J.1.a.2 - ARTS CDRLs.pdf

Solicitation/Contract Number: 80ARC024R0001 J.1(a) Attachment 2

CONTRACT DATA REQUIREMENTS LIST

National Aeronautics and Space Administration Ames Research Center

DOCUMENT CHANGE LOG

DRD

No.

DRD Title Revision Date

INTRODUCTION

This document defines the requirements for contractual data to be delivered by the contractor to the Government. The data requirements are set forth in each Data Requirements Description (DRD) and shall govern that data required by the contract. The contractor shall furnish data defined by the DRDs as listed on the Contract Data Requirements List (CDRL) by category of data, attached hereto, and made a part of this contract. Such data shall be prepared, maintained, and delivered to NASA in accordance with the requirements set forth within this document. In cases where data requirements are covered by a Federal Acquisition Regulation (FAR) or NASA FAR Supplement (NFS) clause or other term (e.g., requirements statement), that clause or term shall take precedence over the DRD.

Contract Data Requirements List (CDRL): Throughout the performance of the contract, the CDRL provides a listing by number, data type, title, and Office of Primary Responsibility (OPR).

Data Requirements Description (DRD): Each DRD included in this CDRL prescribes content, format, and submittal requirements. The DRDs included in this CDRL are ordered sequentially as listed in the CDRL page(s) that precede(s) the actual DRDs.

Data Type Description: Each DRD is classified by data type as defined below:

TYPE DESCRIPTION

1 - All submittals of and interim changes to Type 1 DRDs require written approval from the contracting officer before formal release for use or implementation.

2 - NASA reserves a time-limited right to disapprove in writing any submittal of and interim changes to Type 2 DRDs. The contractor shall submit the required data to NASA for review within the time period established in the DRD prior to its release for use or implementation. The contractor shall clearly identify the release target date. If the data is unacceptable, the contracting officer will notify the contractor within the time period established in the DRD from the date of submission, regardless of the intended release date. The contractor shall resubmit the information for reevaluation if disapproved. The submittal is considered approved if the contractor does not receive disapproval or an extension request from the contracting officer within the time period established in the DRD.

3 – Type 3 DRDs shall be delivered as required by the contract and do not require NASA approval.

4 - The Government will evaluate the Offeror’s initial submission of the Safety and Health (S&H)

Plan for acceptability in accordance with the Request for Proposal (RFP). If a plan is determined to be acceptable and Code QH functionally approves it then it shall be incorporated into the contract as a Section J Attachment at time of contract award. For subsequent submissions of the S&H Plan during contract performance, the submittal shall be considered to be functionally approved if the Contractor does not receive a notification that the plan is unacceptable or an extension request from NASA within 45 calendar days of the submission date of the plan.

5 – Code QH will review the Offeror’s initial submission of the Safety and Health (S&H) Plan for acceptability and provide functional approval of the S&H Plan. The plan shall not be incorporated into the contract. For subsequent submissions of the S&H Plan during contract performance, the submittal shall be considered to be functionally approved if the Contractor does not receive a notification that the plan is unacceptable, or an extension request from NASA within 45 calendar days of the submission date of the plan.

STATEMENT OF GENERAL REQUIREMENTS

Subcontractor Data Requirement The prime contractor is responsible for flowing down any specific data requirements that apply to subcontracts and vendor agreements.

Reference to subcontractor data in the contractor’s responses is permissible and a copy of the referenced subcontractor data must be supplied with the response document at time of delivery to

NASA.

Data Distribution, Format, and Transmittal Distribution: Distribution recipients and number of copies are identified within each DRD, provided within the contract, or as directed by the Contracting Officer (CO).

Format Electronic Format: Electronic submission of data deliverables is required. Electronic deliverables shall be printable. Data deliverables shall be delivered to NASA in the format specified below unless a specific format is required by a DRD. Data submittals shall consist of a single Adobe Acrobat PDF file and the native format electronic file(s). The preferred native formats include Microsoft Word, Excel, or PowerPoint, as appropriate.

Hardcopy Format: Hardcopy of data deliverables is not required unless electronic delivery is not possible.

Transmittal Data shall be transmitted to NASA by email or other mechanism agreed to by the Contracting Officer (CO), Contracting Officer’s Representative (COR), and project representatives who are responsible to receive, index, and store the data deliverables.

If email is used to transmit data deliverables, the email size shall be 10 megabytes or less to ensure receipt by the NASA email servers. Encrypted email format shall be used to transmit data.

Data Transmittal Package: Each data transmittal package shall include a transmittal memorandum that specifies the following:

1. Contract number

2. Data Requirements Description (DRD) number

3. DRD data type

4. Submission date or milestone being satisfied

5. Document number and revision

6. Document title

7. File names of all files being delivered; file naming convention shall clearly identify the document being delivered

8. NASA Records Retention Schedule (NRRS) number, if applicable (See NRRS 1441.1, NASA

Records Retention Schedules)

Document Identification: For all data types, the document number, change legend, date, and title constitute the minimum identification of the specific document and shall appear on the cover and title page. The contract number shall also appear on the cover and title page as separate markings. The originator and organization shall be included on the title page. The document number, change legend, and date shall appear on each page of the document. All Type 1 documentation shall be marked “PRELIMINARY PENDING NASA APPROVAL,” and once approved shall be reissued with “APPROVED BY NASA” and the date and approval authority annotated on the cover.

