J.4 DEFINITION OF BID ITEMS (10 PAGES).pdf

SECTION 00301-

DEFINITION OF BID ITEMS

1. PART 1 -GENERAL

1.0 SUMMARY

A. The basis for measurement and payment for all work performed under this contract shall be as listed in the “Bid Form.” Unless the work is specifically called out to be measured and paid for in the Bid Form, payment for such work shall be included in other applicable items of the Bid Form. There shall be no separate measurement and payment for any such work not specifically listed in the Bid Form.

B. The Contractor shall complete unit and total pricing for ALL items. If “optional” items are presented the “optional” item work shall be bid as mutually exclusive (stand alone) items. The Contracting Officer and the government reserves the right to award individual optional items, as funding becomes available.

C. The application of any pay item to more than one site will be marked by prefixes to differentiate between them on the Bid Form.

D. When more than one class, size, type, thickness, etc. is specified in the Bid Form for any pay item, suffixes will be added to the item number to differentiate between the pay items.

E. This item is intended to compensate the Contractor for operations including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; for payment of premiums for bonds and insurance for the project; and for any other work and operations which must be performed or costs that must be incurred incident to the initiation of meaningful work at the site and for which payment is not otherwise provided for under the contract.

F. Items listed in the Bid Form as lump sum shall be on a lump sum all required basis. No direct measurement will be made for lump sum bid items. Bid items calling for unit prices show estimated quantities of work to be performed. These quantities, although shown with as much accuracy as possible, are approximate only and are for bidding purposes only. Payment to the contractor shall be made on the quantity of work actually performed by the Contractor.

G. The summation of all bid items under the Bid Form shall equal all work required by the drawings and Specifications regardless of whether individual items of work are described under bid item descriptions or not. Payment shall be made at the contract unit bid or lump sum prices listed in the Bid. The prices listed therein shall be payment in full for all labor, tools, equipment, materials, etc., which are required to construct respective bid items according to the Contract Documents, including all work and materials incidental thereto.

H. Payment for unit bid items and lump sum bid items only partially completed at the end of monthly pay periods shall be based on a percentage of work completed as determined by the Government. As example is the construction of pipelines where the unit bid price includes the excavation and backfill of the trenches, installation of pipe, trench compaction, flushing and testing, although the Contractor may have installed a certain length of pipeline, yet has not completed the testing and/or restoration work. The actual payment for that bid item will be reduced to reflect the actual amount of work completed.

1.1 UNITS OF MEASUREMENT

A. Payment shall be by units defined and determined according to U.S. Standard measure and by the following:

1. Each (EA): One complete unit, which may consist of one or more parts.

2. Hour (HR): Measurement will be for the actual number of hours (or fraction thereof) ordered by the Contracting Officer and performed by the contractor.

3. Linear Foot (LF): Measurement of work along its length from point-to-point;

parallel to the base or foundation. Do not measure overlaps.

4. Lump Sum (LS): One complete unit.

5. Square Foot (SF): Measured on a plane parallel to the surface being measured.

6. Square Yard (SY): Measured on a plane parallel to the surface being measured.

1.2 METHOD OF MEASUREMENT

A. One of the following methods of measurement for determining final payment is designated on the Schedule of Items for each pay item:

1. ACTUAL QUANTITIES (AQ) - These quantities are determined from actual measurements of completed work.

2. CONTRACT QUANTITIES (CQ) - These quantities denote the final number or units to be paid for under the terms of the contract. They are based upon the original design data available prior to advertising the project. Original design data include the preliminary survey information, design assumptions, calculations, drawings, and the presentation in the contract. Changes in the number of units shown in the Schedule of Items may be authorized under any of the following conditions:

a. As a result of changes in the work authorized by the CO.

b. As a result of the CO determining that errors exist in the original design, and cause a pay item quantity to change by 15 percent or more.

c. As a result of the Contractor submitting to the CO a written request showing evidence of errors in the original design that cause a pay item quantity to change by 15 percent or more. The evidence must be verifiable and consist of calculations, drawings, or other data that show how the designed quantity is believed to be in error.

3. LUMP SUM QUANTITIES (LSQ) - These quantities denote one complete unit of work as required by or described in the contract, including necessary materials, equipment, and labor to complete the job. They shall not be measured.

2. DEFINITION OF BID ITEMS

A-1. Mobilization/Demobilization

a. There will be no measurement for payment of Mobilization and Demobilization. These items shall include all bonds and miscellaneous items required for the project.

b. Payments shall be made at the lump sum price stated in the Bid Form for "Mobilization/Demobilization."

