Invitation For Bid Vendor Checklist~3.docx

This document is an Invitation for Bid Vendor Checklist issued by the State of Illinois to guide vendors participating in the state's competitive bidding process. The checklist applies to vendors seeking to conduct business with Illinois state agencies and is administered through the state's procurement systems, including Bidbuy and the Illinois Procurement Gateway (IPG). Key state entities referenced include the Illinois Board of Elections, Secretary of State, Illinois Department of Human Resources (IDHR), and the Supplier Diversity Management Portal.

The checklist establishes mandatory requirements for bid submission, including the completion and submission of pricing information, contract documentation, vendor disclosures, product specifications, and relevant experience documentation through the Bidbuy platform. Vendors must also satisfy specific registration and compliance prerequisites prior to submission, including Illinois Board of Elections registration, Secretary of State business registration (except for sole proprietorships), IDHR number registration for companies with 15 or more employees, and active IPG vendor registration where applicable. Additionally, vendors must submit Business Enterprise Program (BEP) plans when applicable. The checklist confirms that all required documentation must be completed, signed, and attached in the designated Attachments tab in Bidbuy, with the final step requiring vendors to submit their complete quote through the system.