JA_12C0014_FBO.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Justification for other than full and open competition”.

The U.S. Department of State (DOS), Office of Acquisition Management is conducting this acquisition on behalf of Bureau of Diplomatic Security, office of the Chief Technology

Officer (DS/EX/CTO) for the continuation of an existing contract for information technology support services.

2. Nature and/or description of the action being approved.

This Justification supports a modification to continue services being provided by Zolon

Technology, Inc. for a twelve (12) month period under contract SAQMMA12C0014 until a new competitive replacement task order is awarded. The twelve-month period will consist of a six (6) month base and two (2) three month options that will be exercised only if required.

3. A description of the supplies or services required to meet the Department’s needs

(including the estimated value).

Contract number SAQMMA12C0014 is a performance Based contract with Zolontech that provides IT support services for the Bureau of Diplomatic Security (DS), which is the law enforcement and security arm of the Department of State (DoS). The DS mission is to ensure a safe and secure environment for the conduct of United States (U.S.) foreign policy. CTO supports the protective security responsibilities, facilities protection and life safety missions of

DS. CTO provides 24/7 IT support in addition to overall systems planning, integration and management services needed to support DS special agents, security engineers, security technical specialists, couriers and other security professionals assigned to headquarters, field offices and U.S. missions worldwide in order to increase the effectiveness and efficiency in meeting critical mission support requirements. This contract specifically integrates the information technology support services provided by the CTO from four branches 1)

Operations, 2) Systems Integration, 3) Security Operations and 4) the Office of Foreign

Missions in order to increase the effectiveness and efficiency in meeting critical mission support requirements. This modification is valued at $12,375,564.00.

4. An identification of the statutory authority permitting other than full and open competition.

The statutory authority cited is 41 USC 253(c) (1), FAR 6.302-2, Unusual and Compelling

Urgency.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Zolontech is the current provider of the IT support services required to support the

DS/EX/CTO mission. The DS mission would be severely and adversely affected by a lapse in performance of the IT support services currently being provided.

This action ensures that DS will not be irreparably harmed.

The DS mission of enabling secure communications, transportation and facilities in support of the worldwide interests of the US Department of State, as well as protecting the US diplomatic corps around the clock, requires the constant and on-going provision of dedicated

IT services support.

Zolontech possesses the required security clearances, expertise and capability to meet the urgent and compelling need of this continued support. This contract action is required to bridge the gap between expiration of the current contract and award/implementation of its competitive replacement, and allow time for the transition of companies.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies.

As this action is being done under FAR 6.302-2 (Unusual and compelling urgency), the exception to publication under FAR 5.202(a)(2) is applicable.

No other offerors will be solicited for this effort. The Office of Acquisition Management is currently developing its acquisition strategy for the follow-on contract.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

This contract action requires a price analysis be conducted in accordance with FAR 15.404-

1(b) to determine fair and reasonable pricing. Price analysis techniques include comparison of historical pricing of the existing contract or of other contracts for the same or similar items.

8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

A market survey was not conducted since this action is for a continuing effort procured on an

Unusual and Compelling Urgency basis with the current provider.

9. Any other facts supporting the use of other than full and open competition.

Pursuant to FAR 6.305(b), this J&A will be made available through the government point of entry (GPE), www.fedbizopps.gov, within 30 days of contract action.

10. A listing of sources, if any, that expressed, in writing, an interest in the acquisition.

N/A

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Subsequent requirements for IT support services in support of the DS/EX/CTO mission will be satisfied on the basis of full and open competition among qualified 8(a) vendors using applicable procedures.