ITB 2026 04 St Johns Avenue Sanitary Sewer.pdf

ITB 2026-04

St John’s Ave Sewer Lateral Replacement

The City of Palatka is seeking bids for the St Johns Avenue 3000 Block Sanitary & Sewer project. The projects involve the replacement/installation of sanitary sewer laterals on St Johns Avenue. Work items include installation of sanitary laterals and mains including connections, cleanouts, and appurtenances for an operable system; installation of sanitary manholes;

asphalt pavement restoration; concrete sidewalk and driveway restoration; and concrete gutter & curb restoration.

The City reserves the right to enter into agreements with multiple respondents, waive any irregularities submitted, reject any and/or all submittals, re-advertise, and accept any submittals deemed to be in the best interest of the City. No fax or e-mail proposals will be accepted. The City of Palatka reserves the right to reject any and all proposals and waive any irregularities.

Advertisement Date: May 6, 2026

Pre-bid Meeting: May 13, 2026, at 9:00 a.m. (NON- MANDATORY)

Deadline for Questions: May 20, 2026

Response to Questions: May 26, 2026

Bid Due Date: June 4, 2026 @ 3:00 p.m.

Contact: Lenora Campbell, lcampbell@palatka-fl.gov

Respondents are required to submit one (1) original and one (1) copy in a sealed envelope marked "RESPONSE TO PALATKA ITB 2026-04". All questions shall be emailed to the contact listed above and, all questions will be answered in writing. To facilitate effective evaluation by the City, responses shall be limited to no more than a total of twenty (20) pages.

Forms required by this ITB, sectional dividers, and front and back covers will not be counted toward the total. All materials submitted pursuant to this ITB shall become the property of the City of Palatka.

The City of Palatka supports Equal Opportunity Employment, Fair Housing and Providing Handicapped Access.

The bid must be submitted in a sealed envelope or container stating on the outside the proposer’s name, address, telephone number and ITB title-number and delivered to:

City of Palatka Attn: City Clerk

201 North Second St.

Palatka, FL 32177

Hand-carried and express mail proposals may be delivered to the above address ONLY between the hours of 8:30 a.m. and 5:00 p.m., local time, Monday through Friday, excluding holidays observed by the City.

Bids will be opened and read aloud following the deadline for receipt.

Respondents are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

Any proposal received after the deadline will not be considered and will be returned unopened.

The City reserves the right to reject any and all submittals received in response to this ITB as determined to be in the best interests of the City. The City may not award an agreement(s) solely on the basis of this ITB and will not pay for the information solicited or obtained. Any information obtained may be used to determine the suitability of the proposal.

Proposals must be signed by an officer of the company who is legally authorized to enter into a contractual relationship in the name of the proposer, and proposer(s) must affix their company’s corporate seal to the proposal. In the absence of a corporate seal, the Proposal must be notarized by a Notary Public.

Non-acceptance of any proposal will not imply any criticism of the proposal or convey any implication that the proposal was deficient. Non-acceptance of any proposal will mean that another proposal was deemed to be more advantageous to the City. All material submitted in response to the ITB becomes the property of the City and will be returned only at the option of the City.

Costs for developing proposals in response to this ITB are entirely the obligation of the respondent and shall not be chargeable in any manner to the City. Explanations desired by the submitter(s) regarding the meaning or interpretation of this ITB must be obtained from the contact person, in writing via email, as is further described below.

To ensure fair consideration and consistent and accurate dissemination of information for all proposers, the City prohibits communication to or with any department, employee, or agent evaluating or considering the proposals during the submission process, except as authorized by the contact person.

During the blackout period as defined herein, except as pursuant to an authorized appeal, no person may lobby, as defined herein, on behalf of a competing party in a particular procurement process City officials or employees. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.

The blackout period means the period between the time the submittals for invitation for bid or the request for proposal, or qualifications, or information, or the invitation to negotiate, as applicable, are received by the City of Palatka and the time City officials and employees award the contract. Lobbying means when any natural person, for compensation, seeks to influence the governmental decision making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by City officials and employees, except as authorized by procurement documents.

