ITB_B2610COC_FINAL_06.25.26.pdf

ITB FORM 2024.1 1

Finance Department

Purchasing & Contracts Division 65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

Issuance | Release Date: Monday, June 29, 2026

To: All Prospective Bidders

From: Brian Dale, Purchasing Manager

The City of Cocoa is accepting sealed bids from all licensed, qualified firms or individuals interested in providing the construction services as described in this Invitation to Bid (ITB).

Summary of Project:

The City of Cocoa is soliciting bids for a contractor to construct a new day-slip marina facility at Lee Wenner

Park which will enhance public waterfront access and improve recreational boating opportunities within the area. The scope of work includes the installation of new permanent concrete docks, finger piers, marine piles, and all associated components required for a complete and operational day-slip facility. This project is being funded in part by a Florida Inland Navigation District (FIND) grant.

If you are interested in preparing a response to this ITB, please read the requirements carefully and complete the bid in the manner as set forth in this ITB document. Your response is considered a binding offer to perform in the manner described in the bid response and shall remain a firm offer for a period of ninety (90) days from public opening.

There will be a MANDATORY Pre-Bid conference held for this project Thursday, July 9, 2026, at 10:00am

EST. This meeting will take place in the 3rd Floor Conference Room at Cocoa City Hall, located at 65 Stone

Street, Cocoa, Florida. A representative of your firm must attend the meeting for your bid submittal to be considered responsive.

Questions regarding this solicitation must be received in writing at the address above no later than Friday, July

17, 2026, at 5:00pm EST. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the City of Cocoa website: https://www.cocoafl.gov and to the City’s online bidding platform, Vendor Link, http://www.myvendorlink.com.

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The successful Bidder(s) must demonstrate in their submittal to be the lowest responsible, and responsive Bidder which best meets the specifications and serves the overall needs of the City. Bids should be prepared in accordance with the ITB instructions and recheck all bid prices thoroughly. Failure to provide the response in the manner prescribed herein may be grounds for disqualification of the submittal.

All services performed shall be in accordance with the specifications pertaining thereto, which may be examined at the office of the Purchasing & Contracts Manager, located at 65 Stone St., Cocoa, Florida 32922. Copies of all documents, including blank bid/proposal forms, may be obtained from Vendor Link by visiting their web site at http://www.myvendorlink.com. You may contact the City of Cocoa Purchasing Division by email:

purchasing@cocoafl.gov.

https://www.cocoafl./ http://www.myvendorlink.com/ http://www.myvendorlink.com/ mailto:purchasing@cocoafl.gov

ITB FORM 2024.1 2

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

The City of Cocoa supports local vendors and offers a five (5%) percent preference given to Brevard County contractors / contractors whose physical business address is within the physical boundaries of Brevard County, and such location is evidenced by the local business tax receipt issued for at least six (6) months prior to the date the bid is submitted. P.O. Boxes shall not be considered a physical business address. Local preference does not apply in the case where contracts are funded in whole or in part by a government entity whose laws or regulations governing such funding prohibit application of a local vendor preference.

The City reserves the right to reject any or all bid/proposals, with or without a cause; to waive technical errors and informalities; and to award bid/proposals to the lowest responsive, responsible bid/proposer. One or more of the City Council members may be present at the bid/proposal opening.

The City reserves the right to waive any and all technicalities, formalities and to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The City may withdraw all or part of this

ITB at any time to protect the interests of the City. Thank you for your interest in doing business with the City of

Cocoa, Florida.