Data Restriction Determination and Marking Requirements: The contractor shall properly mark data in accordance with the data rights clause(s) included in the contract. The contractor must make a determination for each individual data deliverable, and shall not apply a default or blanket data restriction marking to all data deliverables (e.g., “data may be export restricted”). If NASA does not agree with the contractor applied data restriction, the CO shall return the data to the contractor, cancel the markings, or ignore the markings consistent with the procedures set forth in the “data rights” clause(s) contained in the contract.

Reference to Other Documents and Data Deliverables in Data Submittals: All referenced documents shall be made readily available to the cognizant NASA organization upon request.

Document Revisions

Revisions of documentation previously submitted may be accomplished either by individual page revision or by a complete reissue of the document.

A document shall be completely reissued when, in the opinion of the contractor and/or NASA, the document has been revised to the extent that it is unusable in its present state, or when directed by the CO. When complete reissues are made, the entire contents of the document shall be brought up to date and shall incorporate revised pages. All revisions shall be recorded. A revision log shall identify complete reissues except for periodic reports and documents which are complete within themselves as final.

Individual page revisions shall be made as deemed necessary by the contractor or as directed by the

CO.

Changes of a minor nature to correct obvious typing errors, misspelled words, etc., shall only be made when a substantial change is made, unless the accuracy of the document is affected.

All revised pages shall be identified by a revision identifier and a new date. Each document shall contain a log of revised pages that identify the revision status of each page with the revision symbol.

This list shall follow the table of contents in each document. The line or lines revised on a given page shall be designated using vertical line in the margin of the page, and the change authority shall be indicated adjacent to the change.

CDRL/DRD MAINTENANCE PROCEDURES

NASA-Initiated Change: New and/or revised data requirements shall be incorporated by contract modification to which the new or revised portion shall be appended. The contractor shall notify the CO in the event a deliverable data requirement is imposed and is not covered by a DRD, or when a DRD is changed by a contract modification and for which no revision is appended.

CDRL or DRD Change Procedures Revisions to the CDRL or DRDs will be identified by NASA in the Document Change Log. The date of the revision, DRD number, title, and revision description will be annotated in the Document Change Log.

Revision descriptions will include the modification number, which implements the change, and a brief description of the portions of the CDRL and/or DRD affected within the “Revision” column of the Document Change Log.

DRD

No.

DRD Title PWS Paragraph

1 Monthly Contract Summary Report PWS 4.2.1 2 Final Report PWS 4.2.1 3 System Status Report PWS 4.2.2 4 Initial Financial Management Report (NF 533I) PWS 4.2.1 5 Quarterly Financial Management Report (NF

533Q)

PWS 4.2.1

6 Monthly Financial Management Report (NF 533M)

PWS 4.2.1

7 Safety and Health (S&H) Plan PWS 4.3.8 8 Mishap Report PWS 4.3.8 9 Contractor Monthly Accident Report (CMAR) PWS 4.3.8

10 Reserved 11 Subject Invention Reports PWS 4.2.1 12 Subject Invention Summary (Interim (Annual)

& Final)) Reports

PWS 4.2.1

13 Delivery of Data Produced Under the Contract (including Special Works)

PWS 4.2.1

14 Quarterly Property Management Report (DD Form 1149)

PWS 4.2.4

15 Centrally Reportable Equipment (DD Form 1419)

PWS 4.2.4

16 IT Security Plan PWS 4.3.4 17 IT Security Training Progress Report PWS 4.3.3 18 Organizational Conflicts of Interest (OCI) Plan PWS 4.2.1 19 Government Property Management Plan PWS 4.2.4 20 Software Licenses N/A 21 Subcontract Consent Package PWS 4.2.1 22 Representation of Limited Rights Data and

Restricted Computer Software N/A

23 Government-Furnished Equipment (GFE) Inventory Report

PWS 4.2.4

24 Financial Reporting of NASA Property in the Custody of Contractor (NF 1018)

PWS 4.2.4

25 Contract Phase-In Plan PWS 4.1 26 Phase-Out Plan PWS 4.2.5 27 Phase-Out Data Deliverables PWS 4.2.5 28 Patent Rights – Notice of Election Decision PWS 4.2.1 29 Technical Direction Implementation Plan

(TDIP)

PWS 4.2.2

30 Training and Certification Plan PWS 4.2.1 31 Quality Assurance Plan PWS 4.3.8.4 32 Equipment Operations/Maintenance Plan PWS 4.3.7 33 Diversity, Equity, and Inclusion and PWS 4.2.1

Accessibility (DEIA) Plan 34 Monthly Milestone Report PWS 4.2.1 35 Re-Procurement Incumbent Compensation Data

Package

PWS 4.2.1

1. DRD Title: Monthly Contract Summary Report

2. DRD No.: 01 3. Data Type: 3 4. OPR: JA

5. Solicitation No.: 80ARC024R0001

6. Contract No.: (TBD)

7. Date Issued: TBD.

8. Date Revised: NA 9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use:

The Contractor shall submit a monthly contract management, technical management, and technical performance summary.

