ITQ#_166678–Independent_Inspector_Construction_Project_Management_Services_for_Emergency_Repair_Program_(ERP).pdf

ITQ-166678 Page 1

INVITATION TO QUOTE

City of Homestead

Discover The Opportunities

Gateway to Everglades & Biscayne National Parks

ITQ-166678

DATE: TUESDAY, AUGUST 18, 2026

Procurement & Contract Services Department

450 SE 6th Avenue Homestead, FL 33030

QUOTE DUE DATE: WEDNESDAY, SEPTEMBER 2, 2026 AT

2:00 PM, EST

RESPONSES MUST BE SUBMITTED

ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofhomestead

1. INTRODUCTION

1.1. Summary

The City of Homestead is seeking qualified entities to provide independent inspection and construction project management services in support of its Emergency Repair Program (ERP), funded through the

Florida Housing Finance Corporation's State Housing Initiatives Partnership (SHIP) Program. The ERP is designed to assist eligible low and moderate-income homeowners by addressing emergency housing conditions that pose a threat to the health, safety, and welfare of occupants.

The selected entity will serve as an independent third-party representative of the City and act as a liaison between homeowners, contractors, City staff, and program consultants. Responsibilities will include conducting property inspections, preparing scopes of work and cost estimates, supporting contractor procurement activities, monitoring construction progress, and performing final inspections to ensure repairs are completed in accordance with program requirements and applicable codes.

The City is seeking qualified entities with experience in residential rehabilitation, construction inspection, and project management, particularly within publicly funded housing programs. The goal is to establish a professional partnership that promotes quality workmanship, accountability, and efficient delivery of housing repair services to eligible Homestead residents.

1.2. Background

The City of Homestead receives funding from the Florida Housing Finance Corporation through the State

Housing Initiatives Partnership (SHIP) Program to provide housing assistance to eligible residents. As part of its Local Housing Assistance Plan (LHAP), the City is developing an Emergency Repair Program (ERP) to assist low- and moderate-income homeowners with repairs necessary to address conditions that pose an imminent threat to the health, safety, and welfare of occupants.

To facilitate the successful implementation of the program, the City intends to establish a pool of qualified contractors to perform repair work on approved properties. The City requires the services of an independent third-party entity to provide inspection, scope development, construction oversight, and project management services throughout the lifecycle of each repair project. The selected entity will serve as a liaison between homeowners, contractors, City staff, and program consultants to ensure repairs are completed in accordance with program requirements, applicable building codes, and industry standards.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

ITQ-166678 Page 2

The City is seeking qualified entities with experience in residential rehabilitation, construction inspection, and project management to support the delivery of housing repair services and help ensure the efficient and compliant administration of the Emergency Repair Program.

1.3. Contact Information

Gretchell Cano Human Services Manager 100 Civic Court Homestead, FL 33030 Email: gcano@homesteadfl.gov Phone: (305) 224-4408

Department:

City Manager

Department Head:

Nzeribe (Zerry) Ihekwaba, PhD, PE City Manager

1.4. Timeline

Release Project Date August 18, 2026

Pre-Proposal Meeting (Non-Mandatory) August 25, 2026, 10:00am

Virtual Pre-Proposal Meeting:

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/224693320332

262?p=bCzcY269HRL4IkFe7a Meeting ID: 224 693 320 332 262 Passcode: 3vv3fd2j

+1 929-346-7292, Phone conference ID: 992 261 203#

Response Submission Deadline September 2, 2026, 2:00pm

2. SPECIAL TERMS & CONDITIONS

2.1. SITE INSPECTION:

A site inspection is not required prior to submitting a quotation. Any site inspection, investigation, or verification of existing conditions required for performance of the Work shall be conducted by the successful vendor after an agreement is in place, as specified in the Scope of Work (SOW).

2.2. PROJECT LOCATION:

The proposed work locations under this contract will be within the City of Homestead city limits.

mailto:gcano@homesteadfl.gov tel:(305)224-4408 https://teams.microsoft.com/meet/224693320332262?p=bCzcY269HRL4IkFe7a https://teams.microsoft.com/meet/224693320332262?p=bCzcY269HRL4IkFe7a

ITQ-166678 Page 3

2.3. CONTRACT PERIOD:

A. CONTRACT PERIOD:

At all times during the term of the contract, the successful Inspector shall act as an independent

Contractor and at no time shall be considered an agent or partner of the City. Services under this Agreement will be on as-needed basis. The City does not guarantee any work during the

Agreement term.

