Instructions to Offerors.pdf

SOLICITATION NO. 15B61721Q00000002

COOLER/FREEZER FOUNDATION

FCC LOMPOC

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCC LOMPOC

LOMPOC, CA 93436

ISSUE DATE: NOVEMBER 30, 2020

OFFER DUE DATE: JANUARY 4, 2021, by 2:00 P.M. PACIFIC

OFFERS SHALL BE EMAILED TO:

KRISTA SUA, CONTRACTING SPECIALIST

KXSUA@BOP.GOV

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B61721Q00000002

TITLE: FCC LOMPOC

COOLER/FREEZER FOUNDATION

DEADLINE FOR JANUARY 4, 2021

RECEIPT OF OFFERS: 2:00 P.M. PACIFIC

EMAIL OFFERS TO:

kxsua@bop.gov

FEDERAL BUREAU OF PRISONS

FCC LOMPOC

3901 KLEIN BLVD

LOMPOC, CA 93436

ATTN: KRISTA SUA, CONTRACT SPECIALIST

(805) 736-4154 EXT. 5464

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238110 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 30-32 OF THE SOLICITATION DOCUMENT*

A. SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 6:

Provisions, page 24

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

D. SECTION 7:

Representations and Certifications, pages 30-31

1. FAR Provision 52.204-8

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation.

Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2. FAO-0021

Complete in entirety.

E. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 30-32 OF THE SOLICITATION DOCUMENT*

II. PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A site visit are scheduled for Tuesday, December 15, 2020, at 9:30 am local time at the Outside Facilities Building at FCC Lompoc.

This is the only site visit scheduled. The site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to FCC Lompoc no later than 3:00 pm on Wednesday, December 8, 2020, email to Bradley Halbeisen, Engineering Technician at bhalbeisen@bop.gov. For questions on filling out the NCIC form, contact Bradley Halbeisen, Engineering Technician at (805) 735-2771 ext. 3170.

The forms must include a cover letter indicating they are for the Cooler/Freezer Foundation project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the site visit is Bradley Halbeisen, Engineering Technician.

Any questions relating to the solicitation after the closing of the site visit shall be sent to Krista Sua, Contract Specialist, via email at kxsua@bop.gov no later than December 20, 2020. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

A. Offer Label (see template below)

1. This label shall be completed and used on the cover page of the offer.

BID/OFFER

SOLICITATION NO.

15B61721Q00000002

JANUARY 4, 2021 FOR RECEIPT OF BIDS/OFFERS

2:00 PM FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons

FCC LOMPOC

3901 KLEIN BLVD

LOMPOC, CA 93436

CONTRACTING OFFICER NAME

KRISTA SUA