11. Distribution: Electronic submission to:

COR CO Task Requester (TR)

Initial Submission: One month after contract effective date.

Submission Frequency: Monthly, due NLT the 15th calendar day of the month following the month to be reported.

Format: The electronic format shall be compatible with Microsoft Office.

Interrelationship: PWS 4.2.1

Applicable Documents: NA

Scope: The document will provide a formal record of monthly technical status.

Contents: At a minimum, the report shall contain:

1. Brief status information in narrative form for the core and each task order and technical direction.

2. A statement of any current and/or potential problem areas and proposed corrective action.

3. A discussion of work to be performed during the next report period.

4. Any other issues relevant to performance, including potential subject invention/technology, training, security, and safety issues.

5. Staffing data and productivity metrics.

Remarks: NA

Maintenance: Changes shall be incorporated by change page or complete reissue.

1. DRD Title: Final Report

2. DRD No.: 02 3. Data Type: 3 4. OPR: JA

8. Date Revised: NA 9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use: The Contractor shall submit to the Contracting Officer a final report that summarizes the results of the entire contract, including recommendations and conclusions based on the experience and results obtained.

CO COR New Technology Representative Ames Industrial Property Officer IPO

Initial Submission: The final report shall be submitted no later than the final day of the contract performance period.

Submission Frequency: The final report shall be submitted no later than the final day of the contract performance period.

Format: Information regarding appropriate electronic formats for final reports is available at http://www.sti.nasa.gov under “Publish STI – Electronic File Formats.” The last page of the final report shall be a completed Standard Form (SF) 298, Report Documentation Page.

Interrelationship: PWS 4.2.1

Applicable Documents:

NPR 2200.2A, Guidelines for Documentation, Approval, and Dissemination of NASA Scientific and Technical Information

Scope: The document will provide a formal record of the summary of the results of the entire contract.

Contents: The final report should include tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to explain comprehensively the results achieved under the contract.

The final report shall be of a quality suitable for publication and shall follow the formatting and stylistic guidelines contained in NPR 2200.2A, Guidelines for Documentation, Approval, and Dissemination of NASA Scientific and Technical Information.

Electronic formats for submission of reports should be used to the maximum extent practical. Before electronically submitting reports containing scientific and technical information (STI) that is export-controlled or limited or restricted, contact the Contracting Officer to determine the requirements to electronically transmit these forms of STI. If appropriate electronic safeguards are not available at the time of submission, a paper copy or a CD-ROM of the report shall be required.

Information regarding appropriate electronic formats for final reports is available at http://www.sti.nasa.gov under “Publish STI – Electronic File Formats.” The last page of the final report shall be a completed Standard Form (SF) 298, Report Documentation Page.

Remarks:

In addition to the final report submitted to the Contracting Officer, the Contractor shall concurrently provide to the Center STI/ Publication Manager and the NASA Center for AeroSpace Information (CASI) a copy of the letter transmitting the final report to the Contracting Officer. The copy of the letter shall be submitted to CASI at the address listed at http://www.sti.nasa.gov under the “Get Help” link.

Reference:

NFS 1852.235-70, Center for AeroSpace Information NFS 1852.235-73, Final Scientific and Technical Reports

1. DRD Title: System Status Report

2. DRD No.: 03 3. Data Type: 3 4. OPR: AFS

6. Contract No.: TBD

7. Date Issued: TBD

8. Date Revised: Include the revision date (if this DRD has been revised)

9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use: The Contractor shall maintain an electronic System Status database that provides the status of trouble calls for all facility hardware and software. Information shall be made available via on-line computer inquiry.

CO COR

Initial Submission: At the start of Phase-In.

Submission Frequency: Immediately when a system failure or malfunction is detected.

Format: Electronic System Status database.

Interrelationship: PWS 4.2.2

Applicable Documents: NA

Scope: Maintain and update the status of all trouble calls for all hardware and software issues.

Contents: The status of all trouble calls for all hardware and software issues to include date/time, nature of the trouble calls, progress of repair, resolution of the trouble call, and system status update.

1. DRD Title: Initial Financial Management Report (NF 533I)

2. DRD No.: 04 3. Data Type: 3 4. OPR: CP

9. DRD Category:

Technical ☐ Administrative ☒

S&MA ☐

10. Description/Use:

The initial report provided by the contractor shall reflect the original Task Order (TO) value detailed by negotiated reporting categories and be the original TO baseline plan. This plan, plus authorized changes, is subsequently used in columns 7b and 7d of the NF 533 M for comparison of actual to planned cost. The NASA Contracting Officer may require additional detail, such as quarterly or semiannual phasing over the life of the TO, inclusion of unexercised options, or an initial report whenever options are exercised.

