Interim_Final_Grand_Coulee_WPP_RAHCO_Crane_Modernization_1.pdf

Int eri m Fina l

Await ing fu nd ing in

FY27

U.S. Department of the Interior Specifications Bureau of Reclamation May 2026 Technical Service Center, Denver, Colorado & Pacific Northwest Interior Region 9, Boise, Idaho

2000T Gantry Crane Modernization

Grand Coulee Nathaniel Washington Powerplant 2000T Gantry Crane Modernization Columbia Basin Project, Washington m Fina l

Await ing fu nd ing in

FY27

This solicitation issued by Contracting Officer

Pacific Northwest Region Bureau of Reclamation

1150 North Curtis Road, Suite 100 Boise ID 83706-1234 m Fina l

Await ing fu nd ing in

FY27

Nathaniel Washington Powerplant 2000T Gantry Crane Modernization Columbia Basin Project, Washington

FOREWORD

Work is located at Nathaniel ‘Nat’ Washington Powerplant, Grand Coulee Dam complex near the city of Coulee Dam, in Okanagan County, Washington.

A. Principal components of work include the 2000T RAHCO Gantry Crane.

B. Principal work on cranes is outlined below:

1. RAHCO GANTRY CRANE

a. Gantry Drive: The existing hydraulic components and plumbing for the gantry drive will be demolished. The upgrade on each of the four gantry drive trucks is replacement of the hydraulic gantry drive motor, belt drive, and speed reducer on each end truck with a gearmotor driven by VFDs.

b. Hydraulic Cylinders: The existing hydraulic cylinders will be removed and replaced with new.

c. Hydraulic System: The hydraulic system’s wear components will be replaced. Wear components include valves, filters, gauges, pressure switches, hydraulic lines, fittings, manifolds and seals.

d. Hoist Upgrade: The existing stroke and cylinder rod alignment position sensors will be removed and replaced with new laser alternatives with PLC control.

e. Operator’s Cab: The glass in the cab is specified to be changed to non-distortion safety glass, and convenience outlets will be added.

f. Controls: The upgrade for the controls includes:

1) Variable Frequency Drive motor control for gantry drive motors.

2) Human Machine Interface (HMI) with touch screen display.

3) Radio controls.

4) Anti-collision proximity sensors.

g. Anti-Skewing System.

h. Enhanced Controls for Laser Failure or Interruption.

i. Enhanced Controls for Lift Cylinder Positioning.

j. Enhanced Controls for Lift Cylinder Drift.

SITE VISIT: SEE SECTION L FOR SITE VISIT INFORMATION. OFFERORS ARE

STRONGLY URGED TO PARTICIPATE IN THE SITE VISIT. FAILURE BY

OFFERORS TO INSPECT THE SITE WILL NOT RELIEVE THEM OF THE

RESPONSIBILITY OF PROPERLY ESTIMATING THE DIFFICULTY OR COST OF

m Fina l

Await ing fu nd ing

SUCCESSFULLY PERFORMING THE WORK IN ACCORDANCE WITH THE

SPECIFICATIONS AND WITHIN THE ALLOWED TIME. ATTENDEES ARE TO

PROVIDE AND WEAR SAFETY GLASSES, BOOTS, HARD HATS, SAFETY VESTS.

FOR PROPOSAL DELIVERY INFORMATION, SEE "SOLICITATION, OFFER, AND

AWARD," STANDARD FORM 1442.

FOR INFORMATION REGARDING BUREAU OF RECLAMATION'S PUBLICATION

"RECLAMATION SAFETY AND HEALTH STANDARDS" INCLUDING REVISIONS

AT https://www.usbr.gov/safety/rshs/index.html WHICH IS APPLICABLE TO WORK

UNDER THIS CONTRACT, SEE CLAUSE AT "WBR 1452.223-81 SAFETY AND

HEALTH."

m Fina l

Await ing fu nd ing in

FY27

Grand Coulee Nathaniel Washington Powerplant 2000T Gantry Crane Modernization Columbia Basin Project Specification No.

Price Schedule

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES

GRAND COULEE NATHANIEL WASHINGTON POWERPLANT

2000T GANTRY CRANE MODERNIZATION

COLUMBIA BASIN PROJECT

B.1 PRICE SCHEDULE

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1.

(d) Definitions:

(1) CLIN – Contract Line Item Number.

