ISWM PWS Rev 1_30Sep23.pdf

Attachment 1 – Performance Work Statement Integrated Solid Waste Management

THE UNITED STATES AIR FORCE ACADEMY (USAFA)

PERFORMANCE WORK STATEMENT (PWS)

INTEGRATED SOLID WASTE MANAGEMENT

PM/FSM approves the PWS by signing and certifying the contents as written meet the needs of the requiring activity.

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(*Lt Col Justin Meihaus, Functional Service Manager (FSM/CC) )

30 August 2023

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Integrated Solid Waste Management at the United States Air Force Academy (USAFA), Colorado and Farish Recreational Area near Woodland Park, Colorado. Estimated workload factors and collection areas are in Appendix A and Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base

1.1.1.1. Municipal Solid Waste. The Contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the CO’s designated Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within the immediate area of the container(s).

1.1.1.2. Food Waste. Empty containers used to dispose of food waste as necessary to maintain a healthy, vector free environment (on days when the serviced facility is in operation). Food Waste containers and pickup days are identified in Appendix A, Table A-2.

1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. They are to be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO or COR coordination.

Historical frequency tables are located at Appendix B. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within the immediate area of the container(s).

1.1.2. Military Family Housing (MFH) (Non-Privatized)

1.1.2.1. General Officer’s Quarters (GOQ) (Carlton House and Otis House) MSW containers will be placed in designated locations at each GOQ. The contractor will service a government provided 6 yard bear resistant container at the Carlton House and a 4 yard bear resistant container at the Otis House for refuse and 3 yard recycle containers at each of the afore mentioned GOQs. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within the immediate area of the container(s).

1.1.2.2. Reserved.

1.1.2.3. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO or COR shall notify the contractor in writing at least 5 business days in advance of the special event date. The contractor is responsible for providing 250 96 Gallon toters to support various special events that take place annually.

See Appendix A, Table A-1 for workload data.

1.1.2.4. Construction and Demolition Debris (C&D). When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall recycle or dispose of all C&D at a recycling facility or permitted landfill. Clean (uncontaminated) concrete and asphalt may be transported to the base clean fill site as an alternative to off-base recycling or landfill facilities. The contractor must provide weight tickets of all roll-off containers to the COR.

1.1.2.5. Public/Common Use Recycling Receptacles. Contractor shall empty recycling containers, collect, and sort recyclable material types for resale before their capacity is exceeded. See paragraph 1.2.1 for a list of recyclable materials. Estimated frequencies are included in Appendix B, Community Center Parking Lot only.

1.1.2.6. Additional Pickups. In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size.

1.1.2.7. Container Relocations. The Government may request relocation of containers.

Containers must be relocated within 72 hours after notification by COR or CO. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within the immediate area of the container(s).

1.1.2.8. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.2.9. Route Parameters. The contractor shall propose routes to the base through the South Gate entrances to the CO and COR for acceptance. Collection shall be made between the hours of 0500 – 1700. Collection outside these hours shall require prior coordination of the CO or COR.

The contractor shall notify the COR when experiencing excessive (exceeding one hour) wait times at the vehicle inspection facility.

1.1.2.10. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendices A and B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees and other potential obstructions.

1.1.2.11. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A and Appendix B. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.2.12. Government-Approved Containers. Collection of MSW and recyclable materials in all areas except residential areas shall be from contractor-provided, CO or COR accepted containers, recycling bins or plastic bags. Containers shall meet the base architectural/appearance standards.

1.1.2.13. Maintaining Containers and Collection Area. The Contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within the immediate area of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.2.14. Vehicle Weighing. All vehicles used to collect MSW, C&D, organics and recyclable commodities shall be weighed on state-certified public scales / weigh station, either on- or off-base. When use of off-base scales are the only option, a predetermined public state-certified scale/weight station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost.

The Contractor shall be reimbursed for tipping fees according to submitted invoices. All weight tickets must be duplicated and delivered to the COR no later than the 5th day of every month.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the sales proceeds at the end of each option year. The contractor shall be aware of the DoD and USAF waste diversion goals and notify the base QRP manager of potential waste diversion opportunities in the local area. The Air Force waste diversion goals can be found in the most current USAF Strategic Sustainability Performance Plan (SSPP). The USAF SSPP can be found at http://www.safie.hq.af.mil/esoh/.

