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Conservatory Doors

Preventive Maintenance & Repair Services

Performance Work Statement (PWS)

Architect of the Capitol (AOC)

United States Botanic Garden (USBG)

Date i

CONTENTS

1.0 PROJECT TITLE

2.0 BACKGROUND

3.0 SCOPE OF WORK – PERFORMANCE WORK STATEMENT (PWS)

4.0 APPLICABLE POLICIES, ORDERS, AND STANDARDS

4.1 Performance Requirements Summary (PRS)

4.2 Plant Protection

4.3 Health and Safety Protection

4.4 Protection and Damage

4.5 Historic Buildings & Heritage Assets

5.0 TECHNICAL REQUIREMENTS & SPECIFIC TASKS

5.1 Automatic Sliding and Swing Doors (Horton / ED700 Systems)

5.2 Monumental Doors (Manual with Recessed Closures)

5.3 Fire and Glass Stairwell Doors

5.4 Emergency Service Requirements

6.0 DELIVERABLES AND DELIVERY SCHEDULE

6.1 Kickoff Meeting

6.2 Transition-In Plan

6.3 Project Management Plan

6.4 Service Status Reports

6.5 Weekly Status Report

6.6 Monthly Status Reports

6.7 Door Inventory Diagram & Condition Assessment

6.8 Parts & Inventory Management

6.9 Transition-Out Plan

6.10 Delivery Instructions

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY

CONTROL PLAN (QCP)

7.1 Warranty

7.2 Standard of Conduct

7.3 Uniforms

8.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

9.0 CONTRACT TYPE

10.0 PERIOD OF PERFORMANCE

11.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

12.0 TELEWORK

13.0 OTHER DIRECT COSTS (ODC)

14.0 TRAVEL

15.0 KEY PERSONNEL

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16.0 PERSONAL SERVICES

17.0 SECURITY

18.0 SAFETY

19.0 ENERGY EFFICIENCY / COMPLIANCE

20.0 SUSTAINABILITY

21.0 POINTS OF CONTACT

ACRONYMS

CONERVATORY DOOR INVENTORY DIAGRAM

USBG Conservatory Doors

1.0 PROJECT TITLE

United States Botanic Garden (USBG) Conservatory Doors – Scheduled Preventive Maintenance & Repair Services.

2.0 BACKGROUND

The Architect of the Capitol (AOC) is responsible to the United States Congress for the maintenance, operation, development, and preservation of the legislative and judicial branch facilities on the U.S. Capitol Campus, including the United States Botanic Garden (USBG).

The USBG is an accredited museum by the American Alliance of Museums (AAM). This accreditation is a widely recognized seal of approval that recognizes a museum's commitment to excellence, accountability, high professional standards and continued institutional improvement.

The USBG is dedicated to demonstrating the aesthetic, cultural, economic, therapeutic and ecological importance of plants to the well-being of humankind. The USBG fosters the exchange of ideas and information relevant to national and international partnerships.

We carry out this mission by promoting botanical knowledge through the cultivation of an ordered collection of plants, presenting displays of plants, exhibits and educational programs to the Congress and the public, and fostering sustainability and plant conservation.

The USBG Conservatory has multiple automatic sliding doors between greenhouses, large doors at the front and sides of the building, automatic doors in the back corridors, and exit doors at the rear of the facility. The high-use automatic sliding doors at the Conservatory are a high priority as they provide public access and are critical to maintaining environments. These doors, and all other doors described herein need to be properly serviced, maintained and adjusted so that they function properly, especially during evacuations and emergencies.

3.0 SCOPE OF WORK – PERFORMANCE WORK STATEMENT (PWS)

Scheduled preventive maintenance and repair services are required for all the doors identified herein to ensure human safety, proper functionality, environmental control, and fire code compliance. The Contractor shall provide all management, tools, equipment, and skilled labor necessary to ensure continuous operational availability, safety, and code compliance of various door systems at the USBG Conservatory.

The Conservatory is a high-traffic museum environment where door functionality is critical to:

▪ Life Safety: Ensuring clear egress during emergencies.

▪ Environmental Control: Maintaining specialized microclimates for living botanical collections.

▪ Public Access: Providing a seamless experience for visitors in compliance with the American Alliance of Museums (AAM) standards.