A-2. Project Closeout and Operations and Maintenance Manuals

a. Measurement and payment for the Project Closeout and Operations and Maintenance Manuals shall be made on a lump sum basis shall include all project closeout items including the punchlist, all operations and maintenance manuals for the pump, control panels, motors, motor regulator, and other O&M manuals as required.

b. Payment shall be made at the lump sum price stated in the Bid Form for “Project closeout/O&M Manuals".

SECTION 01 33 00

SUBMITTAL PROCEDURES

3. PART 1 - GENERAL

3.01 DESCRIPTION

A. The work of this section consists of submittal requirements before and during construction.

B. This section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other miscellaneous submittals.

3.02 RELATED REQUIREMENTS

A. Closeout submittals - Section 01 77 00.

3.03 SUBMITTAL AND APPROVAL PROCEDURES

A. All submittals shall be transmitted using United States Forest Service form DSC-

1(CS), dated 11/95. (A copy of the form is included at the end of this section.) No action will be taken on a submittal item unless accompanied by the transmittal form.

B. The following is a list of submittals that may not consist of the complete list, and may be added at the discretion of the Contracting Officer.

C. As specified in the individual sections, forward submittals to Contracting Officer at least 15 days before need for approval. Unless a different number is specified, submit one reproducible original and two copies of each shop drawing, three copies of manufacturer's catalog sheets (cut sheets), three specimens of each sample, and three copies of all other submittals requested.

D. Shop Drawings: Include the following information with each copy of shop drawings:

1. Firm or entity that prepared each submittal clearly at the top of each submittal. Name and address of the prime Contractor

2. Project name.

3. Date.

4. Date of revisions (when applicable).

5. Professional Engineer’s Stamp and Signature where required.

6. Contractor's certification that shop drawing has been checked for compliance with contract documents.

7. Number and title of appropriate Specification Section and drawing number and detail reference as appropriate.

8. Details of fabrication, assembly and erection including connections and engagement to contiguous work.

9. Materials used and manufacturer’s information.

10. All required dimensions.

11. The term "by others" shall not be used. All work to be performed by others shall be identified by Contractor or subcontractor name, discipline, or trade.

E. Samples: Samples shall be large enough to illustrate clearly the functional characteristics.

F. Manufacturers' Catalog Sheets: Submit only pertinent pages; mark each copy of standard printed data to identify specific products proposed for use.

G. Manufacturer's Installation Instructions: When contract documents require compliance with manufacturer's printed instructions, provide one complete set of instructions for Contracting Officer and keep another complete set of instructions at the project site until substantial completion.

H. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

I. Approved Equals:

1. For each item proposed as an "approved equal," submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of vendor.

e. Manufacturer's literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

2. A request for approval constitutes a representation that Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

b. Will provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

e. Waivers all claims for additional expenses that may be incurred as a result of the substitution.

J. Construction Materials: The Contractor is encouraged to submit for approval products made out of recycled or environmentally responsible material.

K. Coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward submittals that are related to or affect one another as a package to facilitate coordinated review. Each transmittal shall contain only data specific to that individual submittal.

L. Submittal Identification:

1. All sets of shop drawings, manufacturer's catalog sheets, samples, and other documents submitted to the Contracting Officer must have the identification information uniquely identifying the submittal, manufacturer, date, specification section stamped on the submittal.

2. Identification information of the submittal and specification section shall be applied to the bottom right margin on each page. Identification information on samples shall be applied to the most readily visible area on the sample or on tags attached to sample.

M. Submittal Numbering:

1. Number each submittal consecutively.

2. For re-submittals use the original submittal number, plus a letter suffix beginning with A.

3. Additional re-submittals of the same item shall contain the original number with the next consecutive letter.

N. Contracting Officer's Review:

1. Submittals will be returned disapproved without technical review if identification information is missing, not filled in, or if placed on the back of the submittal; an incorrect number or format of submittals is provided; the transmittal form is incorrectly filled out; submittals are not coordinated.

2. Any work done or orders for materials or services placed before approval shall be at the Contractor's own risk.

3. After reviewing submittals, the Contracting Officer will return one copy of form DSC-1(CS) and one copy of applicable (marked up) submittal sheets to the Contractor. Shop drawing review notations will be returned on the reproducible original shop drawing. All other submitted items will be retained. The Contractor is responsible for producing additional copies for his/her own use.

The returned submittal will be marked in one of three ways as defined below:

a. APPROVED: Acceptable with no corrections.

b. APPROVED WITH NOTATIONS: Minor corrections or clarifications required. All comments are clear and no further review is required. The Contractor shall address all review comments when proceeding with the work.

c. DISAPPROVED - RESUBMIT: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor shall revise and resubmit with changes clearly identified.

The Contractor shall allow an additional 15 days for CO approval of resubmittals.

SECTION 01 73 20.00

MOBILIZATION

4. PART 1 – GENERAL

4.01 SUMMARY

A. Move personnel, equipment, material, and incidentals to the project, and perform all activities necessary to accomplish work at the project site. Obtain permits, insurance, and bonds.

