Janitorial_Services_Draft_Solicitation.pdf

PRINCE GEORGE’S COUNTY, MARYLAND

OFFICE OF PROCUREMENT

BUSINESS SERVICES DIVISION

DRAFT REQUEST FOR PROPOSAL NUMBER WS2390483961

COUNTYWIDE JANITORIAL SERVICES

ISSUE DATE: TO BE DETERMINED (TBD)

This solicitation is restricted to the following certified firms as prime Offerors: County-Based Small Businesses (CBSBs) and/or County-Based Minority Small Business Enterprise (CBMBEs). This solicitation also includes a fifteen percent (15%) County-Based Minority Business Enterprise (CBMBE) supplier utilization requirement. If the awardee is a CBSB, compliance with the fifteen percent (15%) CBMBE supplier utilization is required. An awardee that is itself a certified CBMBE will satisfy the CBMBE supplier participation requirement.

NO HARD COPY SUBMISSIONS WILL BE ACCEPTED

DRAFT SOLICITATION

NOT A REQUEST FOR OFFERS - DO NOT SUBMIT A PROPOSAL

Countywide Comprehensive Janitorial and Related Supplemental Services

Purpose of This Document

Prince George’s County, Maryland, Office of Procurement, is releasing this draft Solicitation for review and comment by interested firms and other stakeholders. Its purpose is to communicate the County’s anticipated requirements, obtain industry feedback, and allow prospective Offerors time to plan and organize before a final Solicitation is issued.

What This Document Is Not

• This is not a Solicitation. The County is not requesting offers, bids, proposals, quotations, or binding statements of any kind.

• No offer submitted in response to this draft will be accepted, opened, evaluated, or considered for award.

• Issuance of this draft does not obligate the County to issue a final Solicitation, to conduct a procurement, or to make any award.

• The County will not reimburse any cost incurred in reviewing this draft, attending Industry Day, or preparing comments or questions.

• No funds have been obligated, and no contractual relationship is created by this document.

Status of the Content

• Every part of this draft is subject to change, in whole or in part, without notice. Requirements, Building Group composition, scope, quantities, schedule, award structure, submission requirements, and evaluation criteria may be added, deleted, or revised.

• Attachments are not included with this draft. All required attachments, forms, and certifications will be provided with the final Solicitation.

• The Building Inventory List and pricing schedules are under development and are not final.

• Nothing in this draft binds the County, and no statement in it may be relied upon as a representation of final requirements. Only the final Solicitation, together with any issued amendments, will govern.

Industry Day

The County intends to hold an Industry Day for this requirement. The date, time, location or virtual meeting information, and any registration instructions will be posted separately. Interested firms should monitor the County’s SPEED eProcurement Platform and eMaryland Marketplace Advantage (eMMA) for the Industry Day announcement and for issuance of the final Solicitation.

Questions and Comments

All questions and comments regarding this draft must be submitted in writing to the Procurement Officer:

Caleb Young, Procurement Officer CLYoung@co.pg.md.us

Prospective Offerors should not contact any other County employee regarding this draft. Comments submitted in response to this draft are provided voluntarily, will not be treated as confidential unless properly marked and protected under applicable law, and will not be individually answered. The County may, at its discretion, address recurring questions at Industry Day or in the final Solicitation.

PRINCE GEORGE’S COUNTY GOVERNMENT

Office of Procurement

Dear Potential Contractor, Thank you for your interest in this Prince George’s County, Maryland procurement. We look forward to a competitive and successful procurement process.

Please carefully review the response submission requirements outlined in this solicitation. All instructions must be followed precisely, as any misinterpretation or failure to comply may result in your submittal being deemed non-responsive.

Any changes to this solicitation will be issued exclusively through written amendments with notifications sent electronically to suppliers registered to receive updates to this solicitation. In addition, all amendments are posted on the SPEED eProcurement Platform and eMaryland Marketplace Advantage (eMMA). Contractors are responsible for reviewing all amendments and complying with the instructions, as well as those included in the original solicitation. It is the responsibility of all potential Contractors to monitor the referenced platforms for updated information prior to submitting a response.

Should you have any questions, please contact the Procurement Officer identified in this solicitation. Also visit our website on How to Do Business with Prince George’s County to find information about registration, certification, and other procurement opportunities.

gg Thank you for your continued interest in doing business with Prince George’s County Government.

Sincerely, Alice M. Williams Alice M. Williams

Director and Purchasing Agent https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://emma.maryland.gov/ https://www.princegeorgescountymd.gov/departments-offices/procurement/doing-business-prince-georges-county

PRINCE GEORGE’S COUNTY MARYLAND GOVERNMENT

OFFICE OF PROCUREMENT

SOLICITATION KEY INFORMATION SUMMARY SHEET

Solicitation Name: County-Wide Janitorial Services - Draft Solicitation Number: WS2390483961

Solicitation Issue Date: TBD Site Visit Dates: Site Visit information will be provided in the final solicitation. Review Section 5.8 of this draft solicitation.

Draft Comments and Questions Due :

September 22, 2026

Closing Date and Time: TBD Cancellation / Early Closure: This is a draft solicitation. The County reserves the right to cancel this draft

Solicitation, in whole or in part, at any time.

Submission Method: No proposals are being accepted

Contractor Registration details are in SPEED.

Industry Day: TBD Procurement Officer: Caleb Young

Procurement Officer Office of Procurement CLYoung@co.pg.md.us

Submission of Questions: All questions must be submitted to the Procurement Officer with the Draft Solicitation in the Subject Line

Bonding Required: No

The terms “quote,” “offer,” and “bid” may be used interchangeably. The cover page of the solicitation will specify the exact solicitation type.

mailto:CLYoung@co.pg.md.us

SECTION 1

GENERAL INFORMATION

1.0 The Prince George’s County (“The County”) Office of Procurement, Business Services Division, on behalf of the Office of Central Services (OCS) is issuing this Request for Proposal (RFP) to establish multiple contracts for Janitorial Services throughout Prince George’s County, Maryland.

1.1 This solicitation is restricted to the following certified firms as prime Offerors: County-Based Small Businesses (CBSBs) and County-Based Minority Business Enterprises (CBMBEs).

This solicitation also includes a fifteen percent (15%) Minority Business Enterprise supplier participation requirement. If the awardee is a CBSB, compliance with the fifteen percent (15%) CBMBE participation requirement is required. An awardee that is itself a certified CBMBE will satisfy the CBMBE supplier participation requirement.

1.2 This solicitation and all related documents will be posted in SPEED which is the County’s eProcurement platform that offers online strategic sourcing and contracting capabilities to enhance the procurement process. SPEED is an acronym formed by abbreviating the following: Strategic - S, Purchasing & – P, Efficient - E, Evaluation - E, Domain

- D.

1.3 The successful Contractor shall remain responsible for performance regardless of subcontractor participation. The Contractor, either directly or through its subcontractor(s), must be able to provide all services and meet all requirements of this solicitation. Contractors must provide all labor, materials, and equipment needed for all work to be performed. The County Representative, upon award, will supply the necessary information as required. The Contractor shall perform the required services in coordination with, and subject to review by, the County’s designated Representative in the Office of Central Services, Facilities Operations and Management Division.

1.4 All invoices shall be submitted in SPEED within 72 hours of satisfactory completion of services for review, approval, and payment. Pursuant to provisions of Section 10A-153 of the County Code, the County shall pay interest in the event payment against “proper” invoices is not made as prescribed.

1.5 The Procurement Officer and point of contact is:

Caleb Young Procurement Officer

CLYoung@co.pg.md.us

1.6 Contract Duration: The Start Date will be the date of award or notice to proceed from the Purchasing Agent or designee. The base period begins on the date of award and continues through June 30, 2027, with two (2) one-year option periods. If, at the time of any contemplated exercise of an option to extend the term of this Contract, the Contract is not in compliance with any participation requirements of this solicitation, the Contract shall not be extended.

1.7 The Contractor’s obligations to pay invoices to subcontractors that provided services during the Contract term, as well as the audit, confidentiality, document, and indemnification obligations of the Contract shall survive expiration or termination of the Contract and continue in effect until all such obligations are satisfied.

1.8 Each prospective Contractor shall become fully informed as to the extent and character of the work required. No consideration will be granted for alleged misunderstanding of the material to be furnished or work to be performed.

1.9 This solicitation is conducted under the procedures of Section 10A of the Prince George’s County Code.

1.10 Submission. No hand-deliveries, email or facsimile bid/quote/proposal will be accepted and must be submitted electronically in the SPEED eProcurement Platform. Responses may be modified or withdrawn in SPEED before the time and date set for the closing and are irrevocable for 180 days following the closing date. This period may be extended at the Procurement Officer’s request only with the Contractor’s written agreement.

mailto:CLYoung@co.pg.md.us

1.11 Revisions of the Solicitation. If it becomes necessary to revise this solicitation the County will post the amendment in SPEED and eMMA. However, it remains the responsibility of all prospective Contractor’s to check all applicable websites for amendments issued prior to the submission. Failure to acknowledge receipt of an amendment does not relieve the Contractor from complying with the terms, additions, deletions, or corrections set forth in the amendment, and may cause the bid/proposal/quote to be rejected as being non-responsive to the requirements of the solicitation.

1.12 Cancellation of Solicitation. The County reserves the right to cancel this solicitation, or accept or reject any and all submissions, in whole or in part.

1.13 Confidentiality of Offer/Bid Submissions. Offerors must specifically identify those portions of their proposals, if any, which they deem to contain confidential, proprietary information or trade secrets and must provide justification on why such material should not, upon request, be disclosed by the County in accordance with the Maryland Public Information Act, 4-201 et. seq., General Provisions Article of Maryland Annotated Code, County Charter Section 203, and County Administration Procedure 133. Offerors must clearly indicate each and every page that is deemed to be confidential/proprietary or a trade secret.

1.14 Offerors may elect to take minor exceptions to requirements of the RFP. Any exceptions will be evaluated based on the intent of the Contract. Exceptions may be considered only if they are submitted with the technical proposal submittal. All exceptions will be taken into consideration when evaluating the Offeror’s Proposal. The County reserves the right to accept or reject any exceptions.

1.15 Award Basis. The County intends to award one or more contracts to responsive and responsible Bidders meeting the qualification criteria set forth in this solicitation.

1.16 Incurred Expenses. The County will not be responsible for any costs incurred by any Contractor in preparing and submitting a response to this solicitation.

1.17 Substitution of Key Personnel. If this solicitation requires that a particular individual or personnel be designated by the Contractor to provide services in the resulting award, any substitution of key personnel after the contract has commenced must be approved in writing by the Purchasing Agent prior to the substitution. If the Contractor substitutes key personnel without the prior written approval of the Purchasing Agent, the contract may be terminated for default which shall be in addition to, and not in lieu of, the County’s remedies under the Contract or which otherwise may be available at law or in equity.

1.18 Reserved.

1.19 Payments by Electronic Funds Disbursement. Pursuant to County Code Section 10A-153(k)(3), the County Director of Finance requires the Contractor to enroll in Automated Clearing House (ACH) or a similar electronic payment system with the County. Payments can be posted directly to the business bank account. The County’s Accounts Payable Section will e-mail a separate advice to detail the paid invoice(s) information and to confirm the transmission date so that the business enterprise can update financial records. The County reserves the right to reverse - without prior notice - any erroneous transmissions.

1.20 Materials and Workmanship. The work performed pursuant to this solicitation shall be under the general direction of the Contractor, but subject to inspection by the County’s authorized representative who may require the Contractor to correct defective workmanship without cost to the County.

1.21 Wages. This solicitation is subject to the wage requirements of Subtitle 10A of the Prince George's County Code. For County construction contracts, the Prevailing Wage rates established by the Wage Determination Board apply. For County service contracts, the Livable Wage requirements of Section 10A-144 of the Prince George's County Code apply, subject to the exemptions for particular contractors under Section 10A-144(b) and for particular employees under Section 10A-144(f). Current Prevailing Wage and Livable Wage rates, along with additional information, are available on the Wage Determination Board's webpage. The applicable “Wage Requirements Certification” and, if applicable, the “501(c)(3) Nonprofit Organization's Employees' Wage and Health Insurance Form” are included as Attachments to this solicitation (will be provided in the final solicitation). The required form(s) must be completed, signed, and submitted with your bid, proposal, or quote. Failure to submit the required certification and pricing information on the prescribed form(s) will render the bid, proposal, or quote non-responsive under County law and it will be rejected.

1.22 Personnel and Equipment. The Contractor represents that it has, or shall secure at its own expense, all personnel required to perform the services under this Contract. Such personnel shall not be employees of, nor have any contractual relationship with, the County. All services required hereunder shall be performed by the Contractor using its own equipment or County-approved equipment. All personnel performing work under this Contract shall be fully qualified and shall hold all licenses, certifications, and authorizations required under applicable federal, state, and local laws to perform such services.

1.23 The Contractor shall supply a list of equipment, if applicable, which it owns or intends to lease in the performance of the tasks under this contract. Failure to supply this information as requested may result in a rejection of the bid/proposal/quote.

1.24 Reserved.

1.25 Contract Changes in the Interest of the County. The County reserves the right, throughout the contract term, to direct changes within the general scope of the contract that the County determines to be in its operational or financial interest. Permitted changes include, without limitation: the addition, deletion, closure, relocation, or substitution of facilities, buildings, or portions of buildings covered by the contract, including the reassignment of facilities among Building Groups; adjustments to cleanable square footage resulting from renovation, reconfiguration, expansion, partial occupancy, or change in facility use; changes to service frequencies, task requirements, or space-type specifications set forth in the Statement of Work; adjustments to cleaning schedules, shift structures, and hours of performance, including day porter coverage, nightly service windows, weekend and holiday service, and adjustments to accommodate County operating hours, facility occupancy, public events, or emergency conditions; updates to equipment, supplies, consumables, chemicals, personnel qualification, technology, or reporting requirements; and changes to communication protocols, security, badging and access procedures, quality control and inspection procedures, or supplemental services call-out procedures.

All such changes shall be directed in writing by the Purchasing Agent or designee. The Contractor shall continue performance in accordance with the contract pending resolution of any equitable adjustment that may result from the change. Where a directed change adds or deletes facilities, square footage, or service frequencies, any resulting price adjustment shall be calculated using the applicable unit prices and labor rates set forth in Attachment A (will be provided in the final solicitation). If the Contractor believes that a directed change entitles the Contractor to an adjustment of the contract price, the contract term, the contract scope, or any other contract right, the Contractor shall submit a written request for adjustment to the Purchasing Agent or designee within thirty (30) calendar days of the County's written direction. Failure to submit a written request within this period shall constitute a waiver of any claim for adjustment arising from the directed change.

No verbal direction by any County employee shall be binding on the County, and the Contractor shall not undertake any work outside the general scope of the contract without prior written authorization by the Purchasing Agent or designee.

1.26 The Contractor represents and warrants that it has, or shall secure at its own expense, all personnel necessary to perform the services under this Contract. Contractor personnel are not employees of the County and have no contractual relationship with the County. The Contractor shall perform all services using its own equipment or equipment approved by the County. All personnel shall be fully qualified and shall hold all licenses, certifications, and authorizations required under applicable federal, state, and local laws.

1.27 Quality of Work. All work performed shall be of high quality and conducted in accordance with recognized industry standards, best practices, and applicable procedures. The Contractor shall comply with all Federal, State, and Local laws, as well as all relevant governmental regulations.

1.28 Interrupted Service. If service is interrupted by inclement weather, natural disaster, or other event beyond the Contractor's control, the Contractor shall resume work within 24 hours, or sooner if conditions permit, and complete the work without further delay.

1.29 Property Damage. The Contractor shall be responsible for any damage caused to County property, public or private property, or adjacent properties. The Contractor must make all necessary repairs in a timely manner. If the Contractor fails to do so within a reasonable period, the County reserves the right to perform the repairs or replacements and deduct the associated costs from any payments due to the Contractor.

1.30 Work Stoppage. The County representative or their designee may temporarily suspend work in the field due to inclement weather, material shortages, safety violations, non-compliance with contract terms, or other unforeseen circumstances that pose a risk to the public, workers, or the project.

1.31 Use of Hazardous Materials. The Contractor shall not use any materials or chemicals that may pose a physical or health hazard without prior written approval from the County. Requests for approval must include the manufacturer’s specifications, the applicable Safety Data Sheet (SDS), and any required Environmental Protection Agency (EPA) documentation regarding safe usage and handling.

1.32 Reserved.

1.33 Quantity Estimates. The County’s estimated quantities or annual expenditure amounts represent the County’s best estimate of anticipated needs at the time of solicitation and award. These estimates are provided for informational purposes only.

1.34 Protection of Existing Facilities. The Contractor shall take all necessary precautions during contract performance to protect existing County facilities, structures, equipment, and property from damage caused by its employees, agents, or subcontractors. In the event damage occurs, the Contractor shall repair or replace the damaged property at no cost to the County. All repairs or replacements shall be completed within thirty (30) calendar days of the occurrence of the damage, unless otherwise approved in writing by the County.

1.35 Payment Bonds – Not Applicable for this solicitation.

1.36 Performance Bond – Not Applicable for this solicitation.

1.37 Premises Cleanliness. The Contractor shall, at all times, keep the owner’s premises clean of rubbish and upon completion of the work shall remove all tools, equipment, surplus materials, and leave the premise clean and ready for use daily.

1.38 Allowance of In-House Work. No section or portion of this Contract shall be construed or interpreted to preclude the County from accomplishing any task or undertaking of any operation or project utilizing its own workforce.

1.39 Bid/Quote/Proposal Acceptance. The County reserves the right to accept or reject any and all Bid/Quote/Proposal, in whole or in part, received as a result of this solicitation and to waive minor irregularities.

1.40 Economic Development. Prince George’s Minority Business Enterprises are encouraged to participate in the County’s procurement process. The County is committed to promoting economic development, expanding business opportunities, and providing assistance to businesses interested in locating their principal office or base of operations in Prince George’s County.

1.41 Environmentally Preferred Purchasing Policy. Prince George’s County is committed to procuring quality goods and services in a timely manner and at reasonable cost that supports the County in meeting its sustainability goals.

1.42 Gifts. Quoters and Contractor must not make or offer to make a gift to a public employee as public employees are prohibited from accepting gifts under the Code of Ethics, Prince George’s County Code Section 2-293(d).

1.43 Kickbacks. A kickback means any money, fee, commission, credit, gift, or compensation of any kind which is provided directly or indirectly to a Contractor, a Contractor employee, a subcontractor, a subcontractor employee, a public employee, or other person for the purpose of obtaining or rewarding favorable treatment in connection with a contract awarded by the County. A person must not:

a) Provide, attempt to provide, or offer to provide a kickback.

b) Solicit, accept, or attempt to accept a kickback.

c) Include, directly or indirectly, the amount of a kickback in the price charged by the subcontractor to the Contractor, or by the prime Contractor in the price charged to the County; or

d) Claim that the unlawfully induced contract or subcontract fulfills any legal, regulatory, or contractual requirement.

1.44 Provision for Other Agencies. Unless otherwise stipulated by the Contractor, the Contractor agrees, by submitting a response to this solicitation, to extend the resulting Contract, in accordance with its terms and conditions, to all County agencies and departments, bi-County agencies, and in-County municipalities that wish to purchase under it.

1.45 Prohibition of Sex and Labor Trafficking. During the performance of this Contract, the Contractor and its employees and agents shall not engage in sex trafficking or labor trafficking as defined in Section 14-191, Subtitle 14 of the Prince George's County Code. Any person who believes that the Contractor, or any of its employees or agents, has violated this prohibition may file a complaint with the Office of Human Rights.

1.46 Drug and Alcohol-Free Workplace. The Contractor warrants that it shall comply with the Drug-Free Workplace Act of 1988 and shall maintain such compliance throughout the term of the Contract.

