J01P4600046_-_SR_1816194_-_SHA_ORACLE_LICENSE_RENEWAL_-_TRUE_UP_-_FY25.docx

Purchase Order Request for Proposals (PORFP)

COTS 2012 SOFTWARE MASTER CONTRACT

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

J01P4600046 (SR#1816194 - MDOT USE ONLY)

PORFP Type:

(Select one category from drop-down list)

Functional Area/s (FA) for this PORFP:

(Check all that apply) X FA I - COTS Software |_| FA II Installation and Training Services X FA III Manufacturer’s Software Maintenance

Manufacturer Name

ORACLE

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list) No

PORFP Issue Date:

mm/dd/yyyy

Special Instructions:

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations (IFB)

Questions Due (Closing) Date and Time:

9/04/2022 at 2:00 PM Local Time Questions must be submitted in writing with the subject line, “Question for PORFP #J01P04600046”, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

1. Please submit any documents that require a signature with your bid in a word document (software agreement, professional service agreement, terms/conditions, etc.). Failure to do so may result in rejection of your bid.

2. Please submit warranty terms with your bid. Failure to do so may result in rejection of your bid.

3. Bids must be received in eMMA by the due date and time in the solicitation. Bids that are not received in eMMA by the due date and time will not be accepted.

4. The Vendor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

5. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

6. An attachment P – Prime Contractor List of ALL Subcontractors Anticipated/ Used During Contract shall be executed and submitted with the bid.

7. Please allow for pricing provided in response to this Small procurement to be valid for at least 120 days after the set due date above.

8. Vendor must be registered to do business in the State of Maryland through the Department of Assessments and Taxation (SDAT).

9. The Vendor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

10. The Vendor must provide the estimated ship date/lead time for each item listed in the Small Procurement.

11. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

12. Purchase new and unused equipment

13. The Vendor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

Invoicing Instructions:

SEND INVOICE TO: OTTSFINANCE@MDOT.MARYLAND.GOV

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of the contract’s start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Section 4 – Scope of Work

FA I – COTS Software (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

mm/dd/yyyy

3.

(insert additional rows as needed)

FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)

Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA III – Manufacturer’s Software Warranty/ Maintenance (Provide a detailed description of warranty/ maintenance requirements and deliverables)

mm/dd/yyyy

1. ORACLE SOFTWARE MAINTENANCE - SEE SPECIFICATIONS ATTACHED

3.

(insert additional rows as needed)

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. The award will be made to a responsible and responsive vendor whose bid is determined to be the most favorable bid price or evaluated bid price to the State.

2. Adherence to the Specifications

3. Special Instruction #1-13

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Bidding process under COMAR 21.05.02. The agency POC will recommend an award to the Master Contractor whose bid is determined to be the most favorable bid price or evaluated bid price, whichever is applicable, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Desktop, Laptop, and Tablet 2015 Master Contract Solicitation No: 060B5400007

PORFP:

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

· Other commitments preclude our participation at this time.

· The subject of the solicitation is not something we ordinarily provide.

· We are inexperienced in the work/commodities required.

· Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

· The scope of work is beyond our present capacity.

· Doing business with the State is simply too complicated. (Explain in REMARKS section)

· We cannot be competitive. (Explain in REMARKS section)

· The time allotted for the completion of the Bid is insufficient.

· Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

· Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________