Justification_and_Approval.pdf

SOLE SOURCE JUSTIFICATION FOR SIMPLFIED ACQUISITIONS

FAR Part 13.501(a)(1)(ii)

I. Identification of the agency and the contracting activity:

The Office of Acquisition Management is conducting this acquisition to provide an IDIQ Bridge Contract for hotel lodging accommodations on behalf of the Bureau of Diplomatic Security Office of Protection (DS/DO/P).

2. The nature and/or description of the action being approved.

The action to be approved is the award of a Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (JDIQ) bridge contract to Site Solutions World Wide, the incumbent to complete residual work already placed on the contract while the u.s. Department of State continue to proceed with the competition for award of a new base plus four-year options contract for expiring contract SAQMMA 13D0049. The existing contract with Site Solutions is utilized for short term lodging for events worldwide, that require the services of the Department's security personnel, which has included meetings and conferences for the Secretary and/orforeign dignitaries, major sporting events like the Olympics and World Cup. etc. The Department of State is unable to complete the follow on contract before August 14.2018, the expiration date. The period of performance for the bridge contract will be for twelve months.

The Department propose a base period of 6 months and two (2) option periods of three

(3) months. This period will allow for a thirty, (30) day transition period with the anticipation of a five-year contract award on or about August 15,2019.

3. A description of the supplies or services required to meet the Department's needs.

The requirement is to provide lodging and various logistical support services such as conference space and NY at locations to be defined in individual statements of work as necessary. This includes sites both domestic and international. Examples of current program requirements is included in the following narrative.

The Department of State, Bureau of Diplomatic Security, Dignitary Protection Division (DS/P/DP) is responsible for coordinating dignitary protection during the annual meeting of the UN General Assembly. DP is responsible for identifying, staffing, and executing protective planning operations. The meeting of the UN General Assembly is an annual event that occurs in September of each year. The level of effort by the Bureau of Diplomatic Security to support the meeting is directly tied to the travel plans/itineraries of foreign dignitaries travel ing to and staying in New York City and the surrounding area.

The Department of State, Bureau of Diplomatic Security, is responsible for coordinating protection for dignitaries and U.S athletes participating in international athletic events such as the summer and winter Olympics. OS is responsible for identifying, staffing, and executing protective planning operations for Department of State and twenty-two other government agencies, to include the housing for TOY support provided by other agencies.

4. An identification of the statutory authority permitting other than full and open competition:

The request is made pursuant to the authority of 41 .S.c. 334 (a)(2) as implemented by FAR 6.302-2, Unusual and Compelling Urgency.

5. A demonstration that the proposed contractor's unique qualifications or the nature of the action require use ofthe authority cited.

This program requires a high tempo vendor who understands the dynamic and evolving requirements inherently linked to providing protective details for resident and foreign dignitaries. Understanding the average attrition, the buildcut of command posts and the last minute urgency often required is well understood by the current vendor. In order to ensure that life safety operations are not hindered during the re-cornpete of the five year contract.

the program respectfully requests that the current vendor is able to continue services while a re-cornpete of the lodging contract is completed.

6. A description of the efforts made to ensure that offers are solicited from as many potential sources as is practicable, include whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

The Bureau of Diplomatic Security has commenced advanced acquisition planning for the follow on contract. The follow on contract will be competed as a 100 % Small Business Set-Aside and will be publicized on FedBizOpps.gov.

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. Note: dollar amounts may not exceed statutory limitations for the commercial items test program identified in FAR 13.500.

The work to be performed under this J&A is within scope of the original contract. The Contracting Officer will utilize the current contract rates and any other necessary cost and pricing data to ensure the cost to be fair and reasonable.

8. A description of the market research conducted (per FAI~ Part 10) and the results or a statement of the reason market research was not conducted.

A Request for Information (RFI) was released on the follow-on via FedBizOpps.gov on o I II 9/20 18. Received capability statements from 10 respondents. Solicitation is currently being developed for posting.

9. Any other facts supporting the use of other than full and open competition such as:

Command post rooms are a requirement that the program often requests from the current vendor. Those requirements are sensitive and should be limited in distribution. It would be beneficial to limit the open competition for a bridge that includes such sensitive requirements.

10. A listing ofthe sources, if any, that expressed, in writing, an interest in the acquisition.

None

11. A statement of any actions the agency will take to remove or overcome any future barriers to competition before any subsequent acquisition for the supplies or services required.

The follow-on action will be set aside for small business. The increase in workload has lead for a need to put a bridge contract in place to complete task orders and support DS mission until award of the follow on contract. Under Far 6.302-2, this notice shall be publicized on FedBizOpps within 30 days after contract award.