JOTFOC SKW PACS REPAIR (1).docx
DOCX document 59 KB Posted
- Solicitation number
- 37140PR250000021
About this file
This is a Justification for Other Than Full and Open Competition (JOTFOC) document supporting a sole-source award to Everon, LLC for wireless mesh system repairs at US Coast Guard Sector Key West's pedestrian gate and camera system. The estimated amount is $24,361.40, falling under Simplified Acquisition Procedures.
The justification cites authority under 10 U.S.C. 3204(a)(1) for only one responsible source, as Everon LLC has installed all additions to the embedded LENEL physical access control system and has local experience with SKW's systems. The document argues that using another vendor would void warranties and require multiple contractors for future maintenance. The associated Statement of Work requires repairs to restore wireless connectivity between the main Sector building and the pedestrian gate PACS/camera system, including replacement of conduit, waterproof enclosures, PIV proximity/PIN readers, and antennas due to water intrusion. Work must be performed Monday-Friday 7:00am-3:00pm, with contractor site visits required for troubleshooting.
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| PACS SOW.docx | DOCX document |
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Text version
JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION
SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)
SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.
PURCHASE REQUEST OR REQUISITION NUMBER 37140PR250000021
PROJECT/TASK NUMBER
ENFSEC
ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the SAT) $24,361.40
| CITE AUTHORITY & |
| JUSTIFICATION TYPE – READ FAR 6.302 TO DETERMINE APPROPRIATE TYPE |
| ☒ |
| 10 U.S.C. § 3204(a)(1) |
| ONLY ONE RESPONSIBLE SOURCE AND NO OTHER SUPPLIES OR SERVICES WILL SATISFY AGENCY REQUIREMENTS. |
| ☐ |
| 10 U.S.C. § 3204(a)(2) |
| UNUSUAL AND COMPELLING URGENCY |
| ☐ |
| 10 U.S.C. § 3204(a)(3) |
| INDUSTRIAL MOBILIZATION; ENGINEERING, DEVELOPMENTAL, OR RESEARCH CAPABILITY; OR EXPERT SERVICES |
| ☐ |
| 10 U.S.C. § 3204(a)(4) |
| INTERNATIONAL AGREEMENT |
| ☐ |
| 10 U.S.C. § 3204(a)(5) |
| AUTHORIZED OR REQUIRED BY STATUTE – MUST PROVIDE IT |
| ☐ |
| 10 U.S.C. § 3204(a)(6) |
| NATIONAL SECURITY |
| ☐ |
| 10 U.S.C. § 3204(a)(7) |
| PUBLIC INTEREST [SECRETARY OF HOMELAND SECURITY NEEDS TO APPROVE THIS DOC] |
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE. Repair of wireless mesh system on Sector Key West’s pedestrian gate and camera to restore effective operation of physical access control system and the ability to record footage of a perimeter access point to working condition.
UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.
SKW is operating all its controlled entry points and under the installed LENEL program. Repairs would allow SKW to continue to use only one system to control, log, adjust access, and secure total access under one easy-to-use system.
A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE). Unable to find a company able to work/add to the SKW LENEL system in a timely manner, without the govt paying for travel, per diem, and lodging for the reps. Any LENEL security feature add-on, from a separate company, would not honor a full-service warranty for all control points equipment. Govt. would have to pay for two separate companies to full service any future repairs/maintenance.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.
Everon, LLC employees and subcontractors have installed all additions to the imbedded system and have local knowledge and experience with SKWs LENEL and physical access control systems.
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE. Open-source companies would not warranty the integration of this project with the currently operating LENEL system as they did not complete the install. Future issues would require the CG to communicate and hire two separate companies to trouble shoot any future issues or maintenance on the system
PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. Have Sector Key West on a Service Maintenance Agreement (SMA) with Everon, LLC to complete maintenance and be the sole provider of troubling shooting repairs as needed.
| SIGNATURE AND TITLE OF CUSTOMER |
| CODE |
| TELEPHONE NUMBER |
| DATE |
SIGNATURE OF CONTRACTING OFFICER
| CODE |
| TELEPHONE NUMBER |
DATE
March 8, 2023 Version
File details come from the government source that posted it. Updated .