J01B7600009 - PORFP - HP EliteBook .pdf

Purchase Order Request for Proposals (PORFP) Desktop, Laptop, and Tablet 2015 Master Contract

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Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

J01B7600009

PORFP Type: Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Desktop/Laptops/Ruggedized/Laptops/Associated Peripherals)

FA II (Tablets/Ruggedized Tablets/Associated Peripherals) FA III (Installation) + FA I FA III (Installation) + FA II FA IV (Manufacturer’s Extended Warranty)

Note: FA III may not be purchased alone and may not exceed 49% of the PORFP value.

Manufacturer Name Hewlett Packard (HP)

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those Desktop, Laptop, and Tablet 2015 Master Contractors authorized for that manufacturer. If the PORFP is generic or manufacturer(s) are unknown, agencies must direct the PORFP to all Desktop, Laptop, and Tablet Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from the drop-down list)

Yes

This is a Small Business Reserve (SBR) Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14- 501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR- Registration.aspx

PORFP Issue Date:

mm/dd/yyyy

7/30/2026 PROPOSAL DUE

DATE and TIME:

8/13/2026

2:00 PM EDT

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

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Place of Performance: Maryland Transportation Authority, 2310 Broening Highway, Baltimore, MD 21224

Special Instructions: LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Desktop, Laptop, and Tablet 2015 Master Contract, 060B5400007, are eligible to submit a proposal in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their proposal to be considered for the award.

PROPOSAL SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to mdtaprocurement@mdta.state.md.us with a copy to dcolin2@mdta.state.md.us.

• All proposals must be password protected by the offeror prior to submission.

• Offerors must e-mail the password-protected proposal to mdtaprocurement@mdta.state.md.us with a copy to dcolin2@mdta.state.md.us (Agency Point of Contact listed in Section 2.)

• DO NOT SEND PASSWORDS WITH PROPOSAL E-

MAIL.

• The password must be e-mailed separately from the proposal upon request after the proposal due date.

• Pricing provided in response to this PORFP Shall be valid for at least 90 days after the set due date above.

Questions Due (Closing) Date and Time:

8/5/2026 at 12:00 PM EDT

Questions must be submitted in writing with the subject line, “Question for PORFP #J01B7600009,” and be submitted in writing via e-mail to dcolin2@mdta.state.md.us no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

mailto:mdtaprocurement@mdta.state.md.us mailto:dcolin2@mdta.state.md.us mailto:mdtaprocurement@mdta.state.md.us mailto:foshea@mdta.state.md.us

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2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer’s Suggested Retail Price (MSRP) with the proposal.

8. Proposals must be received by the due date and time listed in the solicitation. Proposals that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit: “Attachment J. Mercury Affidavit”.

10. A “No Proposal Notice/Vendor Feedback” form must be completed and submitted by the proposal due date and time if your firm elects not to proposal.

Security Requirements (if applicable):

Contractor personnel must carry valid government issued identification and be prepared to present it upon request at all times when on MDTA property.

Invoicing Instructions: Send invoice e-mail to mdtadoitinvoices@mdta.state.md.us.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

mailto:mdtadoitinvoices@mdta.state.md.us

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3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Maryland Transportation Authority (MDTA) / Division of

Procurement Agency POC Name: David Colin Agency

POC Phone Number:

(410) 537-7833

Agency POC E-mail Address:

dcolin2@mdta.state.md.us Agency POC Fax:

Agency POC Mailing Address:

2310 Broening Highway, Baltimore, MD 21224

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Donna Singfield Agency On-site Phone Number:

(410) 537-1079

Agency On-site E-mail Address:

Dsingfield@mdta.state.md.us Agency On-site Fax:

N/A

Agency On-site Address: 2310 Broening Highway, Baltimore, MD 21224 mailto:Dsingfield@mdta.state.md.us

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Section 4 – Scope of Work FA I – Desktop, Laptops and Ruggedized Laptops and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

MDTA DOIT seeks to replace current equipment or issue to new hires.

Product Name Product Description Model # Qty Due Date See attached Excel Price Sheet for FA-I Technical Specifications.

FA II – Tablets, Ruggedized Tablets and Associated Peripherals Product Name Product Description Model # Qty Due Date

1. N/A FA III – Installation Services

Installation / Training Services Deliverables Start Date End Date

1. N/A

FA IV - Manufacturer’s Extended Warranty

Warranty Requirements

Deliverables

Start Date

End Date 1.See attached Excel Price Sheet for FA-IV Technical Specifications.

Section 5 – Evaluation Criteria

1. Conformance to product specifications

2. Price

3. Product availability

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

NO PROPOSAL NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Master Contract Title: Desktop, Laptop, and Tablet 2015 Master Contract Solicitation No: 060B5400007 PORFP No.: J01B7600009 - HP Elitebook Laptops

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� The time allotted for the completion of the Proposal is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

� Other:

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS:

Offeror Name: Date:

Contact Person: Phone ( ) -

E-mail

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