ITN-2023-00079 MyFlorida Market Posting Sheet.pdf

INVITATION TO NEGOTIATE

Competitive Solicitation Number: ITN-2023-00079

Comprehensive Catalog and Curriculum Management System

Proposals will be received on:

DATE AND TIME: October 27, 2022 by 2:00:00 P.M. E.S.T.

(Note: No solicitation responses can be received after the Solicitation Response Due Date and time, i.e. 2:00:01 p.m.).

Submit Proposals to:

ELECTRONIC SUBMISSION:

FIU utilizes an online electronic sourcing portal for accepting proposals digitally. We do not accept hard copy submissions or submissions through any other medium other than through FIU’s Public Solicitation Portal https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=FIU

Any issues related to logging in or technical issues, including attachments, questions can be submitted to our third-party software host, Jaggaer via a Support Form:

https://www.jaggaer.com/service-support/supplier-support/ or via (800) 233-1121

STATEMENT OF OBJECTIVE:

This competitive solicitation is an Invitation to Negotiate (ITN) with the Florida International

University Board of Trustees (hereinafter referred to as “FIU” or as the “University”) to enable

FIU to enter into a contract with a Successful Respondent for an integrated software system to manage the curriculum process and produce an online catalog on behalf of the Office of the Faculty

Senate and Office of the Registrar, respectfully. The initial term of the contract will be for three

(3) years and FIU will have the option to renew for two (2) additional two (2) year periods.

All submissions must include a Higher Education Community Vendor Assessment Toolkit

(HECVAT) v.3 and Web Content Accessibility Guidelines (WCAG) v. 2.1. Submissions missing these two documents will not be accepted and cannot be evaluated.

This is a competitive solicitation for an integrated comprehensive software solution that shares information with the Student Information System (SIS) and streamlines the curriculum and catalog production process, which enables the University to enter into an agreement with a Successful

Respondent who can provide said software for management of its curriculum and catalog processes.

The Successful Respondent will work with representatives from FIU’s Office of the Faculty

Senate, Office of the Registrar, Office of Academic Planning and Accountability, and Division of

Information Technology. The Successful Respondent will provide and implement an integrated curriculum and catalog management software system that integrates with PeopleSoft Campus https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=FIU https://www.jaggaer.com/service-support/supplier-support/

Solutions, FIU’s current SIS. The system must be able to provide a singular, paperless system for workflow, historical tracking of curricular changes, housing for official current curriculum, the ability to produce a web-compatible catalog, and the ability to feed FIU’s Panther Degree Audit process. The system should have the capability for automated notifications based upon pre-established settings and triggers. The system must utilize the latest technology standards in the curriculum management industry as a minimum.

Additionally, the system must have the ability to extract certain data and add additional data, as necessary, to create a student handbook with the same functionality as the catalog, such as searchability and on-line/real-time information.

The Successful Respondent must have a robust and well documented API (Application Program

Interface) with real-time integration and interfacing capabilities with other internal and external systems, including, but not limited to Oracle PeopleSoft Enterprise Resource Planning (ERP) -

Campus Solutions & Human Capital Management, Business Intelligence Oracle Business

Intelligence (BI) & Tableau, FIU Mobile App, and future integrations with Oracle Student Cloud

& Workday Student. Application must be able to authenticate Single Sign-On (SSO), Central

Authentication Service (CAS), or Security Association Markup Language (SAML).

FIU wishes to develop a partnership with its software provider and welcomes innovative solutions and additional or alternative proposals and suggestions that may enhance the service. FIU will consider suggestions during the term of the agreement and welcomes a collaborative approach for current and future needs.

FIU currently uses a primarily paper-based/word-document process for updating its catalog and for managing the curriculum review and approval procedures. Current processes and procedures are inefficient; therefore, FIU seeks to institute a web-based online, dynamic, and real-time public catalog (which is mobile friendly) and an administrative catalog and curriculum management platform to fulfill the requirements outlined herein regarding scope of work.

Staff from Information Technology/PeopleSoft Campus Solutions, Office of the Registrar, Office of Academic Planning and Accountability, and staff from various other offices that deal with curriculum and course data will all be made available to support this implementation.

Overall, FIU seeks a comprehensive, web-based, online, dynamic, and real-time public catalog

(which is mobile friendly) and an administrative catalog and curriculum management system with corresponding SIS system integrations, workflows, approval processes, and ability to provide reports/queries of data and various types of audits.