ITB FORM 2024.1 3

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

Table of Contents

SECTION 1 INTRODUCTION

1.01 DESCRIPTION OF WORK

1.02 MINIMUM QUALIFICATIONS

1.03 PROJECT COMPLETION TIME

1.04 SOLICITATION SCHEDULE (THIS SCHEDULE MAY BE REVISED, AS NEEDED)

2.01 BID DOCUMENTS

2.02 BID SUBMITTAL AND DELIVERY

2.03 PUBLIC OPENING

2.04 UNBALANCED BIDS

2.05 ON-LINE SERVICE PROVIDER DISCLAIMER

2.06 SOLICITATION DOCUMENTS

2.07 MANDATORY PRE-BID MEETING

2.08 CONE OF SILENCE/LOBBYING

2.09 INTERPRETATIONS AND QUESTIONS

2.10 BID COMPLETENESS AND COMPLIANCE

2.11 DETERMINING RESPONSIBILITY

2.12 BID FORMS/REPRODUCTION

2.13 BIDDER ACKNOWLEDGEMENT

2.14 BIDS TO REMAIN FIRM

2.15 COST OF SUBMITTAL

2.16 IMPROPER IDENTIFICATION AND TIMELINESS

2.17 CORPORATE STANDING AND AUTHORIZED SIGNATORY

2.18 PROPRIETARY INFORMATION

2.19 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

2.20 FAILURE TO COMPLY WITH BID INSTRUCTIONS

2.21 AMERICANS WITH DISABILITIES ACT

2.22 OFFICE OF RECORD

2.23 MODIFICATION OR WITHDRAWAL OF BIDS

2.24 CONFLICTS WITHIN SOLICITATION

2.25 JOINT VENTURES

SECTION 3 SPECIAL CONDITIONS

3.01 BID SECURITY BOND – USED

3.02 PERFORMANCE AND PAYMENT BONDS – USED

3.03 LIQUIDATED DAMAGES

SECTION 4 GENERAL TERMS AND CONDITIONS

4.01 AWARD OF CONTRACT

4.02 DAMAGES

4.03 NOTICE TO PROCEED

4.04 SUPERVISION

4.05 FAILURE OF PERFORMANCE AND/OR DELIVERY

4.06 PERFORMANCE EVALUATION

4.07 PROTECTION OF PROPERTY

4.08 SERVICE REQUIREMENTS

4.09 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH

4.10 WARRANTY

4.11 INSPECTION/TITLE/ACCEPTANCE OF GOODS/SERVICES

4.12 NON-EXCLUSIVE CONTRACT

ITB FORM 2024.1 4

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

4.13 MATERIAL DEVIATIONS

4.14 OWNERSHIP OF DOCUMENTS

4.15 PUBLIC RECORDS COMPLIANCE

4.16 FUND AVAILABILITY

4.17 PROMPT PAYMENT ACT

4.18 PURCHASING CARD PROGRAM

4.19 INVOICES/APPLICATION FOR PAYMENT

4.20 W-9 FORM

4.21 MOST FAVORED CUSTOMER

4.22 PRICE REDUCTION CLAUSE

4.23 PURCHASING AGREEMENTS WITH OTHER GOVERNMENTAL AGENCIES

4.24 ESTIMATED QUANTITIES

4.25 FOREIGN CORPORATION

4.26 PUBLIC EMERGENCIES

4.27 SPECIFICATIONS/DEVIATIONS

4.28 PERMITS, LICENSES AND FEES

4.29 SUB-CONTRACTORS

4.30 TAXES

4.31 COMPLIANCE WITH ALL LAWS AND VENUE

4.32 NEW PRODUCT

4.33 EQUAL OPPORTUNITY

4.34 PUBLIC ENTITY CRIMES

4.35 SOVEREIGN IMMUNITY

4.36 RIGHT TO CANCEL OR REJECT

4.37 ADDITIONAL INFORMATION

4.38 UNIT PRICE ACCURACY

4.39 MATHEMATICAL ERRORS

4.40 UNBALANCED BIDDING PROHIBITED

4.41 FRONT LOADING OF BID PRICING PROHIBITED

4.42 REASONABLE PRICES

4.43 DELIVERY

4.44 SPLIT AWARD

4.45 BID PRICE SCHEDULE

4.46 BID TABULATION

4.47 BIDDER’S SPECIFICATIONS AND NOT BIDDING

4.48 PRE-AWARD INSPECTION

4.49 EXISTING PERMITS AND IDENTIFICATION NUMBERS

4.50 DRUG-FREE WORKPLACE PREFERENCE

4.51 CONFLICT OF INTEREST

4.52 NON-COLLUSION/LOBBYING CERTIFICATION

4.53 CONSTRICTING CONDITIONS

4.54 DEBARRED BIDDERS

4.55 NOTICES OF INTENT

4.56 PROTESTS AND APPEALS

4.57 SCRUTINIZED COMPANIES

4.58 FORCE MAJEURE

4.59 INSURANCE REQUIREMENT

4.60 EMPLOYMENT ELIGIBILITY VERIFICATION (E-VERIFY)

4.61 AUDITS AND RECORDS

4.62 INDEPENDENT CONTRACTOR AND LIABILITY

4.63 INDEMNIFICATION

ITB FORM 2024.1 5

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

4.64 CHANGES, MODIFICATIONS AND WAIVER

4.65 ASSIGNMENT

4.66 TERMINATION

4.67 ATTACHMENTS AND EXHIBITS

4.68 OWNERSHIP AND RIGHTS IN DATA

4.69 ADMINISTRATIVE PROVISIONS

4.70 TIE BIDS

4.71 PROHIBITION ON SOCIAL, POLITICAL OR IDEOLOGIGAL PREFERENCE

4.72 TRAFFICKING

RESPONSE COVER PAGE

ATTACHMENT “A” SUBMITTAL ACKNOWLEDGEMENT

ATTACHMENT “B” ADDENDUM RECEIPT ACKNOWLEDGEMENT CERTIFICATION

ATTACHMENT “C” INSURANCE REQUIREMENTS

ATTACHMENT “D” BID SECURITY BOND

USED

ATTACHMENT “E” BID PRICE SCHEDULE AND ACCEPTANCE OF TERMS AND CONDITIONS

ATTACHMENT “F” TRENCH SAFETY CERTIFICATION

(IF REQUIRED)