1.2.1. Materials. The following items shall be recycled: Industrial scrap metal, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard / cardboard / paperboard, and plastics. Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix B. Containers shall be emptied as specified in section 1.1.1.3.

http://www.safie.hq.af.mil/esoh/

1.2.3. Recycling Center / Collection Point. The contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

1.2.4. Contractor Responsibilities. Perform daily general maintenance such as cleaning, replacing light bulbs of the compactor control panel, and perform recommended maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return equipment listed in Appendix C to the government upon conclusion of contract. With the approval of the contracting officer, contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

1.2.5. Sales Receipts. The contractor shall provide a Commodity Sales Summary to the COR, no later than the tenth working day of each month, consisting of commodity type sold, sales proceeds achieved by commodity and weights of commodity sold. Documentation to accompany the Commodity Sales Summary includes commodity sales receipts, commodity sold weight tickets, and reimbursement check for commodity sales proceeds at the end of each option year. The contractor shall also submit an invoice for reimbursement for costs associated with conducting sales transactions, collection, processing commodities, and transporting to commodity buyers.

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice for reimbursement.

1.3.2. Disposal of Non-marketable Materials. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the contractor for commodity rework or disposal.

Commodity rejection explanation must be provided to the CO or COR of buyer rejection along with remedy of the reject and plans to prevent same future rejections.

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor and Government provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.5. COMPACTORS. All compactors with or without odor controlling devices will be maintained by contractor to include the cleaning, maintenance, and parts replacement as required by the manufacturer in all breakdowns except for abuse or vandalism. Abuse or

1186993698C Cross-Out vandalism will be determined by the Government after consultation with the Service Provider. If any compactor is down for maintenance for more than 24 hours, the contractor is responsible to replace the compactor with a substitute of equal capacity and capability.

1.6. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the third working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic, and recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense Environmental Programs Management requirements. ALL RECYCLABLE SALES RECEIPTS must accompany the report. Format for these monthly reports shall be coordinated with the CO or COR.

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS para. Performance Threshold

Collect Municipal Solid Waste in accordance with the established schedule.

1.1 No more than 2 Customer

Complaints monthly.

Perform Recyclable Materials Processing in accordance with QRP and USAF SSPP.

1.2 0 Deficiencies permitted.

Dispose of Municipal Solid Waste in accordance with the established governing directives.

1.3 0 Deficiencies permitted.

Maintain equipment in good workable condition.

Trucks and solid waste containers washed and free of odors.

1.4 No more than 2 Customer

Complaints monthly.

Perform unscheduled collections required by the contracting officer in accordance with paragraph

1.1. 2.3

1.1.2.3 0 Deficiencies permitted.

(Invoices shall not be accepted until all deficiencies are corrected.)

Produce/maintain reports and records by the third working day of the month

1.6 0 Deficiencies permitted.

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and submit work plans, and finalize quality control plans (QCP) and procedures to the CO and COR within 30 days of contract start for Government review and approvals. The QCP will be reviewed annually at the start of each new Period of Performance (PoP).

1186993698C Cross-Out

The Contracting Officer Representative (COR) will be primary point of contact. The Contracting Officer (CO), and the Service Agreements Supervisor will be available if necessary.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the CO and COR in accordance with paragraph 3.5.1 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed:

opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

2.4.3. GOVERNMENT OWNED PROPERTY AND SERVICES. The Government shall provide the containers and property listed in Appendix C.

3. GENERAL INFORMATION.

3.1. MISSION

The overall Civil Engineer mission at the United States Air Force Academy is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

3.2. HOURS OF OPERATION.

Perform integrated solid waste management services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (7:00 a.m. to 4:30 p.m., Monday through Friday) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

Base Areas: 5:00 a.m. - 17:00 p.m., Sunday - Saturday.

Farish Memorial Park: 7:00 a.m. - 17:00 p.m., Monday - Friday during operational periods.

3.3. HOLIDAYS & CLOSURES

3.3.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - Last Monday in May Juneteenth - 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance. Contractor will be scheduled to perform services on approximately six Sundays annually in support of special events.

3.3.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

3.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

3.5. CONTRACTOR WORK SCHEDULE

3.5.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval 5 calendar days prior to start of contract performance . The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

3.5.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

3.6. CONTRACT PERSONNEL This step does not absolve the contractor of their responsibility to fulfill the PWS requirements outlined in this document.

3.6.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

3.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

3.6.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.7. CONTRACTOR MANPOWER REPORTING The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data https://sam.gov/content/home shall be reported no later than October 31 of each calendar year.

3.8. SECURITY REQUIREMENTS. Contractor employees shall comply with the USAFA security requirements imposed by the Installation Commander at all times while on the USAFA premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at the USAFA. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all USAFA policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

3.8.1. Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

3.8.2. Main Base Access. Current security access restrictions at USAFA require all contractor vehicles to enter through the Large Vehicle Inspection Station (LVIS) only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever- changing security procedures.

3.8.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.

Within 5 working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

3.8.3.1. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the CES Security Manager. All contractor personnel shall be thoroughly briefed by the CES Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD 31-1, Integrated Defense).

3.8.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

3.8.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

3.8.4.1. Access Coordination. The COR will be responsible for coordinating access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties as stated in the PWS. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the COR.

3.8.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

3.8.5. Employee Background Checks. All Contractor employees who do not have a current security investigation acceptable to the Security Forces, and who require a National Agency Check (NAC) for the performance of their duties, shall complete an Electronic Personnel Security Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies (original and two photocopies); and an AF Form 2583, Request for Personnel Security Action.

For all employees requiring local area network (LAN) access (if applicable), the Contractor shall submit the following information: full name, date and place of birth, social security account number, affirmation of United States citizenship, and any current security investigation data.

Information shall be in writing, on company letterhead, and submitted to Security Forces through the CES Security Manager.

3.8.5.1. Pre-approval Coordination. The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two weeks of request.

3.8.5.2. Badge Issuance. A minimum of 180 days is required to process contractor employee NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The CES Security Manager will notify the Contractor of any NAC results. After completion of a favorable NAC, each eligible employee shall report to the CES Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The CES Security Manager will schedule appointments for issuance of badges.

3.8.5.3. Access Revocation. The USAFA Installation Commander reserves the right to deny restricted area entry to any contractor employee who’s NAC is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

3.8.5.4. Badge Validity. Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

3.8.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.8.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on USAFA.

3.8.7. Controlled Unclassified Information (CUI). The contractor shall comply with DoD 5400-7-R, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.8.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

3.8.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.8.10. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor.

3.9. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

3.10. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

3.11. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

3.12. PARTNERING AGREEMENT The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

3.13. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

3.14 HIRING OF U.S. GOVERNMENZT EMPLOYEES

The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest, or the appearance of a conflict of interest. The Contractor shall comply with the Joint Ethics Regulation (JER) in regard to the employment of current and/or former Government employees. The Contractor shall not employ any person who is an employee of the

Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor shall not employ any person who is an employee of the Department of the Air

Force if such employment would be contrary to the policies in AFI 64-106 Air Force Industrial Labor

Relations Activities paragraph 3. The Contractor is prohibited from employing off-duty Government

COR(s) who are managing any contracts or subcontracts awarded to the Contractor. The abrupt absence of any Contractor personnel does not at any time constitute an excuse for nonperformance under this contract.

4. APPENDICES.

A1. Estimated Workload Data A2. Tasks and Estimated Frequencies B. Recycling C. Government Owned Property/Services/Equipment D. CLINS / Bid Schedule

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM/

CLIN

REF

NAME ANNUAL

ESTIMATED

QUANTITY

0001 Municipal Solid Waste 4,250 Tons

0002 Solid Waste Collection - Hospital 90 Tons

0003 Solid Waste Collection - Commissary 300 Tons

0004 Food Waste Collection – Base (PWS 1.1.1.2) 220 Tons

0005 Recyclable Collection - Base (PWS 1.1.1.3) 1,206 Tons

0006 Municipal Solid Waste Collection - MFH (Non- Privatized) GOQ

40 Tons

0007 Recyclable Collection - MFH (Non-Privatized) GOQ 35 Tons

0008 Unscheduled Items Pick-up and Special Events/Additional Pick-up

890 Each

0009 Construction and Demolition (C&D) Debris 357.5 Tons

0010 Recycle Collection Public Use (Pick Ups) 1,456 Each

0011 Container Relocations 65 Each

0012 Maintenance 15 Each

0013 Landfill Tipping Fees 4,900 Tons

ONE WAY

Distance To Disposal / Incinerator Site 20 Miles

Distance To Recyclable Processing Center 20 Miles

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

BASE REQUIREMENTS

Facility LOCATION PICKUP

FREQ/DAYS CY QTY

1 1016 CW Training Aid Center (SERE) On Call 6 1

2 1052/1054 Jacks Valley Munitions On Call 6 1 3 1072/1082 Jacks Valley Kitchen On Call 30* 1 4 1072 Jacks Valley Office 1-W/5 6 1 5 1084 FERL Site On Call 6 1 6 1086 FERL Site On Call 30** 1 7 1101 Global Engagement On Call 6 1 8 2000 L.P. Pavilion On Call 6 1 9 2002 Cadet Recreation Lodge On Call 6 1