11. Distribution: Electronic submission to:

COR CO Financial Management Division, Code CF

Resource Executive

Initial Submission: The contractor shall submit an initial financial management report in the NASA Form 533Q format in accordance with NPR 9501.2E within 30 working days after TO initiation. Initial reports shall be generated for each individual TO.

Submission Frequency: Once

Format: NASA Form 533Q computer generated version in accordance with the instructions on the reverse side of the form and NASA Procedural Requirements (NPR) 9501.2E. Reporting categories will be specified by the CO at time of award of each individual TO.

Interrelationship: PWS 4.2.1, NFS 1852.242-73 NASA Contractor Financial Management Reporting

Applicable Documents: NPD 9501.1I, NASA Contractor Financial Management Reporting System; NPR 9501.2E, NASA Contractor Financial Management Reporting

Scope: Provides accounting and break out of actual and planned costs for initial TO(s)

Contents: Reporting categories shall be elements of cost including direct labor hours (excluding subcontract); direct labor hours (major subcontractors); direct labor costs (separated by prime and major subcontractor); overhead; other direct costs (ODCs), G&A; total costs; incentive fee and award fee; total cost plus fee. Overtime is to be reported separately for each of the above categories. ODCs include travel, material purchases, and subcontracts (other than major subcontractors). All of the above data is to be submitted for the base period.

1. DRD Title: Quarterly Financial Management Report (NF 533Q)

2. DRD No.: 05 3. Data Type: 3 4. OPR: CP

9. DRD Category:

Technical ☐ Administrative ☒

S&MA ☐

10. Description/Use:

The NF 533Q is a report which provides quarterly time-phased cost and labor hour estimates.

**NOTE- NF 533Q reporting may be waived by the NASA Contracting Officer, with concurrence by the Center Chief Financial Officer and cognizant Project Manager, when NF 533 M reports and other data are sufficient to ensure accurate monthly cost accruals, track the contractors' actual cost against plans, and forecast resource requirements. Waivers will be determined at the TO level.

11. Distribution: Electronic submission to:

COR CO Financial Management Division, Resource Executive, Code AF

Initial Submission: End of first quarter of TO performance

Submission Frequency: Quarterly- not later than the 15th day of the month preceding the quarter being projected.

Format: NASA Form 533Q computer generated version in accordance with the instructions on the reverse side of the form and NASA Procedural Requirements (NPR) 9501.2E. Reporting categories will be specified by the CO at time of award of each individual TO and may require further breakout by organization or subtask (project).

Interrelationship: PWS 4.2.1, NFS 1852.242-73 NASA Contractor Financial Management Reporting

Applicable Documents: NPD 9501.1I, NASA Contractor Financial Management Reporting System; NPR 9501.2E, NASA Contractor Financial Management Reporting

Scope: Provides quarterly accounting and breakout of TO and project costs.

Contents: Reporting categories shall be elements of cost including direct labor hours (excluding subcontract); direct labor hours (major subcontractors); direct labor costs (separated by prime and major subcontractor); overhead; other direct costs (ODCs), G&A; total costs; incentive fee and award fee; total cost-plus fee. Overtime is to be reported separately for each of the above categories. ODCs include travel, material purchases, and subcontracts (other than major subcontractors). All of the above data is to be submitted for the reporting period, the cumulative periods, the Government Fiscal Year cumulative, and the estimated costs to completion and at the contract level and division, branch, project, or category (e.g. maintenance, operations, facility) level. Formats will be agreed upon between the Contractor, COR, and Contracting Officer.

Remarks: Variances more than +/- 5 percent between planned dollars and actual dollars for each reporting category (at the total contract level only and at the TO level only) shall be explained. (Reasonable variance explanation includes the issue, monthly and/or total impacts, corrective actions and dates.).

1. DRD Title: Monthly Financial Management Report (NF 533M)

2. DRD No.: 06 3. Data Type: 3 4. OPR: CP

9. DRD Category:

Technical ☐ Administrative ☒

S&MA ☐

10. Description/Use:

The NF 533M is a report which provides monthly data on actual and planned costs and labor hours, short-term cost projections, estimates to complete, and contract values.

Reporting categories shall be elements of cost including direct labor hours; direct labor costs; overhead; other direct costs (ODCs), G&A; total costs; fee; total cost-plus fee. ODCs shall be delineated in separate categories for travel, conference registration, training, material purchases, and each subcontract. All of the above data is to be submitted for the reporting period, the cumulative periods, the Government Fiscal Year cumulative, and the estimated costs to completion. Specific levels of reporting shall be identified for each task order.

11. Distribution: Electronic submission to:

COR CO Financial Management Division, Resource Executive

Initial Submission: One month after initiation of initial TO(s)

Submission Frequency: Monthly- no later than the 10th business day after each full month of service or prior to submitting a voucher for the corresponding period.

