ITB-26-051-KY_Landscape_Maintenance_Svc_-_Bid_Submittal_Package.pdf

INVITATION TO BID

ITB-26-051-KY

LANDSCAPE MAINTENANCE SERVICES

BID SUBMITTAL PACKAGE

BUSINESS INFORMATION: CONTACT INFORMATION:

Company Name (as it appears on the W9) Name of Owner/Partner/Officer

DBA, if applicable Title/Position of Owner/Partner/Officer

Business Address Contact Address (line 1)

Business City, State, Zip Contact Address (line 2, if applicable)

Business Telephone Number Contact City, State, Zip

Business Email Address Contact Telephone Number

F.E.I.N. Contact Email Address

U.E.I. Number (Replaced DUNS Number) SIGNATURE OF OWNER/PARTNER/OFFICER

FOR THIS SUBMITTAL TO BE CONSIDERED VALID

IT IS MANDATORY THAT THE SUBMITTAL BE SIGNED

IN THE SPACE PROVIDED ABOVE

BIDDER NAME: ________________________________________________

The City reserves the right to accept any or all submittals, to waive informalities, and to reject all or any part of any submittals as they may deem to be in the best interest of the City.

This Bid Submittal Package is a mandatory form to ease tabulation and analysis; however, additional supportive forms can accompany it.

An officer or representative who has official authorization to sign on behalf of the company/vendor/business MUST sign this Form. Failure to sign in the space provided on the previous page will result in the submittal being rejected.

Submittals not received by the advertised due date and time (see Bidding Instruction

Terms and Conditions section) will be returned to the sender unopened.

Signing the Bid Submittal Package affirms that the original Solicitation document has not been altered in any way.

Respondents must acknowledge all issued addenda by confirming below. Failure to acknowledge may result in a non-responsive submittal.

The failure of a Respondent to submit/confirm acknowledgment of any addenda that affects price(s), is considered a major irregularity and may be cause for rejection of the Submittal.

The undersigned acknowledges receipt of all issued addenda:

☐ Please confirm by checking the box and initialing here: __________

The undersigned acknowledges section 3.3 Effectiveness and Duration and section 3.4 Bid Price noting that the Contract is estimated to begin no sooner than Nov. 1, 2026 and Bid Pricing shall be planned accordingly.

☐ Please confirm by checking the box and initialing here: __________

SUBMISSION CHECKLIST

Each Respondent shall furnish the information required within the Bid Submittal Package and each accompanying sheet thereof on which an entry is made. The following items must be completed and included as part of your submittal. Failure to complete and return required forms may result in your Bid being deemed non-responsive and not considered for award.

The following forms and/or documentation shall be completed and included with your submittal.

☐ BID SUBMITTAL PACKAGE

o LIST OF REFERENCES o SUBCONTRACTORS LIST o CONFLICT OF INTEREST FORM – NOTARIZED o HUMAN TRAFFICKING AFFIDAVIT – NOTARIZED o FOREIGN COUNTRY OF CONCERN ATTESTATION FORM

☐ OTHER SOLICITATION PACKAGE DOCUMENTS

o ITB-26-051-KY ITEMIZED BID FORM (in Excel .xlsx format)

☐ CERTIFICATE OF INSURANCE (COI) – UNENDORSED

☐ W-9 FORM (SIGNED & DATED)

☐ LOCAL BUSINESS TAX RECEIPT (BTR) – or exemption explanation, if applicable

☐ E-VERIFY MEMORANDUM OF UNDERSTANDING (MOU)

☐ CERTIFICATION: GREEN INDUSTRIES BMP

☐ STATEMENT OF QUALIFICATIONS

BID SUBMITTAL FORM

To: Procurement Division

City Hall, Suite 1030

CITY OF ALTAMONTE SPRINGS

225 Newburyport Avenue Altamonte Springs, FL 32701

The undersigned hereby declares that after carefully examining the Solicitation Documents, the

Bidder is fully aware of all conditions affecting such work/items, for which Bids were advertised to be returned by 11:00 a.m., Wed., June 24, 2026, does hereby submit the following Bid for completion of said work.

BIDDER NAME:

BID PRICING

BASE BID PER GROUP OF SERVICES GRAND TOTAL PER GROUP

GROUP A: RIGHT OF WAYS (BASE BID) $

GROUP B: DETAIL RIGHT OF WAYS AND CITY FACILITIES (BASE BID) $

GROUP C: PUBLIC WORKS FACILITIES AND PONDS (BASE BID) $

GROUP D: PUBLIC WORKS LIFT STATIONS (L/S) (BASE BID) $

GROUP E: PUBLIC WORK PLANTS (BASE BID) $

GROUP F: FDOT RIGHT-OF-WAYS (BASE BID) $

BASE BID GRAND TOTAL

(TOTALS OF GROUPS A + B + C + D + E +F) $

OPTIONAL ADDITIVE BIDS

GROUP G: ABANDONED PRIVATE PROPERTY

(OPTIONAL ADDITIVE BID) – ENTER GRAND TOTAL $

GROUP H: HOURLY RATE – STANDARD LABOR RATE - SITE

RESORTATION (OPTIONAL ADDITIVE BID) (ITEM H1) $_________/ PER HOUR

GROUP I: MONTHLY IRRIGATION MAINTENANCE & REPAIR

(OPTIONAL ADDITIVE BID) – ENTER GRAND TOTAL FROM I1-I5 $

ENTER THE GRAND TOTALS FROM YOUR ITEMIZED BID FORM ONTO THIS BID SUBMITTAL FORM.

LIST OF REFERENCES

Below is a list of at least five (5) client/customer references including company name, contact person, and telephone number. The references should be similar in scope/specifications (including size, cost, complexity/uniqueness, etc.)

as the services described in this solicitation. If the reference contact information is not correct, current, or unavailable, the City is not responsible for obtaining correct/current/available contact information and may elect to consider the reference as non-responsive. Therefore, the Bidder should make sure the reference contact information is correct, current, and available to the City.

Company Name:

Address:

City, State, Zip Code Contact Person Business Phone: Email Address:

Project/Svc/Item Description:

Contract/Order Amount: Completed/Delivered:

Company Name:

Address:

City, State, Zip Code Contact Person Business Phone: Email Address:

Project/Svc/Item Description:

Contract/Order Amount: Completed/Delivered:

3 Company Name:

Address:

City, State, Zip Code Contact Person Business Phone: Email Address:

Project/Svc/Item Description:

Contract/Order Amount: Completed/Delivered:

4 Company Name:

Address:

City, State, Zip Code Contact Person Business Phone: Email Address:

Project/Svc/Item Description:

Contract/Order Amount: Completed/Delivered:

5 Company Name:

Address:

City, State, Zip Code Contact Person Business Phone: Email Address:

Project/Svc/Item Description:

Contract/Order Amount: Completed/Delivered:

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID SUBMITTAL

LIST OF SUBCONTRACTORS

As per the Insurance Requirements Specifications Section, below is a list of Subcontractors and verification that the Subcontract is insured per Section 4 of the Invitation to Bid Solicitation Document.

Before the City can issue a purchase order and authorize the successful Bidder to proceed, the successful Bidder may be required to provide proof of insurance for any Subcontractor, either by submitting a certificate of insurance indicating the successful Bidder as the insured for workers’ compensation statutory limits coverage, or individual certificates of insurance from each subcontractor. Certificates of exemption for these subcontractors will not be accepted in lieu of proof of coverage.

IF NO SUBCONTRACTOR(S) EMPLOYED FOR THIS PROJECT

I certify that our Company as the prime vendor will perform all work and no subcontractors will be utilized for this solicitation/contract.

Signature Title Date

IF SUBCONTRACTOR(S) WILL BE EMPLOYED FOR THIS PROJECT

Name of Sub-Contractor Business Address (City/State only)

Trade (brief description)

Insured per Section

(Indicate - Yes/No) Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID SUBMITTAL

CONFLICT OF INTEREST STATEMENT FORM

A. I am the of with a local office in [Insert Title] [Insert Company Name] and principal office in _.

B. The entity hereby submits an offer to ITB-26-051-KY, titled LANDSCAPE MAINTENANCE SERVICES.

C. The AFFIANT has made a diligent inquiry and provided the information in this statement affidavit based upon its full knowledge.

D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above-stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby.

E. Neither the AFFIANT nor the above-named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activity, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation.

F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity.

G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project.

H. I hereby also certify that no member of the entity’s ownership or management or staff has a vested interest in any City Division/Department/Office.

I. I certify that no member of the entity’s ownership or management is presently applying, actively seeking, or has been selected for an elected position within the City of Altamonte Springs government.

J. In the event that a conflict of interest is identified in the provision of services, I, the undersigned will immediately notify the City in writing.

By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in, Conflict of Interest Statement Form, is truthful and correct at the time of submission.

AFFIANT SIGNATURE

Typed Name of AFFIANT

Title

STATE OF

COUNTY OF

Sworn to (or affirmed) and subscribed before me by means of __ physical presence or __online notarization this _____ day of__________________20___, by ________________________, who is personally known to me or has produced ______________________ as identification.

(stamp)

NOTARY PUBLIC

HUMAN TRAFFICKING AFFIDAVIT

Instruction: “Contractor,” defined as any person or nongovernmental entity seeking to engage in business with the City of Altamonte Springs (“City”), must complete the following form.

The undersigned, on behalf of Contractor, hereby attests as follows:

A. Contractor understands and affirms that Section 787.06(13), Florida Statutes, prohibits the City from executing, renewing, or extending a contract to entities that use coercion for labor or services.

B. Contractor hereby attests, under penalty of perjury, that Contractor does not use coercion for labor or services as defined in Section 787.06(2), Florida Statutes.

I, the undersigned, am an officer or representative of the nongovernmental entity named below, and hereby represent that I: make the above attestation based upon personal knowledge; am over the age of 18 years and otherwise competent to make the above attestation; and am authorized to legally bind and make the above attestation on behalf of the Contractor. Under penalties of perjury, I declare that I have read the forgoing document and that the facts stated in it are true. Further Affiant sayeth naught.

Contractor:

Authorized Signature: Date:

Printed Name:

Title:

STATE OF COUNTY OF

The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, this day of , 20 , by

, as on behalf of the company/corporation. They ☐ are personally known to me or ☐ have produced as identification.

Signature of Notary Public

Name of Notary Typed, Printed or Stamped My Commission Expires:

FOREIGN COUNTRY OF CONCERN ATTESTATION

(PUR 1355)

This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental Entity which would grant the entity access to an individual’s Personal Identifying Information.

Capitalized terms used herein have the definitions ascribed in Rule 60A-1.020, F.A.C.

______________________ is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Printed Name:

Title:

Signature: Date:

https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.020

BID SUBMITTAL LABEL

Cut along dotted line and tape or glue to a standard #10 envelope, mailing envelope, or box.

Company Name: Place Business Address: Postage Business Address: Here City/State/Zip: ______________________________

HAND DELIVER OR MAIL TO

PROCUREMENT DIVISION

CITY HALL, SUITE 1030

CITY OF ALTAMONTE SPRINGS

225 NEWBURYPORT AVENUE

ALTAMONTE SPRINGS FL 32701-3697

BID NO.: ITB-26-051-KY LANDSCAPE MAINTENANCE SERVICES

Due Date: Wed., June 24, 2026 Due Time: 11:00 a.m.

Before the City can issue a purchase order and authorize the successful Bidder to proceed, the successful Bidder may be required to provide proof of insurance for any Subcontractor, either by submitting a certificate of insurance indicating the succes...