JPMC Service Contracts Usage~6.docx
DOCX document 16 KB Posted
- Attached to
- JPMC Carpentry by Region C
- Solicitation number
- 23-416CMS-BOPM4-B-36607
- Issued by
- Cook County, Illinois
About this file
The document is a set of guidelines for State Agencies in Illinois when using JPMC service contracts that are awarded to multiple vendors. The primary vendor is designated to receive orders, but the secondary, tertiary, and other vendors may receive orders if the primary vendor cannot meet the terms of the contract for reasons such as being unable to do the work, not meeting the time constraints, or not acknowledging the request for an estimate within 2 business days. State Agencies are required to document any communications from awarded vendors stating they cannot perform the work and attach it to the requisition when moving to the next awarded vendor. If a vendor's estimate appears inflated or unreasonable, the State Agency can request the vendor to revise or justify the hours, and if the issue cannot be resolved, the contract may be canceled.
The document outlines the process for State Agencies to follow when using the JPMC service contracts, including contacting the primary vendor, moving to secondary and tertiary vendors if the primary cannot perform, and documenting vendor communications. It also provides guidance on handling vendor estimates that appear inflated and the potential for contract cancellation if issues cannot be resolved.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Vendor Disclosure v.23.3~3.docx | DOCX document | |
| Multiple Award Percentages..xlsx | XLSX spreadsheet | |
| Pre-Bid Conference Information B-36607~1.docx | DOCX document | |
| IFB B-36607 JPMC Carpentry Service by Region C~2.docx | DOCX document | |
| Notice of Electronic Submission Only v.23.1~5.pdf | ||
| Prevailing Wages by County Carpentry 04-03-23~1.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
JPMC Service Contracts - Use by State Agencies When JPMC service contracts are done as multiple awards, per 44 Il Admin 1.2036(b), one vendor shall be designated as the primary recipient of orders. The other awardees (Secondary, Tertiary, etc.) may receive orders in the event the Primary Vendor is unable to meet the terms of the contract. The following guidelines shall be followed by State Agencies when using these contracts:
1. Contact the Primary Vendor for the service and have them submit an estimate of the hours and materials required for the work.
2. If the Primary Vendor cannot meet the terms of the contract for any of the following reasons, the Agency may move to the Secondary Vendor.
A) Vendor cannot do the work, or B) Vendor cannot meet the time constraints of the work required, or C) Vendor does not acknowledge the request for an estimate within 2 business days.
The same process will be used down the line to Tertiary, Quaternary and so on.
3. Any communications from awarded vendors stating they cannot perform the work shall be attached to the Requisition (REQ) when moving to the next awarded vendor.
For Example: If both the Primary and Secondary Vendor state they cannot do the work, any email correspondence with this information to and from both vendors must be attached to the REQ to have the Tertiary Vendor complete the work.
If an estimate is received from a Vendor where the hours appear to be inflated or unreasonable for the required work, the State Agency will contact the Vendor and allow them an opportunity to revise their estimated hours or justify why they believe the original estimate is correct.
If the Vendor cannot justify the hours and will not revise the quote, the State Agency can complete a Vendor Complaint form for the issue and submit a copy to the Vendor for response. The Vendor Complaint form and any received Vendor response should be forwarded to the Info Contact listed on the Purchase Order in BidBuy for a Cure Notice to be generated and sent to the Vendor, as appropriate.
If the Vendor does not respond to the Complaint form, the State Agency will send the Vendor Complaint form and a copy of the email sent to the Vendor to the Info Contact listed on the Purchase Order in BidBuy for a Cure Notice to be generated and sent to the Vendor.
If the issue cannot be resolved, the contract may be canceled as outlined in the TERMINATION FOR CAUSE clause listed in Section 3 of the contract.
File details come from the government source that posted it. Updated .