ITB 24_031 Addendum 1.pdf

Addendum Number 1

ITB #24-031 TREE MAINTENANCE OPERATIONS

COMPLETE THIS ADDENDUM, SIGN and SUBMIT with the ITB

RESPONSE DUE DATE: January 31th, 2024 at 2:00 P.M.

To All Prospective Offerors: In reference to the ITB listed above, the following answers to questions, additions, deletions, and changes are hereby incorporated into the ITB:

The Bid Opening Zoom link for ITB 24-031 has changed to the link listed below:

https://zoom.us/j/5773450328?pwd=S0o0RkczSmRsWkowMTJpcnJPWHhWQT09&omn=99890682898

Meeting ID: 577 345 0328

Passcode: 031237

+1 301 715 8592 US (Washington DC)

+1 312 626 6799 US (Chicago)

+1 646 558 8656 US (New York)

Passcode: 031237

Question 1: Are items 21 & 22 inclusive of the tree price, or are they only for labor?

Answer: Items 21 & 22 are exclusive (not inclusive) of the tree price. Price is only for labor.

Question 2: Do these same line items also include mulching, staking, etc?

Answer: Pricing for items 21 & 22 do include mulching, staking, soil amendments, etc.

Question 3: For item #10, Is this the standard response time of the crane, or response time of the crew +

Crane?

Answer: Item #10 asks about the standard response time of the crane and crew.

https://zoom.us/j/5773450328?pwd=S0o0RkczSmRsWkowMTJpcnJPWHhWQT09&omn=99890682898

Question 4: For item #20 is this the emergency response time of the crane, or crane + crew?

Answer: Item #20 is asking for the emergency response time of crane and crew.

Question 5: For item #20 In an emergency event, response time should be labeled in hours, not days or weeks?

Answer: Correct. Item #20, response time should be labeled in hours not days.

Question 6: For items 24 & 25, what is the difference between these two line items?

Answer: Item #24 shall be omitted. The City shall receive pricing for on-call removal of overgrowth and invasive weeds through a quote. No charges shall be authorized without written authorization from the City prior to such cost being incurred. Item #25 refers to a hourly rate charge.

Question 7: For item #23, Does this include the use of equipment such as aerial lifts (Bucket truck)?

Answer: Please break down item #23 by the following.

- Hand pruning

- Pruning via tree climber

- Pruning via aerial lift

Question 8: We have within our fleet a 45ton crane with extra jib boom. Is not having a 50ton crane non-starter?

Answer: A 45ton crane with an extra jib boom is acceptable.

Question 9: Our company does not sub any of our work and has a full suite of personnel, trucks, loaders, cranes, stump grinders and brush cutters available. Am I able to send my bid proposal based on our companies pricing structure, which is different than most other tree services due to the prior statement, in the form of our hourly rate?

Answer: Please use the provided fee schedule to provide pricing for your respective organization.

Question 10: Can you please confirm if the cost for Item 24 is for an hourly rate or daily rate?

Answer: See response to question #6.

Question 11: Contract states under On-Call Daily Service: "On-call work can also consist of the removal of overgrowth, invasive plant and weed removal, and pricing is requested in the cost proposal... This work would be performed and invoiced outside of this Contract."

a) Is this description referring to line Item 24? If so, if the work is performed and invoiced outside of this

Contract, are we locked into the proposal price or will we provide a quote based on the work each occurrence?

Answer: See response to question #6.

Question 12: Can the Fee Schedule be updated to reflect a section for the On-Call Emergency Tree

Removal Daily Service since rates would vary based on tree size?

Answer: The fee schedule does account for emergency tree removal which would be a on-call need

Question 13: Regarding Tree Planting - do we know how many trees will be purchased and provided by the City versus how many will be purchased and provided by the Contractor?

Answer: Ideally, all trees will be purchased and provided by the City.

24-031 Tree Maintenance Operations *Updated Fee Schedule*

Item Description of Service Unit Price

1 Tree Removal 0" to 5" (DBH) $

2 Tree Removal 6" to 10" (DBH) $

3 Tree Removal 11" to 15" (DBH) $

4 Tree Removal 16' to 20" (DBH) $

5 Tree Removal 21 to 25" (DBH) $

6 Tree Removal 26" to 30" (DBH) $

7 Tree Removal Greater than 31" (DBH) $

Item Description of Service Hourly Rate

Hourly rate for Crane Rental (50 Ton Minimum) Minimum 4 hrs (The rate provided shall encompass the 4 hour time period)

10 Response time (in Hours’ Time Frame)

Item Description of Service Unit Price

11 Emergency Tree Removal 0" to 5" (DBH) $

12 Emergency Tree Removal 6" to 10" (DBH) $

13 Emergency Tree Removal 11" to 15" (DBH) $

14 Emergency Tree Removal 16' to 20" (DBH) $

15 Emergency Tree Removal 21 to 25" (DBH) $

16 Emergency Tree Removal 26" to 30" (DBH) $

17 Emergency Tree Removal Greater than 31" (DBH) $

Item Description of Service Hourly Rate

Hourly rate for Crane (50 Ton Minimum) Rental during Emergency Situations Minimum 4 hrs

20 Response time (in Hours’ Time Frame)

Item Description of Service Unit Price

21 Tree Planting per tree (Greater than 2.5 caliper) $

22 Tree Planting per tree (Less than 2.5 caliper) $

Item Description of Service Hourly Rate

23 Pruning of Limbs

Item Description of Service Unit Price

24 Removal of Overgrowth, invasive weeds (On-Call Services) (Omitted) $N/A

25 Removal of Overgrowth, invasive weeds (Hourly Rate) $

Item Description of Service Hourly Rate

26 Arborist Consultation for Maintenance and Preventative Care $

Item Renewal Rate Percentage

Provide a escalator rate between 1% to 5% for each year additional year after potential award

*Updated Bid Price Certification*

BID PRICE CERTIFICATION

In compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within one hundred and twenty (120) days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Bid Schedule.

COMPANY: ___________________________________________________________________

ADDRESS: ____________________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________________________

EMAIL ADDRESS: _______________________________________________________________

PRINT / TYPE NAME: ____________________________________________________________

I hereby acknowledge receipt of Addendum Number 1 for #24-031 Tree Maintenance Operations and have incorporated the changes into my response for the above mentioned ITB.

COMPANY NAME:

CONTACT PERSON:

ADDRESS:

CITY: _____________STATE: ___ ZIP: ________

PHONE: ______________ FAX: ____

EMAIL ADDRESS: ____________________________

SIGNATURE: ____________________________________________

DATE: _____________