1.47 Insurance. General Insurance Requirements:

(1) The Contractor shall not start work under this Contract until the Contractor has obtained at his own expense all of the insurance required hereunder, and such insurance has been approved by the County; nor shall the Contractor allow any subcontractor to start work on any subcontract until all insurance required of the subcontractor has been so obtained and approved by the Contractor. Approval of insurance will be granted only after submission to the Procurement Officer of original, signed certificates of insurance or, alternately, at the County’s request, certified copies of the required insurance policies.

(2) The Contractor shall require all subcontractors to maintain during the term of this Contract Commercial General Liability insurance, Business Automobile Liability insurance, and Workers’ Compensation and Employers’ Liability Insurance, in the same manner as specified for the Contractor. The Contractor shall furnish subcontractors’ certificates of insurance to the County immediately upon request.

(3) All insurance policies required hereunder shall be endorsed to include the following provision: “It is agreed that this policy is not subject to cancellation or non-renewal until thirty (30) days prior written notice has been given to Prince George’s County, Maryland.”

(4) No acceptance and/or approval of any insurance by the County shall be construed as relieving or excusing the Contractor, or its surety if applicable, from any liability or obligation imposed upon either or both of them by the provision of the Contract.

(5) Prince George’s County, Maryland shall be named as an additional insured under the Commercial General and, if applicable, Umbrella or Excess Liability policy(ies), and the policy(ies) must be endorsed. Coverage afforded under this paragraph shall be primary.

(6) The Contractor shall indemnify and hold harmless the County, its officials, and employees, from any actual or alleged liability, damage, expense, cause of action, suit, claim or judgment arising from injury to person including death or personal property or otherwise which arises out of the act, failure to act, error or negligence of the Contractor, in connection with or arising out of the performance of the Contract. The Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefrom. Any performance bond or insurance protection required by the Contract shall in no way limit the responsibility to indemnify, defend and hold harmless the County.

(7) The Contractor shall be responsible for the work performed under the Contract Documents and every part thereof, and for all materials, tools, equipment, appliances, and property of any description used in connection with the work, and assumes all risks for direct and indirect damage or injury to the property or persons used or employed on or in connection with the work, until final acceptance of the work by the County.

(8) Insurance coverage required in these specifications shall be in force throughout the Contract term. Should the Contractor fail to provide acceptable evidence of current insurance within seven (7) days of written notice at any time during the Contract term, the County shall have the absolute right to terminate the Contract.

(9) The Contractor shall assume all on-the-job responsibilities as to the control of persons directly employed by it and of the subcontractor and any persons employed by the subcontractor.

(10) If the Contractor does not meet the insurance requirements of the specifications, alternate insurance coverage, satisfactory to the Procurement Officer, may be considered. Written requests for consideration of alternate coverage must be received by the Procurement Officer at least ten working days prior to the date set for receipt of bids or proposals.

(11) All required insurance coverage must be acquired from insurers that are licensed to do business in the State of Maryland and acceptable to the County.

(12) The County will consider deductible amounts as part of its review of the financial stability of the Contractor. Any deductibles shall be disclosed by the Contractor, and all deductibles will be assumed by the Contractor.

INSURANCE REQUIREMENTS: The Contractor shall provide the County with evidence of commercial insurance coverage for the following exposures, with limits not less than:

• Workers’ Compensation: Statutory limits. Employer’s Liability - Each Accident $500,000;

• Commercial General Liability (CGL): $1,000,000 per occurrence and $2,000,000 aggregate, including Products, Completed Operations, and Contractual Liability.

• Professional Liability: $1,000,000.

• Automobile Liability: $1,000,000 Combined Single Limit (owned, non-owned, hired, rented, or leased vehicles).

Prince George’s County, Maryland, Office of Procurement must be included as an additional insured under the general liability coverage with respect to activities related to this Contract, and “Prince George’s County, Maryland” shall be designated as the Certificate Holder and as an Additional Insured. Insurance companies must be acceptable to the County, rated by A.M. Best and carry at least an “A” Rating VII. The Contractor shall forward to the County Office of Risk Management a certificate(s) of insurance; prior to beginning any project work, the insurance requirements as outlined by the Risk Management Office must be approved in writing. All updates to insurance information shall be sent to the Office of Procurement, Business Services Division, at CAPCOI@co.pg.md.us.

1.48 Invoices. All invoices for services shall be submitted electronically in SPEED and must include the Contractor name;

remittance address; Federal taxpayer identification number; invoice period, date, and number; contract number;

purchase order number(s); detailed goods and/or services provided; location of work; date(s) work was performed;

number of units of service multiplied by the unit price with the extended dollar amount; and amount due. All prices and payments shall constitute full compensation for all contract work described herein. Invoices submitted without the required information cannot be processed until the Contractor provides the required information. The County reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide all required deliverables within the time frame specified, or otherwise materially breaches the Contract, until the Contractor brings itself into full compliance.

1.49 End of Contract Transition. The Contractor shall cooperate in the orderly transition of services from it to a subsequent Contractor upon receipt of a Notice of Transition from the County. Transition shall be provided in a prompt and timely manner, in accordance with the schedule provided by the County, and shall be for a period of at least ninety

(90) days.

1.50 Security Requirements / Safety Measures. Contractors shall provide all necessary safeguards for the protection of the employees and the public.

1.51 Employee Identification. (a) Each person who is an employee or agent of the Contractor or a subcontractor shall always display his or her company ID badge while on County premises and, upon request, provide additional photo identification. (b) At all times at any facility, the Contractor’s personnel shall cooperate with County site requirements, including being escorted, providing information for badge issuance, and wearing the badge in a visible location.

1.52 Information Technology. (a) Contractors shall comply with and adhere to the County IT Security Policy and Standards, as revised from time to time. (b) The Contractor shall not connect any of its own equipment to a County LAN/WAN without prior written approval by the County and shall complete any necessary paperwork as directed.

1.53 Criminal Background Check. The Contractor shall obtain from each prospective employee a signed statement permitting a criminal background check. The Contractor shall secure at its own expense a Maryland State Police and/or FBI background check and shall provide the County with completed checks on all new employees prior to assignment. The Contractor may not assign an employee with a criminal record unless prior written approval is obtained from the Office of Procurement.

1.54 The Contractor affirms by submission of a response to this solicitation that for any existing contract or agreement for a procurement funded by a County agency, including any multiyear or extended contract, the Contractor shall provide best efforts to meet the annual County resident hiring goals pursuant to Prince George’s County Code Section 10A- 169(f) at the time of any contemplated exercise of an option, extension, or renewal, including automatic renewals, or the Contract shall not be renewed or extended.

mailto:CAPCOI@co.pg.md.us

1.55 Suspension and Debarment. In accordance with the common rule implementing Executive Orders 12549 and 12689, the Contractor certifies with submission of its bid/proposal/quote that its firm is not debarred or suspended by any local, state, or Federal agency or government, and has complied with all applicable requirements of the Nonprocurement Common Rule for Debarment and Suspension.

1.56 Pursuant to Subtitle 10, Section 10A-110 of the Prince George’s County Regulations, the Contractor affirms by submission of this bid/quote/proposal that no officer or employee of the County, whether elected or appointed, is in any manner interested in or will receive any benefit from this Contract unless specifically authorized by resolution of the Board of Ethics; and that no member of the elected governing body, or members of his or her immediate family, or any person purporting to represent any member, has received or been promised any financial benefit on account of the awarding or executing of this Contract, unless exempted under Section 1002 of the County Charter.

SECTION 2

SUPPLIER CERTIFICATION, PARTICIPATION,

PREFERENCE POINTS AND COMPLIANCE

2.1 Supplier Certification

Contractors must be certified with Supplier Development and Diversity Division (SDDD) prior to the closing date to be considered as certified in one or more of the County’s certification programs. For questions or application status send an email to SDDD@co.pg.md.us. To begin the certification process, visit https://mypgc.diversitycompliance.com/. SDDD can also be contacted at (301) 883-6480.

A business that is certified as a minority business enterprise (MBE) pursuant to Section 10A-101(a)(26), whose certification indicates that the business’s principal address, principal place of operation, or domicile is within Prince George’s County, Maryland, shall be automatically deemed by SDDD and the Purchasing Agent to be a certified County-based minority business enterprise and County-based business under this Subtitle, provided the business provides SDDD a copy of a federal tax return establishing that the business has continuously operated within the County within the preceding twelve (12) months. A list of current Certified Vendors can be found on SDDD’s website under the Resource tab.

2.2 Supplier Participation Requirements — Reference Sec. 10A-161 (County-based business participation requirements) This solicitation is restricted to County-Based Small Businesses (CBSBs) and County-Based Minority Business Enterprises (CBMBEs) as prime Offerors.

2.3 County-Based Minority Business Enterprise Utilization Requirement This solicitation has a 15% County-Based Minority Business Enterprise (CBMBE) supplier utilization requirement.

2.4 Certification and Compliance System

A Supplier Utilization Plan (Attachment D) (will be provided in the final solicitation) shall be submitted when required to demonstrate compliance with the fifteen percent (15%) CBMBE supplier participation requirement. A CBSB awardee shall meet the required CBMBE participation through certified CBMBE subcontracting or other participation permitted by the Solicitation. A prime awardee that is itself a certified CBMBE satisfies the CBMBE supplier participation requirement through its prime participation. Any change to an approved Supplier Utilization Plan during the Contract term requires approval by the Purchasing Agent. At the discretion of the Purchasing Agent or County Auditor, the Contractor may be audited to verify compliance.

2.5 Definitions of Certified Businesses

The definitions of the certified business categories referenced in this Section - including CBB, CBSB, MBE, CBMBE, CBSMBE, and CLB - are set forth in Subtitle 10A of the Prince George’s County Code and are available through the Supplier Development and Diversity Division at https://mypgc.diversitycompliance.com.

https://mypgc.diversitycompliance.com/ https://mypgc.diversitycompliance.com/

SECTION 3

STATEMENT OF WORK

3.1 Background and Purpose

Prince George's County, Maryland (the “County”), by and through the Office of Central Services (“OCS”), Facilities Operations and Management Division (“FOM”), requires qualified contractors to provide comprehensive janitorial, custodial, facility-hygiene, and related supplemental services at County-owned and County-operated facilities.

The County’s portfolio includes administrative offices, health and human services facilities, courts and justice facilities, public safety facilities, correctional and animal services facilities, warehouses, maintenance and transportation facilities, and other specialized properties. Facilities vary substantially in size, occupancy, operating hours, public access, security designation, and cleaning requirements. The Contractor shall therefore manage each awarded Building Group as an integrated service program while meeting the facility-specific requirements in the Building Inventory List and Section 3.18.

The intent of this Statement of Work (“SOW”) is to establish measurable, safe, hygienic, sustainable, and professionally managed janitorial services that protect building occupants, support County operations, preserve County assets, and provide consistent service quality.

The specific facilities, cleanable square footage, required service frequencies, service windows, day-porter requirements, and any minimum staffing requirements shall be identified in the Building Inventory List.

For pricing and workload purposes, “cleanable square footage” means the area actually included in the custodial scope, not gross building area.

3.1.1 Building Groups

Building Group Facility Portfolio Locations /

Buildings

Group 1 Health Department Facilities 8

Group 2 Largo Government Campus & Administrative Buildings 5

Group 3 Upper Marlboro Justice Center & Courts (Courthouse Complex) 6

Group 4 Correctional Complex 4

Group 5 Police, Fire & Public Safety Facilities, Special Operations Division (SOD), and Forensic Laboratory

Group 6 Individual County Buildings, Warehouses & Special Purpose Facilities 10

Group 7 Department of Public Works & Transportation (DPW&T) Facilities 8

Group 8 Brown Station Road Sanitary Landfill and Animal Services Division 10

Group 9 Wayne K. Curry Administrative Building and Health and Human Services 2

Each Building Group is a separate service and pricing unit. The County intends to make multiple awards. Award methodology, including any limitation on the number of Building Groups awarded to a single Offeror, shall be governed by the Solicitation’s award provisions.

3.2 Scope of Work

The Contractor shall furnish all management, supervision, labor, transportation, tools, equipment, chemicals, consumable supplies, personal protective equipment, quality-control resources, and other items necessary to perform the services required by this SOW, except items expressly identified as County-furnished The Contractor shall plan, schedule, supervise, inspect, document, and continuously manage the work so that required cleaning outcomes are achieved without unreasonable disruption to County operations. All work shall be performed by trained personnel using methods and products appropriate for the surface, soil load, occupancy, and operational risk of the area being serviced.

3.2.1 Areas Included

• Conference rooms, training rooms, public service counters, waiting areas, lobbies, foyers, corridors, hallways, stairways, vestibules, and elevator interiors.

• Restrooms, locker rooms, shower rooms, breakrooms, kitchens/kitchenettes, vending areas, dining and lounge areas, and similar shared-use spaces.

• Courtrooms, judicial support spaces, holding cells, correctional support areas, public safety support spaces, laboratories, warehouses, garages, and other specialized areas only to the extent expressly included in the Building Inventory List.

• Exterior entrances, steps, ramps, loading-dock pedestrian areas, breezeways, patios, balconies, and sidewalks within ten (10 feet) of a serviced building, unless the Building Inventory List states otherwise.

• Custodial closets and designated storage areas used by the Contractor.

3.2.2 General Exclusions

• Regulated medical or special medical waste, sharps, chemotherapy waste, pharmaceutical waste, or other regulated waste, unless specifically added by written Contract modification and performed by appropriately trained and authorized personnel.

• Hazardous-material spill response, petroleum spill response, clandestine-drug residue remediation, mold remediation, sewage remediation, asbestos disturbance, lead disturbance, or other specialized environmental remediation unless expressly authorized through a separate work order or Contract modification.

• Turnout-gear cleaning/decontamination, EMS equipment decontamination, weapons, evidence, forensic instruments, laboratory process equipment, or other mission equipment.

• Work inside energized electrical equipment, mechanical equipment, confined spaces, active landfill operational areas, fuel areas, or other hazardous operational zones unless expressly included and supported by a task-specific safety plan.

• Exterior window washing above the safely accessible ground or low-rise level unless specifically included in the Building Inventory List.

3.2.3 Cleaning-for-Health and Cross-Contamination Controls

• Use a clean-to-dirty and high-to-low cleaning sequence and change cloths, mop heads, and solutions at a frequency that prevents redistribution of soil or microorganisms.

• Use a documented color-coding or equivalent segregation system for microfiber cloths, mop heads, buckets, and tools used in restrooms, food-service areas, clinical areas, animal areas, forensic areas, and general office areas.

• Clean visibly soiled surfaces before applying a disinfectant unless the EPA-registered product label specifically authorizes a one-step cleaning/disinfection application for the condition encountered.

• Observe all manufacturer instructions and EPA label requirements, including dilution, application method, surface compatibility, ventilation, and required wet-contact or dwell time.

• Do not use routine aerosolized disinfectant, fogging, misting, or electrostatic application unless the product is EPA-registered for that specific application method and the County provides prior written approval for the specific use.

3.3 Cleaning Specifications and Required Outcomes

The frequencies in this section establish minimum recurring requirements. The Building Inventory List may increase or tailor service frequency by facility. Regardless of scheduled frequency, the Contractor shall address spills, visible soil, overflowing waste, depleted restroom supplies, and other conditions requiring immediate attention during staffed service periods.

3.3.1 General Task Standards

Task Required Outcome

Dusting and High Dusting Surfaces shall be free of visible dust, lint, cobwebs, and debris. High dusting shall be performed with extendable microfiber or HEPA-compatible tools; compressed-air dusting is prohibited unless specifically approved.

Vacuuming Carpeted and textile surfaces shall be free of visible debris, grit, and loose soil.

Commercial vacuums shall be maintained in good repair and equipped with high-efficiency filtration appropriate for the area served.

Damp Mopping / Auto- Scrubbing

Hard floors shall be free of visible soil, streaks, standing water, sticky residue, and slip hazards. Neutral cleaners or manufacturer-approved products shall be used at the correct dilution.

Spot Cleaning Fingerprints, spills, marks, smudges, and localized soil shall be removed without damaging finishes or leaving visible residue.

Glass and Mirrors Glass and mirrors shall be clean and substantially free of streaks, film, fingerprints, and cleaner residue.

Metal Surfaces Metal shall be cleaned using products compatible with the finish. Abrasive products shall not be used unless specifically approved by the surface manufacturer.

Disinfection Disinfect only where required by this SOW, Building Inventory List, a facility-specific protocol, or a documented contamination event. EPA-registered disinfectants shall be used strictly in accordance with the label.

3.3.2 Restrooms, Locker Rooms, Showers, and Holding Cells

• Service floors, toilet bowls, urinals, sinks, counters, partitions, dispensers, fixtures, mirrors, baby-changing stations, shower surfaces, and other touch surfaces at the frequency specified in Building Inventory List.

• Clean and disinfect restroom and holding-cell touch surfaces using an EPA-registered product appropriate for the target organism and surface. Maintain the required contact time.

• Restock toilet tissue, paper towels, hand soap, seat covers, products, and other specified consumables before supplies are depleted.

• Empty and reline waste receptacles; clean and disinfect receptacles when visibly soiled and on a scheduled basis.

• Maintain floor drains and odor-control devices using products compatible with plumbing and facility requirements.

Do not introduce biological or enzymatic products without County approval.

• Use wet-floor signs or other barriers during and after wet cleaning until the walking surface is safe for use.

• Where blood or other potentially infectious material is present, only personnel trained and assigned under the

Contractor’s Bloodborne Pathogens procedures may perform cleanup. Untrained personnel shall secure the area and immediately notify supervision.

3.3.3 Offices, Common Areas, and Public Areas

• Remove routine trash and recyclables and transport them to designated collection points without commingling separated streams.

• Vacuum or clean entrance mats, high-traffic carpet lanes, and visibly soiled areas each scheduled service day; detail-vacuum office and low-traffic carpet areas at the frequency stated in the Building Inventory List.

• Damp-mop or auto-scrub hard-surface floors as needed to maintain a clean, dry, slip-resistant surface. Routine daily spray-buffing is not required unless specifically identified for a facility.

• Spot-clean doors, walls, partitions, switch plates, handrails, counters, elevator buttons, and other high-touch or visibly soiled surfaces, in corridor and common areas.

• Clean drinking fountains/bottle-filling stations in accordance with manufacturer instructions; do not apply metal polish to drinking-water contact components.

• Clean elevator interiors, tracks, doors, call stations, and flooring without applying chemicals that could create slip hazards or damage controls.

• Clean exterior entrance glass, doors, push plates, kick plates, and adjacent pedestrian areas within the defined exterior service zone.

3.3.4 Floor Care

• Use floor-care products and equipment compatible with the flooring manufacturer’s maintenance requirements.

• Favor routine soil removal, auto-scrubbing, burnishing where appropriate, and scrub-and-recoat procedures before full chemical stripping.

• Full stripping and refinishing shall be performed only at the scheduled frequency or when condition warrants and shall include complete removal of residue, adequate rinse/neutralization where required, and sufficient cure time before reopening the area.

• Floor finish shall be applied in uniform coats consistent with manufacturer instructions. The number of coats shall be sufficient to produce a durable, safe, maintainable finish rather than a fixed coat count unless the Building Inventory List specifies otherwise.

• Wood, stone, terrazzo, rubber, polished concrete, luxury vinyl tile, and other specialty flooring shall not be treated as VCT and shall be maintained under a County-approved, manufacturer-compatible procedure.

3.3.5 Carpet and Upholstery Care

• Perform routine vacuuming using commercial equipment and spot treatment using products compatible with the fiber and backing system.

• Periodic deep cleaning shall use hot-water extraction, low-moisture encapsulation, or another manufacturer-approved method appropriate to the carpet construction and facility use. The Contractor shall follow the current ANSI/IICRC S100 Standard for Professional Cleaning of Textile Floor Coverings, where applicable.

• Do not saturate carpet or upholstered surfaces.