ATTACHMENT “G” CERTIFICATE OF NON-SEGREGATED FACILITIES

ATTACHMENT “H” DRUG-FREE WORKPLACE CERTIFICATION

ATTACHMENT “I” CONFLICT OF INTEREST AND NON-COLLUSION STATEMENT

ATTACHMENT “J” ORGANIZATIONAL INFORMATION

ATTACHMENT “K” PROPOSED SCHEDULE OF SUBCONTRACTOR PARTICIPATION

ATTACHMENT “L” REFERENCES

ATTACHMENT “M” TRUTH-IN-NEGOTIATIONS CERTIFICATION

ATTACHMENT “N” SOLICITATION RESPONSE IDENTIFICATION LABEL

ATTACHMENT “O” CONTRACTOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES

ATTACHMENT “P” VERIFY CONTRACTOR AFFIDAVIT

ATTACHMENT “Q” FEDERALLY REQUIRED CONTRACT CLAUSES

ATTACHMENT “R” HUMAN TRAFFICKING AFFIDAVIT

EXHIBIT A

LEE WENNER DAY DOCKS CONSTRUCTION DRAWINGS BID SET INCLUDING PROJECT SPECIFICATIONS, GEOTECHNICAL REPORT, HYDROGRAPHIC REPORT, NATURAL RESOURCES REPORT, AND PERMITS

EXHIBIT B

FLORIDA INLAND NAVIGATION DISTRICT PROJECT AGREEMENT (FIND GRANT)

ITB FORM 2024.1 6

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

SECTION 1 INTRODUCTION

1.01 DESCRIPTION OF WORK

The City of Cocoa is seeking bids from qualified contractors for the Cocoa Waterfront Dock and Breakwater project (known as the “Lee Wenner Day Docks). This project consists of the construction of a new day-slip marina facility at Lee Wenner Park intended to enhance public waterfront access and improve recreational boating opportunities within the area. The scope of work includes the installation of new permanent concrete docks, finger piers, marine piles, and all associated components required for a complete and operational day-slip facility. This project is being funded in part by a Florida Inland Navigation District (FIND) grant.

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary for the successful completion of the Cocoa Waterfront Dock Replacement and Shoreline Protection Improvements

Project located at Lee Wenner Park, 300 Riveredge Blvd., Cocoa, FL 32922

Primary Work Components:

• Dock Facility: Removal and disposal of existing damaged dock structures and the installation of a new permanent fixed dock system, inclusive of approximately seventy-six (76) marine piles and related marine construction.

• Shoreline Stabilization: Construction of a riprap revetment along designated shoreline and seawall areas, including the installation of geotextile fabric, filter layers, and graded stone for wave energy dissipation and stabilization.

• Regulatory and Environmental Compliance: All marine construction must comply with permits issued by applicable regulatory agencies. The Contractor is responsible for executing all environmental safeguards, including turbidity control and strict adherence to permit conditions.

• Site Execution and Closeout: The Contractor shall manage site preparation, project mobilization, construction sequencing, and inspections. The Contractor must maintain safe public access and navigation during construction, perform final cleanup, restore all disturbed areas. All deliverables must conform to the Contract Documents, approved plans, technical specifications, and applicable codes, and regulatory requirements.

All work shall be constructed according to the Construction Drawings and Specifications provided in Exhibit A and Exhibit B, the Contract Documents for the Construction of the Cocoa Waterfront Dock and Breakwater

“Lee Wenner Day Docks”, are made part of the contract by reference.

The Contractor shall construct the project per:

• The jurisdiction for the project site is the City of Cocoa, Florida. All work shall be permitted and undertaken in accordance with applicable codes and ordinances.

• Prime contractor is assumed to be familiar with all general conditions/contract requirements associated with the contract between owner and contractor as they apply to the work noted on the detailed specifications, attached herein as Exhibits A and B. Prime contractor shall transfer all such requirements to all subcontractors.

ITB FORM 2024.1 7

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

• All contractors shall examine job site prior to submission of a bid to observe all visible existing conditions. submission of bid will be taken to confirm familiarity with conditions of the work, so the bid price includes all work necessary to provide a completed, ready-to-occupied project.

• Contractor shall be responsible for obtaining and paying for all permits required to perform the work, including but not limited to City building permits, temporary utility permits, traffic control permits, dewatering permits, and any other permits necessary for means and methods of construction. The City will provide all environmental and regulatory permits obtained as part of the project design."

• Prior to receiving a notice-to-proceed, the owner will file a notice-of-commencement with appropriate authority.

• The contractor shall deliver a work schedule immediately after receiving a notice of award showing all tasks and completion dates.

• The contractor will be responsible for providing all labor, materials, and equipment necessary to perform the work.

Construction Access and Staging:

• Contractor may utilize a portion of the park entry road for upland construction access for the dock and revetment construction. Contractor shall maintain two-way vehicular and pedestrian traffic at all times, utilizing pedestrian detours and flagging operation as needed.

• Construction access for the west revetment work will be from the water only. No upland access from the park will be permitted.

• Contractor can utilize a portion of the park's vehicle parking lot area for staging. Contractor shall provide and maintain temporary 6' high chain link perimeter fencing of the staging area and restore the area to original/improved conditions. No portion of the vehicular/trailer parking area may be used for staging.

• The parks will remain open throughout the duration of the construction, including the boat ramps and water access to the boat ramps. Contractor shall provide and maintain temporary 6' high chain link perimeter fencing on the upland sides of the construction area.

• Contractor shall provide and maintain applicable construction signage to caution the public and boaters.

1.02 MINIMUM QUALIFICATIONS

Bidders responding to this ITB must demonstrate experience and qualifications in performing work similar in size and complexity to this project. Each Bidder must submit the following required information:

1. Please prepare a cover letter for your response to this invitation with a description of your business, the types of services your company provides, and include the primary contact’s name, telephone and email address.

2. Previous Experience and References: The firm shall have been in business for a minimum of ten (10) consecutive years or demonstrate with written documentation that they had ownership in a firm with combined experience of ten (10) years. Must be licensed in the state of Florida as a General Contractor with a minimum of ten (10) years of experience in performing work similar in size and scope as detailed herein. Provide a brief description of work, including location, contract completion date, names, addresses, email addresses, and telephone numbers of owners by completing the Reference Form, Attachment “L” included herein.

ITB FORM 2024.1 8

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

3. Evidence of authority to conduct commercial business in the State of Florida - Provide Sunbiz report showing your company registered as “Active”.

4. Professional Licenses – Provide all licenses that qualify the firm for the type of work as identified herein.

5. Bonds –Provide applicable bond documents as defined in section 3.02 of this request.

6. Note if you are not a single prime contractor, you will be required to list, using attachment “K” all subcontractors to be used for this project and their professional licenses.

7. Provide a completed W9 according to section 4.20 of this request.

8. Complete in full all required attachments associated with this request.

Financial Capacity - The Bidder may be required to provide financial performance information upon request by the City. The financial information must be received by the City within five (5) Days of Bidder receiving the written request. Submittals requested pursuant to this subsection may be in addition to those required elsewhere.

1.03 PROJECT COMPLETION TIME

The successful bidder shall commence work within Ten (10) days after having been issued a notice to proceed which may be in the form of a purchase order issued by the City. The Work will be substantially complete within

Three Hundred Thirty (330) calendar days after the notice to proceed is issued. The date of substantial completion of the Work is the date certified in writing by the City when (1) construction is sufficiently complete, in accordance with the contract documents, so the City can occupy or utilize the Work for its intended purpose, as expressed by the contract documents, and (2) any additional project-specific requirements or milestones for

Substantial Completion identified in the general, special, or technical conditions or construction plans have been satisfied. Final completion will be thirty (30) calendar days after the date of delivery of the final approved punch list, which shall be at least thirty (30) calendar days following the delivery of the final approved punch list. The construction agreement shall establish the process for approval and delivery of the punch list required by the

Local Government Prompt Payment Act, Section 218.735, Florida Statutes.

1.04 SOLICITATION SCHEDULE (This schedule may be revised, as needed)

Tentative Schedule (all Local Times)

Task Date

ITB Released Monday, 06/29/2026 at 8:00am EST

Mandatory Pre-Bid Conference Thursday, 07/09/2026 at 10:00am EST

Deadline for Questions Friday, 07/17/2026 at 5:00pm EST

Bid Due Date and Time Friday, 07/31/2026 at 3:00pm EST

Anticipated Notice of Intent to Award August 2026

City Council Approval of Contract August 2026

ITB FORM 2024.1 9

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

Section 2 INSTRUCTIONS TO BIDDERS

2.01 BID DOCUMENTS

The ITB documents may be obtained at no charge from the City’s website at: VendorLink, LLC https://www.myvendorlink.com. The City of Cocoa’s Purchasing & Contracts Division, its Website, and its service provider, VendorLink, LLC are the only authorized sources for obtaining solicitation documents. Solicitation documents and forms obtained from any other third-party source may be incomplete.

Bidders are encouraged to register as a vendor with VendorLink, LLC to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

The City is not responsible for errors or document omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information call the Purchasing & Contracts Division at (321) 433-8833. Important: The desire of the City to pursue bid submittals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

2.02 BID SUBMITTAL AND DELIVERY

A. Sealed bid submittals must be received in the City’s Purchasing & Contracts Division no later than the date and time as specified herein. Bid submittals received after the stated date and time will not be accepted and will be returned unopened. Under no circumstances shall bids delivered after the time specified be considered. The City shall not be responsible for any occurrence for bid submittals delivered incorrectly or to the wrong address or location. No exceptions will be made. The decision to refuse to consider a bid that was received beyond the date/time established in the solicitation shall not be the basis of a protest. Bid submittals shall be delivered to the below address in a sealed envelope or packaging material, plainly marked on the outside with the Bid Number, Title and opening date:

City of Cocoa

Attn: Purchasing & Contracts Division

65 Stone Street

Cocoa, Florida 32922

For your convenience, a Solicitation Response Identification Label has been provided to properly identify and affix to your ITB response.

