote shall be legible, specific, and complete in every detail. Note: Pricing shall be all inclusive, for example, shipping cost/price must be rolled into the line item of the product and not separated as a separate line item.

c. For the purpose of evaluation of technical acceptability, the Contractor shall provide all of the salient physical, functional, or performance characteristics of the offered product(s), manufacturer sales literature or other product literature which clearly documents that the offered product(s) meet or exceed all of the requirements. The Contractor may include any other information that is deemed necessary.

d. The Offeror shall provide a proposed delivery lead time, for example, 90 Days After Receipt of Order (ARO). See Delivery Schedule.

http://acquisition.gov/comp/far/index.html http://www.sam.gov/

e. The Offeror shall provide an authorized distributor letter from the Original Equipment Manufacturer (OEM) which demonstrates evidence of being an authorized OEM distributor or reseller for the quoted products.

Note: The VA does not accept gray market item. Gray market items also known as a parallel market, is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacture.

Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

The Contractor’s past performance history will be evaluated by the government for the purpose of a responsibility determination.

All quotes shall remain valid for 120 calendar days.

Quoter(s) may, at the discretion of the government, be asked to provide information for clarification purposes regarding their quote. Requests for clarification of information does not constitute discussions. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

The quoter(s) shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the quote may be rejected and received no further consideration.

An offer shall be considered complete if it includes the technical capability, as specified in the Statement of Work, price quote and required documentation in accordance with instructions provided herein.

The following solicitation provisions apply to this acquisition:

• FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

• FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

• FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG

2020)

• FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

• FAR 52.212-1 INSTURCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

• FAR 52.214-21 DESCRIPTIVE LITERATURE (APR 2002)

• FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

• FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS-NOTICE AND

REPRESENTATION (JUN 2020)

• VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY

NOTICE (FEB 2023)

2. ADDENDUM FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) This solicitation is issued under Simplified Acquisition Procedures in accordance with FAR subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items. This solicitation is to establish a Firm-Fixed Price contract. The Government will award a contract resulting from this solicitation on the basis of lowest price, technically acceptable (LPTA) to the responsive and responsible quoter whose quote, conforms to the solicitation. All quoters must have a current registration in the System for Award Management to be considered for award.

Since this solicitation is LPTA the government will begin by reviewing the lowest priced quote first and if the government determines that this quote is technically acceptable, no other quotes will be reviewed. This quote will have been deemed technically acceptable with the lowest price, so for this reason the award will be made based on FAR guidance.

If no offer is technically acceptable the government will make a determination to re-solicit.

Technical tradeoff will not be made, and no additional credit will be given for exceeding the minimum requirements. In the event an offeror’s quote is determined to be technically unacceptable for any of these factors, the entire quote will be considered technically unacceptable and the quote will be ineligible for award.

Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall result in the Contractor’s quote technically unacceptable. In addition, the government intends to award without discussions.

The government reserves the right to request clarifications.

Past Performance: The government will review past performance for responsibility determination purposes only. The government will review government systems such as Contractor Performance assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Past Performance Information Retrieval System (PPIRS) and other government systems. Offerors with no relevant past performance history will not be evaluated favorably or unfavorably.

The following are the decision factors:

i. Technical

ii. Delivery Lead Time

iii. Price

The Contractor shall be registered in www.sam.gov to receive government contracts to be considered for award.

To receive credit as a SDVOSB (Service-Disabled Veteran Owned Small Business or VOSB (Veteran Owned Small Business) vendor must be certified in SBA VetCert (Veteran Small Business Certification) by the closing date of the solicitation and prior to award.

The Government will determine the merits of each offer on the basis of (1) its acceptability, and (2) its price reasonableness.

I. Technical –

A. Acceptability: An offer is acceptable when quote clearly evidences the Offeror’s compliance, without exception, to meet the minimum requirements set forth herein the Statement of Work and in this solicitation. Contractor shall provide exact items as specified in the Statement of Work.

B. Contractor Qualifications: The Contractor shall be Original Equipment Manufacturer (OEM) or an approved authorized vendor, authorized distributor by the OEM with authorization to distribute BD Pyxis MedStation ES medication dispensing system with refrigerator.

The Contractor shall submit with their technical quote an authorization letter as evidence of proof as an approved authorized vendor, authorized distributor by the manufacturer on the OEM’s letterhead by the close of the solicitation due date. Failure to submit proof of an authorization letter on OEM letterhead by the manufacturer with their technical quote shall result in the technical quote as technically unacceptable.

Offeror(s) shall include place of manufacture as requested in Section Delivery Schedule with their technical quote (include U.S. city, state and ZIP+4; or foreign country). Failure to provide this information may render your quote ineligible for award.

II. Delivery Lead Time – An offer depicting a firm delivery lead time or number of days ARO that is the most advantageous to the Government. If delivery lead time or number of days ARO is not provided or deemed unreasonable, you may be ineligible for award.

III. Price – All line items listed in the Price/Cost schedule must include a price. The total evaluated price will consist of the offeror’s total proposed price in Section Price/Cost Schedule. The government may determine that an offer is unacceptable if the prices are significantly unbalanced.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

https://www.sam.gov/portal

The following contract clauses apply to this acquisition:

• ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

• FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

DEC 2022

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

MAR 2023

• VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

• VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

• VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL

BUSINESS EVALUATION FACTORS (OCT 2019)

• VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

• VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

• VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

• VAAR 852.246-71 REJECTED GOODS (OCT 2018)

All quoters shall submit the following for 36C25623Q1517:

1. Price/Cost Schedule

2. Delivery Schedule

3. An authorization letter as an approved authorized vendor, authorized distributor by the manufacturer on the OEM’s letterhead.

4. Offeror(s) acknowledgement of Solicitation Amendments.

All quotes shall be sent electronically to:

Network Contracting Office 16 Jeneice Matthews, Contracting Officer Email: jeneice.matthews@va.gov Telephone calls are not acceptable.

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ mailto:jeneice.matthews@va.gov