4.02 MEASUREMENT

A. Method: Measure mobilization by the lump sum.

4.03 PAYMENT

A. The accepted quantity, measured as provided above, will be paid at the contract price per unit of measurement for the pay item listed below that is designated in the

SCHEDULE OF ITEMS.

B. The mobilization lump sum will be paid as follows:

1. If applicable, bond premiums will be reimbursed according to FAR clause 52.232-5, Payment Under Fixed-Price Construction Contracts, after receipt of evidence of payment.

2. Fifty percent of the lump sum, not to exceed 5 percent of the original contract amount, will be paid following completion of 5 percent of the original contract amount, not including mobilization.

3. Payment of the remaining portion of the lump sum, up to 10 percent of the original contract amount, will be paid following completion of 10 percent of the original contract amount, not including mobilization.

4. Any portion of the lump sum in excess of 10 percent of the original contract amount will be paid after final acceptance.

SECTION 01 77 00

PROJECT CLOSEOUT

5. PART 1 GENERAL

5.01 DESCRIPTION

A. The work of this section consists of final cleanup, closeout submittals, and final inspection procedures.

5.02 SUBMITTALS

A. See 3.4 of this Section.

6. PART 2 PRODUCTS

6.01 CLEANING MATERIALS

A. As recommended by the manufacturer of surface to be cleaned or refinished.

7. PART 3 EXECUTION

7.01 CLEANING/REFINISHING

A. Before scheduling the final inspection, remove all tools, equipment, surplus materials, and rubbish. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces. Pick up all construction debris from the site.

B. Apply touch-up paint or otherwise refinish surfaces that are damaged due to work of this contract to original condition.

7.02 PROJECT RECORD DRAWINGS

A. Maintain one complete full-size set of contract drawings and one full-size set of vendor-supplied drawings. Clearly mark changes, deletions, and additions, to show actual construction conditions. Show additions in red, deletions in green, and special instructions in blue. Final locations of all water lines shall be identified by dimensions from permanent structures (building corners, signs, etc.).

B. Keep record drawings current. Make record drawings available to the Contracting Officer for inspection at any time and at invoices. If project record drawings are not current, the Contracting Officer may retain an appropriate amount of the progress payment. At the completion of the project the Contracting Officer shall review the redline markup drawings for preparation of the electronic files.

C. On completion of the total project, modify existing electronic design drawings to reflect the record drawing markups. Submit both electronic and marked up project record drawings. Include all shop drawings, sketches, and additional drawings that are to be included in the final set, with clear instructions showing the location of these drawings. All drawings shall be both hardcopy and electronically submitted.

Design drawings are in AutoCAD Version 2020.

7.03 OPERATOR TRAINING

A. Provide a minimum of 6 hours of operator training for the new systems installed.

B. Use the Operations and Maintenance manuals as training tools during operator training.

7.04 CLOSEOUT SUBMITTALS

A. Submit before final inspection request.

7.05 PROJECT RECORD DRAWINGS: AS SPECIFIED ABOVE.

A. Guarantees and Bonds: As specified in individual sections.

B. Spare Parts and Materials: As specified in individual sections.

C. Operations and Maintenance Manuals: As specified in section 01 78 23.

D. All keys, locks, valve keys, spare parts and instruction materials as required or requested by the Contracting Officer.

7.06 SUBSTANTIAL COMPLETION AND FINAL INSPECTION

A. Submit written certification that project, or designated portion of project, is substantially complete, and request in writing a final inspection. Contracting Officer will make an inspection within 10 days of receipt of request. Certification shall include a listing of significant items that are not complete in accordance with the contract and shall indicate the schedule date for the completion of these items.

Upon receipt of written certification project is substantially complete, the Contracting Officer will proceed with inspection within 10 days of receipt of request or will advise the Contractor of items that prevent the project from being designated as substantially complete.

B. If, following final inspection, the work is determined to be substantially complete, Contracting Officer will prepare a list of deficiencies to be corrected before final acceptance and issue a Letter of Substantial Completion. Contractor shall complete the work described on the list of deficiencies within 30 calendar days, as weather permits. If the Contractor fails to complete the work within this time frame, the Contracting Officer may either replace or correct the work with an appropriate reduction in the contract price or charge for reinspection costs.

C. If, following final inspection, the work is not determined to be substantially complete, Contracting Officer will notify Contractor in writing. After completing work, Contractor shall resubmit certification and request a new final inspection. All re-inspection costs may be charged in accordance with the Inspection of Construction clause of the contract.

7.07 ACCEPTANCE OF THE WORK

A. After all deficiencies have been corrected, a Letter of Acceptance will be issued.

END OF SECTION