JPMC Service Contracts Usage 05-06-26~63.docx
DOCX document 16 KB Posted
- Contract number
- 27-416CMS-BOPM4-P-100295
- Issued by
- Illinois
About this file
JPMC Service Contracts Usage Guidelines
This document is a procedural guidance document issued by the State of Illinois outlining the utilization protocols for JPMC (JP Morgan Chase) service contracts awarded to multiple vendors under Illinois Administrative Code 44 Ill Admin 1.2036(b). The guidance applies to all state agencies in Illinois using these awarded service contracts and establishes a hierarchical vendor selection process involving primary, secondary, tertiary, and quaternary awardees.
The guidelines establish a structured procurement approach requiring state agencies to initially contact the primary vendor for service estimates broken down by labor hours (basic/journeyman and foreman) and required materials. Agencies may transition to secondary or subsequent vendors only under specific conditions: vendor declination, inability to meet time constraints, or failure to acknowledge requests within contractually specified timeframes. The document requires vendors to provide itemized material lists and permits agency verification of material pricing to ensure no markup. Agencies retain the right to validate quotes when hours or materials appear to exceed industry standards. Notably, vendor hourly rates cannot serve as justification for moving between vendor tiers. All communication attempts with vendors, including declinations and unresponded requests, must be documented and attached to requisitions when escalating to alternative vendors. If all contracted JPMC vendors are exhausted, agencies may conduct independent solicitations while maintaining documentation requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| P-100295 Executed Contract_Redacted.pdf |
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Text version
JPMC Service Contracts - Use by State Agencies When JPMC service contracts are done as multiple awards, per 44 Il Admin 1.2036(b), one vendor shall be designated as the primary recipient of orders. The other awardees (Secondary, Tertiary, etc.) may receive orders in the event the Primary Vendor is unable to meet the terms of the contract. The following guidelines shall be followed by State Agencies when using these contracts:
1. Contact the Primary Vendor for the service and have them submit an estimate of the hours and materials required for the work.
2. If the Primary Vendor cannot meet the terms of the contract for any of the following reasons, the Agency may move to the Secondary Vendor.
A) Vendor declines the work, or B) Vendor cannot meet the time constraints of the work required (I.E. year-end date), or C) Outside of Emergency Requests - Vendor does not acknowledge the request for an estimate within the time frame outlined in the contract or the time frame outlined by the agency in the request for quote, whichever is longer.
The same process will be used down the line to Tertiary and Quaternary.
3. All communications with awarded vendors, including emails sent and not answered, emails stating they are declining the work, etc. shall be attached to the Requisition (REQ) when moving to the next awarded vendor.
For Example: A) If both the Primary and Secondary Vendor decline the work, any email correspondence with this information to and from both vendors must be attached to the REQ to have the Tertiary Vendor complete the work.
4. Vendor should supply the quote with labor hour broken out by basic/journeyman and foreman hours as per contract pricing.
5. Vendor should provide a listing of materials that will be required for the repair. Per the contract, Agencies have a right to request a copy of the Vendor’s material pricing (invoices/quotes) for verification of no mark-up.
6. Per the contract, Agencies have the right to verify quotes if the hours quoted or required materials appear to be extremely high compared to industry standard.
7. Hourly rates are NOT a reason to move from Primary to Secondary and so on down the line.
8. If all JPMC Vendors have been exhausted through the above means, then the agency may do their own solicitation; however, they must still attach all required items above to the new REQ.
File details come from the government source that posted it. Updated .