Invitation to Bid - Webberville ELA Curriculum.pdf

INVITATION TO BID

Webberville ELA Curriculum

Webberville Community Schools (“WCS”) is accepting sealed bids for a Webberville ELA Curriculum as described in the attached specifications through Ingham Intermediate School District (“Ingham ISD”).

Sealed bids are to be returned no later than July 29, 2019 at 2:00 pm EST to Ingham Intermediate School District, Thorburn Education Center, Purchasing Department, 2630 West Howell Road, Mason, Michigan, 48854, at which time they will be publicly opened. Bids received after the specified date and time will not be accepted. Email, facsimiles, verbal or any other responses are not acceptable.

Please include the following information on the outside of your sealed envelope:

Name of submitting firm SEALED BID: Webberville ELA Curriculum - ITB

DUE: July 29, 2019 at 2:00 pm EST

No responsibility shall attach to WCS or Ingham ISD or their representatives for premature opening of any bid which is not properly addressed, delivered and identified.

Please submit one (1) original and one (1) copies of the completed bid. Incomplete bids may not be accepted. Please see below timeline.

ITB distributed to vendors July 22, 2019 Questions due from vendors July 24, 2019 by 5:00 pm Answers due to vendors July 25, 2019 Bids due for Public Bid Opening July 29, 2019 at 2:00 pm EST Estimated Award Date July 31, 2019

If there are any questions regarding the bid process, specifications or services required, please send them in writing via email to purchasing@inghamisd.org by July 24, 2019 by 5:00 pm. Answers will be submitted to vendors no later than July 25, 2019. Only written questions and corresponding answers shall be binding.

Sincerely, Carolyn Jones Purchasing Specialist Ingham ISD mailto:purchasing@inghamisd.org

SPECIFICATIONS

Webberville Community Schools is soliciting bids for grades 6 - 12 ELA curriculum items listed in this ITB. The materials need to meet the minimum requirements listed in this request for proposal. The bid may include alternate options but must meet or exceed the minimum requirements (any alternate options should be clearly stated in the response to the invitation to bid).

The ELA curriculum is to include:

• Print text books for teachers and students

• 6-year digital subscription for teachers and students

• Pricing for any annual consumable workbooks or other materials

• Pricing for any annual subscription fees

• Pricing for Professional Development for Webberville Schools staff

Grade 6 student count is 46

Grade 7 student count is 45

Grade 8 student count is 45

Grade 9 student count is 45

Grade 10 student count is 45

Grade 11 student count is 45

Grade 12 student count is 45

Please identify in your proposal:

• How your product can transition and/or build from an elementary curriculum

• Customer support services

• Estimated delivery date of materials

• Training that is needed with estimated training dates

• All shipping charges

GENERAL TERMS AND CONDITIONS

1. It is the desire of WCS to select a vendor that can provide the best overall value rather than simply choosing the lowest cost bidder. All considered bids must meet or exceed all specifications herein. While pricing for a preferred brand may be requested, WCS is willing to consider any “like” products from different manufacturers as long as they meet the bid specifications.

2. WCS reserves the right to accept or reject any or all bids, or portions thereof, if it deems such action to be in its best interest. WCS reserves the right to award a contract to other than the lowest bidder and has sole discretion to determine the lowest responsible bidder. Furthermore, WCS reserves the right to split any ensuing award among multiple vendors or to award the bid in whole to one vendor.

3. WCS reserves the right to conduct discussions, request additional information and negotiate with selected vendors prior to award of the contract.

4. WCS reserves the right to retain all bids submitted and to use any ideas in a bid regardless of whether the bid is accepted or not.

5. Bid submission shall be firm for ninety (90) days from the date of bid opening.

6. By responding to this solicitation, the bidder agrees to and will be solely responsible for doing the research to ascertain that its solutions offered meets or exceeds all federal, state, local, and industry regulations, rules, standards, and/or requirements.

7. Order will be placed after approval from the Board of Education. Once a Vendor has been chosen, Vendor must work with WCS staff to establish an acceptable timeline for training.

8. WCS expects that the contract with the successful vendor will include a high level of customer service throughout the life of the contract.

9. WCS shall not be responsible for any cost or expense the Vendor incurs in implementing the requirements of this bid document. All equipment, transportation, installation, disposal fees, and any other expenses necessary for proper execution of the contract are the responsibility of the vendor and are to be included and considered part of the bid price.

10. WCS shall issue the vendor a purchase order in connection with this bid. Invoice(s) for the items shall note the purchase order number and be sent by U.S. Mail to Ingham ISD, 2630 W Howell Rd, Mason, MI 48854, emailed to bbanks@inghamisd.org or faxed to 517-676-8007. All payment terms will be a minimum of Net 30. Any early payment discounts should be noted on Attachment B.

11. Any Vendor who will be performing any part of this bid on site at WCS shall maintain in effect at all times during the term of this Agreement, at their own expense and with insurers licensed to do business in the State of Michigan, and shall furnish satisfactory evidence to WCS of the following insurance coverage:

a. Commercial General Liability Insurance on an “occurrence” basis with limits of liability not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate limits for personal injury, bodily injury and property damage liability.

b. Workers’ Compensation Insurance including Employers Liability coverage, in accordance with all applicable statutes of the State of Michigan.

c. Errors and Omissions coverage in an amount not less than $1,000,000.

d. Employment Practices Liability (EPLI), including third party coverage, in an amount not less than $1,000,000.

e. Commercial Umbrella Liability coverage – over all of the above coverages and limits in an amount not less than $2,000,000

f. Motor Vehicle Liability: If Vendor, or its employees, will use motor vehicles to satisfy its responsibilities under this contract, then Vendor must have a minimum amount of $1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No-Fault coverage as required by law. If an insurance coverage furnished by Vendor is on a “claims made” basis, the Vendor shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

g. Cancellation Notice: Commercial General Liability, Worker’s Compensation, Errors and Omissions, Employment Practices Liability and Commercial Umbrella Liability insurance as described above shall include an endorsement stating the following: “It is understood and agreed that thirty (30) days advance written notice of cancellation, non-renewal, reduction and/or material change shall be sent to CUSTOMER.”

h. Certificates of insurance shall name WCS as additional insured parties for all coverage listed above.

12. The Vendor must know WCS is a governmental unit and is thus exempt from the payment of all State and Federal taxes. The prices quoted by the Bidder must therefore not include taxes.

13. Submission of a bid indicates acceptance by the Vendor of the conditions contained in this invitation to bid, unless clearly and specifically noted by the Vendor in the applicable section of the Vendor Signature Page, Attachment A, of the bid submitted. Any Vendor exceptions will need to be confirmed in writing by WCS before they are accepted.

14. Negligence in preparation, improper preparation, error in and/or omissions from the bid shall not relieve the Vendor from fulfillment of any and all applicable obligations and requirements of this bid.

15. Vendor understands that in the course of performing services called for, that they may gain access to certain confidential information. In such event, it is agreed that Vendor will withhold such confidential information from any third party as long as it is allowed by law.

16. This contract and/or any part of this contract are not to be subcontracted out unless agreed to in writing by WCS. Any requests for subcontractors must be submitted with the bid.

17. The Vendor will protect, defend and indemnify WCS, its officers, agents, volunteers and employees from any and all liabilities, claims, liens, fines, demands and costs, including legal fees, of whatsoever kind and nature which may result in injury or death to any person, including the Vendor’s own employees, and for any loss or damage to any property, including property owned or in the care, custody or control of WCS in connection with, or in any incident, or arising out of the occupancy, use, service, operations, performance or non-performance of work in connection with this contract resulting in whole or in part from negligent acts or omissions of the Vendor, any subcontractor, or any employee, agent or representative of the Vendor or any subcontractor.

18. This solicitation/ITB, the bid submitted by the successful Vendor, attachments and mutually negotiated addenda constitute the entire contract between the Vendor and WCS. Additional documents and/or agreements, including non-negotiated provisions developed by the Vendor are not part of the executed contract.

19. This contract is to be interpreted by the laws of Michigan. The parties agree that the proper forum for litigation arising out of this contract is in Ingham County, Michigan.

20. More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

21. A bidder who wishes to file a bid protest shall file such notice in writing to the Superintendent within seventy-two (72) hours of the bid opening. Within five (5) days of receipt of a protest, the Superintendent shall review the protest as submitted and render a decision regarding the merits of the protest and any impact on the acceptance and rejection of bids submitted. Notice of the filing of a bid protest shall be communicated to the Board of Education and shall be so noted in any subsequent recommendation for the acceptance of bids and awarding of contracts. Failure to file a formal written protest within the time prescribed shall constitute a waiver of proceedings.

22. Proposals may be withdrawn and/or changed any time prior to the bid opening.

Proposals may not be withdrawn or changed after the bid opening time; and shall be deemed a firm offer continuing for ninety (90) days.

23. Should Vendor’s company be sold during the life of this agreement, Vendor maintains that the pricing, contract, and terms and conditions of this agreement shall be binding upon any successor or new ownership.

24. A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

25. A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

26. A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown below the signature.

27. From the issue date of this RFP until a Contract has been awarded and announced, Bidders and prospective Bidders are not allowed to communicate about the subject of the RFP or a Bidder’s Proposal with the School District(s), its Board of Education, administration, staff, teachers, or students, except as provided in the vendor questions and answers as noted in the timeline.