The primary objective is the zero-fail operation of critical entry and environmental transition points. The Contractor shall ensure all doors function per manufacturer specifications, AAADM standards, and ANSI/BHMA and NFPA codes, thereby maximizing the asset lifecycle and minimizing unplanned downtime.

This is a Performance Work Statement (PWS) for Scheduled Preventive Maintenance & Repair (PM&R) Services defined under the scope of this contract for the AOC at the USBG Conservatory in Washington, D.C.

The Contractor shall closely monitor all aspects of the work, identify deficiencies and implement corrective action, without reliance on Government oversight.

This PWS describes the minimum requirements of the AOC and USBG and acceptable outcomes to be performed by the Contractor. The Contractor shall strictly adhere to Sections

4.0 Applicable Policies and Standards and 4.1 Performance Requirements Summary (PRS).

4.0 APPLICABLE POLICIES, ORDERS, AND STANDARDS

• American Association of Automatic Door Manufacturers (AAADM)

• National Fire Protection Association (NFPA), NFPA 80/101

• Builders Hardware Manufacturers Association (BHMA)

• American National Standards Institute (ANSI)

• ANSI/BHMA, A156.10, A156.19, A156.27, A156.38

• AOC Quality System Chapter 3

• AOC Order 24-2 Workplace Anti-Harassment Policy

• AOC Safety Manual 10-1 | Volume III – SOPs - Chapter F - Occupational Health

• AOC Order 34-1 Contracting Manual

• AOC Order 42-4 Security Programs

• AOC Procedure 28-1 Work Authorization Permit Procedure

4.1 Performance Requirements Summary (PRS)

Requirement Performance Standard Frequency

Automatic Sliding / Swing Doors

100% functionality; AAADM safety compliance. Monthly

Monumental Doors Smooth operation; zero binding; no hydraulic leaks.

Monthly

Fire & Exit Doors 100% Latching/Closing; NFPA 80/101 compliance. Quarterly

Requirement Performance Standard Frequency

Emergency Response On-site arrival within four (4) hours of notification.

As Needed

Reporting & Documentation

Detailed digital service reports submitted to COR. Within 7 days of visit

The contractor shall not deviate from any of the above policies, documents, and standards without express approval granted by the Contracting Officer’s Representative (COR).

4.2 Plant Protection

Extreme Sensitivity to the USBG plant collections is paramount. This includes any work performed by the Contractor around all living plants and growing spaces in the greenhouses, glasshouses, potting halls, and exterior gardens. The Conservatory is not an office building, but a living environment for flora and fauna.

No solvents or other chemicals shall contact the planted areas, plants or soil. The USBG also has beneficial insects and creatures in the greenhouses and glasshouses as part of the USBG extensive Integrated Pest Management Program. Fumes and dust can be as destructive as chemical solutions. Extreme care shall be exercised to ensure the health of the flora and fauna that exists at the USBG.

The Contractor shall coordinate with the COR and the USBG Horticulture Manager to identify the plants in and around USBG facilities which are considered endangered or irreplaceable.

More importantly, the Contractor shall coordinate with the COR and the USBG Horticulture Manager to ensure that all services performed by the Contractor under this contract, including but not limited to routine preventive maintenance and repairs are accomplished in a manner that will protect and safeguard the USBG plant collection. The highest priority is to take every possible precaution to prevent any risk of damage to plants. The Contractor assumes full liability for any damages to plants and any property that is due to the negligence of the Contractor, its Subcontractors, agents, permittees or assignees in the performance of this Contract.

4.3 Health and Safety Protection

The Contractor shall perform all work under this Contract in a manner to safeguard and protect the health, safety and welfare of all occupants, including all visitors, employees, guests, etc., at all times. The Contractor shall coordinate with the COR and the USBG Safety and Occupational Health Manager to identify potential hazards and ensure a safe environment for everyone.

Hospital type cleanliness is essential. The USBG serves the public and Congress, therefore, safety, cleanliness and professionalism are the USBG’s priorities.

4.4 Protection and Damage

The Contractor shall make reasonable efforts to assist the Government to prevent hazardous conditions and property damage. To the extent that relevant conditions or activities are noted but are not associated with the Contractor’s scope, the Contractor shall promptly report such conditions or activities to the COR, or to security personnel.

The Contractor shall protect the Government’s property, buildings, materials, equipment, supplies, records and data that are within the Contractor’s control against unauthorized access, loss or damage.

4.5 Historic Buildings & Heritage Assets

The Contractor shall work with the COR to identify materials in historic buildings and heritage assets that require special care. The Contractor shall work with the COR and the AOC Historic Preservation Officer to determine the best way to ensure that regular maintenance does not harm historic materials and finishes and meets the AOC Architectural Preservation Standards.

5.0 TECHNICAL REQUIREMENTS & SPECIFIC TASKS

The Contractor shall provide a comprehensive maintenance program for approximately fifty-four (54) door systems (Sliding, Swing, Monumental, and Fire-rated).

5.1 Automatic Sliding and Swing Doors (Horton / ED700 Systems)

The Contractor shall maintain twenty (20) pairs of sliding doors and six (6) pairs of swing doors to ensure reliable environmental separation.

A. Preventive Maintenance: Conduct monthly inspections including sensor calibration, track cleaning, belt tensioning, and motor/gearbox health checks.

B. Safety Standards: Adjust closing speeds and forces to meet AAADM requirements for public safety.

C. Routine Repairs (Included): The Contractor is responsible for the immediate replacement of all high-wear items, including, but not limited to: drive belts, sensors, bottom guides, and weather stripping, as part of the base monthly service with No Annual-Limits on quantities. The Contractor is responsible for providing all labor and materials to perform work.

D. Routine Key Parts Replacement (Included): The Contractor is responsible for providing all labor and materials to perform work. The Contractor is responsible for the timely replacement of key parts as part of the base monthly service with Annual- Limits on quantities as follows:

1) Horton 2150 Control (maximum annual quantity - 4)

2) Horton 1/8 HP Motor/Gearbox (maximum annual quantity - 4)

3) Horton Roller & Carriage Assembly (maximum annual quantity - 4)

4) Horton Power Supply (maximum annual quantity - 6)

5) Horton Battery Backup (maximum annual quantity - 6)

6) ED700 Green Controls (maximum annual quantity - 6)

7) Controller 9500 120v (maximum annual quantity - 4)

5.2 Monumental Doors (Manual with Recessed Closures)

The Contractor shall maintain twenty-eight (28) pairs of heavy-duty monumental doors.

A. Mechanical Integrity: Monthly inspection of Rixson in-floor closers for hydraulic leaks and pivot alignment.

B. Adjustment: Calibrate back-check and hold-open features to ensure heavy doors remain manageable for public use and do not cause injury.

C. Routine Key Parts Replacement (Included): The Contractor is responsible for providing all labor and materials to perform work. The Contractor is responsible for the timely replacement of key parts as part of the base monthly service with Annual- Limits on quantities as follows:

1) Rixson In-Floor Closer (maximum annual quantity - 6)

2) Rixson Offset Pivot (maximum annual quantity - 4)

3) Rixson Transfer Hinge (maximum annual quantity - 4)

4) Cement Case (maximum annual quantity - 6)

5.3 Fire and Glass Stairwell Doors

The Contractor shall provide quarterly specialized maintenance for six (6) stairwell fire doors and two (2) pairs of glass doors in the main entrance lobby.

A. Code Compliance: Maintenance must strictly adhere to NFPA 80 (Fire Doors) and NFPA 101 (Life Safety Code).

B. Testing: Verify self-latching capability and structural integrity (no punctures or broken seams).

C. Routine Repairs (Included): The Contractor is responsible for the immediate replacement of all high-wear items, including, but not limited to: closers, hinges, and weather stripping, latching hardware, gasketing and smoke seals, and kick-plates, as part of the base monthly service with No Annual-Limits on quantities.

5.4 Emergency Service Requirements

A. Availability: 365-day coverage, between the hours of 6:30am and 9:30pm.

B. Response Time: A qualified AAADM-certified technician must be on-site within four

(4) hours of an emergency call.

C. Baseline: The first four (4) emergency calls per year are included in the base bid.

6.0 DELIVERABLES AND DELIVERY SCHEDULE

Deliverables and Delivery Schedule. Unless otherwise noted, all days are calendar days.

Deliverable/Description Type Delivery Method(s)

Delivery Date/Frequency

Kick-Off Meeting (6.1) Briefing Virtual / PowerPoint

Within 10 days after award

Project Management Plan (6.3) Documents Email / MS Word

Draft due with Proposal / Final w/in 30 days after award / Update at each Option Period

Combined: Service Status (6.4) & Monthly Status Reports (6.6)

Documents Email / MS Word

Within 7 days of visits / Monthly

Door Inventory Diagram & Condition Assessment Report (6.7 & Appendix B)

Documents Email / MS Word/Excel

Within 30 days after award

Quality Control Plan (QCP-7.0) Documents Email / MS Word

Draft due with Proposal / Final w/in 30 days after award / Update at each Option Period

Safety Work Plan (18.2) Documents Email / MS Word

Within 15 days after award.

6.1 Kickoff Meeting

The Contractor shall schedule, attend and facilitate a kick-off meeting within ten (10) days after the contract award. At the kickoff meeting the Contractor shall be prepared to share its overall approach to completing the tasks under the scope of work with the USBG. This will include an overview of the project team, scope of work, deliverables, transition activities, communication approach, initial risks, and next steps.

6.2 Transition-In Plan

Not applicable for this requirement.

6.3 Project Management Plan

The Contractor shall develop and submit an initial Project Management Plan in the proposal package for evaluation and submit a finalized Project Management Plan within thirty (30) days after award. At the beginning of each option year, the Contractor shall submit an updated plan to the COR or their designee. The Project Management Plan outlines the project execution and project control approach, roles, responsibilities, cost, schedule, and scope. The plan shall be used to facilitate key decision points, milestones, and communication among key stakeholders.

The plan shall include a detailed and complete annual schedule of the dates for all services to be performed. The plan schedule shall indicate the hours of the daily work and the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area.

6.4 Service Status Reports

Following every visit, a digital report shall be submitted to the COR containing:

A. Asset-specific data (using USBG ID tags).

B. Detailed "As-Found" and "As-Left" condition notes.

C. A "Forward-Look" list of recommended non-routine repairs with associated quotes.

If additional work not mentioned in this PWS is required, provide written quotes on all additional non-routine repairs and Do NOT begin any work outside of this agreement until an additional purchase order or modification is complete and approved by the Contracting Officer (CO). An additional government purchase order or a modification to the issued purchase order will be required for any additional services or repairs.

Notification: Contractor shall notify the COR immediately and provide a written "Unit Cost" quote based on Bid Sheet Labor and Materials Rates.

6.5 Weekly Status Report

Not applicable for this requirement.

6.6 Monthly Status Reports

The contractor shall prepare monthly status reports. The intended audience includes USBG COR (Capital Projects & Facilities), Operations Supervisor, and Visitors Services from the Government and the Contractor’s technical project manager.

Monthly status reports are due within 7 days of each month’s visits for actions that occurred during the previous month. NOTE: These Monthly Status Reports can be combined with the Service Reports described in 6.4 Service Reports.

The contractor shall include historical information for trending purposes, and include the following elements:

• Planned Activities – Work planned out to six months; and up to 12 months out

• Milestone Schedule - An outlook on the milestones and deliverables;

• Quality Assurance - Compliance to Quality Assurance tasks;

• Scope Change - Deviations from planned tasks;

• Open Issues - Outstanding issues and risks to include remediation plan;

• Accomplishments - Description of work accomplished;

6.7 Door Inventory Diagram & Condition Assessment

The contractor shall verify and update the door inventory diagram in Appendix B within thirty

(30) days of contract award and submit a complete and updated door inventory diagram to the COR. Additionally, within thirty (30) days of contract award, the Contractor shall submit a detailed and thorough Condition Assessment for each door and opening to include but not limited to:

1) Specific Door Identification Number and location

2) General Assessment Rating of Existing Condition (Poor, Fair, or Good)

3) Detailed Assessment with Recommendations (i.e., replace broken closure)

4) Estimated Cost to Repair/Replace

6.8 Parts & Inventory Management

The Contractor shall maintain a "Truck Stock" of critical components (motors, controllers, and power supplies) to ensure "First-Fix" capability for all non-routine repairs, minimizing the need for return visits.

Submit a digital copy of all parts and products used in repairs and service, including operation manuals, to the COR.

6.9 Transition-Out Plan

Not applicable to this requirement.

6.10 Delivery Instructions

The vendor shall provide vehicle and driver information to the COR 48 hours in advance for all trucks and trailers entering the premises and allow time for all vehicles to be screened at the US Capitol Police facility located at Blue Plains, 4700 Shepherd Parkway SW, Washington, DC 20032.

A secondary police screening may be required, and drivers shall follow police direction after completion of screening. The final destination is 100 Maryland Ave. SW (USBG Conservatory).

Delivery hours are flexible.

The contractor shall follow the invoicing instructions outlined in the contract to submit their invoices.

Once created, deliverables and work products are considered the property of the Federal Government

The deliverables shall be considered final upon receiving Government approval. The Government shall provide written notification of acceptance or rejection of all deliverables, with the exception of invoicing, within two days of receipt. Approval or rejection of invoicing is within 30 days. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection. Items must be approved by the CO and COR to be considered “accepted.”

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)

The contractor shall develop a comprehensive program of inspections and monitoring actions, to include a Quality Control Plan (QCP), which is the driving force behind service quality. The QCP, in conjunction with the QASP, is intended to verify that the contractor’s quality control program is working and provides the measures needed to lead the contractor to project success. Once the quality control program is approved by the Government, careful application of the process and standards presented in the QASP will ensure a robust quality assurance program. The contractor shall provide a Draft QCP as part of their proposal with a Final QCP submitted to the COR within thirty (30) days of award. The contractor shall report surveillance metrics weekly and/or monthly in accordance with the guidance outlined in the PWS. In addition, an updated QCP shall be submitted at the beginning of each optional period of performance.

The Contractor shall establish and implement a complete QCP to ensure the requirements of the contract are met. The QCP is a written document that specifies a system for determining whether or not preventive maintenance and repair services requirements are being met and identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. The QCP also identifies opportunities where the Contractor can make improvements on how services are provided.

The QCP shall at a minimum include the following:

▪ How the Contractor will control the quality and quantity of supplies and services.

▪ Define the roles and responsibilities of the Contractor’s operating personnel.

▪ How project management, inspections, plan implementation, process improvement changes, and correction of deficiencies in this contract will be accomplished.

▪ A written training program to ensure that the Contractor’s employees are capable of successfully accomplishing all work task(s) under this contract.

▪ A Strike Contingency Plan for separation of employees and employee absences.

▪ An inspection plan or checklist tailored to the specific building being serviced under this contract. The inspection plan or checklist shall detail how services at the work site shall be inspected to ensure that the outcome of the work meets all the quality standards set forth in the contract and shall include, but is not limited to: Date of inspection performed; Location of inspection; Description of findings; Description of action(s) taken (if necessary); Signature and date of completion

▪ How Contractor shall measure and document performance against the scope of work.

▪ Service calls and how they shall be monitored and responded to in a timely manner.

▪ A Communication Plan for the Contractor to communicate with USBG.

The Government will monitor the Contractor’s performance through several methods:

A. Scheduled Inspections: The COR or designee will perform a walk-through with the Contractor at the end of each monthly visit to verify door speeds, forces, and general hardware condition.

B. Unscheduled Inspections: The COR or designee may test any door at any time to ensure it meets AAADM and NFPA standards.

C. User Feedback: Staff reports regarding door malfunctions will be tracked against the Contractor’s repair logs to ensure accurate "Mean Time to Repair" (MTTR) data.

7.1 Warranty. Contractor shall provide a minimum one-year warranty on all labor and materials, from the date of final acceptance.

7.2 Standard of Conduct

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary. Smoking (including vaping, and e-cigarettes) is prohibited per AOC/USBG’s ‘No Smoking Policy.’ Each employee is expected to adhere to standards of behavior that reflect favorably on their employer, and the Federal Government.

Eating, drinking, smoking, and the storage/preparation of food or beverages is prohibited in all areas except those designated by the COR, such as the facility breakrooms.

7.3 Uniforms

All Contractor employees shall wear contractor-issued distinctive clothing bearing a distinguishable emblem or patch. All uniforms shall be neat, clean, in good repair, and have a badge or monogram with the Contractor's name on it. AOC/USBG will issue employees a picture ID Card. All Contractor employees shall display the ID card at all times.

8.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

The Government will not provide any property for the Contractor. The Contractor may make use of existing hose connections and power outlets on site.

9.0 CONTRACT TYPE

The contract type for this requirement is a Firm-Fixed Price.

10.0 PERIOD OF PERFORMANCE

Services under this contract shall begin on June 1, 2026, and end on May 31, 2027 (12-month Base Year), with four 12-month option periods, for a total of five (5) years.

This requirement will also includes an option to extend services up to six months if necessary in accordance with FAR 52.217-8.

11.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

All work under this requirement shall be performed at the USBG Conservatory, 100 Maryland Ave, SW, Washington, DC 20001.

With few exceptions, the USBG is open to the public every day from 10:00am to 5:00pm.

All work shall be scheduled and performed between the hours of 7:00am and 10:00am, Monday-Friday. Work that may need to occur outside of those hours can be accommodated with prior approval from the COR.

Public Impact: Work must be coordinated with USBG Operations to minimize disruptions to the public. Barricades and safety signage are mandatory.

Any contractor under this contract shall be required to perform work during these hours unless otherwise authorized.

12.0 TELEWORK

Telework is not applicable to this requirement.

13.0 OTHER DIRECT COSTS (ODC)

Other direct costs such as training, materials, etc. are not authorized under this requirement.

14.0 TRAVEL

Travel is not authorized under this requirement. No costs for transportation, lodging, meals or incidental expenses incurred by the Contractor are authorized nor shall be reimbursed under this requirement.

15.0 KEY PERSONNEL

This requirement does not require key personnel.

16.0 PERSONAL SERVICES

Personal services are not authorized under this requirement.

17.0 SECURITY

The Contractor shall comply with all applicable USCP, AOC and USBG security requirements and submit to security background checks for personnel as required by other provisions of this contract. E-Verify is required of all Contractor employees before they will be allowed to work onsite. (See Section G, AOC 52.223-5 Special Security Requirements – Services)

All Contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a Contractor badging request form. All Contractors working on site shall be required to wear an identification badge at all times.

The AOC does not follow certain exceptions as described in the E-Verify federal Contractor rule.

Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

The Contractor shall establish a method of ensuring that all keys or key cards issued to the Contractor by the Government are not lost, misplaced, and are not used by unauthorized persons or for unauthorized purposes, that shall be approved by the COR.

18.0 SAFETY

The Contractor shall comply with all applicable federal, state, local, and agency safety and health regulations, including, but not limited to 29 CFR Part 1910 (General Industry) and 29 CFR Part 1926 (Construction), as applicable to the nature of the work performed. For work involving asbestos-containing materials, the Contractor shall additionally comply with 29 CFR 1910.1001 and 29 CFR 1926.1101, respectively. The Contractor is solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of this contract.

18.1 Work Area Segregation

The Contractor shall fence, barricade, or otherwise physically segregate all active work areas from the public and building occupants to prevent unauthorized entry. Barriers shall be structurally adequate to withstand wind and weather conditions typical to the site, installed and maintained for the duration of work activity in the affected area; and clearly marked to indicate an active work zone. The use of barbed wire is prohibited unless approved in advance and in writing by the COR.

18.1.A. Alternate Precautions When Isolation is Not Feasible

Where the nature of the work prevents full isolation of the work area and the public or building occupants may transit through, under, or adjacent to the work area, the Contractor shall implement alternate protective measures. Such measures shall be approved by the COR prior to implementation and may include, but are not limited to:

1. Posting of clearly visible warning signage;

2. Deployment of trained signal persons;

3. Installation of temporary barricades or physical barriers around hazardous operations; and

4. Restriction of hazardous activities to periods of reduced occupancy, where practicable.

18.2 Safety Work Plan

The Contractor shall submit to the COR a Safety Work Plan, outlining planned equipment and material use, records of completed Job Hazard Analyses (JHAs), and safe work practices within fifteen (15) days of award.

18.3 Personal Protective Equipment (PPE)

The Contractor shall provide all employees with Personal protective Equipment (PPE) appropriate to the hazards associated with their assigned tasks, at no cost to the government or the employee. PPE selection, use, and maintenance must conform to 29 CFR 1910 Subpart I (General Industry) and 29 CFR 1926 Subpart E (Construction), as applicable. The Contractor shall conduct or obtain a hazard assessment for each work activity in accordance with 29 CFR 1910.132(d) to determine required PPE. At minimum, the Contractor shall ensure that employees engaged in door system maintenance and repair operations are equipped as appropriate to identified hazards, which may include, but is not limited to: hand protection, eye and face protection, hearing protection, and high-visibility apparel. The contractor shall train all employees in the proper use, limitations, and maintenance of assigned PPE prior to commencement to work, in accordance with 29 CFR 1910.132(f). Damaged or defective PPE shall be removed from service immediately and replaced at the Contractor’s expense.

18.4 Storage of Materials, Equipment, and Waste

The Contractor shall store, position, and manage all equipment, tools, materials, debris, and waste in a manner that does not present a hazard to the public, employees, or building occupants through accidental shifting, ignition, or other hazardous properties. Specifically:

1. Flammable and Combustible Liquids: Storage and handling shall conform to the current edition of NFPA 30, Flammable and Combustible Liquids Code.

2. Compressed Gases: Storage, handling, and transport shall conform to applicable Compressed

Gas Association (CGA) guidelines and 29 CFR 1910.101.

3. General Storage: Materials shall not block egress routes, fire suppression equipment, emergency signage, or electrical panels, in accordance with NFPA 101, Life Safety Code, and 29

CFR 1910.37.

18.5 Hot Work, Permit-Required Confined Spaces, and Fall Protection

The Contractor will notify the COR of any scheduled hot work and/or entry to a permit-required confined space at least five (5) business days in advance of work commencing. An AOC-issued Hot Work Permit and/or Confined Spaced Entry Permit must be in place at least one (1) business day in advance of work commencing.

When performing any work at elevation, employees shall be protected as required by the standards contained in 29 CFR 1926.500. The Contractor shall be solely responsible for the proper use of the Fall Protection Systems in the work area. The Contractor shall notify the COR if a worker falls, or some other related, serious incident occurs (i.e., a near miss).

18.6 Completion of Work — Abatement of Hazards

Upon completion of any task, work shift, or work phase, the Contractor shall ensure that no hazardous conditions are created or left unabated. This includes, but is not limited to:

1. Open or unguarded electrical panels or junction boxes;

2. Unmarked or de-energized circuit breakers or fuses;

3. Missing outlet or switch faceplates;

4. Open floor penetrations, manholes, or trenches; and

5. Any other condition presenting an immediate risk to occupants or the public.

Temporary covers, barriers, or warning devices shall be in place whenever permanent remediation is not immediately possible.

19.0 ENERGY EFFICIENCY / COMPLIANCE

There are no special energy efficiency requirements. The Contractor shall attempt to minimize the use of utilities (electrical, water, and waste) by utilizing energy efficient equipment, utilizing devices with high water efficiency, and minimizing the amount of waste generated. The Contractor is encouraged to supply and use products and services that are environmentally preferable, contain recycled content or bio-based materials in accordance with AOC Guiding Principles.

20.0 SUSTAINABILITY

The Contractor shall complete the AOC sustainability checklist, and present/submit the document back to the USBG Green Team, addressing any conflicts or potential opportunities.

Evaluate and reuse existing on-site materials, when possible.

The USBG will require submittals along with the Contractor’s initial proposal on all chemicals expected to be used on this contract. Documentation shall be provided on individual product certifications (Green Seal, EPA Design for the Environment or Environmental Choice) to demonstrate compliance with these requirements where applicable. This includes a Safety Data Sheets (SDSs) for each chemical used. The COR will review and approve each of these chemicals as part of the proposal package.

21.0 POINTS OF CONTACT

Contracting Officer

TBD at time of award

Contracting Specialist

TBD at time of award

Contracting Officer Representative (COR)

Patrick Andriuk, USBG Capital Projects & Facilities Director, 202.258.6217, patrick.andriuk@aoc.gov

Alternate COR

Danny Seger, USBG Operations & Maintenance Supervisor, 202.437.3299, daniel.seger@aoc.gov

Contractor Representative

TBD at time of award mailto:patrick.andriuk@aoc.gov mailto:daniel.seger@aoc.gov

ACRONYMS

C&A Certification and Accreditation

CO Contracting Officer

CONOPS Concept of Operations

COTS Commercial Off-The-Shelf

COR Contracting Officer’s Representative

EOD Entry on Duty

FISMA Federal Information Security Management Act

FOIA Freedom of Information Act

FOUO For Official Use Only

GFE Government Furnished Equipment

LOE Level of Effort

NIST National Institute of Standards and Technology

OCIO Office of the Chief Information Officer

ODC Other Direct Costs

O&M Operations and Maintenance

POC Point of Contact

POP Period of Performance

PM Project Manager

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

SLA Service Level Agreement

SME Subject Matter Expert

SOP Standard Operating Procedure

CONERVATORY DOOR INVENTORY DIAGRAM