ITB 2160 - Windermere Fields 4 - Legal Notice.pdf
PDF 98 KB Posted
- Solicitation number
- 2160
- Issued by
- Tolland County, Connecticut
About this file
This is a legal notice for an Invitation to Bid (ITB) issued by the Town of Vernon, Connecticut for completion of field #4 within the Windermere Fields Complex located at 60 Windermere Avenue in Ellington, Connecticut. The project involves construction of a 300 feet by 225 feet soccer field with associated margins, totaling 330 feet by 265 feet. Responding firms must demonstrate prior experience in soccer field construction and completion and adhere to industry-standard requirements. Questions regarding the ITB must be submitted to Martin Sitler, Director of Parks and Recreation, at msitler@vernon-ct.gov by Wednesday, July 8, 2026 at 3:30 p.m. Answers to submitted questions will be posted by Wednesday, July 15, 2026 on the Town's website and the Connecticut State Department of Administrative Services portal. Two sealed copies of proposals must be submitted to John W. Kleinhans, Town Administrator at the Memorial Building, 14 Park Place, 3rd Floor, Vernon, Connecticut 06066 no later than Wednesday, July 22, 2026 at 10:00 a.m. Bids will be opened publicly on the same date and time. Although the project is physically located in Ellington, it is funded and directed by the Town of Vernon.
The solicitation does not specify an estimated contract value, contract term, or detailed evaluation criteria. No set-aside or preference program applies; all vendors are eligible to bid. The delivery term is Free On Board Destination with vendor-specified payment terms. The selected firm must comply with all municipal, state, and federal affirmative action and equal employment opportunity practices and requirements. The Town reserves the right to reject any or all proposals and to negotiate with any submitting company. Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Small Business Enterprises (SBEs) are encouraged to apply. Respondents may designate materials as confidential, though the Town assumes no responsibility for inadvertent disclosure.
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Text version
TOWN OF VERNON, CT
ITB #2160 - WINDERMERE FIELDS COMPLEX – COMPLETION OF FIELD #4
LEGAL NOTICE
The Town of Vernon, Connecticut is seeking sealed bids from qualified firms for the completion of field #4 within the Windermere Fields Complex at 60 Windermere Avenue, Ellington, Connecticut. The field of Play’ shall be 300’ x 225’ soccer field and the associated margins, for a total of 330’ x 265’. While this project is located within the corporate limits of the Town of Ellington, it is a Vernon Funded and Directed effort. A responding firm must have demonstrated experience in providing such service and adhere to standards and requirements typical for such service.
Questions about this ITB should be directed to Martin Sitler, Director of Parks and Recreation, by email only to msitler@vernon-ct.gov, no later than Wednesday, July 8, 2026, at 3:30
pm. Answers to questions received will be posted by Wednesday, July 15, 2026, on the Town’s website at https://www.vernon-ct.gov/o/tov/page/bids-and-rfps and at the Connecticut State Department of Administrative Services (DAS) at https://portal.ct.gov/das by referencing Contract #2160. It is the sole responsibility of the respondent to review any or all addendum or question responses related to this ITB.
Two (2) copies of the proposal should be submitted in a sealed envelope marked “BID DOCUMENT- DO NOT OPEN – CONTRACT #2160” clearly marked on the outside of the envelope to John W. Kleinhans, Town Administrator, Town of Vernon, Memorial Building, 14 Park Place, 3rd Floor, Vernon, Connecticut 06066 no later than Wednesday, July 22, 2026, at 10:00 AM. Emailed, faxed or late bids will not be accepted.
Received bids will be opened publicly in person on Wednesday, July 22, 2026, at 10:00 AM.
Bid results will be posted on the Town website.
The selected firm must meet all municipal, state, and federal AA and EEO practices and requirements. MBE's, WBE's, SBE's are encouraged to apply. The Town reserves the right to reject any or all proposals in whole or part, to award any one service or group of services or all services, to negotiate with any or all companies submitting proposals, and to enter into an agreement with any contractor for any services mentioned in this ITB; if it is deemed to be in the best interest of the Town.
Confidentiality - If Respondent believes that any information in its proposal should be treated as confidential that material shall be clearly marked. The Town shall endeavor to protect confidential material from disclosure to non-Town employees to the extent permitted by State or Federal law.
In no event will the Town be responsible for the inadvertent disclosure of your response to this
ITB.
John W. Kleinhans, Town Administrator mailto:msitler@vernon-ct.gov, https://www.vernon-ct.gov/o/tov/page/bids-and-rfps
| LEGAL NOTICE |
| John W. Kleinhans, Town Administrator |
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