ITQ_EVN0062143_-_NKL26-213.pdf

INVITATION TO QUOTE (ITQ)

Page 1 of 3 Rev. 6.26.26 – V. 26-2 ITQ No. EVN0062143 - NKL26-213

PART I. ITQ OVERVIEW AND GENERAL TERMS AND CONDITIONS

A. Information

Event No.: EVN0062143 Event Title: NKL26-213 – Magnetic Dry Erase Boards This ITQ is issued pursuant to Miami-Dade County Pool of Prequalified Vendors No. and Title: SPO – 61560 - Office Supplies, General (Not Otherwise Classified)

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process, and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Recorded eSupplier Workshop Recorded eSupplier Workshop Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf County Department: Parks Recreation & Open Spaces (PROS) Department Contact: Nancy Kay Lyons Email: Nancykay.lyons@miamidade.gov Delivery/Service Address:

Delivery/Service Required: within 5 calendar days from receipt of Purchase Order (PO) Method of Award:

Award of this Contract will be made to the lowest responsive and responsible Bidder.

☒ in the aggregate for all items listed in this ITQ. If a Bidder fails to submit an offer for all items, its offer may be rejected.

Page 2 of 3 Rev. 6.26.26 – V. 26-2

B. Instruction to All Bidders

1. Section 1, General Terms and Conditions of Miami-Dade County (County) shall apply to all resultant Contracts from this

ITQ. This Section is available on demand on the County’s Strategic Procurement Department’s (SPD) webpage:

general-terms-and-conditions-r26-2.pdf

General Terms and Conditions of Section 1 are non-negotiable.

2. Pursuant to Section 2-11.1 (t) of the Code of Miami-Dade County, as amended, a “Cone of Silence” is imposed upon issuance of this ITQ after advertisement and terminates at the time a written recommendation is issued.

PART II. ADDITIONAL TERMS

1. Term of Contract This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the County Mayor or designee, unless otherwise stipulated in the Purchase Order issued by the County Department and shall remain in effect until such time as the goods are delivered and/or services are completed, and accepted by the County’s authorized representative.

2. Pricing Prices quoted shall include delivery - no installation required.

3. Warranty Requirements As per Miami-Dade, General Terms and Conditions, Section 1, Articles 1.7 & 1.8 and all Manufacturer’s warranties shall remain in effect.

The awarded vendor warrants that all goods delivered under this agreement shall be new, unused, of merchantable quality, and in full working order. All goods must be free from defects in materials and workmanship and shall conform to the specifications set forth in this agreement.

The vendor further warrants that all goods shall be free from damage, deterioration, rust, corrosion, mildew, mold, warping, wrinkles, stains, discoloration, or any other conditions or defects that render the goods unfit for their intended purpose or otherwise unacceptable to the County.

All goods must be delivered in first-class condition and meet or exceed industry standards for quality and performance. The County reserves the right to inspect all goods upon delivery and reject any items that fail to meet these warranty standards.

Award of Contracts over $5,000,000 In accordance with Section 2-8.1(b)(5) of the Code of Miami-Dade County, as amended by Ordinance 23-28, any contract award for goods and services exceeding $5,000,000 under this prequalification pool is subject to ratification by the Board of County Commissioners (Board). Any contract award not ratified by the Board, and such legislative action becomes final, the contract shall be deemed terminated. In such event, the Awarded Bidder may be eligible for reasonable costs incurred prior to the notice of termination.

Miami-Dade Aviation Department only: Award of a contract under a prequal pool that is over $1.5 million would be subject to Board ratification.

Page 3 of 3 Rev. 6.26.26 – V. 26-2

4. Green Procurement Preference Program Green Procurement Preference: In accordance with Miami-Dade County Resolution No. R-1053-09, the County supports a Green Procurement Preference Program designed to encourage the purchase of environmentally preferred products and services whenever practicable. Accordingly, vendors are encouraged to offer products and services that minimize adverse environmental impacts, conserve natural resources, reduce waste and pollution, promote energy and water efficiency, and incorporate recycled or environmentally preferable materials, provided such products and services meet the County’s operational, performance, and fiscal requirements.

PART III. SCOPE OF WORK/TECHNICAL SPECIFICATIONS

1. Background/Purpose The County is soliciting competitive quotes from vendors for Magnetic Dry Erase Boards for the Hickman Building in Miami-Dade County.

2. Detailed Description of the Intended Results or Deliverables The awarded vendor shall be required to deliver upon receipt of a Purchase Order the items submitted in their quote which exactly meet the specifications in this Invitation to Quote.

No substitutions shall be allowed after the Purchase Order is issued.

Delivery costs for all proposed items shall be included in the quoted price submitted in response to this Invitation to Quote (ITQ).

Miami-Dade County reserves the right to purchase additional quantities of the Magnetic Dry Erase Boards at the submitted prices for the duration of the price validity period.

No costs beyond those specified in the Purchase Order issued to the awarded vendor shall be invoiced or charged.

All items shall be delivered to:

Hickman Building Financial Management Division 275 NW 2nd Street, 3rd Floor Miami, FL 33128

3. Schedule, Time Period The required items shall be delivered within five (5) days of the receipt of the Purchase Order.

The awarded vendor/supplier shall provide a schedule of delivery upon receipt of a Purchase Order.

Any delays shall be communicated immediately via email to the parties indicated in the Purchase Order.