Termination Clause The City of Palatka reserves the right to terminate the contract, in whole or in part, at its sole discretion under the following circumstances:

1. Non-Performance – Failure to perform the required work in accordance with the contract specifications or failure to meet agreed deadlines.

2. Legal Violations – Violation of any federal, state, or local laws, regulations, or ordinances applicable to the contract.

3. Failure to Obtain Permits or Approvals – If the contractor fails to secure the necessary permits or approvals required for the work.

4. Breach of Contract – Any failure to adhere to the contract terms, including pricing, insurance, safety requirements, or quality standards.

5. Unsafe or Unacceptable Work – Work that is determined to be unsafe, of poor quality, or that does not meet project specifications.

6. Financial Insolvency – If the contractor declares bankruptcy or is otherwise unable to complete the work due to financial instability.

7. Convenience of the City – The City may terminate the contract for its convenience, provided the contractor is compensated for work satisfactorily completed up to the date of termination.

In the event of termination, the City will provide written notice to the contractor specifying the reason and effective date of termination. The contractor shall cease work immediately upon receipt of notice, remove all equipment and personnel from the site, and return any City property. Any costs incurred due to the contractor’s failure to perform may be deducted from payments owed or recovered through legal means.

TERM

1. Contract Term: The term of this Agreement shall be for a one (1) year period commencing on the date that service commences provided that the Agreement has been executed by both parties prior to such date. Service is expected to commence Service is expected to commence within 20 days of contract award; however, the City, at its sole discretion, reserves the right to modify the aforementioned commencement date should it deem necessary. The City shall not be responsible for any costs associated with such modification.

2. Renewal Term and Compensation: The City reserves the right to renew the terms of this Agreement for two (2) additional years in one (1) year increments pending a mutual agreement between the City and the Contractor and a review of the contractor’s performance for the previous two-year period. Such review shall be done with a written notice to the Contractor by the City. Should City and Contractor choose to renew the Contract as provided for, Contractor may adjust rates, each additional two (2) year period, upward or downward to reflect the cost of doing business measured by fluctuations in the Consumer Price Index (CPI), as published by the U.S. Department of Labor, Bureau of Labor Statistics or its successor agency for all consumers in the Gainesville, FL district, for the latest available twelve (12) months, calculated by the percent change up or down as compared to the Bureau of Labor Statistics from the award period. Contractor shall notify the City not less than sixty (60) days prior to the expiration of the Contract should Contractor plan on adjusting rates as provided for in this paragraph. Such notification shall include the proposed new rates.

RIGHTS OF APPEAL

Participants in the ITB solicitation may protest ITB specifications in accordance with any applicable portions of the City of Palatka Code of Ordinances.

LAWS AND REGULATIONS

Bidders shall comply with all laws, ordinances, and regulations applicable to the services contemplated herein, including those applicable to conflict of interest and collusion.

Respondents are presumed to be familiar with all Federal, State, and local laws, ordinances, codes, and regulations that may in any way affect the services offered. The proposals shall comply with the City’s Comprehensive Plan, Land Development Code, Building Code, and other applicable regulatory requirements.

Project Scope/Areas:

The City of Palatka is seeking bids for the St Johns Avenue 3000 Block Sanitary & Sewer project. The project involves the replacement/installation of sanitary sewer laterals on St Johns Avenue. Work items include installation of sanitary laterals and mains including connections, cleanouts, and appurtenances for an operable system; installation of sanitary manholes;

asphalt pavement restoration; concrete sidewalk and driveway restoration; and concrete gutter & curb restoration.

