JOTFOC Buckeye PKP Extinguishers.pdf

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

(J&A)

**Only one responsible source and no other supplies or services will satisfy agency requirements**

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER

DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST

BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE

CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL

MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR

“ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT

A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR

REQUISITION NUMBER

14501PR240000109

PROJECT/TASK NUMBER

UCGICI9Y24 /

ESTIMATED AMOUNT (OVER $2,500 FOR

SERVICES, $3,500 FOR SUPPLIES, BUT

NOT EXCEEDING $150,000)

$25,830.47

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE:

The only UL/CG type approved standard 30 lb. stored pressure PKP is the Buckeye 30SHI-SB-PK. Currently, the cutter is underequipped due to substituting in 20 lb. units for 27 lb. units as opposed to the authorized 30 lb.

stored pressure alternative. Cutter requires 35 Buckeye 12805 30 lb PKP extinguishers as well as 35 Buckeye 700229 Vehicle Brackets to mount the new extinguishers. Maintaining proper PKP extinguishers on board is critical to controlling and extinguishing Class B fires.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON

NO OTHER SUPPLIES OR SERVICES CAN BE USED:

___ Repair parts only available through original equipment manufacturer (OEM). A market survey has been conducted to support this statement. Additional / supplemental details must be provided (see below discussion concerning market research).

___ Similar products lack features that are necessary to meet the Government’s minimum needs. Specific detailed features must be provided to support use of this reason, to include “how does the customer know that similar products lack necessary features?”

___ Other contractors are not qualified to perform necessary services. Specific detailed qualifications must be provided to support use of this reason, to include “how does the customer know that other contractors are not qualified?”

__X_ Other (specify); hint, such justifications as “we used them before” or “we like them” are not acceptable:

The Buckeye 12805 30SHI-SB-PK is the only stored pressure 30lb PKP extinguisher we are authorized to carry. New brackets will be required as well to fit the extinguishers (Buckeye Model 811, part # 700229).

Market Research reveals that the following firms were contacted and have indicated that they cannot provide an item that will meet the needs of the Government:

Company Name

Person Contracted

Date of Call

Reason

Possible reasons that a firm could not provide a supply or service include: required item is something the company does not manufacture or provide; the company’s product line does not meet the minimum performance requirements of the Government; or the company could not meet the Governments delivery requirement and/or other similar reasons. Provide sufficient information to the Contracting Officer to document that there are not other firms, not contacted during the market research, which may be capable of meeting the requirement:

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES

OR SERVICES:

___ The source has exclusive proprietary rights in the item or service required. Specific details must be provided to support use of this reason, to include “how does the customer know that the source has exclusive proprietary rights?”

___ The work is so closely related to that of an on-going contract that is would not be possible to consider another potential contractor. Provide specifics with respect to the “on-going” contract and specific details to the Contracting Officer demonstrating / documenting that it is not possible to make award to another contractor:

__X_ Other (specify); hint, such justifications as “we used them before” or “we like them” are not acceptable:

Only 2 vendors for these extinguishers and brackets have been found. At least 3 vendors are required to be able to bid.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO

SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE:

__X_ Compatibility with existing equipment. Specific details must be provided to document existing equipment value and special features, which require compatibility that no other manufacturer can provide:

The only UL/CG type approved standard 30 lb. stored pressure PKP is the Buckeye 30SHI-SB-PK. Cutter requires 35 Buckeye 12805 30 lb PKP extinguishers to gain compliance as well as 35 Buckeye 700229 Vehicle Brackets to mount the new extinguishers.

___ Item is required to maintain configuration control as directed by Commandant Instruction (Fill In Number), (Fill In Title).

___ Brand Name: Brand name by itself is NOT sufficient justification for the Contracting Officer to waive the Competition-In-Contracting Act (CICA). FAR 6.302-1 states “An acquisition that uses a brand name description or other purchase description to specify a particular brand name, product, or feature of a product, peculiar to one manufacturer does not provide for full and open competition regardless of the number of sources solicited. It shall be justified and approved in accordance with FAR 6.303 and 6.304.

The justification should indicate that the use of such descriptions in the acquisition is essential to the Government’s requirements, thereby precluding consideration of a product manufactured by another company.” Discuss why the Government is unable to identify “Form, Fit and Function”, or other salient characteristics that the Contracting Officer could use to compete this requirement:

___ Other (specify):

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:

None.

SIGNATURE AND TITLE OF CUSTOMER

Natalie R. Yurgil, ENS

CODE TELEPHONE NUMBER

(248) 986-9592

DATE

7/30/2024

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE NUMBER

DATE

https://www.acquisition.gov/far/current/html/Subpart%206_3.html#wp1086971 https://www.acquisition.gov/far/current/html/Subpart%206_3.html#wp1086998