Instructions to Offerors.pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03821QK0000013

INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors - Commercial Products and Commercial Mar 2023 Services

Evaluation Criteria Factor 1 – Technical Acceptability/Performance Factor 2 – Speed of Delivery Factor 3 – Price

Evaluation Method

52.212.2 Evaluation-Commercial Items Oct 2014

(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose quotation conforming to the RFQ is the most advantageous to the Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:

Factor 1 – Technical Acceptability Factor 2 – Speed of Delivery Factor 3 – Price

Factor 1 – Technical Acceptability The Government will assess the information submitted with the offeror’s quotation to determine how well the product meets the salient characteristics of this solicitation. Technical acceptability will be evaluated to determine an overall pass/fail rating according to the ability of the offeror to provide new manufactured commercial items that meet all of the requirements of this solicitation.

Schedule of Supplies and Salient Characteristics

The United States Coast Guard (USCG) requires the items listed in the Schedule of Supplies on a brand name or equal basis.

The USCG requires the purchase of one (1) Aircraft Rotor Balancing Machine, Model: HMS2BU, hereinafter to be referred to as the Balancing Machine. The brand name and Original Equipment Manufacturer (OEM) of the Balancing Machine and its related equipment is Schenck USA Corporation (CAGE Code: 30218). In addition to the purchase of the Balance Machine, this acquisition shall cover installation, including any required rigging, as well as initial training on the machine’s operation, maintenance, and troubleshooting techniques.

The salient characteristics and features of the Balancing Machine and its accessories are as follows:

Line Item 1:

Balancing Machine with Computer Aided Balancing (CAB) 925 Instrumentation Model Number: HMS2BU

a. Horizontal, dynamic balancing machine with a capacity of 250 pounds, 59.5-inch bed.

b. Size 2/20 Belt Drive with an AC Drive system; 1.5 horsepower motor with 3,430 rpm base speed.

c. Twin Roller Carriage Package to accommodate bearing journals up to 70 mm diameters with two

(2) safety hold downs to contain the rotor in the machine and two (2) axial thrust bearings to limit axial feeding of the rotor; journal diameters up to 2.75 inches.

d. Operator Training which includes a service engineer to be provided for one business day to inspect the installation and ensure the machine is properly installed, ensure power connection, check machine calibration with a proving rotor, provide training of the balancing machine, instrumentation, and accessories.

e. CAB 925 Instrumentation w/permanent calibration, automatic sensitivity selection, wattmetric instrumentation, on-line help system

f. Single Compensation Software

g. Index Balancing Software

h. Electronic Protractor

i. Rotor Specific Calibration Software

j. Key Compensation

k. Printer Documentation System

l. Averaging Over Runs and Marking of Measured Values Software

Line Item 2:

Axial Thrust Bearing Stand

a. Remotely mount axial thrust bearing on its own stand to allow for clearance of overhung rotors.

Line Item 3:

Schenck Network Ready Option

a. Standard Server Personal Computer (PC) to allow shared and secure access through USCG network. Server computer becomes firewalled buffer.

b. Centralized redundant data storage to ensure that a backup exits for all rotor and balancing data.

c. Configured to allow network access to backed up data.

Line Item 4:

Twin Roller Carriage

a. For journals 2.75 - 5.1 inches

Line Item 5:

Fundamental Training

a. Fundamental training of personnel to improve practical skills while increasing balancing efficiency and streamlining production with topics to include types of unbalances, ISO Tolerances and Terminology, Industry Standard Tolerances vs. Drawing Tolerances, Machine and Rotor Setup, Maximizing Instrumentation Features, Proper Machine Maintenance & Troubleshooting.

If offering the products of the listed OEM, all parts must have clear traceability to the OEM including the OEM’s Certificate of Conformance (COC) IAW FAR 52.246-15. Traceability is defined as a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

Contractors providing “equal to” items shall clearly indicate so in their offer and include the OEM of each item. “Equal to” offers shall include a product description along with detailed specifications, product characteristics, processing/handling guidance, illustrations, pictures, and other information sufficient to enable the Contracting Officer to determine that the quoted product is “equal to” the brand-name product. Specific website addresses containing this information may be provided in lieu of product literature. The offeror must clearly demonstrate that the quoted product is “equal to”; the offeror’s assertion is insufficient. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Factor 2 – Delivery Under this factor, the Government will evaluate the offeror’s delivery schedule to determine which offeror is able to meet or exceed the required delivery timeframe.

Factor 3 – Price The offeror shall provide pricing as requested in the Schedule. Any quantity price discounts and discounts for prompt payment should be included in this section. The offeror’s quotation will be evaluated using one or more of the techniques defined in FAR 13.106-3, in order to determine if pricing is fair and reasonable.

Submission of Quotes and Additional Instructions:

Quotes and supporting documentation for “equal to” items shall be emailed directly to Ms. Stacey Riggs, Purchasing Agent, at Stacey.M.Riggs@uscg.mil no later than the closing date of this solicitation. Offerors shall quote on an “all or none” basis.

Delivery and installation shall be to the following address:

USCG Aviation Logistics Center Avionics Shop, BLDG 63 1664 Weeksville Road Elizabeth City, NC 27909-5001

Quotes shall include the following information:

A. Part numbers and manufacturer of items being offered.

B. If offering “or equal” items, include any supporting documentation necessary to demonstrate its compliance with all of the listed salient characteristics.

C. Unit price D. Lead/delivery time E. Delivery terms and estimated shipping costs if FOB Origin. ALL QUOTES WILL BE

CONSIDERED F.O.B. DESTINATION UNLESS F.O.B. ORIGIN IS CLEARLY STATED

AND SHIPPING COSTS ARE INCLUDED.

mailto:Stacey.M.Riggs@uscg.mil