ITB #48 Attachment 1 - Administration Document - Vacuum Street Sweeper (DC Final).docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

IDAHO TRANSPORTATION DEPARTMENT

Invitation to Bid (ITB) #48

VACUUM STREET SWEEPER

ITB 48

ITB ADMINISTRATION DOCUMENT

ITB Title:

Vacuum Street Sweeper

ITB Lead:

Mark Ward, Buyer Division of Purchasing 650 W State St, RM 100, Boise ID, 83702 Mark.Ward@adm.idaho.gov 208-332-1609

Submit electronically via IPRO POWERED BY LUMA:

Electronic Submission IPRO POWERED by LUMA

Pre-Bid

Wednesday, 10/26/2023, 10:00 AM 11:00 AM MST

The Pre Bid will be held via a Microsoft Teams and (or) in person meeting. A link or meeting invite will be provided to requesting vendors who intend to submit an bid.

See Section 3 for additional information and requirements.

Deadline to Receive Questions:

See IPRO POWERED by LUMA Header Document

ITB Closing Date:

See IPRO POWERED by LUMA Header Document

THE ADMINISTRATIVE FEE DETAILED IN PARAGRAPH 5 OF THE STATE’S STANDARD CONTRACT TERMS AND CONDITIONS WILL NOT APPLY TO THE CONTRACT(S) THAT RESULT FROM THIS SOLICITATION.

Table of Contents

1. PURPOSE

The Idaho Transportation Department (ITD) is requesting Bids from qualified Vendors for the purchase of one (1) street sweeper, in accordance with the specifications provided within this Invitation to Bid (ITB).

2. GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (State) via IPRO Powered by Luma (IPRO POWERED by LUMA. The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB must be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB will not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

3. PRE BID

All parties interested may attend the optional pre-bid conference, at their expense. Parties interested in attending this conference should notify the ITB Lead no later than one (1) business day prior to the date of the pre-bid conference. The written request should specify the name and title of each person who will be attending. A maximum of three (3) people for each party interested will be allowed to attend in-person. Parties interested may also attend the pre-bid conference via teleconference by obtaining conference call-in details from the ITB Lead.

Failure to attend the optional pre-bid conference shall not relieve the Bidder of meeting the requirements of this ITB.

4. INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED by 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using ATTACHMENT 1, Bidder Questions. Official answers to all written questions will be posted on IPRO POWERED by LUMA as an amendment to this ITB.

ITB Lead: Mark Ward Phone: 208-332-1609 E-mail: Mark.Ward@adm.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at (Contract Terms and Conditions) must also be submitted in writing, using ATTACHMENT 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

5. SPECIFICATIONS

See ATTACHMENT 2 – Requirements and Specifications.

6. GENERAL

The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Bidders offering an “equal” must include documentation which demonstrates, to the ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Bidder. Failure to provide satisfactory documentation or a clarifying response may eliminate the Bidder from further consideration.

7. SUBMISSION REQUIREMENTS

7.1 Required Bid Submission Items

7.1.1. Bid Schedule

7.1.2. Provide your cost information on ATTACHMENT 4, Bid Schedule, below. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

7.1.3. The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO POWERED by LUMA.

7.1.4. ATTACHMENT 3 – Product Information

7.2 Bid Submission Methods

Bids must be submitted electronically via IPRO POWERED by LUMA. Do not hand deliver, mail, fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO POWERED by LUMA header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

7.2.1. Electronic Submission via IPRO POWERED by LUMA. When submitting electronically via IPRO POWERED by LUMA, upload all the Required Bid Submission Items (See Section 7.1) and enter your cost in IPRO POWERED by LUMA for each line item; as the “Total Cost” on the Bid Schedule ATTACHMENT 3.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

Be advised that that the Bidder for Bid evaluation and award purposes is the entity profile under which the Bid is submitted in IPRO POWERED by LUMA, which must be the same legal entity presented in your uploaded response materials. If the entity identified in the State of Idaho Signature Page differs from the profile under which the Bid is submitted in IPRO POWERED by LUMA, the ITB Lead may work with the Bidder to take such actions as are necessary to correct the irregularity.

All Bidders participating in a Solicitation issued through IPRO POWERED by LUMA must establish an account in the IPRO POWERED by LUMA system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes. Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response, as the State will print uploaded documents for evaluation in the manner received via IPRO POWERED by LUMA.

7.2.2 Trade Secrets and Non-Public Information. The Idaho Public Records Act, Idaho Code title 74, chapter 1 (the “Act”) requires disclosure of public records, which generally includes vendor responses to Solicitations. The Act provides certain exemptions from disclosure, including for “trade secrets.” The Act defines trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” The Act also defines other records that may be exempt from public disclosure. In addition to marking each page of the document with a trade secret or other exemption notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors Offerors must also:

7.2.3 Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” or “exempt from disclosure” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” or “exempt” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret” or “exempt from disclosure.”

7.2.4 Submit a redacted copy of the Proposal with all trade secret and exempt information removed or blacked out. The redacted copy must be submitted electronically, with the word “redacted” in the file name.

7.2.5 Provide a separate document entitled “List of Redacted Trade Secret and Exempt Information” which provides a succinct list of all trade secret and exempt information noted in your Proposal; listed in the order it appears in your submittal documents, identified by Page number, Section number/Paragraph number, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure and how the exempting the material complies with the Act.

8. DELIVERY

8.1 Deliveries must be made Monday through Thursday, 8:00 am to 3:00 pm local time (per Delivery Location), excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved by ITD.

8.2 Delivery contact and location:

Ryan Crabtree Fleet Manager Office: (208) 772-1238 Ryan.crabtree@itd.idaho.gov ITD District 1 Yard, 600 W. Prairie Ave., Coeur d’Alene, ID 83814

8.3 Delivery is desired between one hundred and twenty (120) and one hundred and eighty

(180) days ARO. ITD reserves the right to accept delivery dates outside of the desired delivery date if in the best interest of the State of Idaho. The Contractor must deliver and unload the Street Sweeper to the location listed in section 8.2 by the desired delivery date or the date provided on ATTACHMENT 4, Bid Schedule if determined to be in the best interest of the State of Idaho. The contractor is responsible for providing the necessary labor and equipment to unload the Street Sweeper, including any re-assembly of the Street Sweeper components that were unassembled for delivery or unloading.

8.4 You must indicate on ATTACHMENT 4, Bid Schedule in the space(s) provided, the time required to make delivery after the receipt of an order (ARO). Failure to make an entry in the space(s) provided may cause the submitted bid(s) to be considered non-responsive.

8.5 In the event that all of the submitting vendors are not able to meet the desired delivery

8.6 Delivery time must be shown in calendar days, which will include weekends and holidays.

9. AWARD

Award will be made to the responsive, responsible Bidder with the lowest Total Cost on ATTACHMENT 4, Bid Schedule or awarded on what is in the Best Interest of the State.

10. ACCEPTANCE

Upon receipt, the Sweeper will be inspected by the ITD Maintenance Services Manager or designee to ensure the minimum specifications are met. Acceptance will occur fourteen (14) calendar days after delivery. If ITD determines that the Sweeper loader is not in accordance with the specifications, ITD will provide the Contractor with a written notification. The Contractor must pick up, correct any discrepancies, and re-deliver to the ITD specified location at the Contractor’s expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days from receipt of written notification from ITD or as upon mutual agreement.

11. MANUALS

The Contractor must provide one (1) operator’s manual, one (1) parts manual, and one (1) service manual the Sweeper at the time of delivery. The manual must be in PDF format and cover all systems and component parts.

12. WARRANTY

Warranty must be for a minimum period of five (5) year’s bumper to bumper, after Acceptance. The warranty must include all parts, labor, and freight to replace a defective warranted item. All warranty work performed by the Contractor must be complete within thirty (30) calendars days after receipt of notice from ITD. In the event of a major repair(s) (i.e. engine or transmission overhaul) the timeframe will be mutually agreed upon by the Contractor and ITD.

13. TRAINING

13.1 The Contractor must provide an authorized representative, within fourteen (14) calendar days after Acceptance, to provide training on the operations, maintenance, and safety of the Sweeper. The representative must be versed in all aspects of the Sweeper and able to make any necessary field adjustments during the training period.

13.2 Training must occur Monday through Thursday, 8:00 am to 3:00 pm local time (per Delivery Location), excluding state of Idaho recognized holidays.

(https://www.idaho.gov/government/holidays.html). Training must be for a minimum of two (2) Hours and take place at each Delivery Location.

14. RESPONSIBILITIES

Pursuant to IDAPA 38.05.01.081, the ITB Lead may, in the State’s sole discretion, require the apparent lowest responsive Bidder’s to provide documentation to demonstrate its responsibility. The ITB Lead may request documentation including, but not limited to credit or financial reports, and references. Failure to provide requested documentation may result in the Bidder’s being deemed non-responsible. Nothing herein will prevent the State from using other means to determine Bidder’s responsibility.

15. RECORDS MAINTENANCE

The Contractor must maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records must be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

16. AUDIT RIGHTS

The Contractor must allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

17. TERMINATION FOR CONVENIENCE

Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date. The Contractor’s sole obligation must be to complete any Orders placed prior to receiving (or providing) a written notice of termination, unless otherwise cancelled by ITD.

18. DISPUTE RESOLUTION

During the performance of the Contract, the parties agree that it is in their mutual interest to resolve disputes informally. Any claims by the Vendor must be submitted in writing to ITD’s Contract Manager for resolution. Any claims by the State will be submitted in writing to the Vendor’s Project Manager for resolution. The Parties must agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each will proceed diligently to perform their respective duties and responsibilities under this Contract. The Parties will agree on a reasonable amount of time to resolve a dispute. If a dispute cannot be resolved between the Parties within the agreed upon period, either Party may elect to exercise any other remedies available under the Contract, or at law. This provision, when agreed in the Contract, will not constitute an agreement by either party to mediate or arbitrate any dispute.

19. NON-COMPLIANCE AND REMEDIES

19.1 ITD’s service location contact will be responsible for documenting non-compliance, in writing, via email. This notice will include the details of each discrepancy that require corrective action. Invoicing will not occur until non-compliance has been corrected.

19.2 Correcting Non-Compliance - After receipt of written notice from ITD, the Contractor must respond, in writing, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within fourteen (14) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action.

19.2.1 In addition to any remedies available to the State under law or equity, the State may at its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the non-compliance, 4) terminate the Contract, in addition to any remedies imposed by the State.

19.2.2 If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

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AUTHORIZED DISTRIBUTOR

Submitting vendors must be an authorized distributor or manufacturer of the SGS offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Bids from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

ATTACHMENT 1 – BIDDER’S QUESTIONS

ITBXX– VACUUM STREET SWEEPER

Instructions:

DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS by HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

1. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term and Condition or a Special Term and Condition, state the clause number in column 2. If the question is in regard to an ATTACHMENT, enter the ATTACHMENT identifier (example “ATTACHMENT 1”) in the “ITB Section” (column 2), and the ATTACHMENT page number in the “ITB page” field (column 3).

1. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

1. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITBXX Vacuum Street Sweeper

ATTACHMENT 2 – SPECIFICATIONS

SECTION 1 – GENERAL INFORMATION

1. Model & Assembly

1.1. The Vacuum Street Sweeper must be the latest model of the manufacturer's standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide complete and functional Sweeper must be provided. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this ITB.

1.2. The Sweeper must be assembled and adjusted, per the manufacturer’s standards, and be ready for operation upon delivery.

SECTION 2 – TRUCK CHASSIS SPECIFICATION

1. General

1.1. Type – True Vacuum Sweeper with two (2) gutters (left and right);

1.2. Configuration – Six (6) wheel type;

1.3. Engine – Single engine design.

1.4. Sweeping Width – Twelve (12) ft;

1.5. GVW Rating – Thirty – five - thousand (35,000) lb;

1.6. Colors

1.6.1 Cab and Body – White;

1.6.2 Chassis – Polyurethane Black and;

1.6.3 Wheels – Powder coated White.

2. Truck Chassis

2.1. Type – Conventional cab design;

2.2. Wheelbase – Two - hundred - ten (210) in;

2.3. Tow Hooks – Manufacturer’s standard;

2.4. Frame:

2.4.1 Type – High strength, heavy-duty full continuous one (1) piece channel;

2.5. Fuel Tank – One (1) fifty (50) gal, easily accessible without raising or shifting any components to fill with lockable cap;

2.6. Exhaust – Single left-hand (street side) vertical exhaust system and;.

2.7. Travel Speeds – Capable of maintaining all legal highway speeds.

3. Engine

3.1. Type – In-line, six (6)-cylinder, turbocharged, electronic controlled diesel. Engine provided must meet Tier 4i emission standards;

3.2. Rating – Two hundred – forty (240) horsepower (HP) gross;

3.3. Torque – Five hundred – sixty (560) ft lb;

3.4. Engine Jake Brake;

3.5. Air Filter – Dual stage dry type equipped with Turbo II or Sy-Klone pre-cleaner with a in cab restriction indicator;

3.6. Fuel Filters – Replaceable;

3.6.1. Primary – Replaceable canister or spin-on type;

3.6.2. Fuel/Water Separator;

3.7. Oil Filter – Full flow, vertical mounted spin-on type;

3.8. Cooling System – Heavy-duty type designed for one hundred ten degrees Fahrenheit (110° F) temperatures and protected to Minus thirty degrees Fahrenheit (-30° F) with permanent type anti-freeze;

3.9. Block Heater – One – thousand (1,000) watt with stationary metal receptacle with sealable cover;

3.10. Cold Starting Aid – Electric manifold pre-heater with thermostat control;

3.11. Fan Clutch – Viscous type and;

3.12. Oil Sampling Valve.

4. Transmission

4.1. Type – Allison Series 2500, 5-speed overdrive electronic and heavy-duty oil cooler;

4.2. Oil Filter – Replaceable spin-on type and;

4.3. Oil Sampling Valve.

5. Axles

5.1. Front – Twelve – thousand (12,000) lb rated capacity and equipped with twelve – thousand (12,000) lb springs, shock absorbers and a front stabilizer bar;

5.2. Rear – Twenty – three - thousand (23,000) lb rated capacity, with a magnetic drain plug;

5.3. Gear Ratio – Geared for ideal sweeping speeds and having a road speed of fifty – five (55) miles per hour (MPH). The use of the foot service brake to achieve slowest sweeping speeds is not acceptable;

5.4. Alignment – Chassis must be aligned prior to delivery. Alignment documentation must be provided at the time of delivery. The Sweeper will not be accepted without this documentation and;

5.4.1 Alignment documentation must be delivered to the following contact:

Kelley Dick Fleet Manager Office: (208) 334-4456 Kelley.dick@itd.idaho.gov

5.5. Must meet Federal Motor Vehicle Safety Standards (FMVSS) and an FMVSS sticker must be affixed to Sweeper upon delivery.

6. Driveline

6.1. Requirement – Driveline torque rating must exceed engine’s maximum torque rating of engine being provided and;

6.2. Main Shaft – Spicer 1700 series; No section can exceed sixty (60) inches in length.

7. Wheels and Tires

7.1. Wheels – Aluminum type with eight - point twenty - five (8.25) in base width;

7.2. Tires - Steel radial type, 11R x 22.5 14-ply with regular highway tread on front and rear. Tire and wheel assembly must be interchangeable between front and rear axles and;

7.3. Requirement – Rear axle must include dual tires for load capacity. Single rear wheels and tires will not be accepted.

8. Brakes

8.1. Service - Anti-lock (ABS) full air-operated;

8.2. Compressor – Fifteen (15) cubic foot per minute (CFM) capacity;

8.3. Type - Meritor "Q" Plus S-cam brakes on rear with manufacturer’s standard for front;

8.4. Rear Brake Actuators - Sealed, internally vented Haldex 3030 brake chambers;

8.5. Slack Adjusters - Automatic type for all axles;

8.6. Brake Drums - Outboard mounted for all axles;

8.7. Air Dryer – Desiccant type with heater;

8.8. Reservoir Drain - Automatic type moisture ejector;

8.9. Brake Lines – Manufacturer’s standard;

8.10. Brake Actuator Turnbuckles - One (1) piece threaded unit mounted to brake actuator with jam nut. Quick disconnect style are not acceptable and;

8.11. Plumbing Components – All air brake hardware connections must have brass fittings. Steel fittings are not acceptable.

9. Cab

9.1. Type – Conventional design, pressurized for dust and weather sealed protected;

9.2. Filtration - Sy-Klone filtration system for cab;

9.3. Sound Suppression – Acoustical insulation to meet eighty - five (85) a-weighted decibels (dBA) level maximum and finished in automotive type trim;

9.4. Steering – Full power, dual position for two (2) operators positions with dual operator controls;

9.5. Heater – Heavy-duty fresh air type with dual defrosters and side window defoggers. Must have flow through ventilation for optimal temperature control and operator comfort;

9.6. Air Conditioner – Factory installed heavy-duty for sustained operation in One - hundred - ten-degree Fahrenheit (110° F) ambient temperature;

9.7. Seats – Air ride suspension, high back type with cloth upholstery, headrests, and safety orange colored three (3) point seat belts for both seating positions;

9.8. Mirrors – Two (2) heated, motorized west coast type mirrors with quick disconnect plug;

9.9. Eight (8) inch convex mirror – One (1) mounted to the driver’s side fender/hood, one (1) mounted to the passenger side fender/hood;

9.10. Windshield Wipers – Heavy-duty two (2) - speed intermittent type;

9.11. Windshield Washer – Electric with washer nozzle mounted on wiper arm;

9.12. Glass – Tinted safety type for side and back glass;

9.13. Sun Visors – Two (2) total one (1) for each operator position);

9.14. Door Windows – Power up and down for both drivers and passenger doors;

9.15. Radio – Factory installed amplitude modulation/frequency modulation (AM/FM) stereo with clock and auxiliary port;

9.16. Power Outlet – Twelve (12) – volt;

9.17. Front Bumper – Manufacturer’s standard;

9.18. Fire Extinguisher – Five (5) lb capacity, ABC type, installed in cab;

9.19. Flare Kit - Triangle shaped emergency reflectors;

9.20. Hour meter – Mounted in operator’s cab;

9.21. Operator’s Controls – Chassis manufacturer installed for both operator positions to enable operator to view curb location on either the left or right side when sweeping. Complete original equipment manufacturer (OEM) gauges and warning lights for both positions. Transmission selector and parking brake must be easily accessible from both operator positions;

9.22. Air Horn – Dual trumpet;

9.23. Auto Lube System – Automatic type to provide timed grease application to all greaseable points for the chassis and sweeper. System must have a two (2) qt capacity and individual nylon hoses to each grease point;

9.24. Back-Up Cameras and Monitor –Three (3) total two (2) for side broom view and one (1) for back up (rear) view. Camera system must be installed to be operator selected in regular driving conditions and sweeping operations, and then must automatically activate the rear camera when the sweeper truck chassis transmission reverse gear is selected;

9.25. Cameras – Eighteen (18) infrared (IR) light emitting diodes (LED) for high definition night vision equipped with light sensor to automatically switch to black and white images in low light conditions. Must be ingress protection (IP) 69K rated and;

9.26. Monitor – Seven (7) inch liquid crystal display (LCD) high resolution, color, equipped with sunshade, mounting bracket, reverse sensor, capable of viewing a minimum of three (3) cameras.

10. Electrical

10.1. Type – Twelve (12) - volt negative ground;

10.2. Battery disconnect located in cab;

10.3. Battery – Dual maintenance free batteries rated at seven – hundred (700) cold cranking amps (CCA) each;

10.4. Alternator – One - hundred - thirty (130) Amp rating minimum;

10.5. Chassis Lighting – Sealed multi-beam halogen headlights with daytime running lights. Stop lights, taillights, and directional lights must be LED. Includes backup lights, license plate light, clearance lights, directional lights with hazard switch, and illuminated gauges and instrument panel;

10.6. Requirement – All lighting must comply with Federal Standards;

10.7. Switches – Rocker type for hydraulic functions mounted in a control panel located in the operator’s cab. Switches must be clearly identified by name and international symbol and illuminated so they can be readily identified without the use of the cab dome light;

10.8. Backup Alarm – Eighty - two dash one hundred – seven (82-107) dBA, self-adjusting type and;

10.9. Circuit Breakers – Supplied in lieu of fuses where available.

SECTION 3 - SWEEPER SPECIFICATION

1. Electrical

1.1. Warning Lights - LED and include hydraulic filter restriction, low hydraulic oil, air filter restriction, low water level, hopper up, hopper full, voltage, fuel/water restriction and located in operator’s cab and;

1.2. Circuit Breakers – Supplied in lieu of fuses where available.

2. Hydraulic System

2.1. Type – Manufacturer’s standard open or closed circuit;

2.2. Filter – Ten (10) - micron vertical mounted disposable spin-on or cartridge type with bypass;

2.3. Cooler –Air to oil or liquid to oil;

2.4. Reservoir – Twenty (20) - gallon capacity with pressurized vent, ten (10) - micron fill filter, magnetic drain plug, external sight gauge, shut-off valve and suction strainer;

2.5. Requirement – For testing, all hydraulic circuits must have quick disconnect check ports and;

2.6. Oil Sampling Valve

3. Gutter Brooms

3.1. Mountings – Left and right;

3.2. Type – Plastic, quick change, disposable segments;

3.3. Size – Thirty – six (36) inch minimum;

3.4. Lift Control – Hydraulic or pneumatic to compensate for sweeping pressure and broom wear, adjustable from inside the operator’s cab while sweeping and equipped with gauges mounted in operators cab to monitor down pressure. For safety, side brooms must automatically stop and raise when the transmission is placed in reverse or when the sweeper is put in the transport mode;

3.5. Variable Tilt Pitch Control – Must allow the operator to tilt the side broom inward and outward while sweeping;

3.6. Variable speed control on side brooms;

3.7. Broom Rotation – Must include forward and reverse and must be selectable from the operator’s cab and;

3.8. Curtain – Must contain material under sweeper.

4. Dirt Hopper

4.1. Type – Steel, with Three - hundred (300) mils Polyurethane coating inside that is chemical resistant and a smooth finish;

4.2. Capacity – Eight (8) cu yd useable self-load capacity;

4.3. Passenger side inspection door with step;

4.4. Full Indicator – Equipped with a full indicator that is activated by the weight of the material in the hopper;

4.5. Interlock – Equipped with an interlock to prevent dumping hopper without engaging park brake;

4.6. Dump – Must dump without the use of outriggers and other aids and;

4.7. Lubrication – All lift joints and hopper pivots must be greaseable or must be constructed using self-lubricating bronze bushings.

5. Water System

5.1. Type – Corrosion resistant spray system on both gutter and pickup brooms including a front mounted spray bar for increased water supply during extreme sweeping conditions. Spray system must be designed to meet particulate matter (PM) 10 regulations;

5.2. Water Tank – Six hundred ninety - five (695) gal Capacity constructed of non-rusting material;

5.3. Fill Hose – Twenty - five (25) ft of two and a half (2-1/2) inch file hose with hydrant coupler;

5.4. Filter – Tank fill equipped with a filter to prevent contaminants from entering the water tank during filling;

5.5. Anti-siphon – Tank equipped with an anti-siphon device;

5.6. Wash Down Hose – Twenty - five (25) ft;

5.7. Pump – PM 10 compliant;

5.8. Spray Nozzles – Water system must include three (3) brass spray nozzles on each gutter broom, four (4) brass spray nozzles on main broom, and seven (7) brass spray nozzles on front spray bar;

5.9. Wash Down System – Equipped with an automatic internal hopper flush and wash down system. System must include a manual bypass valve to divert hydrant water into system. Bypass valve must be located on the curb side of the vehicle;

5.10. Spray Bar Controls – Broom spray bars and nozzles controlled from inside the operators cab by electrical activation switches. Water flow control valves must be non-ferrous heavy-duty “agricultural” type;

5.11. Hydrant Wrench – Manufacturer’s standard;

5.12. System Drain - Water system equipped with drain petcocks or quick release cam-locks to drain the entire system without hose removal, including spray bar and;

5.13. Air purge system

6. Emergency Lighting

6.1. Warning Lights – Must consist of the following lights. Light bars must have a separate switch from the alternating lights;

6.2 Mini Light bars – Two (2) total, seventeen (17) inch Whelen model R2LPPA amber LED light bars.

Each light must be mounted on the centerline of the vehicle, one (1) on the front and one (1) on the back of the Sweeper;

6.3 Alternating Flashing Lights – Four (4) total, six (6) inch Whelen model 5VA02ZAR oval amber LED directional style warning lights mounted to the rear of the Sweeper;

6.4 Flashing Lights must incorporate an alternating flasher delay system. This system must be designed to momentarily cancel the alternating lights when the truck brake pedal or turn signal is activated. System must be comprised of the Crouzet Time Delay Relay model 88-867-100, twelve (12) – volt AC/DC adjustable timer and eight (8) pin relay base , or a Programmable smart plex switch;

6.5 Switches – Illuminated type with labels and;

6.6 Slow Moving Emblem – mounted to rear of unit.

7. Options

7.1. Rear Wandering Hose with hydraulic assist;

7.2. Two (2), four (4) ft wandering hose extensions;

7.3. Hi-pressure wash down with hose reel, twenty – five (25) ft hose, two – thousand two - hundred (2200) psi, four (4) gallons per minute (GPM);

7.4. Pneumatic hopper screens;

7.5. Hopper vibrator;

7.6. Nozzle third (3rd) caster wheel- both sides and;

7.7. Auto shutter on both nozzles

ATTACHMENT 3 – Product Information

Bidder Name:

Provide your product information in the fields below:

Make & Model:

Weight (lb):

Engine Displacement (cu in):

Engine HP:

Transmission Make:

Transmission Model:

Transmission Retarder (Yes/No?):

Front Tire Size:

Rear Tires Size:

Alternator (amp):

Hopper (cu yd):

Soonest Delivery (calendar days after award):

Do you meet the specifications provided in ATTACHMENT - 2 - Specifications?

|_| Yes |_| *No

*If your product offered does not meet or if it exceeds any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification as well as descriptive literature that supports the product offered.

Are you offering the brand names specified?

|_| Yes |_| *No

*Equal Offers: see Section 6 for additional documentation required to be submitted with your Bid.

APPENDIX A – Insurance Requirments INSURANCE REQUIREMENTS: Prior to starting work under the contract (or as otherwise designated by the Purchasing Activity), the Contractor must provide certificates of insurance required herein and will maintain the insurance during the life of the Contract. There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the requisite time period may be cause for cancellation of the contract.

Contractor shall carry liability and property damage insurance that will protect it and the State of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations be by themselves or by anyone directly or indirectly employed by either of them.

Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the State. All insurance policies and certificates must be signed copies. After work commences, Contractor will keep in force all required insurance until the Contract is terminated.

1.1 Commercial General and Umbrella Liability Insurance. Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this Contract.

1.1.1 CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

1.2 Commercial Automobile and Commercial Umbrella Liability Insurance. Contractor shall maintain Commercial Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

1.2.1 Bidder or offeror may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its bid or proposal if the bidder or offeror will not use any owned, hired or non-owned vehicles to conduct business under the contract, if it is awarded the contract, and the State of Idaho will consider the request. If the bidder or offeror submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of bids or proposals, the State of Idaho may not consider the request.

1.3 Workers Compensation Insurance and Employer's Liability. Contractor shall maintain workers compensation and employer's liability. The employer's liability shall have limits not less than $1,000,000 each accident for bodily insurance by accident, $1,000,000 disease policy limit, and $1,000,000 disease, each employee.

1.3.1 Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write workers compensation insurance in the State of Idaho, as evidence that the contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

1.4 State of Idaho as Additional Insured: The liability insurance coverage required for performance of the Contract shall include the State of Idaho, the (agency) and its divisions, officers and employees as additional insured, but only with respect to the Contractor's activities to be performed under this Contract.

1.4.1 The Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing endorsements to the liability insurance policies showing the State of Idaho, the (agency) and its divisions, officers and employees as additional insured. The endorsements must also show the policy numbers and the policy effective dates.

1.4.2 If a liability insurance policy provides for automatically endorsing additional insured when required by contract, then, in that case, the Contractor must provide proof of the State of Idaho, the (agency) and its divisions, officers and employees being additional insured by providing copies of the policy pages that clearly identify the blanket endorsement.

1.5 Notice of Cancellation or Change: Contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing (if the Contract was issued by the Division) or to the Purchasing Activity (contracting state agency) in accordance with the policy provisions.

1.6 Contractor shall request that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the State of Idaho, and its divisions, officers and employees.

1.7 Acceptable Insurers and Deductibles: Insurance coverage required under the Contract shall be obtained from insurers rated A-VII or better in the latest Bests Rating Guide and in good standing and authorized to transact business in Idaho. The Contractor shall be financially responsible for all deductibles, self-insured retention's and/or self-insurance included hereunder. The coverage provided by such policy will be primary to any coverage of the State on or related to the contract and shall provide that the insurance afforded applies separately to each insured against whom a claim is made, except with respect to the limitation of liability

1.8 Waiver of Subrogation: All policies shall contain waivers of subrogation. The Contractor waives all rights against the State and its officers, employees, and agents for recovery of damages to the extent these damages are covered by the required policies. Policies may contain deductibles but such deductibles will not be deducted from any damages due to the State.

THIS ATTACHMENT MUST BE COMPLETED AND RETURNED WITH YOUR BID RESPONSE

ATTACHMENT 4 – BID SCHEDULE – ATTACHED SEPARATELY

ATTACHMENT 5 – PRE BID REGISTRATION – ATTACHED SEPARATELY

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