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price

Amount

1 WBR

1452.232 -81

Mobilization and Preparatory Work

For the lump sum of $

2 01 31 30 Contract Document Management System

For the lump sum of $

3 01 79 20 Training For the lump sum of $

4 25 00 01 Furnish, Install, and Test New Crane Automation Control System

For the lump sum of $

5 25 00 01 Spare Parts for Automation Control System Continuity of Operations

For the lump sum of $

6 26 32 10 Furnish, Install, and Test Engine-Generator Set

For the lump sum of $ m Fina l

Await ing fu nd ing in

FY27

Price Schedule

B - 2

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price

Amount

7 41 22 13 Removal of Existing Equipment

For the lump sum of $

8 41 22 14 Crane Upgrades and Modernization

For the lump sum of $

9 41 22 14 Design, Fabricate, Test, and Install Hydraulic Cylinders

For the lump sum of $

TOTAL FOR PRICE SCHEDULE $_________________

END OF SUPPLIES OR SERVICES AND PRICES

m Fina l

Await ing fu nd ing in

Signature Sheet / Certification of Technical Specifications

Project Title: 2000T Gantry Crane Modernization

Region: Technical Service Center (TSC) & Pacific Northwest Interior Region 9

Technical Specifications Project Title: Grand Coulee Nathaniel Washington Powerplant 2000T Gantry Crane

Modernization

Prepared by: ___________________________________ Date: _______________________

Technical Approval: _____________________________ Date: _______________________

1. The person signing the specifications package as “Prepared by” shall have developed or assembled the written specifications.

2. The person signing the specifications package for “Technical Approval” shall have been in responsible charge of the overall design including developing or assembling the specifications. This person will typically be the design team leader. In cases where the designs described by the specifications meet the criteria for preparation by a registered engineer or architect, this person shall be registered with the applicable professional designation after their signature, such as P.E. for professional engineer or R.A. for registered architect. By this signature, this person is certifying the written specifications convey the design intent as portrayed on the drawings included therein. For specifications package containing designs from multiple disciplines, it is the signing individual’s responsibility to ensure (using procedures defined by his/her organization) that the technical information prepared by other professions and disciplines and depicted in the document is compatible with the overall design intent and that the documents used to depict that information (e.g., drawings) include signatures with appropriate professional registration designations.

3. Revisions to designs after drawings and written specifications are originally signed will be reviewed by a design team representative (typically the design team leader). The review of written specifications revisions must be documented on a signature sheet included with the revised written specifications (see below).

AMD/MOD

No.

Technical Approval Signature:

Prepared By Signature:

Revised Sections:

m Fina l

Await ing fu nd ing

This page intentionally left blank.

m Fina l

Await ing fu nd ing in

DIVISION 01 - GENERAL REQUIREMENTS

m Fina l

Await ing fu nd ing m Fina l

Await ing fu nd ing in

FY27

Grand Coulee Nathaniel Washington Powerplant 2000T Gantry Crane Modernization Columbia Basin Project Specification No.

Summary of Work 01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located at Grand Coulee Dam Nathaniel Washington Power Plant (WPP), approximately 80 miles west of Spokane, WA, in Okanogan County, which is also within the Colville Confederated Tribe’s Tribal Lands.

1.02 PRINCIPAL COMPONENTS OF WORK

A. Modernization of the 2000 Ton Capacity Hydraulically Operated Gantry Crane:

1. Remove and Dispose Existing Equipment:

a. Complete hydraulic system including:

1) Four main hydraulic cylinders.

a. Including tracer valves and tape position monitoring system.

2) Hydraulic Power Unit (HPU) including motor and pumps.

3) Valves, filters, gauges, pressure switches, hydraulic piping

(flexible and hard), fittings, manifolds and seals.

4) Four hydraulically operated gantry travel drives including hydraulic motors, belt drives, and gearboxes.

5) Used hydraulic fluid.

b. All control equipment from cab and crane control cabinet enclosures.

c. Equipment enclosures.

d. Main fused disconnect switch.

e. Cab windows.

2. Furnish and Install New Equipment:

a. Complete hydraulic system including:

1) Four main hydraulic cylinders.

2) Hydraulic Power Unit (HPU) including motor and pumps.

3) Valves, filters, gauges, pressure switches, hydraulic lines, fittings, manifolds and seals.

4) New hydraulic fluid.

b. Four electrically operated gantry travel drives.

m Fina l

Await ing fu nd ing in

FY27

Summary of Work

01 11 00 - 2

c. Controls:

1) Variable Frequency Drive motor control for gantry drive motors.

2) Human Machine Interface (HMI) with touch screen display.

3) Anti-collision proximity sensors.

4) Cylinder rod alignment and position monitoring with laser alternatives.

5) Anti-skewing system.

d. Equipment enclosures.

e. On-Crane main and branch breakers.

f. Guardrails and safety equipment for access to top of crane girders.

g. Safety glass, cab windows.

h. Trailered engine-generator set and manual transfer switch.

3. Clean and relocate the existing kidney loop filtration system.

4. Perform load tests, and operation and maintenance training.

a. Coordination with the Government and Government force to accomplish principal components of work.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 52.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, the words “shall be” are included by inference where a colon (:) is used within the sentence or phrase.

1.04 DEFINITIONS

A. When the specifications use a word or term defined in the Federal Acquisition Regulations (FAR), the definition of the word or term shall be in accordance with FAR sections in effect at the time the solicitation was issued.

B. Quality Assurance: Inspection and tests performed by Government to ensure compliance with the terms of the contract.

C. Quality Control: Activities performed by Contractor to ensure work conforms to contract requirements.

D. Contractor Quality Testing: Specified tests to be performed by the Contractor:

1. The Government may use the test results for Quality Assurance.

m Fina l

Await ing fu nd ing in

FY27

01 11 00 - 3

2. The Contractor may use the test results as part of Contractor quality control.

a. The Government anticipates that these tests will be part of the

Contractor’s quality control program, however the tests do not relieve the Contractor of providing adequate quality control measures.

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 52:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

m Fina l

Await ing fu nd ing in

FY27

01 11 00 - 4 m Fina l

Await ing fu nd ing in

FY27

Other Contracts

01 12 10 - 1

SECTION 01 12 10

OTHER CONTRACTS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 OTHER WORK

A. During work under this contract, other work may be performed in the vicinity of the work by reclamation and other contractors.

1. John W. Keys, III Pump-Generating Plant, Right Powerhouse 14-ton Semi Gantry

Crane replacement and the G1-G16 Penstock Relining.

B. Cooperate and coordinate with other contractors on access to and use of work areas and contractor use areas. Comply with the clause at FAR 52.236-8 - Other Contracts.

C. Cooperate and coordinate with other contractors on use of temporary utilities.

D. Cooperate and coordinate with other contractors on maintaining dust-free operations.

E. Cooperate and coordinate with Left and Right Powerhouse operating and maintenance personnel.

1. Laser Light show at Grand Coulee typically starts on Friday prior to Memorial

Day through July 31st and starts at 10 pm. From August 1st through the August 31st , at 9:30 pm, and September 1st through September 30th at 8:30pm.

2. Lights in both the Right and Left Powerhouses must be shut off 30 minutes prior to the start of the Laser Light show and all contractor employees must be off site.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

m Fina l

Await ing fu nd ing in

FY27

Other Contracts

01 12 10 - 2 m Fina l

Await ing fu nd ing in

FY27

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in Price Schedule A for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. Cleaning Manual Inspection and Cleaning Manual for

Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2012 Edition Available online at:

http://www.usbr.gov/mussels/prevention

1.03

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Pre-Construction Condition Survey: Terrazzo Flooring & Interior Fixtures:

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences.

m Fina l

Await ing fu nd ing in

FY27

01 14 10 - 2

b. The Contractor shall be responsible for the preservation and protection of all terrazzo flooring within or adjacent to the jobsite that is not scheduled for removal. Any terrazzo damaged during the course of the work shall be repaired or replaced to its original condition at the Contractor's expense.

Protection methods shall include: Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

c. The Contractor shall provide a comprehensive photo and narrative log documenting the status of all terrazzo flooring and existing fixtures (including but not limited to sconces, handrails, and built-ins) prior to the mobilization of equipment

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

1.05 PROJECT CONDITIONS

A. Parking and laydown areas are limited. Contractor shall minimize space required. Use areas approved by COR.

B. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

C. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of COR.

D. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government for use of such land.

E. Housing for construction personnel will not be permitted on Government land, except housing for guards or watchmen as may be approved by COR.

1.06 WORK HOURS AND RESTRICTIONS

A. Due to security, the Contractor will only be allowed on site when an authorized Government representative, (i.e. Government inspector), is available.

B. Restrict material deliveries and removal of materials from jobsite to Monday through Friday unless approved by COR. Material deliveries and removal of materials from jobsite not allowed on weekends and holidays.

C. Material deliveries require inspections by the Government before being allowed onsite.

Coordinate deliveries with COR 48-hours in advance to avoid unanticipated delays during deliveries.

m Fina l

Await ing fu nd ing in

FY27

01 14 10 - 3

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 RESTORATION

A. Restore Contractor use areas to pre-construction condition.

m Fina l

Await ing fu nd ing in

FY27

01 14 10 - 4 m Fina l

Await ing fu nd ing in

FY27

Work Restrictions and Limitations

01 14 12 - 1

SECTION 01 14 12

WORK RESTRICTIONS AND LIMITATIONS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in Price Schedule for other items of work.

1.02 WORK RESTRICTIONS AND LIMITATIONS

A. Monday through Friday: 6:30 am to 5:00 pm.

B. Work over 40 hours in a week needs approval from the COR 72 hours in advance.

C. Work which requires access to secure indoor areas of the control building shall be scheduled to occur during the following normal work hours for facility personnel:

1. Work outside of these hours must be approved by the COR 72 hours in advance.

2. The Contractor shall only be allowed on site when an authorized Reclamation representative (i.e., Government inspector) is present.

D. Restrict access to site outside of allowable working hours.

E. No construction or other onsite work is permitted on Federal holidays, except:

1. Unwatering operations.

2. Approved by the COR 72 hours in advance.

3. Do not schedule work requiring access to secure indoor areas during the following holiday weekends and individual holidays:

a. Memorial Day: Friday before through Memorial Day.

b. Juneteenth Day.

c. Fourth of July: Day before through the following Monday.

d. Labor Day: Friday before through Labor Day.

e. Columbus Day.

f. Veteran’s Day.

g. Thanksgiving Day.

h. Christmas Day.

i. New Year’s Day.

j. Martin Luther King Day.

m Fina l

Await ing fu nd ing in

FY27

Work Restrictions and Limitations

01 14 12 - 2

k. Presidents Day.

F. Deliveries are restricted to Mondays through Thursdays from 7:00 am to 3:30 pm unless approved by COR 72 hours in advance.

G. Include plans for safety of the public in the safety plan and traffic control plan submittals. Refer to Section 01 35 20 – Safety and for plan requirements.

H. See Section 01 57 20 – Environmental Controls regarding project environmental requirements and limitations.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

m Fina l

Await ing fu nd ing in

FY27

Interruption of Service

01 14 30 - 1

SECTION 01 14 30

INTERRUPTION OF SERVICE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include cost in prices offered in Price Schedule A for items of work for which interruption of services are required.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 30-1, Interruption of Service Requests:

1. Area where work will be done (by number or other description).

2. Outline procedures for accomplishing work including:

a. Specific safety precautions to be taken.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices to be used.

3. Commencement time of work.

4. Duration of work.

5. Number of personnel and their classification.

6. Description of equipment to be used.

7. Information indicating that required materials are on site or data indicating shipping dates of materials not on site.

1.03 PROJECT CONDITIONS

A. Coordinate and schedule interruption of services with COR:

1. Coordinate work with Government operations.

2. No specific interruption of service request will be considered unless:

a. COR has reasonable assurance that materials and equipment required for work will be onsite.

b. Contractor will be prepared to perform work on date and during period of time requested for specific interruption of service.

m Fina l

Await ing fu nd ing in

FY27

Interruption of Service

01 14 30 - 2

3. Allowable time and available interruption of service periods will govern interruption of service requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

B. Work cannot be performed during an approved interruption of service period, notify COR that interruption of service is not required.

C. Show construction interruption of services greater than 4 hours in construction schedule.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

m Fina l

Await ing fu nd ing in

FY27

Project Management and Coordination

01 31 19 - 1

SECTION 01 31 19

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in Price Schedule A for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. RSHS Reclamation Safety and Health Standards, including revisions posted at:

https://www.usbr.gov/safety/rshs/index.html

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals:

B. RSN 01 31 19-1, Pre-Design Meeting Notification:

1. Provide confirmation to COR regarding requested date and time of meeting and indicate who will be attending and affiliations.

a. Provide copies of preliminary layout drawings.

C. RSN 01 31 19-2, Design and Progress Review Meetings Notification:

1. Provide confirmation to COR regarding requested date and time of meeting and indicate who will be attending and affiliations.

1.04 PROJECT COORDINATION

A. The following meetings are considered significant, but do not relieve the Contractor from the responsibility of attending other meetings required by the specifications. The Preconstruction Conference described in clause at FAR52.236-26 is a separate meeting requirement from the meetings listed in this section.

1. Contractor Safety Program Review: See RSHS Section 1.03 for requirements.

a. This meeting will take place in conjunction with the pre-design meeting.

2. Pre-Design Meeting:

a. Date: No later than sixty (60) days after receipt of Notice to Proceed and prior to performing work on the required RSNs for the equipment.

b. Location: Bureau of Reclamation, Grand Coulee Power Office, Hwy 155 Grand Coulee, Washington, unless otherwise directed by the CO.

m Fina l

Await ing fu nd ing in

FY27

01 31 19 - 2

c. Meeting length: Not to exceed 8 hours.

d. Purpose: Review with Government personnel electrical and mechanical drawings, data, and technical requirements of specifications for the project.

e. Attendees: Responsible engineering representatives who fully comprehend the specifications with respect to technical requirements, equipment to be furnished, and coordination necessary to complete electrical design. Representatives shall include:

1) Project manager and project engineer from Contractor.

2) CO, COR, project manager and project engineer from GCPO.

3) One from prime electrical subcontractor.

4) Contractor’s senior safety officer.

f. Within thirty (30) calendar days after conclusion of pre-design meeting, Government will furnish Contractor a letter regarding items discussed at conference with enclosed copies of pertinent drawings and data marked with Government’s comments.

g. Provide following preliminary information at meeting:

1) Scope of work.

2) Proposed schedule.

3) Schedule of future Design and Progress Review Meetings. The

Contractor shall furnish a schedule of design and progress meetings to COR for approval.

4) Shipping, delivery, storage, installation, and on-site assembly procedures. Include and provide:

a) Name and qualifications of manufacturer’s engineer to be onsite, if applicable.

b) Considerations to address prevention of shipping damage.

5) Installation procedures in accordance with applicable specification sections and drawings.

6) Cabinet layouts.

3. Design and Progress Review Meetings:

a. Local location: Bureau of Reclamation, Grand Coulee Power Office, Hwy 155 Grand Coulee, Washington, unless otherwise directed by the CO.

1) Contractor and subcontractor representatives not onsite may participate in meeting via telephone conference.

b. Meeting length: Not to exceed 4 hours.

c. Attendees: Responsible engineering representatives who fully comprehend the specifications with respect to technical requirements, m Fina l

Await ing fu nd ing in

FY27

01 31 19 - 3 equipment to be furnished, and coordination necessary to complete electrical design. Representatives shall include:

1) Project manager and project engineer from Contractor.

2) CO, COR, project manager and project engineer from GCPO.

3) One from prime electrical subcontractor.

4) One from prime mechanical subcontractor.

d. Purpose:

1) Meet with COR to review progress made prior to the end date of the progress payment period.

2) Review with Government personnel electrical and mechanical drawings, data, and technical requirements of specifications.

Schedule, Progress, and Coordination:

a) Review safety, progress made, schedule, project issues, submittals, Request for Information (RFI), and resolution necessary to meet specifications requirements.

b) Review dates that activities were started and completed, remaining duration, and percent complete.

c) Review submittals register, submittals currently in review and approval, and meeting submittals due dates or delivery time frames.

3) Discuss design and schedule.

e. Contractor is responsible for organizing, coordinating, and taking notes for the progress review meetings.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

m Fina l

Await ing fu nd ing in

FY27

01 31 19 - 4 m Fina l

Await ing fu nd ing in

FY27

Contract Document Management System 01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump-sum price offered in the Price Schedule.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

1. Contract Documents include, but are not limited to:

a. Specifications.

b. Contract Drawings.

c. Submittals.

d. RFIs: Request for Information (Contractor generated document).

e. Bureau of Reclamation (Reclamation) Inspection Reports.

f. Contract Schedules.

g. Meeting Agendas and Meeting Minutes.

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 – Submittals.

B. RSN 01 31 30-1, Approval Data:

1. Documentation of system capabilities.

2. Instructions for system use.

m Fina l

Await ing fu nd ing in

FY27

01 31 30 - 2

C. RSN 01 31 30-2, Final Data:

1. DVD or CD of documents uploaded to CDMS.

a. Includes, but not limited to the following: RFI’s, Submittals and Correspondence.

1.04 QUALIFICATIONS

A. System provider: At least 5-years successful performance in providing required services.

1.05 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Access:

1. Web-based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers MS Internet Explorer, Apple Safari, Mozilla Firefox, and Google Chrome.

2. Ability to upload Contract Documents and make available for user download in supported file formats, minimum:

a. Portable Document Format (.pdf).

b. MS Word.

c. MS Excel.

d. MS Project.

e. Oracle Primavera P6 Project Manager.

f. Drawing (.dwg).

g. Contract Manager.

3. Allow Contract Documents to be prepared by Contractor or by Government.

a. Preparing organization will control access of documents. See Document

Security and Backup paragraph below.

4. Contractor and Government shall each have a project manager for CDMS:

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

m Fina l

Await ing fu nd ing in

FY27

01 31 30 - 3

d. Government shall be able to create and modify project properties (i.e., Contractor, project location, description, bid amount, project directory, etc.).

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples:

a. Updates to project information (e.g., entry of a new submittal).

b. Changes to project information (e.g., approval of a submittal).

c. Alerts (e.g., submittal under review for >15 days without action).

6. Ability to link files: examples:

a. Submittal linked to a Specification or Drawing.

C. Reports:

1. CDMS shall generate reports that list and sort documents by status examples:

a. Submittals that have been approved.

b. Invoices paid to date.

c. RFIs under review.

2. Generate alerts when documents requiring action approach or exceed allowable time.

3. Generate customizable summary reports; examples include:

a. Submittal Turn-around.

b. RFI Turn-Around.

4. Reports shall be printable, exportable as searchable .pdf or printer friendly HTML, and exportable to Excel, XML, or CSV.

5. Ability to link from an item in a report directly to the item by clicking on it:

a. For example: in a submittal report, clicking on a submittal that is 15-days old takes you directly to information on that submittal.

6. Capable of producing a complete and logically organized set of documents within

CDMS in both .pdf and .xml format.

D. Document Security and Backup:

1. SSL encryption for secured data exchange between browser and server (Secure access to documents and information).

2. Allow document access security until authoring party chooses to share it with others:

a. Show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

m Fina l

Await ing fu nd ing in

FY27

01 31 30 - 4

c. Once documents are shared, track documents so that changes cannot occur without a record of changes.

3. Backup/Archiving to FTP site of documents to which an organization has access on a regular (minimum monthly) basis.

4. Documents shall be downloadable to FTP sites where Government and other organizations can each access their own data confidentially.

E. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFI, RFP, CM, Payments, Daily Inspection Reports, and Meeting Minutes).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g. Under Review; or Returned, Approved or Rejected, etc.).

3. Document changes including who entered or changed document and date change was made.

4. When a reviewer has opened an item.

F. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”.)

2. Customizable standard submittal form for entering information:

a. Required information includes:

1) Required submittal number (RSN), title, description, and specification section.

b. Upload submittal data in electronic format.

3. Track date received, date response due, date returned, and status:

a. Status designations may be modified to fit Government standard designations – Approved, approved subject to identified changes, or not approved.

4. Supply Submittal Tracking form for Government to enter review comments and action taken. Allow customizing of submittal tracking form:

a. Allow for Government to route submittal to third parties (e.g., consultant, internal design or operations and maintenance groups, etc.) by generating design-review transmittals with each submittal package item, to track status of individual sub-items within submittal package, and to route each sub-item to the appropriate reviewers.

5. Ability to generate automatic notification after specified days without response.

G. RFI Tracking and Control:

1. Supply standard RFI form to enter information.

m Fina l

Await ing fu nd ing in

FY27

01 31 30 - 5

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Government to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

H. Inspection Reports Tracking and Control:

1. Ability to attach Reclamation standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Plant inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

I. Cost Tracking and Payment Request Management:

1. Ability to import payment bid items cost from a MS Excel spreadsheet.

2. Ability to edit percent complete and payment amount each month. Format to be spreadsheet, e.g. items available for editing at once, rather than needing to edit one item at a time, save, open next item and edit that, etc.

J. Correspondence:

1. Ability to generate letters and memos:

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. Ability to automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos:

a. System automatically generates memo suffixes; e.g., 1st response to Memo 32 to be 32.1, 2nd response to be 32.2, etc.

3. Official correspondence from Reclamation to Contractor shall contain Reclamation’s official letterhead and corresponding logos.

4. Ability to generate meeting agendas and meeting minutes and to attach documents to the minutes:

a. CDMS shall automatically assign sequential meeting numbers.

K. Miscellaneous Tracking and Controls:

1. Ability to generate logs tracking RFIs, CORs, COs, Submittals, Payments, Memos, DIR’s, survey requests, plant inspection reports and testing reports.

2. Ability to filter logs based on criteria e.g., for Submittals: Specification Section, Days Out, Status (approved, partially approved, approved subject to identified m Fina l

Await ing fu nd ing in

FY27

01 31 30 - 6 changes and resubmit, or not approved.); for RFI’s: Days out, Status (Open/Closed), Specification Section/Dwg No., and Responsibility/Ball-In-Court.

3. Ability to sort Logs based on a criterion e.g., for Submittal, Specification Section, Days Out, Status, or other criteria determined by COR.

4. Ability to provide forms to match Reclamation’s CM Form and Progress Payment Form or other forms when needed.

5. Ability to track Cost Exposure with links to RFI and CM requests.

6. Ability to measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize CMs, and track total CM percentages by category.

7. Ability for keyword search of documents in database.

8. Ability to allow online Payment Requests (electronic invoicing) by Contractor.

L. Budget and Funding Source Tracking:

1. Ability to enter funding sources and assign contract line items to multiple funding sources.

PART 2 PRODUCTS

A. Commercially available products having the salient characteristics of Parts 1 and 3.

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. CDMS shall be in place and operating before Contractor transmits any Contract Documents, to Government, except RSN 01 31 30-1, Approval Data:

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of the system.

B. Contractor shall input entrees to the Schedule of Submittals before making submittals.

Include:

1. RSNs listed in List of Submittals table found in Section 01 33 00.

2. Scheduled submittal date.

C. Contractor shall provide a report of submittal status monthly or as requested by COR.

Submittal status report shall be in a table format and include:

1. Required Submittal Number (RSN).

2. Section Title.

m Fina l

Await ing fu nd ing in

FY27

01 31 30 - 7

3. Submittal Title.

4. Date Submitted.

5. Date of Response.

6. Approval Status (approved, partially approved, approved subject to identified changes and resubmit, or not approved.)

7. Days in Review.

8. Due Date.

D. CDMS shall be operational until final project closeout.

m Fina l

Await ing fu nd ing in

FY27

01 31 30 - 8 m Fina l

Await ing fu nd ing in

FY27

Construction Program

01 32 10 - 1

SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Costs:

1. Developing Baseline Schedule: Include in lump sum price offered in the Price

Schedule for Mobilization and Preparatory Work.

1.02 DEFINITIONS

A. Schedule: The Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

B. Project Calendar(s): Cross reference of numerical workdays with calendar days. Project calendars serve as the basis for day/date conversion and assign workdays and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Out of Sequence Work: An activity that starts before its predecessor activities are completed.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual Construction Planning and Scheduling

Manual, 2015

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

1. Furnish database files in format compatible with Oracle Primavera P6

Professional Project Management.

2. Upon request, provide information and data used to develop and maintain the

Construction Program to the CO.

B. RSN 01 32 10-1, Representative Information:

1. Designation of authorized representative to develop and maintain Construction

Program. Include resume with training and experience.

m Fina l

Await ing fu nd ing in

FY27

01 32 10 - 2

C. RSN 01 32 10-2, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Definition of project calendars.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer)

e. Gantt chart (Bar chart) for project on 11 by 17-inch print(s) and in portable document format (.pdf).

f. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

g. Tabular listings of resources and resource limitations used to produce baseline schedule. Correlate resources with schedule assumptions and offered price. Resource listings may be independent of schedule database.

h. Narrative explanation of project schedule development. Include impacts of resource limitations and weather conditions on project schedule development. Include planned number of work hours per day and hours per day for subcontractors.

D. RSN 01 32 10-3, Updated Schedule Reports:

1. This submittal is required for a proper invoice for progress payments in accordance with the clauses at FAR 52.232.16 – Progress Payment and FAR 52.232-27 - Prompt Payment for Construction Contracts. In accordance with subparagraph (a)(i)(A) of the clause at FAR 52.232-27 - Prompt Payment for Construction Contracts, Government disapproval of this submittal will be considered failure of the Contractor to comply with contract requirements and payment due date may be delayed until 14 days after submittal contents are approved.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Definition of project calendars if revised from baseline calendars.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer)

e. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

f. Narrative report specifically stating status of project.

1) When negative float exists, cite specific actions and conditions which caused "behind schedule" condition and provide proposed course of action to complete the project within the specified m Fina l

Await ing fu nd ing in

FY27

01 32 10 - 3 delivery time. When float changed from previous month’s updated schedule, explain reason for change.

2) List of Contractor-initiated changes to current schedule stating reason for action taken and unresolved issues relating to the Construction Program. Government reserves the right to reject Contractor-initiated changes to current schedule which negatively impact Government action which was initiated on the basis of current schedule.

3) Discuss contract milestones and significant activities that were started, continued, or completed during the update period or scheduled during the next update period.

g. Submittal Register:

1) List submittals as listed in Table 01 33 00A.

2) Update Submittal Register monthly to include submittals and revised submittals. Register fields shall include RSN name and number, date submitted, date of response, status (e.g., approved, not approved, resubmittal required).

3) This register document is separate from scheduling database.

E. RSN 01 32 10-4, Time Impact Analysis:

1. Include:

a. Construction Program database with proposed revised activity and milestone data.

b. Proposed revised schedule due to change or delay. Highlight or list added, changed, or deleted activities.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer)

e. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

f. Narrative report explaining results and conclusions.

1.05 QUALIFICATIONS

A. Representative: Experienced in developing and maintaining construction schedules and knowledgeable of activities and progress on-site to develop and maintain accurate and reliable schedules. Experience shall include scheduling for at least two other projects of comparable complexity and Primavera P6 training offered by certified instructors.

1.06 GENERAL

A. Develop, maintain, and use Construction Program to plan, monitor, evaluate, and report accomplishment of work.

m Fina l

Await ing fu nd ing in

FY27

01 32 10 - 4

1.07 SCHEDULES

A. Prepare construction schedules using Critical Path Method outlined in AGC Manual. Use a computer software program to perform mathematical analysis of scheduling data.

1. Prepare schedule based on required sequence and interdependence of activities.

Logically sequence activities.

2. Prepare detailed activity network for accomplishing required work organized by

Work Breakdown Structure (WBS). Utilize WBS in lieu of activity codes for organization of schedule. If activity codes are utilized in addition to WBS, use unique activity code names assigned as project codes rather than global codes.

3. Activities except “Award” shall have predecessor activities and activities except “Contract Complete” shall have successor activities.

4. Meet contract requirements; milestone(s) in accordance with the clause at FAR 52.211-10, Commencement, Prosecution, and Completion of Work; and relevant clauses and specification sections. Include interim milestone dates, Government interface dates, contract completion date, and other time or seasonal constraints specified in contract documents.

5. Include work of subcontractors, Government interfaces, and contract milestones.

6. Schedule activities to occur as early as possible without unwarranted constraints.

7. Adjust Construction Program/schedule for seasonal weather conditions. Provide a narrative explaining the expected weather and plan for incorporation in schedule.

Consider work influenced by high or low ambient temperatures or precipitation.

Utilize Primavera P6 calendars to depict historical weather days that impact work.

Assign weather calendars to work impacted by weather.

8. Reference activities to contract line item number (CLIN) and specification section identified in the Schedule using user-defined fields.

9. Define activities to level of detail resulting in their durations being no greater than 20 workdays.

a. Define activities to level of detail resulting in their durations being no greater than 20 workdays.

b. Durations for administrative activities (e.g., submittals and reviews) fabrication, manufacturing, and typical level of effort activities (e.g., dewatering, storm water management) shall not be subject to workday duration limitation.

10. Include separate activities for submittal preparation and submittal reviews when submittal addresses work that involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR. Assign Government submittal review activities to a seven-day calendar with durations as specified in Section 01 33 00 - Submittals. Include Required Submittal Number (RSN) in activity description.

m Fina l

Await ing fu nd ing in

FY27

01 32 10 - 5

11. Include separate activities for fabrication or manufacturing when work involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR.

12. Include contract title, contract number, and Contractor’s name on transmittal cover sheet and each sheet of Gantt chart.

13. For each activity on Gantt chart, display activity identification number, activity description, planned or original duration, start date, finish date, total float, and calendar identification. Do not display early start and late start fields.

14. Include table of abbreviations used in the schedule, listed and defined alphabetically.

15. Use finish to start logic relationships between activities. Do not utilize start to start, finish to finish, or start to finish logic relationships. Start to start logic may be utilized on start milestones and finish to finish logic may be utilized on finish milestones only. Do not use positive or negative lead or lag times.

16. Use durations in units of whole workdays.

17. Provide best estimate of time required to complete activity considering quantity of work, work conditions, location of work, and planned resources for activity.

18. Equate durations of Government reviews and other identified actions to maximum number of calendar days specified in their respective paragraphs.

19. Establish workday calendar(s) and use these in the schedule to translate activity's workday duration into calendar dates. Use unique calendar names; do not use software default calendar names. Save calendars as project calendars, not global calendars.

B. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work. Do not include actual start dates, percent completes, or actual finish dates.

C. Updated Schedule:

1. Meet monthly with COR at Government’s project office, or at a location approved by the COR, to review progress made to end date of progress payment period.

Establish dates that activities were started and completed and remaining duration for each activity started but not completed during the period.

a. Discuss and mutually agree upon changes to the schedule.

b. Out-of-sequence activities are not allowed. Revise logic to reflect change in work plan.

c. Finalize updated Construction Program database with mutually agreed upon changes.

2. Following receipt of executed contract modification, incorporate activity data stipulated in modification into current schedule for inclusion in next scheduled progress update. Provide appropriate logic relationships for revised activities.

m Fina l

Await ing fu nd ing in

FY27

01 32 10 - 6

3. Assign a unique project file name for each schedule update.

1.08 TIME IMPACT ANALYSIS

A. Provide time impact analysis for contract changes (e.g., change order, proposed modification, or value engineering change proposal) to support a claim or request for equitable adjustment to the contract due to delay or accelerated schedule. Only at the request of the CO.

B. The CO may use time impact analysis to determine if time extension or reduction to contract milestone dates is justified.

1. Time impact analysis is required for contract changes where the Contractor’s current schedule milestone dates are later than those required under the contract.

2. Changes, additions, or deletions to activities; activity durations; activity time frames; or activity predecessors and successors will not automatically determine that extension or reduction of contract time is warranted or due the Contractor.

3. Time extensions for performance will be considered only to the extent that the Contractor’s current scheduled milestone dates exceed contract milestone dates.

C. Float is not for exclusive use by or benefit of either the Government or the Contractor.

D. Prepare a single time impact analysis when required by CO for modifications issued after Notice to Proceed (NTP).

E. Perform time impact analyses using data in most recent approved schedule update prior to change or delay event.

1. Prepare proposed revised schedule and narrative description describing and highlighting changes or delays.

2. Prepare summary comparing results of two schedule analyses: One using current schedule data from last approved updated schedule prior to event requiring analysis, and one using proposed schedule data incorporating changes or delays.

a. Show contract milestones and activities whose periods of performance have shifted as result of change which affects production and/or manufacture schedules, material orders, construction seasons, and labor and/or equipment utilization.

b. For activities directly affected by change or delay, include the current and proposed items:

1) Activity description.

2) Types and quantities of major pieces of equipment, principal manpower, and pacing materials (materials that affect activity start, duration, or finish).

3) Activity duration.

m Fina l

Await ing fu nd ing in

FY27

01 32 10 - 7

4) Narrative containing rationale used in developing the proposed logic relationships and activity data.

c. Data date for impacted schedule used in comparison shall be the same as approved updated schedule data date.

d. Base schedule comparisons on status of work and available float at time the CO directs or proposes change to the work, the Contractor submits a value engineering change proposal, or when a delay occurs as shown in approved updated schedule.

1.09 REVIEW AND EVALUATION

A. Baseline Schedule:

1. Within 21 calendar days after receipt of baseline schedule:

a. COR will approve or not approve proposed baseline schedule.

b. Upon request from the CO, meet with COR for a joint review of proposed baseline schedule.

c. If schedule is not approved, revise and resubmit within 7 calendar days following date of rejection letter.

2. Do not proceed with onsite work, except mobilization and surveying, until baseline schedule has been approved by the Government.

B. Updated schedules:

1. Submit updated Construction Program schedule monthly.

2. Submit updated schedule at least seven days prior to the submission of each invoice request for progress payment.

3. If updated schedule is not approved, revise and resubmit updated schedule within

7 calendar days following date of rejection letter.

4. The Government will schedule pre-submittal meeting with the Contractor’s representative each…