ITB019051_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: CARPET AND FURNITURE CLEANING FOR DEPARTMENT OF

ADMINISTRATIVE SERVICES OFFICE OF PROPERTIES AND FACILITIES

CONTRACT No.: ITB019051

CONTRACT ID: 19051

EFFECTIVE DATES: 8/1/2024 to 6/30/2027

SUPPLIER: Legacy Maintenance Services, LLC

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000016310. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 06/30/29 unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Ohio Department of Administrative Services, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE AND SPECIFICATIONS:

1.1.1. SCOPE:

This ITB is to clean carpets in DAS-managed facilities in the state of Ohio that include known facilities in or near Columbus and Cleveland on a rotating schedule, so that carpet fiber resiliency is preserved, and a clean appearance is maintained. The Contractor is also required to clean upholstered furniture and cubicle/workstation walls when requested and provide emergency carpet cleaning services as needed. All carpeting should receive one restorative cleaning per year and high traffic areas will be cleaned with an estimated frequency listed in Attachment A.

It is in the intent of DAS to engage a professional company experienced in this specialty discipline with the expectation of achieving value through the Bidder’s past experience in a similar environment. It is DAS’s expectation that no downtime of the building’s utility, as a result of a Bidder’s performance, will be permitted. Services will be scheduled in advance at the convenience of the state.

1.1.1.1. The agency’s facility locations are listed in Attachment A.

1.1.1.2. The pricing and required services must include all materials, chemicals, equipment, qualified/certified labor, logistics, and personnel transportation, necessary for the successful completion of all the required services listed herein.

1.1.1.3. The Contractor will be required to attend a kick-off meeting prior to the first day of service at a date and time to be determined. The kick-off meeting will be used to review the facilities’ detailed expectations of the Contractor.

1.1.1.4. The Contract will explicity cover the awarded Regions as defined in the “Definitions” section, below. The regions are logistically oriented. The Contract will also cover the remainder of the state of Ohio, as specified in the “Removal Or Addition Of Work/Facilities” section, below.

1.1.2. SPECIFICATIONS

1.1.2.1. Definitions

1.1.2.1.1. High Traffic Areas (HTA): Lobbies, elevator cabs and lobbies, entry foyers, reception areas, main hallways, corridor and common areas, stairs, and walk-off mats.

1.1.2.1.2. Hot Water Extraction (HWE): Is a method of carpet cleaning. It involves a combination of hot water and cleaning agents being injected into the fibers of a carpet at high pressure and all lifted soil being removed by a powerful vacuum.

1.1.2.1.3. Restorative Cleanings: This is performed through hot water extraction (sometimes called steam cleaning) and may include rotary shampoo cleaning or agitation of the preconditioner with a counter-rotating brush machine. In order to perform the best job, a technician must follow the “cleaning pie” as taught in the IICRC CCT/CCMT classes. The cleaning pie consists of four parts: time, agitation, chemical, and temperature.

1.1.2.1.4. Walk-Off Mat: A mat that is placed at entrances to wipe feet and trap dirt.

1.1.2.1.5. Inclement weather: Shall mean the existence of abnormal climatic conditions whether they be those of rain, hail, ice, or snow.

1.1.2.1.6. Backpack: A bag carried by a strap on your back or shoulder, a.k.a.

backpack, haversack, knapsack, packsack, rucksack, kit bag, or kitbag.

1.1.2.1.7. Furniture Cleaning: The overall cleaning of upholstered furniture, cushions, and pillows in accordance with manufacturer directions.

1.1.2.1.8. Cubicle/Workstation Wall Cleaning: The overall cleaning of upholstered cubicle/workstation walls to remove as much dust, dirt and any other particulates that may be clinging to or that has settled into the fabric fibers.