A complete proposal for construction services shall be described and include pricing for the following:

• I – General o Labor, materials, equipment, and services required for project mobilization and completion including but not limited to Maintenance of Traffic Materials Testing Record Drawings Permitting, Monitoring, and Compliance

• II – Demolition/Earthwork/Grading/Sodding o Labor and equipment to remove, dispose, and replace where required all site features required for the installation of the sanitary sewer and appurtenances depicted in the bid documents including but not limited to Asphalt pavement Concrete sidewalk and driveways Concrete gutter and curbs Chain-link fencing Seeding and sod

• III – Roadway/Paving o Labor, equipment, and materials to replace existing pavement sections removed to install the sanitary sewer including but not limited to Backfill Pavement Restoration Concrete pavement Concrete curb and gutter Stone subbase

• IV – Sanitary Sewer o Labor, equipment, and materials to install, televise, and inspect the sanitary sewer and appurtenances as depicted in the bid documents including but not limited to Concrete manholes SDR-35 PVC Pipe Connections and cleanouts Pipe bedding and backfill

It is understood that except as otherwise specifically stated in the contract, the vendor (contractor) shall provide and pay for all materials, labor, tools, equipment, and transportation of every nature and all other services and facilities of every nature whatsoever, necessary to execute, complete and deliver the work within the specified time. Permits and licenses (including the City of Palatka) necessary for the execution of work shall be secured by the vendor. All supplies and material shall be new. Materials are to be stored on site in a secure area provided by the City. The Contractor is responsible for adhering to all applicable laws and regulations, including but not limited to any lead paint abatement and disposal.

SUBMISSION REQUIREMENTS

To be considered, please include the following information:

1. Complete Bid Form as attached.

2. Certificate of Insurance demonstrating general liability, auto, and worker compensation insurance.

3. No less than two independent references for similar work previously completed related to historical buildings.

4. Proof of a valid Florida business license and compliance with all local per-mitting requirements.

Terms for Work

i. Pre-Inspection of Existing Conditions Each Contractor, before submitting an offer, shall become completely familiar with the re-quired work and shall rely on their own investigation to verify site conditions, measure-ments, and quantities. The City Representative will be available to have the proposed site in-spected. No consideration will be granted for any alleged misunderstanding of the material to be furnished, the work to be done, or for any defects in the final product that are the result of the absence of a site pre-inspection and the lack of knowledge of existing conditions.

ii. General requirements All work shall be completed by the successful bidder and include all necessary labor, mate-rials and equipment needed to complete the work. The selected contractor shall complete all the work in conformance with City, County, State and Federal regulations.

iii. Equipment Requirements All hauling equipment used on the project shall meet the requirements of the most recent edition of FDOT Standard Specifications.

iv. Hours of Operation The normal hours of operation for the City of Palatka Public Works are 7:30 am to 3:30 pm, holidays are excluded and shall be the schedule that governs the contract. Work outside of this schedule requires approval by the City Representative.

v. Construction Scheduling All work must be performed as scheduled through the City Representative. Any work per-formed without the expressed permission of the City Representative may be removed at the cost of the contractor.

vi. Weather City of Palatka Facilities shall never be opened to the elements at any time unless otherwise stated or specified by the City or its representative in writing. All openings must be covered in a manner to withstand any weather conditions and must be secured to avoid any people or animals entering city facilities through openings resulting from the proposed work.

vii. Standards FDOT Standards – Where applicable all construction shall be performed as specified in the FDOT Standard Specifications for similar circumstances unless specifically requested by the City Representative in writing.

Design Standards – Where applicable all construction shall be performed as specified in the provided plans unless specifically requested by the City Representative in writing.

ADA Standards – All construction requested on behalf of the City of Palatka shall comply with the most recent ADA Accessibility standards.

Florida Building Code Standards - All construction requested on behalf of the City of Palatka shall comply with the most recent Florida Building Code standards.

Testing - All materials and every detail of work will be subject to inspection by The City Representative. The City Representative shall be allowed access to all parts of the work.

ix. Debris removal Winning bidder will be responsible for the collection and disposal of all debris generated during the course of work performed.

x. Clean Up At completion, each site shall be left in a neat and clean condition, subject to approval of The City Representative. No debris or material of any kind shall be left on site outside of designated laydown areas overnight at any time. Restoration of any damaged or altered items shall be completed prior to payment from the City.

xi. Safety All work must be conducted in strict accordance with the latest Regulations of OSHA.

xii. Materials Unless specified otherwise, all materials used shall comply with City of Palatka and FDOT standard specifications for road and bridge construction for the fiscal year 2026-27.

xiii. Miscellaneous

• The contractor shall take all necessary precautions to limit dust.