10 9022 Fam Camp (October - April) 1-W/4 6 6 11 9022 Fam Camp (May - September) 2-W/1,4 6 6 12 2169 Cadet Field House 1-W/2 30* 1 13 2170 Cadet Gymnasium Dock 1-W/4 30* 1 14 2180 Grounds B On Call 30** 1 15 2187 Falcon Muse On Call 6 1 16 2189 Ropes Course On Call 6 1 17 2242 Auto Maintenance Shop 2-M/5 (2nd/4th) 3*** 1 18 2245 Soccer Stadium 2-M/5 (2nd/4th) 6 1 19 2302 Arnold Hall 1-W/1 20* 1 20 2304 Harmon Hall 1-W/5 30* 1 21 2346 Visitors Center 3-W/1-3-5 6 1 22 2348 Sijan Hall 3-W/1-3-5 3*** 1 23 2348 Sijan Hall, Stairwell #4 1-W/2 30* 1 24 2348 Sijan Hall, Stairwell #8 1-W/2 30* 1 25 2350 Mitchell Hall, North Dock 3-W/1-3-5 30* 1 26 2350 Mitchell Hall, North Dock 2-W/1-4 30** 1 27 2354 Fairchild Hall, West 2-W/2-4 6 2

APPENDIX A (cont.)

Facility LOCATION PICKUP

FREQ/DAYS CY QTY

28 2354 Fairchild Hall, SW Dock 1-W/2 30* 1

29 2355 CETF 5-W/1-2-3-4-5 6 2

30 2360* Vandenberg Hall, Stairwell #4 1-W/4 30* 1 31 2360* Vandenberg Hall, Stairwell #8 1-W/4 30* 1 32 2360* Vandenberg Hall, Stairwell #12 1-W/5 30* 1 33 2410 Aeronautical Lab 1-W/5 6 1

APPENDIX A (cont.)

34 2413 50th Training Squadron 1-W/3 6 1 35 2560 Heat Plant 1-W/5 6 1 36 3024 Cemetery Maintenance On Call 30** 1 37 3116 AOG Doolittle Hall 3-W/1-3-5 6 1 38 3120 Falcon Club 3-W1-3-5 6 2

39 3134 VOQ / B.O.Q. 3-W/1-3-5 6 1

40 3175 Golf Club Tee House 4-W/1-3-5 6 2 41 3178 Golf Grounds 1-W/5 8** 1 42 4102 Hospital Dock 1-W/4 35* 1 43 4198 Fire Station #2 1-W/2 6 1

44 4199 Communications Building (Southeast Side) 1-W/2 6 1

45 4560 Arts & Crafts Shop 1-W/5 8*** 1 46 4560 Arts & Crafts Shop (Saw Dust Bin) On Call 3*** 1 47 4562 Auto Hobby Shop 1-W/5 6*** 1 48 4610 Douglass Valley Elementary School 5-W/1-2-3-4-5 6 1 49 49000 Stadium Gate #2 1-W/5 3*** 1 50 49000 Stadium Between Gates # 8 & 10 1-W/5 6 2 51 5120 Service Station 3-W1-3-5 6 1 52 5124 Exchange Sales Store 3-W/1-3-5 6*** 2 53 5125 Burger King 5-W/1-2-3-4-5 8*** 1 54 5126 Commissary 1-W/3 35* 1 55 5128 Bowling Center 3-W/1-3-5 6 1

Facility PICKUP

FREQ/DAYS CY QTY

56 5132 Youth Center 3-W/1-3-5 6 1 57 5136 Mini Mall Dock (N/E inside fence) 3-W/1-3-5 6 2

58 5136 Community Center Parking Lot, (S/E corner) 5-W/1-2-3-4-5 6 2

59 5150 Child Care 3-W/1-3-5 8*** 1 60 5210 Prep School 3-W/1-3-5 6 2 61 5218 Airman's Dining Hall, West 5-W/1-2-3-4-5 6 1 62 5223 Airman's Dormitory 3-W/1-3-5 6 2 63 5226 Milazzo Club 1-W/5 6 1 64 5234 Community Center Gym 1-W/5 6 1 65 5342 Archery Club On Call 6 1 66 6100 Fire Training Area On Call 6 1 67 6202 Fire Station #1 1-W/5 6 1 68 6248 Family Support Center 1-W/3 6 1 69 6250 Child Development Center 5-W/1-2-3-4-5 8*** 1 70 6260 Temporary Lodging Facility (TLF) SW 1-W/3 6 1

71 6261 Temporary Lodging Facility (TLF) N Center 1-W/3 6 1

72 6776 Carlton House 1-W/4 6 1 73 6910 Air Academy High School 5-W/1-2-3-4-5 6 4

LOCATION

74 6910 Air Academy High School 1-W/5 8*** 1 75 6950 Otis House 1-W/4 6 1 76 7057 Stables 1-W/5 6 1 77 7061 Stables Office 1-W/5 6 1 78 8024 10th Security Forces Squadron 1-W/3 3*** 1 79 8035 10th Air Base Wing 1-W/2 6*** 1 80 8110 Base Supply, North 1-W/5 6*** 1 81 8110 Base Supply, South 1-W/5 6*** 1 82 8110 Receiving Section 3-W/1-3-5 6*** 1 83 8110 Receiving Yard (inside fenced area) On Call 30** 1 84 8110 Base Supply, Door 29 E. Side 1-W/5 6 1 85 8116 CE Maintenance Shop 3-W/1-3-5 8*** 2

BLDG LOCATION PICKUP

FREQ/DAYS CY QTY

86 8116 Carpenter Shop (Saw Dust) On Call 3*** 1

87 8119 Health & Wellness Center (HAWC) 3-W/1-3-5 6 1

88 8121 Snow Barn On Call 6 1 89 8122/8127 Vehicle Maintenance 1-W/3 6*** 2 90 8125 CE Readiness 1-W/3 6 1 91 8486 Pass & ID 1-W/5 3*** 1 92 8488 LVIS (Vehicle Inspection 1-W/5 6 1 93 9001 B-52 Comfort Station On Call 6 1 94 9030 Forestry 1-W/5 6 1 95 9037 Vet Clinic 1-W/5 6 1 96 9040 Grounds Maintenance Yard On Call 30** 2 97 9049 Sewage Plant Office 1-W/5 6 1 98 9073 Sewage Plant 3-W/1-3-5 3*** 1

99 9201 94th Air Training Squadron(Maintenance Dock) 3-W/1-3-5 6 1

100 9206 Base Aero Ops 3-W/1-3-5 6 1

101 9211 94th Air Training Squadron (Classroom/Admin.) 3-W/1-3-5 6 1

102 9224 Fire Station #3 1-W/3 6 1 103 9231 Control Tower 3-W/1-3-5 6 2 104 10078 Cadet Fields 2-M/5 (2nd/4th) 6 1 105 10520 Lower Cadet Parking (N of Stillman Field) 1-W/2 6 2

106 10150 CATM Pistol Range 1-W/5 6 1

107 10151 CATM M16 Range 1-W/5 6 1

108 10151 CATM On Call 30** 1

BLDG LOCATION PICKUP

FREQ/DAYS CY QTY

109 9017 Picnic Area # 1 & 2 Winter - On Call 6 1

9017 Picnic Area # 1 & 2 Summer 2-W/1- 4 6 1

110 700 Farish Memorial Park (note seasonal approx. 15 Apr - 15 Oct.) 1-W/4 4 8

* Denotes Compactor ** Denotes Roll-Off *** Contractor Owned Container **** Denotes Toters

*All 4 cubic yard and 6 cubic yard containers are government owned and bear-proof.*

LEGEND DAYS OF THE

WEEK

1W - Once Per Week 1 - Monday 2W - Two Times Per Week 2 - Tuesday

3W - Three Times Per Week 3 - Wednesday 4W - Four Times Per Week 4 - Thursday 5W - Five Times Per Week 5 - Friday

6W - Six Times Per Week 6 - Saturday 7W - Seven Times Per Week 7 - Sunday

1M - Once Per Month

APPENDIX B

Recycle

OFFICE PACK

Facility LOCATION PICKUP

FREQ/DAYS CY QTY

1 2169 Cadet Field House 1-W/2 3 1 2 2304 Harmon Hall 1-W/2 3 3 3 2350 2-M/1-3 W 30*(**)? 1 4 2354 1-W/2 6 2 5 2413 1-W/2 3 1 6 3116 1-W/2 3 1 7 3120 1W/2 3 1 8 4102 2-W/1-4 6 1 8 4199 1-W/2 3 1 9 4610 1-W/2 6 1