1. Contract Period: This contract shall be awarded for an initial term of two (2) years subsequent to approval by the City. The contract may be renewed for one (1) additional one year period provided both the successful vendor and the City agree and all terms and conditions remain the same. Any contract or amendment resulting from this request shall be subject to fund availability and mutual written agreement between the City and the successful proposer.

B. CONTRACT AMENDMENT(S):

The City may also require additional services not specifically identified in the contract. The

Contractor agrees to provide such services, and shall provide the City prices on such additional services based upon a formula or method which is the same or similar to that used in establishing the prices in this proposal. If the price(s) offered are not acceptable to the City, and the situation cannot be resolved to the satisfaction of the City, the City reserves the right to procure those services from other vendors or to cancel the contract. Furthermore, the City reserves the right to delete or revise items and services under this solicitation at any time during the contract period when and where deemed necessary. Deletions may be made at the sole discretion of the

City at any time during the contract period. Items revised must be mutually agreed upon in writing by the Contractor.

Orders placed for these products or services (in total) shall not exceed $100,000.00 per fiscal year.

2.4. PERFORMANCE EVALUATION:

Throughout the contract period the vendor(s) performance will be monitored by City staff. If vendor performance fails to meet the standards specified and receives an unacceptable rating, the City may without cause and without prejudice to any other right or remedy, terminate the contract(s) whenever the City determines that such termination is in the best interest of the City. Vendor’s receiving an unacceptable rating will be notified by certified mail. Contract termination shall be served by written notice by the Procurement Department.

The services provided under this Contract will support projects funded through federal, state, and/or local grant programs, including the State Housing Initiatives Partnership (SHIP) Program. Such funding is subject to expenditure, encumbrance, completion, and/or other programmatic deadlines that the City is required to meet.

The selected Firm(s) shall perform all assigned services in a timely and responsive manner and shall adhere to all schedules, milestones, and deadlines established by the City for each project. This includes, but is not limited to, scheduling and completing property inspections, preparing scopes of work and cost estimates, coordinating pre-bid activities, conducting required inspections, reviewing project documentation, and completing final inspections and closeout activities.

The Firm shall promptly notify the City in writing of any circumstance that may cause or contribute to a delay and shall cooperate with the City in implementing appropriate corrective measures. Repeated failure to meet established deadlines, unreasonable delays attributable to the Firm, or failure to timely perform assigned services that jeopardizes the City's ability to comply with applicable grant requirements

ITQ-166678 Page 4 or funding deadlines may constitute grounds for termination of the Contract, subject to the terms and conditions of the Contract.

3. GENERAL TERMS & CONDITIONS

3.1. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT

If the vendor is awarded a Contract (Purchase Order) under this request, the price quoted shall remain fixed and firm during the term of this Contract.

3.2. CONTENTS AND REQUIREMENTS FOR SUBMISSION OF A QUOTATION

In submitting a Quotation, the Supplier acknowledges and agrees that the Quotation shall:

A. detail the fixed and firm price of the Goods and/or Services;

B. specify a realistic lead time;

C. include a full description, part number and brand name where these differ to what is shown on the City's request;

D. does not include Federal Excise and State of Florida sales tax;

E. If pricing is in accordance with another government agency's contract, State term contract, or

Cooperative contract, that information shall be provided with its submission to include tabulations, agreements and any other applicable documentation.

F. be prepared to fulfill according to the delivery terms specified in the Invitation to Quote.

G. Freight terms are F.O.B. destination, freight prepared by Seller unless otherwise agreed upon in advance and will be stated on the Purchase Order. Collect shipments will not be accepted.

3.3. CITY'S DISCRETION

The City may, in its absolute discretion:

A. require additional information or clarification from the Supplier;

B. negotiate with any one or more supplier;

C. accept any quotation including non-conforming quotations;

D. accept part of the Quotation;

E. accept no part of the Quotation;

F. change, suspend or cease to proceed with, the Invitation to Quote process, whether before or after the Quotation Submission Date; and

G. change the Quotation Submission Date.

3.4. ACCEPTANCE OF QUOTATION

The City will accept a Quotation by issuing a Purchase Order to the Supplier. No Quotation shall be deemed accepted by the City unless a Purchase Order has been issued to the Supplier.

Once a supplier has been selected for award, the supplier may be contacted and asked to produce a

Certificate of Insurance in accordance with the requirements set forth in this ITQ and approved by the

City’s Risk Manager.

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Under no circumstances should a vendor fill an order for any City department without a Purchase Order issued by the City of Homestead.

3.5. PRICE QUOTED

Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the Bid, the UNIT PRICE quoted will govern. All prices must be

F.O.B. / C.I.F. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of

Bid(s).

If the vendor is awarded a Purchase Order (Contract) under this request, the price(s) quoted shall remain fixed and firm during the term of this Contract and/or delivery and acceptance of goods.

3.6. CHANGE ORDERS

If there is any additional work that may be required to complete the awarded work beyond the existing scope to the City’s desired outcome or deviates from the original scope hereby provided in this request for quote, please provide a written change order request. A change order request is not considered granted until is approved in writing and an amended PO is issued with the change order amount. Please do not commence any additional work upon verbal approval alone as this is considered unauthorized and may result in non-payment and possible vendor inactivation for repeated offenses.

3.7. DEFAULT

In the event of default on an awarded Contract, the successful Bidder shall pay all attorneys’ fees and court costs incurred in collecting any liquidated damages. Additionally, in the event the successful bidder fails or refuses to complete work in a timely fashion and in accordance with their estimated lead times/mobilization times, the City reserves the right to seek other sources without violating the intent of the Contract.

3.8. EQUIVALENTS

If Supplier offers makes of equipment or brands of supplies other than those specified in the following, it must so indicate on its submittal. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer.

Brand Names: Catalog numbers, manufacturers and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Suppliers shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications.

Supplier shall indicate on the Quote Form the manufacturer’s name and number if bidding other than the specified brands and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE SUBMITTAL. NO QUOTES WILL BE

CONSIDERED WITHOUT THIS DATA.

Lacking any written indication of intent to quote an alternate brand or model number, the submission will be considered as a Quote in complete compliance with the specifications as listed in this quote request.

Manufacturer’s name, brand name and model number may have been used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design

ITQ-166678 Page 6 required and is no way intended to prohibit the bidding of other manufacturer’s items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so Bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, the Quote must be accompanied by complete factory information sheets

(specifications, brochures, etc.) and test results of unit bid as equal.

3.9. LIABILITY

Where Suppliers are required to enter or go onto the City of Homestead property (including any property which is owned or leased by the City or upon which the City has a license, easement or right-of-way) to deliver materials or perform work or services as a result of an award, the successful Supplier will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City requirements. The Supplier shall be liable for any damages or loss to the City occasioned by negligence of the Supplier (or agent) or any person the Supplier has designated in the completion of the contract as a result of his or her quote.

3.10. NO LIABILITY

The City shall not at any time be liable or responsible for, nor be under any obligation to reimburse the

Supplier for, any losses or expenses or loss that may be incurred by the Supplier in the preparation and submission of its Quotation.

3.11. LICENSING

Vendor(s) should submit, with their quote, a copy of their valid occupational/business license and a

Florida State registration [Florida State Registration can be located and printed at www.Sunbiz.org].

Suppliers must be in good standing and authorized to transact business in the State of Florida. Must not be listed in the System for Award Management (SAM) as an excluded party.

When applicable, Vendor shall submit a current valid certificate qualifying the Contractor to perform the work. The State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section

489.115 of the Florida Statutes; or The Miami-Dade County Construction Trades Qualifying Board, pursuant to the provisions of Section 10-3 (a) of the Miami-Dade County Code. Holders of Miami-Dade

County Certificates of Competency must also hold Certificates of Registration issued by the State of

Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.117, Florida

Statutes.

3.12. INSURANCE:

Suppliers shall furnish insurance certificates indicating satisfactory insurance coverage at its sole cost and expense, maintain in full force and effect during the term of the agreement, policies of insurance of the type and in the minimum amounts stated below. Such policy (s) will be issued by an insurer of recognized responsibility and rated no less than “A” by the A.M. Best Company or similar insurance rating firm. Such policy(s) will contain appropriate cross liability clauses, be primary without right of contribution, shall be primary and non-contributory with waiver of subrogation in favor of the City of

Homestead and will provide that the City will be given 30 days advance written notice in the event of cancellation, termination or modification which materially restricts the coverage thereof.