1.1.2.2. Region Definitions:

1.1.2.2.1. Northeast Region: Includes current DAS facilities located in Cuyahoga county of Ohio.

Other Ohio counties included in the Northeast Region, but do not have any current DAS facilities are: Ashland; Ashtabula; Carroll; Columbiana; Erie;

Geauga; Harrison; Holmes; Huron; Jefferson; Lake; Lorain; Mahoning;

Medina; Portage; Richland; Stark; Summit; Trumbull; Tuscarawas; Wayne.

1.1.2.2.2. Central Region: Includes current DAS facilities located in Franklin and Licking counties of Ohio.

Other Ohio counties included in the Central Region, but do not have any current DAS facilities are: Champaign; Coshocton; Delaware; Fairfield;

Fayette; Guernsey; Hocking; Knox; Logan; Madison; Marion; Morrow;

Muskingum; Perry; Pickaway; Ross; Union.

1.1.2.3. General Requirements:

Cleanings must maintain a high appearance level in the most highly trafficked areas. During inclement weather months, the common areas (i.e. entrance, walk-off areas, lobbies, etc.) will receive additional attention via hot water extraction in efforts to prevent tracking of soil and salt into the facility. The contractor is to submit for approval an in-depth carpet cleaning schedule. Such a schedule will be subject to periodic review and modification by the facility manager or designee. All cleaning services will be performed outside of the facility's normal 7:00 am to 5:00 pm business hours. Contractor should be IICRC certified and carpets should be cleaned in accordance with the IICRC R100 and ANSI/IICRC S100 standards. The estimated cost of the bid includes all scheduled carpet cleaning services, emergency service, furniture cleaning, and cubicle/workstation cleaning for the listed facilities.

1.1.2.3.1. Preconditioning

1.1.2.3.1.1. Preconditioning aids significantly in suspending soils before physical removal takes place.

1.1.2.3.1.2. Cleaners should carefully treat each area in succession with liquid dry compound, or foam preconditioner, based on the requirements of the cleaning method or system employed.

1.1.2.3.1.3. Furniture is not normally moved to precondition underneath, unless extreme soiling is evident or unless company policy dictates otherwise.

1.1.2.3.1.4. When a cleaner chooses to rinse with an acidic rinse agent or with fresh water alone, preconditioning agents may need to be applied to most, if not all, of the carpet.

1.1.2.3.1.5. It is recommended that when cleaners choose a preconditioner that requires wet extraction, they apply it to only the amount of carpet that they can agitate as necessary and clean before the preconditioner dries.

1.1.2.3.1.6. If furniture and/or cubicle/workstation walls are requested to be cleaned, Contractor shall extend the above Preconditioning services to furniture and/or cubicle/workstation walls.

1.1.2.3.2. Cleaning

1.1.2.3.2.1. The authorized method of carpet cleaning is high-performance hot water extraction system.

1.1.2.3.2.2. Each facility location is to receive a restorative carpet cleaning at least annually and the remaining visits are to address traffic patterns and areas of high soilage.

1.1.2.3.2.3. If furniture and/or cubicle/workstation walls are requested to be cleaned, Contractor shall extend the above cleaning services to furniture and/or cubicle/workstation walls.

1.1.2.3.3. Cleaning Evaluation and Post Inspection

1.1.2.3.3.1. After cleaning of the designated carpet area(s), the cleaner(s) should thoroughly inspect the carpet. This includes.

1.1.2.3.3.1.1. Inspecting for incomplete spot removal.

1.1.2.3.3.1.1. Inspecting traffic lanes, pivot points, and entry areas for satisfactory appearance, and inspecting for excessive dampness, if necessary.

1.1.2.3.3.1.1. Damage should be brought to the attention of

the property manager or the other appropriate authority and documented in writing on work orders or job evaluation forms.

1.1.2.3.3.1.1. If furniture and/or cubicle/workstation walls are requested to be cleaned, Contractor shall extend the above Cleaning Evaluation and Post Inspection services, except item 1.1.2.3.3.1.1, to furniture and/or cubicle/workstation walls.