10 5136 1-W/2 3 1 11 5136 1-W/2 6 1 12 6776 1-M/4 3 1 13 6910 1-W/2 3 1 14 6950 1-M/4 3 1 15 8110 1-W/2 6 1 16 8116 1-W/2 6 1 17 8116 1-W/2 3 1 18 8122 1-W/2 3 1 19 9023 1-W/2 3 1 20 9201 1-W/2 6 1 21 9206 1-W/2 3 1

22 9022 1-W/2 6 1 23 9231

Mitchell Hall (South Dock Plastic Recyclables) Fairchild Hall (West Middle)

50th Training (BUB) AOG Doolittle Hall

Falcon Club Hospital

Communications Building (Southeast Side) Douglas Valley Elementary

Community Center Parking Lot (S/E Side) Recreation Center (N/E Side)

Carlton House Air Academy High School (SE Side)

Otis House Supply (West Side, South)

Center parking lot S/W corner CE Yard (West Side, Middle/Dock)

Transportation (East Side) HQ Group

Parachute Bldg.

Squadron Ops

Fam Camp behind office (roll off area) Control Tower 1-W/2 6 1

CARDBOARD

Facility LOCATION PICKUP

FREQ/DAYS CY QTY

1 2169 Cadet Field House 1-W/3 6 1 2 2170 Cadet Gym (Northeast Dock) 1-W/3 6 2 3 2346 Visitors Center 1-W/3 8*(**) 1 4 2350 Mitchell Hall 2-W/1-4 30* 1 5 2351 Mitchell Hall Annex On Call 30* 1

6 2360 Vandenberg Dock On Call 30* 1

7 2410 Aero Lab 1-W/2 3 1

8 3120 Officer's Club 1-W/3 6 1

9 4102 Hospital 3-W/1-3-5 6 1

10 4560 Arts and Crafts Shop 1-W/3 6 1 11 5120 Service Station 1-W/3 6 2 12 5125 Burger King 1-W/3 6 1 13 5136 Community Center Parking Lot 3-W/1-3-5 6 9 14 5136 Recreation Center (Northeast Side) 1-W/3 6 1 15 5150 Child Care Center 1-W/3 3 1 16 5218 Airman's Dining Hall (West Dock) 1-W/3 3 2 17 6250 Child Development Center (Pine Valley) 1-W/3 6 1 18 6910 Air Academy High School 1-W/3 6 1 19 8110 Supply (West Side, Middle) 1-W/3 6 1 20 8110 Supply (West Side Middle) 1-W/3 3 1 21 8110 Bldg. 8110 Door 30 (South) 1-W/3 6 1 22 8119 Health & Wellness Center (HAWC) 1-W/3 6 2 23 8122 Vehicle Maintenance (East Side) 1-W/3 6 1 24 8125 CE Readiness Facility 1-W/3 6 1

25 9206 Base Aero Ops 1-W/3 6 1

CARDBOARD CONTINUED

26 9231 Control Tower 1-W/3 6 1

TEE-PEE TOP

Facility LOCATION PICKUP

FREQ/DAYS CY QTY

2-W/1-5 30 2

1. Community Center Parking Lot (East Side) (Tin/Glass and Paper) 3-W/1-3-5 30 1

2. Community Center Parking Lot (East Side) (Plastic)

* Denotes Compactor

** Denotes Contractor Owned

LEGEND DAYS OF

THE WEEK

* Denotes Compactor 1W - Once Per Week 1 - Monday

2W - Two Times Per Week 2 - Tuesday

3W - Three Times Per Week 3 - Wednesday

4W - Four Times Per Week 4 - Thursday 5W - Five Times Per Week 5 - Friday

6W - Six Times Per Week 6 - Saturday 7W - Seven Times Per Week 7 - Sunday

1M - Once Per Month

APPENDIX B (cont.)

APPENDIX C

GOVERNMENT OWNED PROPERTY/SERVICES/EQUIPMENT

GOVERNMENT OWNED BEAR-PROOF DUMPSTERS

Facility LOCATION CY QTY

1 1016 CW Training Aid Center (SERE) 6 1

2 1072 Jacks Valley Office 6 1 3 1084 FERL Site 6 1 4 1101 Global Engagement 6 1 5 2000 L.P. Pavilion 6 1 6 2002 Cadet Recreation Lodge 6 1 7 10078 Cadet Fields 6 1 8 2187 Falcon Muse 6 1 9 2189 Ropes Course 6 1

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