Prior to the execution of this agreement, Supplier will provide the City with a certificate of insurance and a copy of the policy endorsement naming the City of Homestead its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives as additional insured to the extent of the contractual obligation assumed by the Supplier. The certificate shall show a waiver of subrogation and hold harmless agreement in favor of the City of Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives.

https://www.sunbiz.org/

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The Contractor shall either require of its Subcontractors to procure and to maintain Subcontractor’s

Comprehensive General Insurance and Automobile Liability Insurance of the type and in the same amounts specified in the exhibit or insure the activities of its Subcontractors in the Contractor’s own policies.

Refer to Section 5 for Insurance Requirements.

3.13. PERMITS

The contractor shall obtain and pay for all certificates of competency, licenses, insurance, permits, inspection fees, and any other certification necessary or required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Building, mechanical, electrical, plumbing and structural permit plans or installations which are reviewed by a third party are subject to fees. Those fees required by the County [i.e.] fire, impact fees, PERA (Permitting Environment and Regulatory Affairs, formerly PERA), code compliance, and State fee’s and surcharges are the responsibility of the Contractor and cannot be waived by the City. These fees will

NOT be reimbursed by the City of Homestead and are the sole responsibility of the Contractor. The vendor shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein.

3.14. REFERENCES:

The City reserves the right to request a list of references of clients or government organizations for which the Vendor is currently furnishing or has furnished similar services. References shall include the name of the company, a contact person, telephone number, and email address.

The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data.

3.15. QUALITY

All materials used for the manufacture or construction of any supplies, materials or equipment covered by this request for quote shall be new. The items Bid must be new, the latest model, of the best quality, and highest-grade workmanship.

3.16. WARRANTY/GUARANTEE

The successful Contractor will be required to warranty all Work performed and guarantee all items and equipment supplied. Warranty and guarantee shall be described in detail on the quote form.

3.17. E-VERIFY

In accordance with Section 448.095, Florida Statutes, the City requires all contractors doing business with the City to register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The City will not enter into a contract unless each party to the contract registers with and uses the E-Verify system. The contracting entity must provide of its proof of enrollment in E-

Verify. For instructions on how to provide proof of the contracting entity’s participation/enrollment in

E-Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E-Verify requirements imposed by

Section 448.095, Florida Statutes, including but not limited to obtaining E-Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein.

3.18. SCRUTINIZED COMPANIES

By execution of this quote, Supplier certifies that Supplier is not participating in a boycott of Israel.

Supplier further certifies that Supplier is not on the Scrutinized Companies that Boycott Israel list, not https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify

ITQ-166678 Page 8 on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with

Activities in the Iran Petroleum Energy Sector List, or has Supplier been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above.

Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time.

3.19. NON-COERCION AFFIDAVIT

In accordance with Section 787.06, Florida Statutes, the City requires all vendors executing, renewing or extending a contract with the City to execute the required City affidavit, attesting that vendor does not use coercion for labor or services.

3.20. CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED

In accordance with Section 287.138, Florida Statutes , each bidder, respondent, proposer, or vendor, is required to properly complete, execute and submit to the City the attached Affidavit which is required by the statute.

3.21. REJECTION OF QUOTES

A. Quotes that do not contain completed and properly executed forms and affidavits, as required and included in these Quote Documents, may be rejected by the City.

B. Quotes which are not responsive to the Quote Documents shall be rejected by the City.

C. Quotes will be considered irregular and may be rejected if they contain omissions, alterations of form, additions not called for, unauthorized alternate quotes, or other irregularities.

D. Any of the following additional factors may be considered sufficient cause for the rejection of the Quote.

1. Quote submitted on a form other than that furnished by the City;

2. Submission of more than one Quote for the same work by an individual, firm, partnership or corporation under the same or different names;

3. Evidence of collusion among Vendors;

4. Previous participation in collusive bidding on work for the City;

5. Submission of an unbalanced Quote in which the prices bid for some items are out of proportion to the prices quote for other items;

6. Lack of Competency of Vendor. The Contract will be awarded only to a Vendor considered to be capable of performing the work as required by the Contract Documents. The City may declare any Vendor ineligible at any time during the process of receiving quotes or awarding the Contract where developments arise which, in the opinion of the City, adversely affect

ITQ-166678 Page 9 the Vendor's competency to perform the work and to discharge its responsibilities under the

Contract;

7. Lack of capability as shown by past performance of Vendor's work for the City, judged from the standpoint of workmanship and progress;

8. Unfinished work for which the Vendor is committed by contract, which, in the judgment of the City, might hinder or prevent the prompt completion of work under this Contract if awarded to such Vendor;

9. Being in arrears upon any debt, taxes or any existing contract(s) which are defaulted as surety or otherwise upon any obligation to the City, or having been sued to enforce the City's rights on a construction contract, or having failed to complete the Work, the punch list, or warranty items, or having defaulted on a previous contract with the City;

10. If the Quote does not contain a quote price for each pay item listed in the Quote Form, except in the case of authorized alternate pay items, for which the Vendor is not required to furnish a quote price; and

11. Outstanding liens, code violations, permits, balances owed to the City.

12. Claims pending against the Vendor.

13. Pending or past litigation with the City, including the Vendor’s principals and officers.

3.22. PURCHASE AUTHORIZATION

All purchases made on behalf of the City must be supported by an authorized Purchase Order. Under no circumstances should a vendor fill an order for any City department without a Purchase Order issued by the City of Homestead.

3.23. INVOICES/PAYMENTS

Invoices must indicate the department who received the material and the Purchase Order number.

Invoices without Purchase Order numbers will be returned to the vendor and will unnecessarily delay payment.

Packing slips and/or delivery receipts must accompany every delivery and will be used to verify invoices.

The City makes payments against properly documented invoices in a maximum of thirty (30) days;

however, in compliance with Florida State Statute, the payment due date for a local governmental entity for the purchase of goods or services other than construction services is 45 days after the date specified in s. 218.73. The payment due date for the purchase of construction services is specified in s. 218.735.

All invoices must be addressed to:

City of Homestead C/O Finance Department

100 Civic Court Homestead, FL 33030

3.24. TAXES

The City of Homestead is exempt from all federal excise and state sales taxes. Exemption certificates can be found at: Tax-Forms https://www.cityofhomestead.com/514/Tax-Forms

ITQ-166678 Page 10

3.25. VALIDITY

Quotations submitted shall remain valid for a minimum of 30 (thirty) days from the Quotation due date.

4. SCOPE OF WORK

4.1. Provide Independent Property Assessment and Scope Development

The selected vendor shall provide objective and professional assessments of properties approved under the City of Homestead's Emergency Repair Program. The purpose of these assessments is to identify eligible emergency repair needs, document existing conditions, and develop clear and comprehensive scopes of work that can be used to solicit contractor pricing and perform repairs.

Deliverables:

• Property inspection reports

• Photographic documentation of existing conditions

• Detailed scopes of work and technical specifications

• Independent cost estimates for proposed repairs

• Recommendations regarding eligible emergency repairs familiar with housing programs SHIP.

4.2. Support Efficient Contractor Procurement and Project Initiation

The selected vendor shall assist the City in facilitating the construction procurement process for individual repair projects by providing technical expertise and coordination support. Services should promote fair competition, accurate project pricing, and a clear understanding of repair requirements among participating contractors.

Deliverables:

• Project-specific bid packages and scope documentation

• Participation in contractor site visits and pre-bid meetings

• Responses to technical questions regarding project scopes

• Review and evaluation of contractor proposals for technical compliance

• Recommendations to City staff regarding project implementation

4.3. Provide Construction Oversight and Project Management

The selected vendor shall serve as the City's independent representative during construction activities and act as a liaison between homeowners, contractors, City staff, and program consultants. The goal is to promote quality workmanship, timely project completion, and compliance with program requirements, building codes, and industry standards.

Deliverables:

• Construction monitoring and progress inspections

• Documentation of project status and milestones

• Review of contractor payment requests

ITQ-166678 Page 11

• Review and recommendation of change orders, when necessary

• Ongoing communication and coordination among project stakeholders

4.4. Ensure Quality Assurance and Project Closeout

The selected vendor shall verify that all approved repairs have been completed in accordance with the approved scope of work and applicable standards prior to project closeout. The vendor shall provide documentation supporting project completion and acceptance.

Deliverables:

• Final property inspections

• Deficiency and punch-list reports, if applicable

• Final inspection reports

• Certificate of completion documentation

• Project closeout package, including photographs and supporting records

4.5. Support Program Compliance and Documentation

The selected vendor shall maintain accurate records and provide documentation necessary for the City's administration of the Emergency Repair Program and compliance with State Housing Initiatives

Partnership (SHIP) Program requirements.

Deliverables:

• Electronic project files

• Inspection records and reports

• Photographic documentation

• Status updates and project summaries

• Documentation supporting contractor payments and project completion

• Other records reasonably required by the City for program administration and compliance purposes

5. FEDERAL PROVISIONS

5.1. FEDERAL PROVISIONS:

Vendors should be familiar with all statutory and regulatory requirements, including any waivers and alternative requirements may be issued in the Federal Register. Vendor shall comply with all applicable requirements of Federal provisions, which shall include, but not be limited to those items set forth below:

Contract Provisions shall be made part of the agreement awarded through the solicitation.

Contract Remedies Clean Air Act & the Federal Water Pollution Control

Act

Termination for Cause of Convenience Debarment and Suspension

ITQ-166678 Page 12

Equal Employment Opportunity Byrd Anti-Lobbying Amendment

Copeland Anti-Kickback Act Procurement of Recovered Materials

Contract Work Hours and Safety Standards Act Prohibition on Contracting for Covered

Telecommunications Equipment or Services

Rights to Inventions Made Under a Contract or

Agreement

Domestic Preferences for Procurements

Access to Records Affirmative Socioeconomic Steps

Changes & Modifications Copyright

Use of DHS Seal, Logo, and Flags 2 CFR Part 200.318 through 200.327

Compliance with Federal Law, Regulations, and

Executive Orders

No Obligation by Federal Government

Program Fraud and False or Fraudulent Statements or

Related Acts

2 CFR Part 200—

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as required by the provisions.

PART 200-UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR

FEDERAL AWARDS

The procurement standards must be met in accordance with the following categories:

• General procurement standards (2 C.F.R. Part 200.318).

• Competition (2 C.F.R. Part 200.319).

• Methods of procurement to be followed (2 C.F.R. Part 200.320).

• Contracting with small and minority businesses, women’s business enterprises, and area labor surplus firms (2 C.F.R. Part 200.321).

• Domestic preferences for procurements (2 C.F.R. Part 200.322).

• Procurement of recovered materials (2 C.F.R. Part 200.323).

• Contract cost and price (2 C.F.R. Part 200.324).

• Federal awarding agency and pass-through entity review (2 C.F.R. Part 200.325).

• Bonding requirements (2 C.F.R. Part 200.326).

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1

ITQ-166678 Page 13

• Contract provisions (2 C.F.R. Part 200.327 and Appendix II).

5.2. SECTION 3 PROGRAM COMPLIANCE (if applicable)

The purpose of Section 3 is to ensure that the employment and other economic opportunities generated by HUD assistance for HUD-assisted projects covered by Section 3, shall be to the greatest extent feasible, be directed to low and very low-income persons, particularly persons who are recipients of HUD assistance for housing. For the purposes of complying with Section 3 of the Housing and Urban

Development Act of 1968, as amended (12 USC 1701(u), (hereinafter referred to as section 38-1353), the

City will comply with Section 3 requirements as applicable to all HUD finance assisted projects, such as

CDBG HOME or NSP or such other programs where federal law requires application of Section 3. In such cases, the goals and objectives and any necessary preference or requirements determined necessary by the City to comply with Section 3, shall be included in any bid specifications and contract awarded based on said specifications. The purpose of this provision is to authorize the undertaking of all necessary measures to assure compliance with Section 3 bidding and contracting process where Section 3 is applicable under federal law.

6. INSURANCE REQUIREMENTS

6.1. REQUIRED INSURANCE – CITY OF HOMESTEAD ITQs:

Prices shall include the cost to obtain/maintain such insurance throughout the course of this term contract. Vendors expressly affirm that they have had the opportunity to recover the costs of the insurance required herein in their contract price.

A. All insurance policies shall be issued by insurers that are authorized to transact business in the

State of Florida, and have an A. M. Best's financial and size rating of A-VI or better.

B. All insurance policies, except Property, Workers Compensation and Professional Liability (if applicable), shall name and endorse the following as additional insured: The City of Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives as additional insured to the extent of the contractual obligation assumed by Bidder. The Commercial General Liability policy shall be endorsed with the ISO CG

2010 Additional Insured endorsement (or similar endorsement with coverage at least as broad as the ISO CG 2010) and the ISO CG 2037 Additional Insured-Completed Operations endorsement (or similar endorsement with coverage at least as broad as the ISO CG 2037). As additional insured, the City shall be defended and indemnified for claims to the extent caused by the acts, actions, omissions or negligence of Bidder, its employees, agents, subcontractors, and representatives;

but is not defended or indemnified for the additional insureds own acts, actions, omissions, negligence.

C. All insurance policies shall include a Transfer of Rights of Recovery Against Others to Us / Waiver of Subrogation in favor of the City.

D. All insurance policies shall be endorsed to provide that (a) Bidder’s insurance is primary and non-contributory to any other insurance available to the City with respect to claims covered under the policy and (b) Bidder’s insurance applies separately to each insured against who claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurers limit of liability. Self-insurance shall not be acceptable. Any policy including a self-insured retention (SIR) in the primary layer of liability in any amount must be submitted to and approved by the City’s Risk Management Department prior to risk approval.

ITQ-166678 Page 14

E. Bidder shall carry the following types of insurance coverage whether products and/or services provided by Bidder to the City in connection with the performance of this Contract occur on City premises or not. (Commercial General Liability must be carried by all Contractors):

1. WORKER'S COMPENSATION: Bidder shall carry as required by the State of Florida with the

Statutory limits, and include employers liability insurance with a limit of not less than

$1,000,000 for each accident, $1,000,000 for each disease and $1,000,000 for aggregate disease. Policy shall be endorsed with a Waiver of Our Right to Recover From Others endorsement which favors the City. A copy of NCCI Form WC 00 03 13 (or similar endorsement with coverage at least as broad as NCCI Form WC 00 03 13) issued by the insurer may be required for risk review.

2. AUTOMOBILE LIABILITY: Bidder shall carry automobile liability insurance with minimum limits of One Million ($1,000,000) dollars, combined single limit per occurrence for bodily injury liability and property damage. The policy is to be written on ISO Form CA 00 01 covering any auto (Symbol 1) or if Bidder has no owned autos, covering hired (Symbol 8) and non-owned (Symbol 9) autos. Policies shall be endorsed to add the City of Homestead as

Additional Insured and include a Waiver of Subrogation in favor of the City. Coverage must be primary and non-contributory to any other insurance available to the City. Copies of the endorsements or policy forms reflecting these terms may be required for risk review.

3. COMMERCIAL GENERAL LIABILITY: Bidder shall carry Commercial General Liability

Insurance for all operations and shall include Contractual, Products and Completed

Operations and Personal and Advertising Injury coverage with limits of not less than: one million ($1,000,000) dollars each Occurrence and for Personal and Advertising Injury coverage and two million ($2,000,000) dollars for Products-Completed Operations Aggregate and General Aggregate. The Commercial General Liability insurance policy must include the following listed Coverages: Coverage A-Bodily Injury and Property Damage Liability, Coverage

B-Personal and Advertising Injury Liability, and Coverage C-Medical Payments. Coverage shall include coverage for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, and personal injury. Personal injury coverage shall include coverage that has the employee and contractual exclusions removed. Coverage must be primary and non-contributory. The insurance policy must and may NOT include the ISO CG 21 39 CONTRACTUAL LIABILITY LIMITATION or ISO CG 24 46

AMENDMENT OF INSURED CONTRACT DEFINITION or similar endorsements. The Commercial

General Liability policy must be endorsed to add the City of Homestead as Additional Insured and include a waiver of subrogation endorsement in favor of the City. Copies of these endorsements and/or policy forms reflecting these terms may be required for risk review.

4. UMBRELLA OR EXCESS LIABILITY: Bidder may satisfy the minimum liability limits required above by providing proof of an Umbrella or Excess Liability policy. There is no minimum Per

Occurrence limit of liability under the Umbrella or Excess Liability; however the Annual

Aggregate limit shall not be less than the highest Each Occurrence limit for any of the policies noted above. If relying upon umbrella or excess liability limits to satisfy the minimum liability limits required above, Bidder agrees to name and endorse the City of Homestead, its officers, agents, employees and council members as additional insured. As additional insured, the City shall be defended and indemnified for claims caused by the acts, actions, omissions or

ITQ-166678 Page 15 negligence of Bidder, its employees, agents, subcontractors, and representatives; but is not defended or indemnified for the additional insureds own acts, actions, omissions, negligence.

If relying upon umbrella or excess liability limits to satisfy the minimum liability limits required above, policy(ies) must be endorsed with waiver of subrogation in favor of the City.

A copy of the policy endorsement may be required for risk review.

F. Risk Management expressly reserves the sole right to update, alter, amend or change insurance requirements as circumstances warrant.

Please refer to link for Minimum Insurance Requirements:

https://www.homesteadfl.gov/689/Minimum-Insurance-Requirements

7. VENDOR SUBMISSION

The City request Suppliers to provide a Quotation for the supply of the Goods and/or Services detailed in this Invitation for Quote by the submission due date.

All correspondence from the Supplier to the City (including submission of the Quotation) shall be submitted electronically.

In the event that the Supplier chooses not to submit a Quotation, the City requests that the Supplier duly inform the City’s contact person of that fact.

All Quotations must be received no later than Wednesday, September 2, 2026, 2:00 pm, EST. The responsibility for submitting quotes before the stated time and date is solely the responsibility of the vendor. The City will not be responsible for delays caused for any occurrence.

RESPONSE TO THIS REQUEST REQUIRES THAT ALL TERMS ARE ADHERED TO. SUPPLIER SUBMITTING

ADDITIONAL TERMS & CONDITIONS MAY BE CAUSE FOR NON-CONSIDERATION AND REJECTION OF

QUOTE.

7.1. CERTIFICATION*

I certify that this quote submission is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quote for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this request and certify that I am authorized to act on behalf of the bidder/contractor/supplier.

☐ Please confirm

*Response required

7.2. COH Forms to Submit*

Please download the below documents, complete, and upload.

• COH_Required_Forms_-_ITQ_-_...

*Response required

7.3. Provide a copy of State of Florida Home Inspectors License * *Response required

7.4. Provide a copy of your valid occupational/business license* *Response required https://www.homesteadfl.gov/689/Minimum-Insurance-Requirements https://government-project.s3.us-west-2.amazonaws.com/283062/a7a3d2cf-d6f3-4b25-93ad-e8c4076fe149_COH_Required_Forms_-_ITQ_-_Federal.pdf

ITQ-166678 Page 16

7.5. Provide a copy of Active State Registration*

State registration [Florida State Registration can be located and printed at www.Sunbiz.org].

*Response required

7.6. References:*

Please download the below documents, complete, and upload.

• REFERENCE_FORM_List_(Update...

*Response required

7.7. Upload System for Award Management*

It is highly recommended that firms responding to this ITQ register their entity at SAM.gov. The process is free and a requirement for award of work on federally funded projects. To register, follow the link provided: https://sam.gov/content/entity-registration . Once registered, your firm will be issued a

Unique Identifier Number. The registration process usually takes several days but can be up to several weeks depending on demand. This will be a requirement for the firm selected for award.

Required Documentation:

Provide proof of active SAM registration, including your firm’s Unique Entity Identifier (UEI) and current registration status.

*Response required

7.8. Upload E-Verify*

E-VERIFY: In accordance with Section 448.095, Florida Statutes, the City requires all contractors doing business with the City to register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The City will not enter into a contract unless each party to the contract registers with and uses the E-Verify system. The contracting entity must provide of its proof of enrollment in E-Verify. For instructions on how to provide proof of the contracting entity’s participation/enrollment in E-Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E-Verify requirements imposed by

Section 448.095, Florida Statutes, including but not limited to obtaining E-Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein.

Every public employer, contractor, and subcontractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. A public employer, contractor, or subcontractor may not enter into a contract unless each party to the contract registers with and uses the E-Verify system.

*Response required

7.9. Acknowledgement of Addenda & Q&A*

Contractor acknowledges that they are solely responsible for reviewing the latest questions and answer, notices and addenda associated with this procurement process. Failure to consider key information and changes within your submission may result in your offer being deemed non-responsive if key data or forms are omitted.

☐ Please confirm

*Response required

8. PRICING PROPOSAL

https://www.sunbiz.org/ https://government-project.s3.us-west-2.amazonaws.com/292053/1ecd5613-f478-47d9-93c5-0f97960aa045_REFERENCE_FORM_List_%28Updated_020426%29.pdf https://sam.gov/content/entity-registration

ITQ-166678 Page 17

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Initial Property Inspection, Scope of Work Development, Cost

Estimate, and Photographic

Documentation

12 Per

Property

2 Pre-Bid Meeting / Contractor

Walk-Through Coordination

12 Per Project

3 Construction Monitoring and

Progress Inspections

4 Final Inspection and Project

Closeout Report

5 Additional Scope Revisions (if requested by City)

7 Per

Occurrence

6 Change Order Review and

Recommendation

7 Per

Occurrence

7 Additional Site Visit Beyond

Standard Scope

7 Per Visit

8 Additional Project Management /

Technical Consultation

25 Hourly

TOTAL

8. PRICING PROPOSAL