• The contractor shall ensure that transitions from new work to existing are con-structed in such a manner as to limit any vertical change in the surface to less than ¼ of an inch.

• The contractor shall ensure that new work is constructed in a manner that is at mini-mum compliant with the most recent version of the FDOT Standard Plans, ADA Standards for Accessible Design, and the Florida Building Codes.

• Mechanical breaking by other means will be allowed in instances where there is a need. In either case the contractor shall ensure that the abutting structures are not disturbed by the removal process.

• CONTRACTOR SHALL REQUEST AND VERIFY ALL UTILITIES LOCATES

WITHIN PROPOSED AREAS OF WORK PRIOR TO THE START OF CONSTRUC-

TION.

ATTACHMENT “A”

BID PRICING SHEET & SPECIFICATIONS

ITB 2026-04 PRICE SHEET

Primary Items

Item No. Qty Unit Description Unit Price

I 1 LS Mobilization $

I 1 LS Maintenance of Traffic $

I 1 LS Materials Testing $

I 1 LS Construction Surveying $

I 1 LS Record Drawings $

I 1 LS Permitting, Monitoring, & Compliance $

Subtotal $

II 1 LS

All Demolition Items Not Specifically In-cluded Elsewhere

II 245 SY Remove Existing Pavement Section $

II 75 SY

Remove Existing Concrete Sidewalk and Driveways

II 105 LF

Remove Existing Concrete Gutter and Curb

II 5 LF Remove and Replace Existing Fence $

II 1 EA Remove Existing Cleanout $

II 265 SY Seeding/Sod $

Subtotal $

III 85 SY

Backfill and Pavement Restoration (FDOT Standards)

III 30 SY

Concrete Sidewalk & Driveway Restora-tion

III 105 LF Concrete Curb Restoration

Subtotal $

IV 2 EA 4’ Diameter Manhole $

IV 875 LF 6” PVC Pipe $

IV 170 LF 8” PVC Pipe $

IV 15 EA 6” PVC Cleanouts $

IV 8 EA Connection to Existing Sanitary Main $

IV 8 EA

Connection to Existing Sanitary Man-hole

IV 165 CY Pipe Bedding $

IV 1125 CY Granular Backfill $

IV 1045 LF Televise Sanitary Sewer System $

IV 1 LS Sanitary Sewer Inspections $

Subtotal $

Total $

ATTACHMENT “B”

CITY OF PALATKA, FLORIDA SWORN STATEMENT UNDER F.S. SECTION

287.133(3) (A), ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR

OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted with Bid, Proposal or Contract for ______________

2. This sworn statement is submitted by (entity) ________________________ whose busi-ness address is _____________________________________ and (if applicable) Federal Employer Identification Number (FEIN) is _____________________( If a Sole Proprietor and you have no FEIN, include the last four (4) digits of your Social Security Number:

3. My name is and my relationship to the entity named above is _______________________.

4. I understand that a "public entity crime" as defined in Paragraph 287.133(a) (g). Florida

Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any proposal or contract for goods or services to be provided to any public entity or any agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepre-sentation.

5. I understand that "convicted" or "conviction" as defined in paragraph 287.133(a) (b), Flor-ida Statutes, means finding of guilt or a conviction of a public entity crime with or without an adjudication of guilt, in any federal or state trial court of records relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.

6. I understand that an "affiliate" as defined in Paragraph 287.133(1) (a), Florida Statutes, means:

a. A predecessor or successor of a person convicted of a public entity crime; or

ii. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, mem-bers, and agents who are active in the management of an affiliate. The City of Palatka, Florida ownership by one of shares constituting a controlling income among persons when not for fair interest in another person, or a pooling of equipment or income among persons when not for fair market value under a length agreement, shall be a prima facie case that one person controls another person. A person who was knowingly convicted of a public entity crime, in Florida during the preceding 36 months shall be considered an affiliate.

7. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of the state or of the United States with the legal power to enter into a binding contract for provision of goods or ser-vices let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, part-ners, shareholders, employees, members, and agents who are active in management of an entity.

8. Based on information and belief, the statement which I have marked below is true in rela-tion to the entity submitting this sworn statement. (Please indicate which statement ap-plies.)

� Neither the entity submitting this sworn statement, nor any officers, directors, execu-tives, partners, shareholders, employees, members, or agents who are active in man-agement of the entity, nor affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

� The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity or an affiliate of the entity has been charged with and con-victed of a public entity crime subsequent to July 1, 1989. (Please attach a copy of the final order.)

� The person or affiliate was placed on the convicted vendor list. There has been a sub-sequent proceeding before a hearing officer of the State of Florida, Division of Ad-ministrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.)

� The person or affiliate has not been placed on the convicted vendor list. (Please de-scribe any action taken by, or pending with, the Department of General Services.)

Name (Print)

Signature Date

STATE OF FLORIDA

COUNTY OF ____________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature at the space provided above on this ___ day of ________________, 2017, and is personally known to me, or has provided ______________________ as identification.

Notary Public My Commission expires:

ATTACHMENT “C”

CITY OF PALATKA

DRUG-FREE WORKPLACE CERTIFICATION

The below-signed Proposer certifies that it has implemented a drug-free workplace program.

In order to have a drug-free workplace, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dis-pensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibi-tion.

2. Inform employees about the dangers of drug abuse in the workplace, the business's pol-icy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employ-ees for drug abuse violations.

3. Give each employee engaged in providing the commodities or services a copy of the statement specified in paragraph 1.

4. In the statement in paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee under-stands the terms of the statement and will notify the employer of any conviction of, or plea of nolo contendere to, any violation occurring in the workplace no later than five (5) working days after such conviction.

5. Impose a sanction, require a fine or require satisfactory participation in drug abuse assis-tance or rehabilitation program if such is available in the employee's community, by any employee who is convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through imple-mentation of this section.

As the person authorized to sign this statement, I Certify that this firm complies fully with the above drug-free workplace requirements.

COMPANY:________________________________________________________________

CITY: ___________________________ STATE: _________ ZIP CODE: _______________

TELEPHONE

NUMBER(S):______________________________________________________________

SIGNATURE: _____________________________________________________________

NAME (TYPED OR PRINTED):________________________TITLE:_________________

EMAIL: ___________________________________________________________________

ATTACHMENT “E”

E-VERIFY STATEMENT

Bid/Proposal/RFQ Number:____________________________________

Project Description: _______________________________________________________

Vendor/Consultant acknowledges and agrees to the following:

Vendor/Consultant shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of:

1. All persons employed by the Vendor/Consultant during the term of the Contract to perform employment duties within Florida; and

2. All persons, including subcontractors, assigned by the Vendor/Consultant to perform work pursuant to the contract with the Department.

Company/Firm:___________________________________________________________

Contact Name (Print):_______________________________

Authorized Signature:_______________________________

Title:______________________________________________

Date:______________________________________________

ATTACHMENT “F”

PROPOSER’S CERTIFICATION

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER

AUTHORIZED TO ADMINISTER OATHS.

The undersigned has read the City of Palatka’s ITB 2026-04, the other related documents identified in the solicitation, and any addenda, receipt of all which is hereby acknowledged.

On behalf of our proposal team, we agree to and accept the terms, specific limitations and conditions expressed therein. I certify that all information contained in the proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf of my team as its act and deed and that the team is ready, willing, and able to perform.

Name (Print)

Signature Date

STATE OF FLORIDA

COUNTY OF ____________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature at the space provided above on this ___ day of ________________, 20__, and is personally known to me, or has provided ______________________ as identification.

Notary Public My Commission expires: