jefferson parish event 107.pdf

LABOR-ONLY CONTRACT TO PERFORM VARIOUS ROOF AND GUTTER REPAIRS

Section 1.0 – Pre-Bid Conference:

All prospective bidders are invited to attend this non-mandatory pre-bid conference, which will be held at 10:00 a.m. on September 14, 2026, in the Jefferson Parish Purchasing Department, located at the General Government Building, 200 Derbigny St., Suite 4400, Gretna, LA 70053.

All prospective bidders are invited to attend the non-mandatory pre-bid conference. Failure to attend the non-mandatory pre-bid conference shall not relieve the bidder of responsibility for information discussed at the conference and does not relieve the successful bidder from the necessity of furnishing materials or performing and completing any work in accordance with the specification with no additional cost to the owner. This conference is held to allow questions to be answered.

Section 2.0 - Scope:

We extend this proposal to cover the following:

• Labor, transportation, supervision, tools, and equipment necessary to provide a three (3) year labor-only contract to troubleshoot, repair, and replace various roofing and gutter systems for the Department of General Services Parish-Wide.

• Below is a list of roofing systems to be included in the contract:

Shingle Metal Modified Bitumen Roofing Single Ply Membrane Built-up Membrane Roof Coating Roof Caulking

Section 3.0 – License Requirements:

License(s) issued by the Louisiana State Licensing Board for Contractors in accordance with existing state laws, and shall comply with the Licensing Requirements of LRS 37:2150 et. Seq.

and such license number must be entered in the appropriate field in the electronic procurement system. Failure to comply will result in the bid being rejected.

3.1 License(s) issued by the Louisiana State Licensing Board for Contractors:

• Building Construction And/Or

• Roofing and Sheet Metal, Siding And/Or

• Limited Specialty Services

Bid Event #107

Section 4.0 – Quantities/Inspection:

• Before providing a quote for each project, the successful bidder must inspect the site and perform their measurements to determine the proper labor, materials, and equipment required to complete each project. Upon request, Jefferson Parish may request documentation of measurements and inspections.

Section 5.0 – Bid Specifications:

• A licensed roofing technician shall inspect, troubleshoot, replace, and repair.

• The use of a helper will only be allowed upon approval from a Jefferson Parish representative.

• All work shall be provided on an “as-needed” basis. There is no guarantee of the amount of work given throughout this contract.

• There shall be no minimum call-out time, work time, service time, etc., in terms of hours charged under the terms of this contract.

• Time charged to the contract shall be from when personnel arrives on site until the time personnel departs the site.

• Hourly pricing for a roofing technician and, if needed and approved, a helper shall include the following:

o Labor for inspection o Labor to provide a quote (Estimator) o Labor for repair work o Incidental equipment required to perform troubleshooting and repairs o Tools needed to perform troubleshooting and repairs o Transportation/Travel time to and from the worksite and picking up parts, tools, equipment, etc.

• Hourly pricing for a gutter technician and, if needed and approved, a helper shall include the following:

o Labor for inspection o Labor to provide a quote (Estimator) o Labor for repair work o Incidental equipment required to perform troubleshooting and repairs o Tools needed to perform troubleshooting and repairs o Transportation/Travel time to and from the worksite and picking up parts, tools, equipment, etc.

• Technician and helper arriving at the worksite to perform services shall verify start time by meeting with an owner’s representative and sign in (If available) on an owner-provided log book.

NOTE- Failure to sign in with a parish representative may cause non-payment of an invoice for services.

Section 5.0 – Bid Specifications: Continued

• Technician and helper departing from the work site shall verify departure time by meeting with an owner’s representative and sign out (If available) on an owner-provided log book.

NOTE- Failure to sign out with a parish representative may cause non-payment of an invoice for services.

• In case of excessive downtime Jefferson Parish may provide an additional purchase order, not to exceed $10,000.00, to the successful bidder to obtain the necessary part(s) to complete the repair work. Jefferson Parish will not allow any markup of the dealer’s invoice cost.

Section 6.0 – Insurance:

In addition to the Standard Insurance Requirements, the contractor shall maintain Builder’s Risk Insurance at their own expense to insure both the owner (Parish of Jefferson) and contractor as their interest may appear.

Section 7.0 – Permits:

Bidder shall obtain permits as required by the Jefferson Parish Department of Inspection and Code Enforcement and any municipality where work is performed.

The bidder shall be responsible for the payment of these permits. All permits must be obtained before the start of any project requiring permits.

Section 8.0 – Warranty:

All workmanship shall have a minimum of (90) ninety days guarantee from the date work is completed on all jobs performed against poor workmanship. The successful bidder shall agree, upon written notice from the owner, promptly and without charge and to the satisfaction of the owner, to make changes, replacements, and corrections.

Section 9.0 – Second Opinion:

Jefferson Parish reserves the right to call for a second opinion on all work before approving any repairs.

Section 10.0 - Times work is to be performed:

The below chart indicates typical, weekend, and before/after hours. These times are to be used for pricing according to the times identified.

Section 11.0 – Start of Work Conference and Notice to Proceed:

• A “Start of Work Conference” shall be held between the successful bidder and the owner before any work commences.

• No work shall be performed until the successful bidder receives a written “Notice to Proceed” from the Department of General Services to begin work.