SUBMISSION OF BIDS

Bid pricing must include:

• Material costs

• Any additional costs (including, but not limited to, manufacturer start up, warranty, software and license costs each year)

• Delivery/freight costs

• Installation costs

• Lead times once the order is placed with vendor.

• All equipment needed to complete job

• All labor

• All permits

• Vendor shall include warranty information for all items included in their proposal pricing o Vendor Signature Page – Attachment A o Complete Attachment A-Vendor Signature Page. A corporate official legally authorized to bind the company must sign the Vendor Signature Page in black or blue ink.

o Additional Vendor Information – Attachment B o Please complete Attachment B with additional vendor information.

o Iran Affidavit – Attachment C o Public Act 517 of 2012 defines an Iran Linked Business as: 1) a person engaging in investment activities in the energy sector of Iran, including a person that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran; or 2) a financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran. Please sign certifying that your company is not an Iran linked business.

o Familial Disclosure – Attachment D o Complete and submit with proposal

Bids Will Be Returned To Ingham Intermediate School District Thorburn Education Building, Purchasing Office 2630 West Howell Road Mason, MI 48854

Bid Due Date Monday, July 29, 2019 2:00 pm EST or before

Company Name

Mailing Address

Licensure and Number

Name of Person Completing Bid

Email of Person Completing Bid

Telephone Number Fax Number

Any exceptions need to be confirmed in writing before being accepted by Ingham ISD with WCS.

Form to be signed by authorized company representative in either blue or black ink

Authorized Signature

Name of Signatory Title of Signatory

Attachment A - Vendor Signature Page Webberville ELA Curriculum

Contact Information

Authorized Signature

Exceptions

Please list out any exceptions to the terms, conditions or specifications to the Webberville ELA Curriculum

By signing below, the undersigned certifies that he/she has read and understands the instructions and conditions to Vendors, the information provided is accurate and that a duly authorized agent of your firm has signed this proposal. The bidder certifies offers to furnish products and/or services in strict accordance with the requirements of the proposal including terms and conditions; bidder certifies that they understand the services to be provided; that prices quoted are correct; and that this proposal is valid ninety (90) days from the date submitted. Further, that he/she will abide by these terms and all applicable state, federal and local laws and regulations governing the services requested. The undersigned also certifies that the company has not been debarred or suspended from doing business with the federal government and does not appear on SAM (System for Award Management) as an Excluded Party.

Company Information

1. School District/Company Name

Address

Contact Name Phone Number

2. School District/Company Name

Address

Contact Name Phone Number

3. School District/Company Name

Address

Contact Name Phone Number

● W-9 Form Attached Yes No

● Does your company accept EFT Payments? Yes No

● Can your company invoice electronically? Yes No

Yes No

● Yes No

Has your firm been debarred or suspended from doing business with any agency of the Federal Government in the past five years?

Has your firm been debarred or suspended from doing business with any State Government in the past five years.

Additional Information

Payment Terms

Reference Information Please provide a minimum of three references (K-12 institutions preferred) where similar program has been utilized within the past five years, or is being completed. This list must include names, addresses and phone numbers of the individuals at the place of business to be contacted.

Vendor Information

Attachment B - Additional Vendor Information Webberville ELA Curriculum

Standard payment terms are a minimum net 30 days. Please note any early payment term discount and/or deferred payment programs.

Please provide any additional information that you believe to be relevant to this ITB and your capabilities to provide the services required.

Name of Bidder

By

Date

State of )

County of )

This instrument was acknowledged before me on the day of , date month year by Bidder Signature Name

Notary Signature

Notary Name

County, My Commission Expires

Acting in the County of

Attachment C - Iran Affidavit Webberville ELA Curriculum

Notarized Signature

SS.

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the compliance certification requirement provided in the Webberville Community Schools Webberville ELA Curriculum Invitation to Bid, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of Webberville Community Schools investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date the it is determined that the person has submitted the false certification.

AFFIDAVIT OF COMPLAINT - IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

Vendor Information

1.

2.

3.

4.

5.

Signature(s):

Title:

Name of Firm:

) SS

On this , before me a Notary agent of the said firm

State of

County of and who acknowledged the same to be his free act and deed as such agent.

day of

My Commission Expires

Notarized Signature

Vendor Information

Public in and for said county, personally appeared

Notary Public

Owner/ Employee Name Related To: Relationship

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE).

Attachment D - Familial Disclosure Webberville ELA Curriculum

All bidders must complete the following disclosure form in compliance with MCL 380.1267 and attach this information to their proposal.

By the attached sworn and notarized statement, we are disclosing the following familial relationship(s) that exists between Webberville Community Schools or Ingham ISD or any employee of the Vendor and any member of the Districts’ Boards, employees, or superintendents.

Disclose any familial relationship and complete the form below in its entirety: