JA OVER SAT - Executed_Redacted.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID:

1. Contracting Activity:

Network Contracting Office (NCO) 15, 3450 S 4th Street Trafficway, Leavenworth, KS. 66048

Department of Veterans Affairs, Robert J. Dole VA Medical Center, 5500 E. Kellogg Avenue Wichita, KS. 67218-1607

2. Nature and/or Description of the Action Being Processed:

Brand Name requirement to provide service and maintenance for the VOCERA Communication System.

This is a request for a full-service maintenance with VOCERA. The VOCERA Communication System was installed to provide internal communication within the hospital. The communication system will need to be upgraded, service patch applied, and maintained periodically. The proposed request is for a fixed price contract.

This acquisition is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Existing VOCERA communication devices are currently installed at the Wichita VAMC. Due to proprietary system, only VOCERA can provide the Full-service maintenance.

Base and 4 option Years

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1. .

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

OFOC SOP Revision 11 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority

The Robert J Dole VAMC has VOCERA Communication System installed throughout the hospital to provide internal communication. To continue operations of an existing system, this will need to be serviced, upgraded, service patch applied, and maintained periodically.

The proposed request is for a fixed price contract. System is Proprietary to VOCERA because of software integration and updates. Only VOCERA can perform the required service maintenance and supports on proprietary software and hands-free, wearable communications badges.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Will be solicited in the Open Market.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable

The Contracting Officer will determine the price to be fair and reasonable prior to award in accordance with FAR 13.106-3(a). Price reasonableness will be determined by competition, pricing on similar contract, or the IGCE.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

OFOC SOP Revision 11 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Brand name only, this requirement will be solicited in the Open Market to maximize competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

*** (Signatures on Page 4) *

OFOC SOP Revision 11 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

Date: ______________ Name:

Title:

Facility: Robert J Dole VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Date

Emilio Ballentos 632259 Digitally signed by Emilio Ballentos 632259 Date: 2021.05.10 09:08:50 -05'00'

Douglas Stehm 1127187 Digitally signed by Douglas Stehm 1127187 Date: 2021.05.10 09:24:45 -05'00'

BRUCE KIDDER

Digitally signed by BRUCE

KIDDER

Date: 2021.05.10 11:04:36 -05'00'