B. If submitted by mail, the bid submittal shall be enclosed in a sealed envelope or packaging material addressed to the Purchasing & Contracts Division. Bids submitted by mail must be received by the

Purchasing & Contracts Division by the time specified herein for the opening thereof.

https://www.myvendorlink.com/

ITB FORM 2024.1 10

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

1. Please be advised that United States Postal Service (USPS) Express and Priority service class;

are delivered to the City once daily. Accordingly, in order for a submission to be received by the

Purchasing & Contracts Division when the services of the USPS are used, a Bidder or bidder is responsible for ensuring that their submittal is transmitted in such manner as necessary for the

USPS to receive, sort, and deliver to the City by the submittal due date and time.

2. The City only collects other USPS mail one (1) time per day upon opening of the local Post

Office branch, which is then sorted by the City for delivery to the Purchasing & Contracts

Division and other City departments. Submissions arriving at the USPS after the initial pick-up by the City will be placed in the City’s callbox for pick-up and will not be delivered to or received by the Purchasing & Contracts Division until the next business day.

3. When using the USPS or any other mail delivery services, it is the sole responsibility of the

Bidder to ensure that Proposals are received in the Purchasing & Contracts Division by the due date and time. The City shall not be responsible for delays caused by any occurrence.

2.03 PUBLIC OPENING

A. Bid submittals will be publicly opened by the Purchasing & Contracts Division on the due date and time, as specified herein, or as soon thereafter as possible. The Bidder’s names, the Bid Total and verification of bond submittal, if applicable, will be announced. Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s.

24(a), Article I of the State Constitution until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. All other information will be subject to Florida’s Open Government Laws to Public Contracting.

B. A bid summary of the Bids and major alternates (if any) will be prepared and made available within a reasonable time after the opening of Bids.

C. Multiple Bids received for the same Work from an individual, firm or partnership, a corporation or association or other legal entity under the same or different names shall not be considered. If there are reasonable grounds for believing that collusion exists among the Bidders, the Bids of the participants believed to be in such collusion shall not be considered.

D. The City reserves the right to reject any and all Bids, to waive irregularities, and the right to disregard any or all nonconforming, unbalanced or conditional Bids or counter proposals.

E. The City may reject, as non-responsive, Bid submittals that fail to acknowledge receipt of addenda as prescribed, when the addenda results in a material change.

F. If the City elects to accept a Bid which does not acknowledge receipt of an addendum, the Bid shall be construed as though the addendum had been received and acknowledged by the Bidder.

G. Discrepancies between bid sums expressed in words and bid sums expressed in figures shall be

ITB FORM 2024.1 11

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks” resolved in favor of the words. Discrepancies between the sum of any column of figures and the correct sum shall be resolved in favor of the corrected sum. Discrepancies in the extension of the

Unit Price times the estimated quantity for any line item shall be resolved in favor of the correct extension.

2.04 UNBALANCED BIDS

As determined by the City and the Procurement Administrator’s discretion, the City may consider a solicitation response irregular and reject it if any of the prices are excessively unbalanced (either above or below the amount of a reasonable response) to the potential detriment of the City. The City further reserves the right to require backup documentation from the respondent if, in the City’s opinion, the prices are, or appear to be, excessively unbalanced.

2.05 ON-LINE SERVICE PROVIDER DISCLAIMER

VendorLink, LLC has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink, LLC is an independent entity and is not an agent or representative of the City. Communications to VendorLink, LLC do not constitute communications to the City.

2.06 SOLICITATION DOCUMENTS

The City of Cocoa Purchasing & Contracts Division, its website, and its service provider, VendorLink, LLC are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may be an incomplete set of documents. Proposers using solicitation documents/forms obtained from any other third-party source are advised to register with

VendorLink, LLC to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

2.07 MANDATORY PRE-BID MEETING

There will be a MANDATORY Pre-Bid conference held for this project on July 9, 2026, at

10:00am EST. This meeting will take place in the 3rd Floor Conference Room at Cocoa City Hall, located at 65 Stone Street, Cocoa, Florida. Any changes or updates to this meeting including additional instructions will be posted to the City’s online bidding platform, Vendor Link, http://www.myvendorlink.com.

IMPORTANT NOTE: It is imperative that all Bidders have a clear understanding of the scope of services requirements. As such, the City reserves the right to require a mandatory pre-bid conference. Therefore, in the event a mandatory pre-bid conference is required and/or subsequently scheduled, attendance will be a pre-requisite for a bid submittal; and bid submittals will only be accepted from those who are represented at a mandatory pre-bid conference. Attendance at the pre-bid conference will be evidenced by the Bidder’s/representative’s signature on the attendance roster. In the event of a mandatory pre-bid

ITB FORM 2024.1 12

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks” conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

2.08 CONE OF SILENCE/LOBBYING

A. Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other groups who seek to influence the governmental decision of a City Council Member, the City Manager, any requesting or evaluating

Department/Division/Office personnel and/or any member of the Evaluation Committee concerning an active solicitation during the black-out period.

B. A lobbying black-out period commences upon the issuance of this solicitation document.

C. If an award item is presented to City Council for approval or for a request to provide authorization to negotiate a Contract(s) and the City Council refers the item back to the City Manager, Purchasing

& Contracts Division and/or requesting Department/Division/Office for further review or otherwise does not take action on the item, the Cone of Silence/Lobbying Black-out Period will be reinstated until such time as the City Council meets to consider the item for action.

D. Bidders, respondents, potential vendors, service providers, lobbyists, consultants, or vendor representatives shall not contact any City Council member, the City Manager, any requesting or evaluating Division/Department/Office personnel, and/or any member of the Evaluation Committee concerning an active solicitation during the Cone of Silence/Lobbying Black-out Period.

2.09 INTERPRETATIONS AND QUESTIONS

All questions and inquiries concerning procedural matters shall be directed to the Purchasing & Contracts

Division. Any questions relating to the interpretation of specifications or any aspect of the solicitation process shall be addressed to the Purchasing & Contracts Division, in writing, by the date stipulated in the tentative schedule in Section 1.

City of Cocoa

65 Stone Street

Cocoa, Florida 32922

Phone: (321) 433-8833

Email: purchasing@cocoafl.gov

A. It is the Bidder’s responsibility to become familiar with and fully informed with the terms, conditions, and specifications of this ITB. Lack of understanding and/or misinterpretation of any portions of this ITB shall not be cause for withdrawal of your response after opening or for subsequent protest of award.

B. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Purchasing & Contracts Division.

mailto:purchasing@cocoafl.gov

ITB FORM 2024.1 13

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

C. Any oral communications will not be authoritative and will not be binding on the City.

D. It is the sole responsibility of the Bidder to contact the Purchasing & Contracts Division prior to submitting a bid submittal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each bid submittal.

E. Addenda will be available to all proposers and will be uploaded to VendorLink, LLC on the

Procurement website at: http://www.myvendorlink.com.

2.10 BID COMPLETENESS AND COMPLIANCE

Bid submittals shall contain the information as required in this solicitation. Failure to submit all information as requested, substantially incomplete or lack key information may be rejected by the City.

The following list details the appropriate proposal format:

A. All items contained in the bid must be in total compliance with the specifications of this solicitation.

B. Alternate bids will not be considered unless specifically called for in this solicitation. Bidders’ attention is specifically called to the terms, conditions and special provisions of this solicitation.

Please be aware that, under the competitive process, the stipulations set forth herein are fully binding on the Bidder to the extent that you confirm acceptance by your signature on Attachment, Bid Price

Schedule and Acceptance of Bid Terms and Conditions.

2.11 DETERMINING RESPONSIBILITY

The determination as to whether a Bidder is considered responsible shall be at the sole discretion of the

City. The City may request information relating to contracts similar to the requirements of this solicitation.

The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete projects timely, whose investigations show bidder is not in a position to perform the contract.

In determining responsibility, the following qualifications, in addition to price, may be considered:

A. The Bidder's ability, capacity, and skill to provide the goods or to perform the service within the time specified;

B. The character, integrity, reputation, judgement, experience and efficiency of the Bidder;

C. The quality of performance of previous contracts or services including previous performance with the City;

D. The sufficiency of financial resources to meet the obligations of the required contract and to perform the services;

E. Quality Control Program.

F. Contract claims, litigation filed against the Bidder or filed by the Bidder for equitable adjustment; Reprimand of any nature or suspension by the Department of professional

Regulation or any other regulatory agency or professional association in the past five (5) years.

http://www.casselberry.org/index.aspx?NID=406

ITB FORM 2024.1 14

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks”

G. Ability to provide future maintenance, service, and support of the goods/services under contract;

and, H. Whether the Bidder is in arrears to the City on a debt or a contract or is a defaulter on surety to the City; or whether the Bidder's taxes or assessments are delinquent.

I. Whether the Bidder has been suspended or debarred from doing business with the City or another public entity.

J. Such other information as may be relevant or secured.

2.12 BID FORMS/REPRODUCTION

A. Bid Forms: All bids must be submitted on the City’s standard solicitation forms and must include all applicable completed attachments included herein.

B. Reproduction: Please submit one (1) bound original and one (1) on a USB containing the entire bid submittal formatted to be read with Microsoft® software products or Adobe® PDF software.

2.13 BIDDER ACKNOWLEDGEMENT

By submitting a bid response, the Bidder certifies that the Bidder has fully read and understands this ITB document and has full knowledge of the scope, nature, quantity, and quality of work to be performed; the detailed requirements of the services to be provided; and the conditions under which the services are to be performed.

2.14 BIDS TO REMAIN FIRM

All bids shall remain firm for ninety (90) Days after the day of the Bid opening, but City may, in its sole discretion, release any Bid and return the Bid Security prior to that date.

2.15 COST OF SUBMITTAL

The Bidder understands that any and all costs related to the submittal of a proposal is considered an operational cost of the Bidder and shall not be passed on to or be borne by the City. By submission of a bid, the Bidder agrees that any and all costs associated with the preparation of the bid will be the sole responsibility of the Bidder. The Bidder also agrees that the City shall bear no responsibility for any costs associated with the preparation of the bid including but not limited to any administrative or judicial proceedings resulting from the solicitation process.

2.16 IMPROPER IDENTIFICATION AND TIMELINESS

The City is not responsible for the failure of a Bidder or the Bidder’s agent to submit responses in a timely manner or for a bid submittal that is not properly addressed or identified. Bid submittals by email, telephone or fax shall be rejected as non-responsive regardless of where it is received.

ITB FORM 2024.1 15

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

2.17 CORPORATE STANDING AND AUTHORIZED SIGNATORY

The Proposer must demonstrate that the company is in good standing and that the person signing this proposal is an authorized signatory on behalf of the Proposer to negotiate and/or sign contracts, agreements, amendments and related documents to which the Proposer will be duly bound. Examples of satisfactory demonstration documents include:

A. A copy of your Articles of Incorporation listing the approved signatories of the corporation.

B. A copy of a resolution listing the members of staff that are authorized signatories for the company.

C. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

Failure to sign and witness the Proposer’s signature form may result in disqualification of the bid. Please be sure the bid is signed, properly witnessed, and sealed.

2.18 PROPRIETARY INFORMATION

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Bidders should be aware the Invitation to Bid, and the responses thereto are in the public domain. Bidders are requested to identify specifically any information contained in their bid submittals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

B. A generic notation that information is “confidential” is not sufficient. Failure to provide the

Purchasing & Contracts Division with a detailed explanation and justification including statutory cites and specific reference to your bid submittal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire bid submittal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

2.19 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

By submission of a response, the Bidder certifies that in connection with this bid submittal:

A. The pricing and/or fees associated with this bid submittal have been arrived at independently, without consultation, collusion, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor.

B. Unless otherwise required by law, the prices which have been quoted on this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly to any other Bidder or to any competitor.

C. No attempt has been made or shall be made by the Bidder to induce any other person or Bidder to submit or not submit a bid for the purpose of restricting competition.

ITB FORM 2024.1 16

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

2.20 FAILURE TO COMPLY WITH BID INSTRUCTIONS

Failure to comply with any of the foregoing instructions, provide a bid submittal in the manner prescribed herein or any other essential element of this Invitation to Bid may be grounds for disqualification of your bid submittal.

2.21 AMERICANS WITH DISABILITIES ACT

Persons with disabilities needing a special accommodation to participate in this proceeding should contact the Purchasing & Contracts Division, City of Cocoa, 65 Stone Street, Cocoa, Florida 32922, telephone

(321) 433-8833, not later than seven (7) days prior to the date on which the accommodation is requested.

2.22 OFFICE OF RECORD

The City of Cocoa Purchasing & Contracts Division shall be the official “office of record” for all information transactions and data disbursements associated with this solicitation. The Purchasing &

Contracts Division may be reached Monday through Friday between 8:00 A.M. to 5:00 P.M., Local Time via phone at (321) 433-8833.

2.23 MODIFICATION OR WITHDRAWAL OF BIDS

Bid modifications will be accepted from a bidder only if received in writing, properly signed by an officer of the bidder, and received prior to the opening of bids. Bid modifications must be identified as such and will be opened with the bidder’s bid form.

Bids may be withdrawn by request of the bidder prior to the time fixed for opening. Error or negligence on the part of the bidder in preparing the bid confers no right for the withdrawal of the bid after the public opening date.

2.24 CONFLICTS WITHIN SOLICITATION

Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, the

Technical Specifications, the Bid Form, or any addendum issued, the order of precedence shall be the last addendum issued, the Bid Form, the Technical Specifications, the Special Conditions, and then the General

Terms and Conditions. It is incumbent upon the vendor to identify such conflicts to the designated procurement representative prior to the bid or proposal response date.

2.25 JOINT VENTURES

All Bidders intending to submit a bid response as a Joint Venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Licensing Board and/or any other state or local licensing Agency prior to submitting a bid response. Please refer to Section

489.119 Florida Statutes.

ITB FORM 2024.1 17

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal Joint Venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.

SECTION 3 SPECIAL CONDITIONS

3.01 BID SECURITY BOND – Used

The Bid response shall be accompanied by a Bid Security Bond equaling five percent (5%) of the total

Bid price. Failure of the Bidder to supply same, in the amount and type required, shall automatically render the Bidder as non-responsive resulting in the disqualification from further consideration of their Bid response. Please complete and submit Bid Security Bond form, attached herein.

A. The Bid Security Bond shall be submitted in the form of a Bid Bond in the amount of five percent

(5%) of the total Bid price, made payable to the City of Cocoa, issued by a surety firm and through a reputable and responsible surety bond agency licensed to do business in the State of Florida.

1. The surety must be rated as "A”® or better as to strength by Best’s Insurance Guide, published by A. M. Best Company, Inc., located at 1 Ambest Road, Oldwick, New Jersey 08858. For the latest ratings and Insurance Guide, access www.ambest.com.

2. In lieu of a Bid Bond, the Bidder may submit cash (U.S. currency only), money order, certified or cashier’s check drawn from a national or state bank whose deposits are insured by the Federal

Deposit Insurance Corporation (FDIC), in the amount of five percent (5%) of the total Bid price.

Money orders and checks must be made payable to the City of Cocoa and shall accompany your bid submittal.

3. The terms of the ITB Security Bond shall be:

a. The Bidder shall enter into an Agreement if awarded to the Bidder;

b. The surety (or alternate form of security forfeit) shall be responsible for the costs resulting from the failure of the Bidder to enter into an Agreement if awarded to the Bidder;

including the increased costs associated with awarding to the next most responsive, responsible Bidder and costs associated with conducting the Bid process and letting the

Agreement;

c. To promptly enter into an Agreement to perform the work and furnish the required

Performance and Payment Bond, if applicable; and

d. Any interest earned as a result of the City depositing the accepted money order, certified or cashier’s check, or cash received as Bid Security Bond into an interest-bearing account, shall be retained by the City.

B. Return of Bid Security Bond: As soon as the bid responses have been evaluated, the City may, at its sole discretion, return or release the Bid Security Bonds accompanying such bid responses, which in its sole judgment, would not likely be considered for award. All other Bid Security Bonds will be held until award of this project, and the agreement has been executed by the successful Bidder; after which any remaining Bid Security Bonds will be returned to the respective Bidders. It shall be the

ITB FORM 2024.1 18

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

TITLE: Cocoa Waterfront Dock and Breakwater “Lee Wenner Day Docks” sole responsibility of the Bidder to request in writing from the City the return of the Bid Security

Bond or alternative form of security used. Bid Security Bond or alternative form of security used shall not be returned unless requested by the Bidder in writing.

3.02 PERFORMANCE AND PAYMENT BONDS – Used

Upon award of this project, the successful Bidder shall furnish Performance and Payment Bonds, or alternative form of performance and payment security such as; a money order, certified or cashier’s check, cash (U.S. currency only), letter of credit; equaling one hundred percent (100%) of the total contract amount awarded under this solicitation. Receipt of said Performance and Payment Bonds shall occur no later than fifteen (15) calendar days after receipt of notification of Award. No commencement of work shall be authorized by the City without receipt of the Performance and Payment Bond or alternative security.

A. The Performance and Payment Bond shall be made payable to the City of Cocoa, issued by a reputable Surety firm licensed to do business in the State of Florida (F.S. 255.05). On approval of any Contract change increasing the Contract price, Contractor shall ensure that the performance bond and the payment bond is increased so that each reflects the total Contract price as increased.

1. The Surety must be rated as "A”® or better as to strength by Best’s Insurance Guide, published by A. M. Best Company, Inc., located at 1 Ambest Road, Oldwick, New Jersey 08858. For the latest ratings and Insurance Guide, access www.ambest.com

2. The terms of the Payment and Performance Bond shall guarantee that:

a. The successful Bidder shall assure faithful performance of this project;

b. The successful Bidder shall assure timely payments to all persons providing labor, materials and/or supplies used in the performance of the work associated with this project;

c. Nothing in this section shall be construed to limit the authority of the City Council, the City

Manager, or the Procurement Administrator to require other security in addition to, or in lieu of, those bonds or in circumstances other than those specified herein, when in the best interest of the City.

B. If the bond is based on an annual coverage basis, renewal for each succeeding year shall be submitted to the City thirty (30) days prior to the termination date of the existing Performance Bond. The

Performance Bond must be executed by a surety company of recognized standing, authorized to do business in the State of Florida and having a resident agent.

C. Return of Payment and Performance Bond. It shall be the sole responsibility of the successful Bidder to request in writing from the CITY the return of the Payment and Performance Bond. The request shall be considered no earlier than thirty (30) calendar days upon completion and final acceptance of the City, or expiration in a satisfactory manner of the awarded Agreement associated with this project. Payment and Performance Bonds shall not be returned unless requested by the successful

Bidder in writing.

http://www.ambest.com/

ITB FORM 2024.1 19

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-10-COC

INVITATION TO BID (ITB)

Due Date:

07/31/2026

3.03 LIQUIDATED DAMAGES

A. Failure to Complete on Time: Time is of the essence in the performance of this Contract. If the

Contractor fails to achieve Substantial Completion or Final Completion within the timeframes specified in the Contract Documents, or any authorized extensions thereof, the City will suffer financial and administrative damages. Because the actual damages resulting from such delays are impossible or extremely difficult to accurately calculate, the parties agree that Liquidated

Damages—and not as a penalty—shall be assessed.

B. Daily Assessment Rate Schedule: For each consecutive calendar day that the Work remains uncompleted past the established date for Substantial Completion, the Contractor shall pay, or have deducted from any monies due or becoming due from the City, a daily assessment rate. This rate is determined by the total contract value, established in accordance with the following schedule:

Total Contract Amount Daily Charge Per Calendar Day

$50,000 and under $956

$50,001 to $250,000 $964

$250,001 to $500,000 $1,241

$500,001 to $2,500,000 $1,665

$2,500,001 to $5,000,000 $2,712

C. Failure to Reach Final Completion: Following Substantial Completion, if the Contractor fails to complete the remaining "punch list" items and achieve Final Acceptance within the timeframe specified…