Format: NASA Form 533M computer generated version in accordance with the instructions on the reverse side of the form and NASA Procedural Requirements (NPR) 9501.2E. Reporting categories will be specified by the CO at time of award of each individual TO and may require further breakout by organization or subtask (project).

Interrelationship: PWS 4.2.1, NFS 1852.242-73 NASA Contractor Financial Management Reporting

Applicable Documents: NPD 9501.1I, NASA Contractor Financial Management Reporting System; NPR 9501.2E, NASA Contractor Financial Management Reporting, at URL http://nodis3.gsfc.nasa.gov/npg_img/N_PR_9501_002E_/N_PR_9501_002E_.pdf

Scope: Provides accounting and break out of actual and planned costs for each CTO and projects supported by the TOs.

Contents: Reporting categories shall be elements of cost including direct labor hours (excluding subcontract); direct labor hours (major subcontractors); direct labor costs (separated by prime and major subcontractor); overhead; other direct costs (ODCs), G&A; total costs; incentive fee and award fee; total cost-plus fee. Overtime is to be reported separately for each of the above categories. ODCs include travel, material purchases, and subcontracts (other than major subcontractors). All of the above data is to be submitted for the reporting period, the cumulative periods, the Government Fiscal Year cumulative, and the estimated costs to completion and at the contract level and division, branch, project, or category (e.g. maintenance, operations, facility) level. Formats will be agreed upon between the Contractor, COR, and Contracting Officer.

http://nodis3.gsfc.nasa.gov/npg_img/N_PR_9501_002E_/N_PR_9501_002E_.pdf

Remarks: Variances under and exceeding 5 percent between planned dollars and actual dollars for each reporting category (at the total contract level only) shall be explained. (Reasonable variance explanation includes the issue, monthly and/or total impacts, corrective actions and dates.)

1. DRD Title: Safety and Health (S&H) Plan

2. DRD No.: 07 3. Data Type: 5 4. OPR: Q

8. Date Revised: Include the revision date (if this DRD has been revised)

9. DRD Category:

Technical ☐ Administrative ☐

S&MA ☒

10. Description/Use: The detailed Safety and Health (S&H) Plan shall state how the contractor intends to protect the life, health, and well-being of the public, and NASA and contractor employees as well as property and equipment. The contractor shall abide by the approved Safety and Health Plan in performance of contractual requirements conducted completely or partly on a Federally controlled facility. S&H Plan shall be consistent with the proposed technical approach, cost/price, and contractual requirements.

11. Distribution: Electronic submission to:

COR CO

Initial Submission: The initial submission shall be 15 calendar days after the effective date of the contract.

Submission Frequency: Contractor shall review annually and revise as necessary if contractual requirements, processes used by the contractor, or conditions change that warrant a change to the S&H Plan

Format: The document shall be in a formal report with table of contents, approval signature page, and record of revisions.

The plan shall follow the format and content in stated in the Content Section of this DRD. If a particular section listed in the Content Section of the DRD is not applicable to the effort, state that it is Not Applicable (N/A) and provide an explanation as to why that is the case. Do not delete sections or renumber sections stated in the Content Section of this

DRD.

Interrelationship: PWS 4.3.8; NFS 1852.223-70 Safety and Health Plan

Applicable Documents: APR 8715.1 Ames Health and Safety Manual

Scope: The contractor will develop and subsequently implement a safety and health program based on the approved S&H Plan and applicable requirements in the PWS that will include policies and procedures for compliance with pertinent NASA policies and requirements, and Federal, State and local regulations for safety, health, environmental protection, and fire protection. The contractor's Safety and Health Program will be used to assure integration of the contractor as a full participant in the Center's Safety and Health Program.

Contents:

Title: Safety and Health Plan for the ARTS Contract

1.0 INTRODUCTION

List the work activities to provide context for the essential elements of an effective safety program by checking all of the following that apply to the proposed work:

☐ Office work ☐ Hazardous chemical use

☐ Hazardous noise exposure ☐ Use of biohazardous materials ☐ Use of nanomaterials ☐ Use of explosives or propellants ☐ Use of radioactive materials ☐ Use of high energy lasers ☐ Field work in extreme environments ☐ Use of pressure systems ☐ Use of lifting devices ☐ Use of aircraft (including UAVs) ☐ Construction of buildings or research facilities

2.0 MANAGEMENT LEADERSHIP AND EMPLOYEE PARTICIPATION

2.1 Office Safety

2.1.1 Policy: Provide the contractor's corporate safety policy statement.

2.1.2 Management Leadership: Describe the process and procedures for implementing management commitments to safety and health through visible activities and initiatives.

2.1.3 Employee Involvement: Describe procedures to implement and promote employee (e.g., non-supervisory) involvement in safety and health program development, implementation, and decision making.

2.1.4 Assignment of Responsibility: Describe the line and staff responsibilities for safety and health program implementation.

2.1.4.1. Designated Safety Official: Identify, by title, the official(s) responsible for implementing the proposed Safety and Health Plan. This individual will be the official designated as the company representative for all formal contacts with regulatory agencies that concern the company’s employees.

2.1.5 Accountability: Describe the procedures for ensuring that management and employees will be held accountable for implementing their tasks in a safe and healthful manner. The use of traditional and/or innovative personnel management methods (including discipline, motivational techniques, or any other technique that ensures accountability) should be referenced, as a minimum, and described, as appropriate.

2.2 Labs, shops, and research facility support:

For contracts that include work with hazards beyond those found in an office setting, include the following information in addition to the topics covered in section 2.1. If this section does not apply to this section, insert N/A and an explanation of why it does not apply.

2.2.1 Program Evaluation: Describe the method to be used for internal program reviews and evaluations. Consider using OSHA guidance at OSHA CSP 03-01-005, Voluntary Protection Program (VPP): Policies and Procedures Manual.

2.2.2 Program Documentation. Describe the approach to be taken to document its safety and health program performance and maintain records required by OSHA.

2.2.3 Procurement: Describe how safety and health requirements will be stated in subcontracts. Describe methods that will be used to assure that specifications for purchases of equipment contain appropriate safety criteria and instructions.

Describe procedures for purchases of hazardous materials. Identify procedures used to comply with the requirement in APR8715.1 Chapter 24, Hazard Communication, to assure that the contractor's hazardous material purchases are reviewed by a competent person for safety considerations.

2.2.4. Safety Data Sheets and Hazardous Chemical Inventory: Prepare a written program as required by OSHA 29 CFR

1910.1200 and include it as an appendix to this safety and health plan if any hazardous materials will be acquired under this contract. Describe the procedure to be used by the contractor to maintain a hazardous material inventory and make Safety Data Sheets available to employees for hazardous materials brought onto NASA Ames Research Center (ARC) or included in products delivered to the Government.

3.0 WORKPLACE ANALYSIS

3.1 Office Safety:

3.1.1 Inspections: This section should include the procedures and frequency for regular inspections and evaluations of work area hazards and who will be accountable for implementing corrective measures.

3.1.2 Employee Reports of Hazards: Identify the methods to be used to encourage employees to report hazardous conditions (e.g., close calls) and analyze/abate hazards. Describe steps to be taken to create reprisal-free employee reporting with emphasis on management support for employees.

3.2 Labs, Shops, and Research Facility Support:

For contracts that include work with hazards beyond those found in an office setting, include the following information in addition to the topics covered in section 3.1.

3.2.1 Hazard Identification: Describe the procedures and techniques to be used to identify hazards associated with the work to be performed on this contract. Consider the work specified in the contract as well as the hazards associated with operations and work environments in close proximity to contract operations. Describe the information collection process including a combination of surveys, analyses, inspections of the workplace, investigations of mishaps and close calls, and the collection and trend analysis of safety and health data such as records of occupational injuries and illnesses; findings and observations from preventive maintenance activities; reports of spills and inadvertent releases to the environment;

facilities-related incidents related to partial or full loss of systems functions; and employee reports of hazard.

3.2.2 Hazards addressed in the Ames Safety and Health Manual: Evaluate the applicability of chapters in the Ames Safety and Health Manual (APR 8715.1) to the anticipated work activities under the contract. Include the table below that has been completed for the Contractor’s proposed approach as an Appendix to the S&H Plan.

*Applicable, Yes or No?

APR 8715.1 Ames Safety and Health Manual Chapter

Purpose

Chapter 2: Safety and Health Responsibilities

Assigns safety and health responsibilities to ARC personnel, contractors, and Center-wide Safety and Health Committees.

Chapter 4, Mishap and Close Call Reporting and Investigating

Establishes requirements to report, investigate, and document mishaps, close calls, and previously unidentified serious workplace hazards to prevent recurrence of similar accidents.

Chapter 5: Smoking Policy Establishes that the ARC No Smoking policy encompasses all tobacco products (including electronic cigarettes), describes where smoking is not permitted, and provides guidance to supervisors on accommodating employees who wish to smoke.

Chapter 6: Work Alone Establishes specific safety requirements for working in certain hazardous conditions. (Note: For safety reasons, working alone is not permitted under specified hazardous https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C6.pdf conditions.)

Chapter 7: Ames Radiation Safety Provides, along with supplements, a technical specification for the safe use of radioactive materials and ionizing radiation producing equipment at ARC. Specific procedures outlined in the Ionizing Radiation Safety Manual available from the Ames Radiation Safety Officer. (Note: Required to contact the Ames Radiation Safety Officer prior to bringing any radioactive source (e.g., soil density measurements, radiography, or other non-destructive testing) on to ARC.)

Chapter 8: Laser, Microwave, and other Nonionizing Safety

Provides requirements for the safe use of nonionizing radiation devices (i. e., lasers, microwaves, radio frequency energy, static magnetic fields, and ultraviolet radiation).

Chapter 10: Pressure Systems Safety Provides requirements for the safe use of systems containing fluid under positive or negative pressure relative to atmosphere.

Chapter 11: Electrical Safety Assigns authority, responsibility, and requirements relative to electrical work.

Chapter 12: Explosives Safety Provides policy and procedures for handling, storing, and accountability for explosives.

Chapter 13: Chemical Hygiene Program

Establishes minimum requirements to protect laboratory workers from chemical hazards through hazard assessment, hazard communication, training, safe work practices, and special controls for some specific hazardous chemicals.

(Note: Any active laboratory is required to have an acceptable lab safety plan. See Appendix H for an example of a lab safety plan template.)

Chapter 14: Shop Safety Provides general shop safety requirements not specifically covered in other chapters. (Note: Job Hazard Analysis is required for hazardous work.)

Chapter 15: Cryogenic Safety Assigns authority, responsibility, and requirements for safe use of cryogens.

Chapter 17: Lifting Devices and Equipment

Provides safety requirements and procedures for the use of cranes, other lifting devices, and lifting equipment at ARC.

(Note: Lift plan approval is required prior to conducting crane lifting activities on all critical lifts (i.e., lifts using a forklift, manlift, or any other lifting device or equipment).)

Chapter 18: Emergency Eyewash and Shower Equipment

Provides requirements on the selection, installation, use, and maintenance of eyewash and shower equipment for emergency flushing treatment.

Chapter 20: Fire Protection Provides fire protection requirements for personnel and property. (Note: All programs, projects, contracts, facilities, designs, installations, infrastructure, maintenance, operations, firefighting, procedures, permitting, inspections, investigations, reviews, reporting, records retention, training and work shall conform to NASA-STD-8719.11.)

Chapter 22: Event Safety Provides event safety requirements and guidance to successfully support individuals who may host an event at ARC or NASA Research Park (NRP). (Note: An Event Health and Safety Plan/Checklist is required for open houses, Ames Exchange events, educational events, https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C7.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C8.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C8.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C10.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C11.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C12.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C13.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C13.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C14.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C15.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C17.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C17.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C18.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C18.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C20.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C22.pdf outreach events, program or project events, training events and other events where individuals from the public are in attendance.)

Chapter 23: Control of Narcotics and other Controlled Substances

Establishes policy and procedures for procurement, storage, handling, and disposition of narcotics and other controlled substances used for research purposes.

Chapter 24: Chemical Hazard Communication Program

Establishes minimum requirements to communicate chemical hazards to workers.

Chapter 26: Confined Space Entry Provides requirements for the management and control of entries into confined spaces. (Note: Confined space entry is allowed only through compliance with the contractor's approved confined space entry program or this Chapter. If a contractor’s program is used it must be submitted and approved by the Safety H&MS Division.)

Chapter 27: Construction Safety Management

Consolidates the applicable safety and health requirements for construction.

Chapter 28: Respiratory Protection Establishes the written respiratory protection program required by OSHA regulations.

Chapter 29: Hearing Conservation Program

Establishes minimum requirements to protect workers from hearing loss. (Note: NASA’s exposure limits are more stringent than OSHA’s; criteria for the hearing conservation program enrollment are in paragraph 29.5.)

Chapter 30: Asbestos Management Plan

Integrates applicable Federal, State, and local regulatory agency requirements with NASA policy governing asbestos-related work.

Chapter 31: Logout/Tagout Specifies the control of hazardous energies via lockout/tagout requirements and work practices used in conjunction with Chapter 11 – Electrical Safety.

Chapter 32: Bloodborne Pathogens Protection Plan

Assigns authority, responsibility, and requirements to address the potential for exposure to blood or other potentially infectious materials that may result from the performance of an employee's duties.

Chapter 33: Personal Protective Equipment

Provides guidance on selection of appropriate Personal Protective Equipment (PPE) to prevent injury and illness from hazards not fully controlled by elimination, substitution, engineering, barriers, or procedural controls.

Chapter 35: Lead Management Plan Establishes the ARC Lead Management Program.

Chapter 36: Ames Ergonomics

Program

Provides guidance for training and workstation evaluations that use sound ergonomic principles to reduce the number and severity of Musculoskeletal Disorders (MSDs) caused by exposure to risk factors in the workplace.

Chapter 37: Indoor Air Quality Provides guidance for the evaluation of indoor air quality (IAQ) concerns.

Chapter 38: Occupational Safety and Health Administration (OSHA) Regulated Chemicals

Establishes minimum requirements to minimize and control exposure to chemicals with OSHA expanded health standards.

Chapter 40: Fall Protection Program Outlines ARC’s Fall Protection requirements for any walking or working surface where an individual may be exposed to a fall to a lower level.

https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C23.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C23.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C24.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C24.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C26.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C27.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C27.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C28.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C29.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C29.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C30.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C30.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C31.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C32.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C32.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C33.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C33.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C35.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C36.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C36.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C37.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C38.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C38.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C38.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C40.pdf

Chapter 41: Animals in the Workplace Establishes the ARC policy regarding all domestic, feral, and wild animals. Provides guidance on accommodating animals supporting airfield management, research activity, or assistive duties, as allowed by this policy.

Chapter 42: Ames Procedural Requirements for Safety Lanes, Barricades, Hazard Labeling and Posting

Provides policy and procedures for safety lanes, barricades, hazard labeling, and posting.

Chapter 44: Compressed Gas Cylinder Safety

Establishes responsibilities, transportation, storage, and use requirements associated with compressed gas cylinders.

Chapter 45: Food Safety Establishes minimum requirements to maintain a food safety program.

Chapter 46: Automatic External Defibrillation Program

Provides procedures for selection, siting, operation, maintenance, and inspection of Automatic External Defibrillators.

Chapter 49: Laboratory Decommissioning Procedure

Addresses environmental, occupational health, and safety requirements associated with vacating laboratory spaces and auxiliary spaces serving laboratories.

Chapter 50: Nanomaterials Safety and Health

Provides the safety and health requirements for working with manufactured nanomaterials in research laboratories.

Chapter 51: Field Research Safety Review Board

Establishes procedures for review and approval of field research in high risk environments.

Chapter 52: Biosafety Addresses the roles, responsibilities, and procedures required for the use of biohazardous materials in support of ARC research operations.

Chapter 53: Student Safety Procedures Outlines procedures to provide educational opportunity to students while ensuring a safe work environment.

Chapter 54: Reproductive and Developmental Health Program

Establishes policy to keep potential exposures to reproductive or developmental hazards as low as reasonably practicable.

Chapter 55: Critical Incident Stress Management Plan (CISM)

Establishes a program to address the immediate and subsequent impact of catastrophic events on individuals or groups.

Chapter 56: Legionella Control Identifies risk reduction methods and techniques to help prevent Legionella disease propagation within the ARC water systems.

Chapter 58: Alarm Systems for Detection of Hazardous Atmospheres in Facilities

Establishes procedures and practices for determining the need for sensor and alarm systems to detect flammable gases and vapors, oxygen deficient and oxygen enriched atmosphere due to leakage from cryogen containers (e.g., dewars and DOT containers) or compressed gas cylinders.

Addresses issues related to installation and maintenance requirements of gas sensor and alarm systems.

*Note: Contractor/Offeror to state “yes” or “no” based on whether or not the relevant chapter of APR 8715.1 is applicable to the safety and health program, stated in the S&H Plan, it proposes to use in performance of the contractual requirements.

3.2.4 Systems Safety: Identify all safety engineering products, which address operations, equipment, and other aspects of safety engineering, on Federally-controlled facilities that will be developed/used under this contract. (Note: All safety engineering products, which address operations, equipment, and other aspects of safety engineering, on NASA property will https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C41.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C42.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C42.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C42.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C42.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C44.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C44.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C45.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C46.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C46.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C49.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C49.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C50.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C50.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C51.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C51.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C52.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C53.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C54.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C54.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C55.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C55.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C56.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C58.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C58.pdf https://cdms.nasa.gov/assets/docs/centers/ARC/Dirs/APR/APR8715.1C58.pdf be subject to the review and concurrence of the ARC Safety Office unless otherwise specified in the approved safety and health plan.)

4.0 MISHAP INVESTIGATION AND RECORD ANALYSIS

4.1 Mishap Investigation and Reporting: Identify the methods to assure that the investigations and reporting of mishaps including corrective actions to be implemented to prevent recurrence. Describe procedures for implementing the NASA mishap investigation and reporting requirements for electronic reporting in the Contractor Monthly Accident Reporting data system and the NASA Mishap Information System, in accordance with NFS Clause 1852.223-70. Acknowledge in the proposed plan the timeliness requirements for notification and reporting mishaps (including investigation procedures;

follow up of corrective actions; communication of lessons learned to NASA; and procedures for the immediate notification of fires, hazardous materials releases, and other emergencies).

4.2 Trend Analysis: Describe the approach to be used to perform trend analysis of data (e. g., occupational injuries and illnesses; facilities, systems, and equipment performance; and maintenance findings). Include methods to identify and abate common cause failures or occurrences indicated by the trend analysis. Discuss of the approach for providing data to support of site-wide trend analysis to be performed by the Government. Describe how the results of these trend analyses will be shared with contractor employees so that they are aware of potential safety problems or hazards.

5.0 HAZARD PREVENTION AND CONTROL

5.1 Office Safety: In accordance with APR8715.1 Chapter 43, “Office Safety,” describe the approach for implementing methods to control hazards in the office environment (e. g., tripping hazards, ergonomic hazards, and hazards associated with electrical appliances). Provide examples of safety documentation to be used (e.g. job hazard analyses and safe operating procedures). Describe how employees will be informed of emergency evacuation procedures.

5.2 Labs, shops, and research facility support: For contracts that include work with hazards beyond those found in an office setting, include the following information in addition to the topics covered in section 5.1.

5.2.1 Written Procedures: Provide…