1.1.2.3.4. Waste Disposal

1.1.2.3.4.1. Recovered cleaning waste shall be disposed of properly, according to all applicable laws and regulations. Normally this means liquid disposal into a sanitary sewer system especially when hazardous materials (HAZMAT) may be involved, at a licensed disposal facility.

1.1.2.3.4.2. Cleaners should never rinse or dispose of wastewater from equipment in sinks that are used for food preparation or other sanitary purposes.

1.1.2.3.4.3. In the event that waste disposal is not possible on location, the waste should be returned to the company facility for proper disposal.

1.1.2.3.5. Finalizing

1.1.2.3.5.1 Although most commercial carpets do not need grooming, most cut-pile carpet will benefit from a resetting of the pile using a carpet rake, broom, or mechanical brushing device immediately following cleaning or as part of final cleaning step.

1.1.2.3.5.2. If a multi-person crew is present and available for such tasks, the finalizing process may begin while the final steps are being performed.

1.1.2.3.6. Closing Duties

1.1.2.3.6.1. Cleaners should perform a general wipe-down of the exterior of each equipment item used and otherwise prepare said items for proper reloading, as necessary.

1.1.2.3.6.1. Any building areas used for water access, chemical mixing, or waste disposal should be left in a clean, orderly state.

1.1.2.3.6.1. Cleaners should perform a final repositioning of furniture, if necessary.

1.1.2.3.6.1. Cleaners should ensure that furniture is properly tabbed or blocked, if necessary.

1.1.2.3.6.1. All equipment, tools, and supplies are properly reloaded or stored except any items such as drying aids or hazard indicators that may have other removal arrangements.

1.1.2.3.6.1. Lights should be turned off, as appropriate or as required.

1.1.2.3.6.1. Doors should be closed and secured if required.

1.1.2.3.6.1. The security system should be reset if required.

1.1.2.4. Special Requirements - Building Specific Stipulations:

1.1.2.4.1. SOCC:

1.1.2.4.1.1. Security Background Check: The awarded Bidder’s personnel shall comply with and successfully pass the security background check requirements determined by the State of Ohio; Department of Administrative Services to gain access to the State of Ohio Computer Center. Access may be revoked at any time for the duration of the work. Background checks will be conducted by DAS Security for those persons who are specifically performing the work and have an actual need to be physically on SOCC premises.

1.1.2.4.1.2. Carpet cleanings at this facility will be limited to first-floor administrative offices and conference rooms, as well as passenger elevator lobbies and atriums on floors 1 through 4.

1.1.2.4.2. Cleanings at The Ohio Governor’s Residence are to be performed upon request.

1.1.2.5. Other Requirements:

1.1.2.5.1. Dress Code: Employees of the Contractor shall wear at least one item with the Contractor’s name and/or other identifying wording (e.g.

“Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

1.1.2.5.2. The Contractor shall provide any and all required personal protective equipment and training. Including Material Safety Data Sheets (MSDS) material as it pertains to cleaning elements, or any other compounds used for the execution of services outlined in Specifications and Requirements

1.1.2.5.3. The facilities where the services are to be performed will not offer storage for equipment, machinery, chemicals, or other items owned or operated by the Contractor.

1.1.2.5.4. No persons are permitted to enter any DAS facility with a backpack as defined in the definitions or as determined by security agents.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 04/10/23) will apply to this Contract.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1. AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.2. ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract SpecificTerms and Conditions; 3) Standard Terms and Conditions.

3.3. DELIVERY

Services will be performed as set forth in the Contract. The location of performance will be noted on the purchase order issued by the participating agency.

3.4. FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective forty-five (45) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease.

For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease.

Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

3.5. BILLING: Invoices are to be sent monthly to:

Ohio Shared Services P.O. Box 182880 Columbus OH 43218-2880 https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_04-10-23.pdf

3.6. INSURANCE:

In addition to the State of Ohio Standard Terms and Conditions, Section V.C., Insurance, the following shall apply:

3.6.1. Commercial General Liability: written on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Defense costs shall be outside the policy limit. The State of Ohio, its officers, officials and employees are to be covered as additional insureds on the commercial general liability policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations.

3.6.2. Contractors’ Pollution Liability (CPL) applicable to the work being performed, with a limit no less than $2,000,000 per claim or occurrence and $2,000,000 aggregate per policy period of one year.

3.6.3. Crime Coverage – Contractor shall provide Employee Dishonesty insurance with a limit not less than $500,000 per occurrence or claim. The policy shall be endorsed to include coverage for third party losses (Client’s Property endorsement), with a loss payable clause in favor of the State of Ohio. In the event the Contractor is a sole proprietor, a fidelity bond or irrevocable letter of credit may be provided in lieu of employee dishonesty insurance.

3.7. REMOVAL OR ADDITION OF WORK/FACILITIES:

3.7.1 - All work and pricing is contingent on issuance of a purchase order. If facilities' ownership is transferred, those facilities may be removed.

3.7.2 - Additional similar sized facilities in Ohio, managed by DAS, may be added to the Contract through amendment. Pricing for additional facilities shall be based upon existing awarded pricing for similar physical and environmental conditions, e.g., type of surface, equipment/supplies needed, size, difficulty in work, or time and materials price schedule, whichever is lower. If facility lies outside of an awarded region, Contractor of the nearest awarded region may have the option of performing the work by mutual agreement.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1. SITE VISIT

Prior to submitting their bid response, the bidder should visit the agency(ies) they are bidding in order to survey the facility(s) and to become familiar with the requirements of the bid. The facility locations and scheduled times for the site visits are specified in Table 1, below.

The bidder must RSVP with Terry Spiropoulos by Email at Terry.Spiropoulos@das.ohio.gov by 12:00 PM (EDT) Noon, Monday, May 13, 2024. In your Email, include the phrase, “DAS036-RSVP” in the subject line. In the body of the Email, include your name, Email address, the name of the person attending, phone number, the company/Bidder being represented, and which buildings that each person will attend. This contact person is for registration only – RFP questions are not permitted. The State cannot ensure attendance at the site visit for Offerors that fail to register by the deadline.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

Visitors must check in with security upon entering. Due to security at the location, backpacks will not be permitted on the site. Masks may be required, and social distancing maintained, as required. Visitors shall follow all other applicable building rules and/or requirements. If you are not met by the DAS Procurement representative at the scheduled time and place, you may inform the security desk staff that you are here for the site visit.

Should the site visit dates be re-scheduled, it is unnecessary to repeat your RSVP – you only need to register once.

Bidders are strongly encouraged to attend the site visits to gain a thorough understanding of the scope of work, the requirements, and any special conditions that may exist. Once a contract is awarded, failure of the bidder to have attended a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

TABLE 1

SITE VISIT SCHEDULE AND LOCATIONS

No. FACILITY ADDRESSES

SITE VISIT DATES

AND ARRIVAL TIMES

1.

Frank J. Lausche State Office Building 615 W. Superior Ave., Cleveland, Ohio 44113 (Northeast Region)

May 14, 2024;

10:00 AM;

Meet in Lobby

2.

Vern Riffe Center for Government & the Arts 77 S. High St., Columbus, Ohio 43215 (Central Region)

May 15, 2024;

Pre-registration at security desk in Vern Riffe Center lobby:

Approximately 8:00 – 8:30 AM.

Site Visit in Vern Riffe Center will begin at Approximately 8:30 AM;

3.

25 S. Front St. Building 25 S. Front St., Columbus, Ohio 43215 (Central Region)

May 15, 2024;

9:30 AM;

Meet in Lobby

4.

James A. Rhodes State Office Tower 30 E. Broad St, Columbus, Ohio 43215 (Central Region)

May 15, 2024;

10:15 AM

Go into lobby, and meet near the security desk.

5.

North High Complex 246 N. High St. and 35 E. Chestnut, Columbus, Ohio 43215 (Central Region)

May 15, 2024;

11:30 AM;

Meet in Lobby at 35 E. Chestnut

6.

8995 E Main St. Building 8995 E. Main St.

Reynoldsburg, Ohio 43068 (Central Region)

May 15, 2024;

1:30 PM;

Meet at the rear entrance door

7.

State of Ohio Computer Center 1320 Arthur E. Adams Dr., Columbus, Ohio 43221 (Central Region)

May 15, 2024;

2:45 PM;

Pre-registration at security desk in lobby.

8.

4200 Surface Rd. Building 4200 Surface Rd., Columbus, Ohio 43228 (Central Region)

May 15, 2024;

4:00 PM;

Meet in Lobby (Flagpole entrance)

Note: The schedule above is subject to adjustment as needed.

5.2. DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

5.3. BID PRICE SCHEDULE

Invitation to Bid No. SRC0000016310 includes an electronic form for the Bidder to enter its Bid information.

Bidders must complete all information requested. All bid prices shall be in U.S. Dollars ($USD). Bidders shall not insert a unit cost with more than three digits to the right of the decimal point. Digits beyond three will be dropped and will not be used in the evaluation of the bid. The quantity (estimated usages) in this Invitation to Bid are for evaluation purposes only. Failure to bid all items may result in the bidder being deemed not responsive.

The following Table 2 summarizes the items that are in the electronic form. The form’s field names are shown.

Table 2. Carpet, Furniture, Cubicle/Workstation, and Emergency Cleaning Services:

Code (Item No.)

Qty (Estimated

Annual Usage) *

Estimated Units per facility Description

Unit (Unit of Measure)

I1_2_1 1,277,166 425,722

Frank J. Lausche State Office Building 615 W. Superior Ave.

Cleveland, OH 44113. Square Foot

I1_1_2 1,809,306 603,102

Vern Riffe Center for Government & the Arts 77 S. High St., Columbus, Ohio 43215 Square Foot

I1_1_3 477,000 159,000 25 S. Front St., Columbus, Ohio 43215 Square Foot

I1_1_4 3,651,882 1,217,294

James A. Rhodes State Office Tower 30 E. Broad St, Columbus, Ohio 43215 Square Foot

I1_1_5 1,585,500 528,500

North High Complex 246 N. High St. and 35 E. Chestnut

Columbus, Ohio 43215 Square Foot

I1_1_6 30,000 ** 10,000 ** 8995 E Main St. Building

8995 E Main St. Reynoldsburg, Ohio 43068 Square Foot

I1_1_7 98,220 ** 8,185 **

State of Ohio Computer Center 1320 Arthur E. Adams Dr.

Columbus, Ohio 43221 Square Foot

I1_1_8 264,780 88,260

General Services 4200 Surface Rd.

Columbus, Ohio 43228 Square Foot

I1_1_9 39,000 13,000 Ohio Governor’s Residence (Upon Request) Square Foot

* Estimated Usages are for evaluation purposes only. Facility Manager will determine the actual usage schedule.

** Denotes change in Quantity (Estimated Annual Usage) and Estimated Units per facility with Amendment 1.

Table 2. Carpet, Furniture, Cubicle/Workstation, and Emergency Cleaning Services (continued):

Code (Item No.)

Qty (Estimated

Annual Usage) *

Estimated Units per facility Description

Unit (Unit of Measure)

I1_2_10 150 As Requested FURNITURE CLEANING SERVICES - All Northeast

Ohio Region Facilities: Price per Piece Each

I1_11_1 500 As Requested FURNITURE CLEANING SERVICES - All Central Ohio

Region Facilities: Price per Piece Each

I1_2_12 500 As Requested

CUBICLE/WORKSTATION WALL CLEANING

SERVICES - All Northeast Ohio Region Facilities: Price per Wall Section Each

I1_1_13 2000 As Requested

CUBICLE/WORKSTATION WALL CLEANING

SERVICES - All Central Ohio Region Facilities: Price per

Wall Section Each

I1_2_14 50 As Requested EMERGENCY CLEANING SERVICES - All Northeast

Ohio Region Facilities: Price per Hour ** Hour

I1_1_15 250 As Requested EMERGENCY CLEANING SERVICES - All Central Ohio

Region Facilities: Price per Hour ** Hour

I1_2_16 12 As Requested

EMERGENCY CLEANING TRIP CHARGE - All Northeast Ohio Region Facilities: Flat one-time charge for logistics; one per emergency call. Each

I1_1_17 12 As Requested

EMERGENCY CLEANING TRIP CHARGE - All Central Ohio Region Facilities: Flat one-time charge for logistics;

one per emergency call. Each

* Estimated Usages are for evaluation purposes only. Facility Manager will determine the actual usage schedule.

** Hourly pricing for Emergency Cleaning includes one operator and all necessary equipment and supplies for the operator to perform their cleaning.

5.4. REFERENCES

Bidders will be required to provide at least three (3) references (names of contact persons and phone numbers) of similar sized and scoped contracts during the past twenty-four (24) months. Bidders should submit this information using the References Form.

5.5. EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will:

Multiply the line item bid price (or percent) times the estimated usage to arrive at an annual cost for the line item, and then add the annual costs of all line items within each region to arrive at a lot total for a region.

5.6. CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by region. There will be one low lot total award per region listed herein. Failure to bid all items may result in the bidder being deemed not responsive. Bidder may bid one or more regions and may be awarded one or multiple regions.

ATTACHMENT A

The following schedule of facilities is provided as a guide; in no way is it to be interpreted as all-inclusive of the facility's needs.

REGION 1 (NORTHEAST):

FACILITY, ESTIMATED USAGE, AND SERVICE TYPE

1. Frank J. Lausche State Office Building, 615 W. Superior Ave., Cleveland, Ohio 44113 Estimated Annual Usage: Weekly Estimated Square Feet (SF) : 425,722

REGION 2 (CENTRAL):

FACILITY, ESTIMATED USAGE, AND SERVICE TYPE

2. Vern Riffe Center for Government & the Arts, 77 S. High St., Columbus, Ohio 43215 Estimated Annual Usage: Carpets should be cleaned one floor per week.

Additionally, One carpet cleaning per month of the 7th-floor daycare Estimated Square Feet (SF) : 603,102

3. 25 S. Front St., Columbus, Ohio 43215 Estimated Annual Usage: One carpet cleaning per month.

Note: First floor and basement are combined as one floor.

Estimated Square Feet (SF) : 159,000

4. James A. Rhodes State Office Tower, 30 E. Broad St, Columbus, Ohio 43215 Estimated Annual Usage: Carpets are the be cleaning one floor per week Estimated Square Feet (SF) : 1,217,294

5. North High Complex, 246 N. High St. and 35 E. Chestnut, Columbus, Ohio 43215 Estimated Annual Usage: Two carpet cleanings per month.

Estimated Square Feet (SF) : 528,500

6. 8995 E Main St. Building 8995 E. Main St.

Reynoldsburg, Ohio 43068 3 floors; Total bldg. approx. 10,000 ** square feet (sqf) ** (detailed square footage removed) One section is to be cleaned each month, resulting in all sections being cleaned 3 times per year.

7. State of Ohio Computer Center, 1320 Arthur E. Adams Dr., Columbus, Ohio 43221 Estimated Annual Usage: One carpet cleaning per month of specified areas.

Estimated Square Feet (SF): 8,185 **

8. General Services, 4200 Surface Rd., Columbus, Ohio 43228 Estimated Annual Usage: One carpet cleaning per month.

Estimated Square Feet (SF): 88,260

9. The Governor’s Residence 358 N. Parkview

Bexley, Ohio 43209 (Upon Request)

** Denotes changes in Estimated Square Feet with Amendment 1.